Groups - Accessing applications from a group Video
In this video, you will learn how to access applications from a group in Microsoft 365. The video covers the benefits of centralized information and restricted access for group members.
It demonstrates how to access applications like OneNote, storage space, calendar, and Planner within a group.
This tutorial will help you effectively manage tasks and share information with your group members.
- 1:59
- 3237 views
-
Bookings - Manage permissions
- 1:10
- Viewed 2978 times
-
FindTime - Answering a scheduling poll
- 1:14
- Viewed 6595 times
-
Outlook - Delay or schedule e-mail sending
- 2:14
- Viewed 3230 times
-
Outlook - Introducing Office 365 Groups
- 1:29
- Viewed 2889 times
-
FindTime - Use the scheduling poll dashboard
- 2:42
- Viewed 3723 times
-
Outlook - Request a read receipt or confirmation of delivery
- 2:18
- Viewed 2826 times
-
FindTime - Create a scheduling poll
- 4:12
- Viewed 4422 times
-
Outlook - Remove a member from a group
- 0:29
- Viewed 2616 times
-
Creating a group
- 2:38
- Viewed 3179 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 2889 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 2870 times
-
Use Presenter view
- 1:59
- Viewed 2822 times
-
Sending a private message or replying to one
- 0:55
- Viewed 2791 times
-
Deliver your presentation
- 3:15
- Viewed 2766 times
-
Making Phone Calls
- 1:23
- Viewed 2668 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2539 times
-
Having a conversation within a group
- 3:21
- Viewed 2538 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2505 times
-
Managing Several Calls at the Same Time
- 1:08
- Viewed 2490 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2479 times
-
Forwarding Calls to Another Phone Number
- 0:47
- Viewed 2449 times
-
Transferring a Call
- 1:50
- Viewed 2430 times
-
Accessing the Voicemail
- 0:57
- Viewed 2372 times
-
Inviting Other People to an Ongoing Call
- 0:45
- Viewed 2363 times
-
Forwarding Calls to a Call Group
- 1:29
- Viewed 2330 times
-
Receiving Phone Calls
- 0:46
- Viewed 2313 times
-
Changing Voicemail Greeting
- 1:16
- Viewed 2313 times
-
Receiving Phone Calls on the Mobile Application
- 1:10
- Viewed 2306 times
-
Create a quick poll in Outlook with Microsoft Forms
- 3:38
- Viewed 2305 times
-
Forwarding Calls to the Voicemail
- 0:31
- Viewed 2237 times
-
Unleash the potential of your collaboration with Teams Premium
- 0:59
- Viewed 2236 times
-
Inform your Team about Changes
- 0:42
- Viewed 2209 times
-
Ringing Another Number Simultaneously
- 0:49
- Viewed 2105 times
-
Send and collect responses in Microsoft Forms
- 2:25
- Viewed 2045 times
-
Adjusting Audio Devices
- 0:51
- Viewed 2010 times
-
Turning Off Call Forwarding
- 0:49
- Viewed 1990 times
-
Putting on Hold & Muting Microphone
- 0:44
- Viewed 1980 times
-
Blocking Specific Phone Numbers
- 0:55
- Viewed 1936 times
-
Publishing or replying to a message in a group
- 1:23
- Viewed 1876 times
-
Set up your survey or quiz before sharing it to collect responses
- 3:33
- Viewed 1809 times
-
Break language barriers with automatic translation
- 1:33
- Viewed 1747 times
-
Join a meeting as a participant
- 2:13
- Viewed 1719 times
-
Start an instant meeting
- 1:33
- Viewed 1369 times
-
Responding or Reacting to a Message
- 1:01
- Viewed 1227 times
-
Starting a Conversation
- 0:53
- Viewed 985 times
-
Posting in a Channel
- 2:15
- Viewed 936 times
-
Register as a Participant in a Teams Webinar
- 1:05
- Viewed 925 times
-
Sharing Content in a Meeting
- 0:41
- Viewed 920 times
-
Send an Email to a Team
- 0:38
- Viewed 893 times
-
Schedule Message Delivery
- 0:58
- Viewed 886 times
-
Use Viva Insights in Conversations
- 0:53
- Viewed 723 times
-
Start and Manage Your Event with Multiple People
- 1:20
- Viewed 723 times
-
Participate in a Town Hall
- 0:53
- Viewed 705 times
-
When and Why to Use Town Hall
- 1:38
- Viewed 702 times
-
Communicate Behind the Scenes
- 0:56
- Viewed 694 times
-
Prepare Your Webinar with Microsoft Teams
- 3:13
- Viewed 688 times
-
Differentiate Between Meeting Types
- 1:38
- Viewed 686 times
-
Moderate the Chat During a Town Hall
- 1:26
- Viewed 678 times
-
End the Event and Gather Statistics
- 1:10
- Viewed 675 times
-
Test Your Event with the Green Room
- 1:52
- Viewed 670 times
-
Ensure Your Webinar Options Before Launching
- 1:09
- Viewed 669 times
-
Start and Manage Your Event Alone
- 1:56
- Viewed 666 times
-
Plan and Launch a Town Hall
- 2:15
- Viewed 660 times
-
Add Interactivity to Your Teams Webinar
- 2:02
- Viewed 656 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 153 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 132 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 111 times
-
Create and add a signature to messages
- 01:26
- Viewed 110 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 109 times
-
Manage new message notifications
- 01:40
- Viewed 95 times
-
Process an incoming message
- 01:53
- Viewed 94 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 62 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 57 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 55 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 53 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 51 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Use Conversation View
- 01:47
- Viewed 47 times
-
Translate Emails in Outlook
- 01:32
- Viewed 45 times
-
Protect an email by encrypting
- 01:10
- Viewed 44 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 22 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 20 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 24 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 91 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 82 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 37 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 89 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 45 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 45 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 110 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 38 times
-
Share Power Automate Flows
- 02:20
- Viewed 38 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 39 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 49 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 41 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 61 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 41 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 85 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 85 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 88 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 79 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 58 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 33 times
-
Discover the “Build Space”
- 02:26
- Viewed 37 times
-
The Power Automate Mobile App
- 01:39
- Viewed 38 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 42 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 37 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 40 times
-
Access Power Automate for the Web
- 01:25
- Viewed 43 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 46 times
-
Add a third-party application
- 02:40
- Viewed 70 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 55 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 59 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 54 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 44 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 62 times
-
Share a document securely with Outlook
- 02:21
- Viewed 53 times
-
Block a sender
- 01:54
- Viewed 69 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Protect an email by encrypting
- 01:10
- Viewed 44 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Recover deleted items
- 01:09
- Viewed 113 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 57 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 41 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 49 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 62 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
-
Calendar Delegation Setup
- 01:21
- Viewed 62 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 107 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 82 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 64 times
-
Create a Meeting Poll
- 02:48
- Viewed 55 times
-
Display Three Time Zones
- 01:52
- Viewed 45 times
-
View Other Calendars
- 00:50
- Viewed 44 times
-
Open a Shared Calendar
- 01:29
- Viewed 60 times
-
Share Your Calendar
- 01:54
- Viewed 63 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 45 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Translate Emails in Outlook
- 01:32
- Viewed 45 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 64 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 44 times
-
Improve Email Accessibility
- 02:02
- Viewed 47 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 51 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 53 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
-
Delay Email Delivery
- 01:10
- Viewed 56 times
-
Use Conversation View
- 01:47
- Viewed 47 times
-
Clean Up Your Inbox
- 01:18
- Viewed 68 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 229 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Automate Routine Actions
- 02:19
- Viewed 51 times
-
Create an Email Template
- 01:40
- Viewed 60 times
-
Create a task from a message
- 02:00
- Viewed 99 times
-
Share a task list
- 03:10
- Viewed 103 times
-
Create a task or reminder
- 01:50
- Viewed 101 times
-
Task Module Overview
- 01:56
- Viewed 115 times
-
Manage Teams online meeting options
- 01:56
- Viewed 94 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 132 times
-
Create a reminder for yourself
- 01:59
- Viewed 104 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Create an appointment or meeting
- 01:44
- Viewed 110 times
-
Create different types of events
- 01:46
- Viewed 102 times
-
Edit and customize views
- 01:55
- Viewed 125 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 115 times
-
Search options
- 01:23
- Viewed 94 times
-
Sort and filter emails
- 02:51
- Viewed 104 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 153 times
-
The Bcc Field in Detail
- 01:53
- Viewed 100 times
-
Save and Print a Message
- 01:48
- Viewed 112 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 132 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 111 times
-
Process an incoming message
- 01:53
- Viewed 94 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 109 times
-
Organize into Folders
- 01:57
- Viewed 113 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 103 times
-
Create and add a signature to messages
- 01:26
- Viewed 110 times
-
Manage new message notifications
- 01:40
- Viewed 95 times
-
Change the default font of your emails
- 01:05
- Viewed 105 times
-
Manage Views
- 02:36
- Viewed 88 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 140 times
-
Explore the Interface
- 03:22
- Viewed 95 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 100 times
-
Manage Storage Space
- 02:08
- Viewed 218 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 208 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 223 times
-
Make a File Request
- 01:24
- Viewed 229 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 219 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 227 times
-
Modify Sharing Rules
- 00:53
- Viewed 227 times
-
Check Granted Shares
- 00:48
- Viewed 209 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 229 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 199 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 225 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 225 times
-
Search for Documents
- 01:31
- Viewed 199 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 242 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 220 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 216 times
-
Edit, Delete a Share
- 02:16
- Viewed 214 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 219 times
-
Power and Manage OneDrive
- 01:36
- Viewed 211 times
-
What is OneDrive ?
- 01:14
- Viewed 320 times
Objectifs :
This tutorial aims to guide users on how to access various applications linked to Outlook groups online, highlighting the benefits of centralized information and restricted access for group members.
Chapitres :
-
Introduction to Group Applications
Welcome to this tutorial! In this session, we will explore how to access applications associated with Outlook groups online. Understanding how these applications benefit a group is essential. They centralize information and restrict access to data for group members only. -
Accessing Applications in a Group
Currently, I am in the group 'Transfer of the Equipment.' Above, you will find various applications available for use. Among these applications is the online notebook, which opens in a new tab and allows you to share specific information with the group. -
Using OneNote Online
OneNote online is organized by sections and pages. To create a new section, I will rename it 'Meeting Review' and validate it by clicking the OK button. This section will now be accessible to all group members, allowing them to view the account of the meetings. -
Navigating Back to Group Mail
To return to the group mail, you can either close the tab or click on the corresponding tab. This flexibility ensures easy navigation between applications. -
Storage Space for Group Members
The group also provides storage space, enabling you to share files with all group members. Similar to OneDrive or SharePoint, you can add new files or folders using the upload button. Additionally, documents can be added by dragging and dropping them into the storage area. -
Utilizing the Group Calendar
In the group, there is a calendar feature that displays the availability of all group members. This tool is essential for scheduling meetings and coordinating tasks effectively. -
Task Management with Planner
Finally, the versatility of applications includes a planner. This application assists in managing tasks associated with a project for each group member, ensuring that everyone stays on track. -
Conclusion
Now you know how to access and identify the applications available within a group. These tools enhance collaboration and streamline project management, making it easier for group members to work together efficiently.
FAQ :
What are Outlook Groups?
Outlook Groups are shared workspaces in Microsoft Outlook that allow members to collaborate by sharing emails, calendars, and files. They centralize information and restrict access to group members.
How can I access applications linked to Outlook Groups?
You can access applications linked to Outlook Groups by navigating to the group in Outlook and selecting the desired application from the available options, such as Notebook, OneDrive, or Planner.
What is the purpose of using OneNote in a group?
OneNote allows group members to create and share notes organized by sections and pages, facilitating collaboration and information sharing within the group.
How do I share files with my group?
You can share files with your group by using OneDrive or SharePoint to upload documents, or by dragging and dropping files into the shared storage space.
What is the benefit of using a Planner in a group?
Planner helps manage tasks associated with projects by allowing group members to assign and track tasks, improving organization and accountability within the team.
Can I see the availability of my group members?
Yes, the calendar feature in Outlook Groups displays the availability of all group members, making it easier to schedule meetings and events.
Quelques cas d'usages :
Project Management with Planner
In a marketing team, members can use Planner to assign tasks for a product launch campaign. Each member can track their progress, ensuring that deadlines are met and responsibilities are clear.
Collaborative Note-Taking
During team meetings, members can use OneNote to take collaborative notes. Each member can add their insights in real-time, creating a comprehensive record of discussions and decisions.
File Sharing and Storage
A project team can utilize OneDrive to store and share project documents. By uploading files to a shared folder, all members can access the latest versions, reducing confusion and improving collaboration.
Scheduling Meetings
Using the calendar feature, a project manager can view the availability of team members to schedule a meeting that accommodates everyone, enhancing communication and planning efficiency.
Centralized Information Access
A research group can centralize their findings and resources in an Outlook Group, allowing all members to access important documents and notes in one place, streamlining their workflow.
Glossaire :
Outlook Groups
A feature in Microsoft Outlook that allows users to create a shared workspace for collaboration, where members can access shared resources like emails, calendars, and files.
Notebook
An online application that allows users to create, organize, and share notes and information with group members. It is often used for collaborative projects.
OneNote
A digital note-taking application that is part of the Microsoft Office suite, allowing users to create notes organized by sections and pages.
OneDrive
A cloud storage service from Microsoft that allows users to store files and access them from any device, facilitating file sharing and collaboration.
SharePoint
A web-based collaboration platform from Microsoft that integrates with Microsoft Office, allowing users to create websites for sharing information and managing documents.
Planner
A task management application that helps teams organize and assign tasks for projects, providing a visual overview of project progress.
Calendar
A feature that displays the availability of group members, allowing for scheduling and planning of meetings and events.