Outlook - Send Emails on Behalf of Someone Else Video

Learn how to send emails on behalf of someone else in Outlook. Gain insights into the necessary permissions process, including selecting the sender, composing the email, and handling potential errors. This tutorial demonstrates a seamless way to collaborate and manage emails more efficiently. Explore the advanced features of Outlook for a smoother collaborative experience!

01:13
324 views

Objectifs :

This tutorial aims to teach users how to send an email on behalf of someone else in Outlook, specifically focusing on the necessary permissions and settings required for this process.

Chapitres :

Introduction
In this tutorial, we will demonstrate the steps required to send an email on behalf of a colleague or manager in Outlook. This feature is useful when you have been granted the necessary permissions to manage someone else's email communications.
Accessing Settings
To begin, navigate to the settings in Outlook. Follow these steps: 1. Open Outlook. 2. Go to 'Settings'. 3. Select 'Email'. 4. Click on 'Compose and Reply'.
Enabling 'Always Show From'
Under the 'Message Format' section, you will need to enable the option to always show the 'From' field. To do this: - Check the box that says 'Always show From'. Once activated, this field will automatically appear in new emails, allowing you to select the sender from a drop-down menu.
Selecting the Sender
If this is your first time sending an email on behalf of someone else, follow these steps: 1. Click on 'Other Email Address'. 2. Search for the person in the suggested contacts list. 3. Choose their email address from the list.
Composing and Sending the Email
After selecting the sender, you can compose your email as usual. Once you have finished writing your message, click 'Send' to deliver the email.
Handling Permission Issues
If you receive an error message when attempting to send the email, this indicates that you lack the proper permissions to send on behalf of the chosen person. In this case: - The email will be saved in your drafts. - Verify with the email owner or contact your administrator to ensure that the permissions are correctly set.
Conclusion
Congratulations! You have now learned how to send an email on behalf of someone else in Outlook. This feature can enhance collaboration and communication within your team.

FAQ :

How do I send an email on behalf of someone else in Outlook?

To send an email on behalf of someone else in Outlook, you need to have the necessary permissions. Go to settings, navigate to email, then compose and reply. Check the box that says 'always show from' to enable the sender selection. When composing a new email, select the sender from the drop-down menu.

What should I do if I receive an error message when sending an email on behalf of someone?

If you receive an error message indicating you lack the proper permissions, it means you cannot send the email on behalf of the chosen person. Verify with the email account owner or contact your administrator to ensure that the permissions are correctly set.

Can I send an email on behalf of multiple people?

Yes, you can send emails on behalf of multiple people as long as you have the necessary permissions for each individual. You will need to select the appropriate sender each time you compose a new email.

What happens to the email if I don't have permission to send on behalf of someone?

If you do not have permission to send on behalf of someone, the email will be saved in your drafts folder instead of being sent. You will need to check with the account owner or your administrator to resolve the permission issue.

Quelques cas d'usages :

Assisting a Manager

If a manager is unavailable, an assistant can send emails on their behalf to ensure communication continues smoothly. This is particularly useful for urgent matters that require immediate attention.

Team Collaboration

In a collaborative environment, team members can send emails on behalf of each other to streamline communication. This can help in situations where one member is out of the office and needs to delegate tasks.

Customer Support

Customer support representatives can send emails on behalf of their supervisors to address customer inquiries or issues, ensuring that the communication appears professional and authoritative.

Project Management

Project managers can assign team members to send updates or reports on their behalf, allowing for efficient project tracking and communication without delays.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Email Permissions

Settings that allow a user to send emails on behalf of another user. This requires the consent of the email account owner.

Compose

The process of creating a new email message in an email application.

Drafts

Emails that have been composed but not yet sent. They are saved for later editing or sending.

Sender

The person or email address from which an email is sent.

Suggested Contacts

A feature in email applications that provides a list of contacts based on previous interactions or saved contacts.

00:00:06

we'll demonstrate how to send an email on behalf of someone else in outlook,

00:00:09

such as a colleague or manager who has granted you the necessary permissions

00:00:14

start by going to settings in outlook, navigate to email, then to compose and reply

00:00:20

under the message format. Check the box that says always show from

00:00:26

once activated,

00:00:27

it will appear automatically in new emails allowing you

00:00:30

to select the sender from the drop down menu.

00:00:33

If this is your first time sending an email on behalf of someone,

00:00:36

click other email address,

00:00:38

search for the person in the suggested contacts list and choose their email.

00:00:44

After selecting the sender, compose your email as usual

00:00:49

when done click send.

00:00:51

If you receive an error message,

00:00:53

this indicates you lack the proper permissions to

00:00:55

send on behalf of the chosen person,

00:00:59

the email will be saved in drafts,

00:01:01

verify with the owner or contact your administrator

00:01:04

to ensure the permissions are correctly set.

00:01:08

And here we are,

00:01:09

you've now learned how to send an email on behalf of someone else in outlook.

00:00:04

Neste tutorial,

00:00:06

demonstraremos como enviar um e-mail em nome de outra pessoa no outlook,

00:00:09

como um colega ou gerente que lhe concedeu as permissões necessárias

00:00:14

comece indo para as configurações no outlook, navegue até o e-mail e, em seguida, para compor e responder

00:00:20

sob o formato da mensagem. Marque a caixa que diz sempre mostrar de

00:00:26

uma vez activado,

00:00:27

aparecerá automaticamente em novos e-mails que lhe permitirão

00:00:30

para selecionar o remetente no menu suspenso.

00:00:33

Se esta é a primeira vez que envia um e-mail em nome de alguém,

00:00:36

clique no outro endereço de correio electrónico,

00:00:38

procure a pessoa na lista de contactos sugeridos e escolha o seu e-mail.

00:00:44

Depois de selecionar o remetente, componha o seu e-mail normalmente

00:00:49

quando terminar clique em enviar.

00:00:51

Se receber uma mensagem de erro,

00:00:53

isso indica que não tem as permissões adequadas para

00:00:55

enviar em nome da pessoa escolhida,

00:00:59

o e-mail será guardado em rascunhos,

00:01:01

verificar com o proprietário ou contactar o administrador

00:01:04

para garantir que as permissões estão correctamente definidas.

00:01:08

E aqui estamos nós,

00:01:09

aprendeu agora a enviar um e-mail em nome de outra pessoa no outlook.

00:00:04

In questo tutorial,

00:00:06

dimostreremo come inviare un'email per conto di qualcun altro in Outlook,

00:00:09

ad esempio un collega o un manager che ti ha concesso le autorizzazioni necessarie

00:00:14

inizia andando alle impostazioni di Outlook, vai alla posta elettronica, quindi componi e rispondi

00:00:20

nel formato del messaggio. Seleziona la casella che dice Mostra sempre da

00:00:26

una volta attivato,

00:00:27

apparirà automaticamente nelle nuove email consentendoti

00:00:30

per selezionare il mittente dal menu a tendina.

00:00:33

Se è la prima volta che invii un'email per conto di qualcuno,

00:00:36

fai clic su un altro indirizzo email,

00:00:38

cerca la persona nell'elenco dei contatti suggeriti e scegli la sua email.

00:00:44

Dopo aver selezionato il mittente, componi la tua email come al solito

00:00:49

al termine, fai clic su Invia.

00:00:51

Se ricevi un messaggio di errore,

00:00:53

ciò indica che non disponi delle autorizzazioni appropriate per

00:00:55

inviare per conto della persona prescelta,

00:00:59

l'email verrà salvata in bozze,

00:01:01

verifica con il proprietario o contatta il tuo amministratore

00:01:04

per garantire che le autorizzazioni siano impostate correttamente.

00:01:08

Ed eccoci qui

00:01:09

ora hai imparato a inviare un'email per conto di qualcun altro in Outlook.

00:00:04

В этом уроке

00:00:06

мы покажем, как отправить электронное письмо от имени другого пользователя в Outlook,

00:00:09

например, коллега или руководитель, который предоставил вам необходимые разрешения

00:00:14

сначала зайдите в настройки Outlook, перейдите к электронной почте, затем напишите и ответьте

00:00:20

в формате сообщения. Поставьте галочку в поле «Всегда показывать с»

00:00:26

после активации

00:00:27

он автоматически появится в новых письмах, что позволит вам

00:00:30

чтобы выбрать отправителя из выпадающего меню.

00:00:33

Если вы впервые отправляете электронное письмо от имени кого-то,

00:00:36

нажмите на другой адрес электронной почты,

00:00:38

найдите человека в предложенном списке контактов и выберите его адрес электронной почты.

00:00:44

Выбрав отправителя, составьте письмо как обычно

00:00:49

когда закончите, нажмите «Отправить».

00:00:51

Если вы получили сообщение об ошибке,

00:00:53

это означает, что у вас нет необходимых разрешений на

00:00:55

отправить от имени выбранного лица,

00:00:59

письмо будет сохранено в черновиках,

00:01:01

уточните у владельца или обратитесь к администратору

00:01:04

чтобы убедиться, что разрешения установлены правильно.

00:01:08

И вот мы здесь,

00:01:09

теперь вы узнали, как отправить электронное письмо от имени другого пользователя в Outlook.

00:00:04

En este tutorial,

00:00:06

demostraremos cómo enviar un correo electrónico en nombre de otra persona en Outlook,

00:00:09

por ejemplo, un colega o un gerente que te haya otorgado los permisos necesarios

00:00:14

comience por ir a la configuración de Outlook, navegue hasta el correo electrónico y, a continuación, redacte y responda

00:00:20

en el formato de mensaje. Marca la casilla que dice mostrar siempre desde

00:00:26

una vez activado,

00:00:27

aparecerá automáticamente en los nuevos correos electrónicos, lo que le permitirá

00:00:30

para seleccionar el remitente en el menú desplegable.

00:00:33

Si es la primera vez que envías un correo electrónico en nombre de alguien,

00:00:36

haz clic en otra dirección de correo electrónico,

00:00:38

busca a la persona en la lista de contactos sugeridos y elige su correo electrónico.

00:00:44

Después de seleccionar el remitente, redacta tu correo electrónico como de costumbre

00:00:49

cuando termine, haga clic en enviar.

00:00:51

Si recibes un mensaje de error,

00:00:53

esto indica que no tienes los permisos adecuados para

00:00:55

enviar en nombre de la persona elegida,

00:00:59

el correo electrónico se guardará en borradores,

00:01:01

compruébalo con el propietario o ponte en contacto con tu administrador

00:01:04

para garantizar que los permisos estén configurados correctamente.

00:01:08

Y aquí estamos,

00:01:09

ya has aprendido a enviar un correo electrónico en nombre de otra persona en Outlook.

00:00:04

In deze tutorial

00:00:06

we laten zien hoe je een e-mail verstuurt namens iemand anders in Outlook,

00:00:09

zoals een collega of manager die je de nodige machtigingen heeft verleend

00:00:14

begin door naar de instellingen in Outlook te gaan, naar e-mail te navigeren en vervolgens op te stellen en te antwoorden

00:00:20

onder het berichtformaat. Vink het vakje aan met de tekst always show from

00:00:26

eenmaal geactiveerd,

00:00:27

het verschijnt automatisch in nieuwe e-mails, zodat u

00:00:30

om de afzender te selecteren in het keuzemenu.

00:00:33

Als dit de eerste keer is dat je een e-mail verstuurt namens iemand,

00:00:36

klik op een ander e-mailadres,

00:00:38

zoek naar de persoon in de lijst met voorgestelde contactpersonen en kies zijn e-mailadres.

00:00:44

Nadat u de afzender hebt geselecteerd, stelt u zoals gewoonlijk uw e-mail samen

00:00:49

als u klaar bent, klikt u op verzenden.

00:00:51

Als je een foutmelding krijgt,

00:00:53

dit geeft aan dat u niet over de juiste machtigingen beschikt om

00:00:55

namens de gekozen persoon verzenden,

00:00:59

de e-mail wordt in conceptvorm opgeslagen,

00:01:01

verifieer dit bij de eigenaar of neem contact op met uw beheerder

00:01:04

om ervoor te zorgen dat de machtigingen juist zijn ingesteld.

00:01:08

En hier zijn we dan,

00:01:09

je hebt nu geleerd hoe je een e-mail verzendt namens iemand anders in Outlook.

00:00:04

W tym samouczku,

00:00:06

pokażemy, jak wysłać wiadomość e-mail w imieniu kogoś innego w programie Outlook,

00:00:09

na przykład kolega lub menedżer, który udzielił Ci niezbędnych uprawnień

00:00:14

zacznij od przejścia do ustawień w programie Outlook, przejdź do wiadomości e-mail, a następnie skomponuj i odpowiadaj

00:00:20

w formacie wiadomości. Zaznacz pole z napisem Zawsze pokazuj od

00:00:26

po aktywacji,

00:00:27

pojawi się automatycznie w nowych wiadomościach e-mail, umożliwiając

00:00:30

aby wybrać nadawcę z menu rozwijanego.

00:00:33

Jeśli po raz pierwszy wysyłasz wiadomość e-mail w imieniu kogoś,

00:00:36

kliknij inny adres e-mail,

00:00:38

wyszukaj osobę na liście sugerowanych kontaktów i wybierz jej adres e-mail.

00:00:44

Po wybraniu nadawcy skomponuj swój e-mail jak zwykle

00:00:49

po zakończeniu kliknij Wyślij.

00:00:51

Jeśli pojawi się komunikat o błędzie,

00:00:53

oznacza to brak odpowiednich uprawnień

00:00:55

wysłać w imieniu wybranej osoby,

00:00:59

e-mail zostanie zapisany w wersji roboczej,

00:01:01

zweryfikuj u właściciela lub skontaktuj się z administratorem

00:01:04

aby upewnić się, że uprawnienia są poprawnie ustawione.

00:01:08

I oto jesteśmy,

00:01:09

nauczyłeś się teraz wysyłać wiadomość e-mail w imieniu kogoś innego w programie Outlook.

00:00:04

Ebben az oktatóanyagban

00:00:06

bemutatjuk, hogyan küldhetünk e-mailt valaki más nevében az Outlook programban,

00:00:09

például egy kolléga vagy menedzser, aki megadta Önnek a szükséges engedélyeket

00:00:14

először lépjen az Outlook beállításaiba, keresse meg az e-mailt, majd írja össze és válaszoljon

00:00:20

az üzenet formátum alatt. Jelölje be a jelölőnégyzetet, amelyen mindig jelenjen meg

00:00:26

aktiválásuk után

00:00:27

automatikusan megjelenik az új e-mailekben, amelyek lehetővé teszik

00:00:30

válassza ki a feladót a legördülő menüből.

00:00:33

Ha ez az első alkalom, hogy valaki nevében küld e-mailt,

00:00:36

kattintson a másik e-mail címre,

00:00:38

keresse meg a személyt a javasolt névjegyek listájában, és válassza ki az e-mail címét.

00:00:44

Miután kiválasztotta a feladót, írja össze e-mailjét a szokásos módon

00:00:49

ha kész, kattintson a Küldés gombra.

00:00:51

Ha hibaüzenetet kap,

00:00:53

ez azt jelzi, hogy nincs megfelelő engedélye

00:00:55

küldje el a kiválasztott személy nevében,

00:00:59

az e-mail tervezetekben kerül mentésre,

00:01:01

ellenőrizze a tulajdonossal, vagy vegye fel a kapcsolatot a rendszergazdával

00:01:04

annak biztosítása érdekében, hogy az engedélyek helyes legyen beállítva.

00:01:08

És itt vagyunk,

00:01:09

most megtanulta, hogyan küldhet e-mailt valaki más nevében az Outlook programban.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This video is part of the following courses

369 Views

Microsoft Outlook Advanced Training – Master Essential Features

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email a...

ALL COURSES