OneDrive - Search for Documents Video

Learn how to search for documents on OneDrive and customize your search methods. Use the Home, Shared, and Favorites tabs to filter documents by file type and naming conventions. Simplify organizing and finding your documents with these handy tools.

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Objectifs :

This document aims to provide a comprehensive overview of how to effectively use OneDrive for document organization and search functionalities. It highlights key features that facilitate quick access to documents and enhances user experience in managing files.

Chapitres :

  1. Introduction to OneDrive as a Document Centralizer
    OneDrive serves as a powerful document centralizer, allowing users to store and manage their files efficiently. However, users may sometimes find it challenging to locate specific documents amidst the vast array of files.
  2. Tools for Document Organization
    To enhance document organization and searchability, OneDrive offers various tools. Users can utilize the home shared and favorites tabs to streamline their document management. Key features include:
  3. Filtering Documents
    Users can filter documents based on several criteria to ensure quick access. The filtering options include:
  4. Filtering Options
    • File Type: Narrow down searches by selecting specific file types. • File Name: Search for documents using their names. • Person: Filter documents shared by specific individuals.
  5. Using the Favorites Feature
    To further enhance accessibility, users can add important documents to their favorites. This is done by clicking on the favorites icon, allowing for easy retrieval in the favorites tab.
  6. The Search Functionality
    The primary tool for precise document searches in OneDrive is the search bar located at the top of the OneDrive window. This area consists of two main elements:
  7. Components of the Search Bar
    • Search Space: Where users input their search queries. • Search Area Selection: A button that allows users to choose the specific area to search for documents.
  8. Available Search Areas
    Three distinct areas can be searched within OneDrive: 1. **My Files**: Searches through all files stored in the user's OneDrive. 2. **All Files**: Centralizes all files, including those shared by collaborators. 3. **Whole Organization**: Searches at the company’s SharePoint level, providing visibility of all document resources across the company’s intranet.
  9. Search Functionality Across Microsoft Applications
    The search functionality is not limited to OneDrive alone; it is available across all Microsoft applications, including Teams and SharePoint. Additionally, users can search for recently opened documents in desktop applications like Word, where they can find their recent files, favorites, or documents shared by others.

FAQ :

What is OneDrive?

OneDrive is a cloud storage service provided by Microsoft that allows users to store, share, and access files from any device with internet access.

How can I find specific documents in OneDrive?

You can find specific documents in OneDrive by using the search bar at the top of the window, filtering documents by file type, name, or person, and accessing the Favourites tab for quick access.

What are the different search areas in OneDrive?

OneDrive offers three search areas: 'My Files' for personal files, 'All Files' for all files including shared documents, and 'Whole Organisation' for searching across the entire company’s SharePoint resources.

Can I access OneDrive documents from other Microsoft applications?

Yes, you can access OneDrive documents from various Microsoft applications such as Word, Excel, and PowerPoint, as well as from the desktop applications.

What is the Favourites feature in OneDrive?

The Favourites feature in OneDrive allows users to mark specific documents for quick access, which can be found in the Favourites tab.

Quelques cas d'usages :

Organizing Team Documents

In a corporate environment, teams can use OneDrive to centralize their project documents. By utilizing the Favourites tab, team members can quickly access frequently used files, improving collaboration and efficiency.

Searching for Historical Data

A data analyst can use the 'Whole Organisation' search feature in OneDrive to locate historical reports stored by different departments, facilitating comprehensive data analysis and reporting.

Streamlining Document Sharing

A project manager can share documents with collaborators using OneDrive's 'All Files' feature, ensuring that all team members have access to the latest versions of project files, thus enhancing productivity.

Accessing Files on the Go

Sales representatives can access their presentations and documents stored in OneDrive from their mobile devices while on the road, ensuring they are always prepared for client meetings.

Collaborative Editing

Using OneDrive in conjunction with Microsoft Word, multiple users can edit a document simultaneously, allowing for real-time collaboration and reducing the time spent on revisions.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device with internet connectivity.

Document Centralizer

A tool or system that consolidates documents in one location, making it easier to manage and access them.

Favourites Tab

A section in OneDrive where users can save frequently accessed documents for quick retrieval.

Search Bar

An interface element that allows users to input queries to find specific documents or files within OneDrive.

My Files

An area in OneDrive that contains all files uploaded by the user.

All Files

A section in OneDrive that includes all files owned by the user as well as those shared by collaborators.

Whole Organisation

A search option in OneDrive that allows users to search for documents across the entire organization, including SharePoint resources.

SharePoint

A web-based collaboration platform from Microsoft that integrates with OneDrive and is used for document management and storage.

Microsoft Applications

Software programs developed by Microsoft, such as Word, Excel, and PowerPoint, that can integrate with OneDrive for file management.

résultat(s)
00:00:04
but it can sometimes be difficult to find specific documents.
00:00:08
It is possible to use different tools
00:00:10
to facilitate the organisation and search for documents
00:00:13
in the home shared and favourites tabs.
00:00:17
You can philtre documents by file type, file name or by person
00:00:21
to ensure quick access to certain documents.
00:00:24
You can also add them to favourites by clicking on the favourites icon
00:00:28
and you will find the documents in the favourites tab.
00:00:32
The main tool for precise document searches is the search
00:00:36
bar located at the top of the Onedrive window.
00:00:39
This area consists of two distinct elements
00:00:41
the search space and the button to select the area where to search for the document,
00:00:46
three areas are available.
00:00:48
The first my files allows you to search through
00:00:51
all of your files present on one drive,
00:00:54
the second
00:00:55
all files centralises all of your files as
00:00:58
well as documents shared by your collaborators.
00:01:01
The third option Whole Organisation
00:01:04
allows a search at the company's SharePoint level and provides
00:01:07
visibility of all document resources across the company's Internet.
00:01:12
The search functionality is available
00:01:14
in all Microsoft applications where onedrive
00:01:18
teams
00:01:19
or SharePoint but also in desktop applications like Word
00:01:23
you can search for recently opened documents in the file section,
00:01:27
where you will find your recent files favourites or those shared by others.

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résultat(s)
00:00:02
uma unidade é um verdadeiro centralizador de documentos
00:00:04
mas às vezes pode ser difícil encontrar documentos específicos.
00:00:08
É possível utilizar diferentes ferramentas
00:00:10
facilitar a organização e a procura de documentos
00:00:13
nas abas da casa partilhada e dos favoritos.
00:00:17
Pode filtrar documentos por tipo de ficheiro, nome de ficheiro ou por pessoa
00:00:21
para garantir um acesso rápido a determinados documentos.
00:00:24
Também pode adicioná-los aos favoritos clicando no ícone de favoritos
00:00:28
e encontrará os documentos no separador Favoritos.
00:00:32
A principal ferramenta para pesquisas precisas de documentos é a pesquisa
00:00:36
bar localizado no topo da janela do OneDrive.
00:00:39
Esta área é constituída por dois elementos distintos
00:00:41
o espaço de pesquisa e o botão para selecionar a área onde procurar o documento,
00:00:46
três áreas estão disponíveis.
00:00:48
Os primeiros meus ficheiros permite-lhe pesquisar
00:00:51
todos os seus ficheiros presentes numa unidade,
00:00:54
o segundo
00:00:55
todos os ficheiros centraliza todos os seus ficheiros como
00:00:58
bem como documentos partilhados pelos seus colaboradores.
00:01:01
A terceira opção Organização Integral
00:01:04
permite uma pesquisa ao nível do SharePoint da empresa e fornece
00:01:07
visibilidade de todos os recursos documentais na Internet da empresa.
00:01:12
A funcionalidade de pesquisa está disponível
00:01:14
em todas as aplicações da Microsoft onde o onedrive
00:01:18
equipas
00:01:19
ou SharePoint mas também em aplicações de desktop como o Word
00:01:23
pode procurar documentos abertos recentemente na secção de ficheiros,
00:01:27
onde encontrará os seus ficheiros recentes favoritos ou aqueles partilhados por outros.

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résultat(s)
00:00:02
un'unità è un vero centralizzatore di documenti,
00:00:04
ma a volte può essere difficile trovare documenti specifici.
00:00:08
È possibile utilizzare diversi strumenti
00:00:10
per facilitare l'organizzazione e la ricerca dei documenti
00:00:13
nelle schede Home, condivisi e Preferiti.
00:00:17
Puoi filtrare i documenti per tipo di file, nome del file o per persona
00:00:21
per garantire un accesso rapido a determinati documenti.
00:00:24
Puoi anche aggiungerli ai preferiti facendo clic sull'icona dei preferiti
00:00:28
e troverai i documenti nella scheda dei preferiti.
00:00:32
Lo strumento principale per una ricerca precisa dei documenti è la ricerca
00:00:36
barra situata nella parte superiore della finestra di Onedrive.
00:00:39
Quest'area è composta da due elementi distinti
00:00:41
lo spazio di ricerca e il pulsante per selezionare l'area in cui cercare il documento,
00:00:46
sono disponibili tre aree.
00:00:48
La prima sezione «I miei file» consente di effettuare una ricerca tra
00:00:51
tutti i tuoi file presenti su un'unica unità,
00:00:54
il secondo
00:00:55
all files centralizza tutti i tuoi file come
00:00:58
così come i documenti condivisi dai tuoi collaboratori.
00:01:01
La terza opzione Whole Organization
00:01:04
consente una ricerca a livello di SharePoint dell'azienda e fornisce
00:01:07
visibilità di tutte le risorse documentali su Internet dell'azienda.
00:01:12
La funzionalità di ricerca è disponibile
00:01:14
in tutte le applicazioni Microsoft in cui OneDrive
00:01:18
squadre
00:01:19
o SharePoint ma anche in applicazioni desktop come Word
00:01:23
puoi cercare i documenti aperti di recente nella sezione dei file,
00:01:27
dove troverai i tuoi file recenti, preferiti o quelli condivisi da altri.

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résultat(s)
00:00:02
один диск — настоящий централизатор документов,
00:00:04
но иногда бывает сложно найти конкретные документы.
00:00:08
Можно использовать разные инструменты
00:00:10
для облегчения организации и поиска документов
00:00:13
на вкладках «Домашний доступ» и «Избранное».
00:00:17
Вы можете фильтровать документы по типу файла, имени файла или по человеку
00:00:21
чтобы обеспечить быстрый доступ к определенным документам.
00:00:24
Вы также можете добавить их в избранное, нажав на значок избранного
00:00:28
и вы найдете документы на вкладке «Избранное».
00:00:32
Основным инструментом для точного поиска документов является поиск
00:00:36
панель, расположенная в верхней части окна Onedrive.
00:00:39
Эта область состоит из двух отдельных элементов
00:00:41
поле поиска и кнопка выбора области для поиска документа,
00:00:46
доступны три области.
00:00:48
Первая страница «Мои файлы» позволяет вам выполнять поиск
00:00:51
все ваши файлы находятся на одном диске,
00:00:54
второй
00:00:55
все файлы централизуют все ваши файлы в виде
00:00:58
а также документы, которыми поделились ваши сотрудники.
00:01:01
Третий вариант: вся организация
00:01:04
позволяет осуществлять поиск на уровне SharePoint компании и предоставляет
00:01:07
видимость всех ресурсов документов в Интернете компании.
00:01:12
Доступна функция поиска
00:01:14
во всех приложениях Microsoft, где есть onedrive
00:01:18
команды
00:01:19
или SharePoint, а также в настольных приложениях, таких как Word
00:01:23
вы можете искать недавно открытые документы в разделе файлов,
00:01:27
где вы найдете ваши последние избранные файлы или файлы, которыми поделились другие.

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résultat(s)
00:00:02
una unidad es un verdadero centralizador de documentos,
00:00:04
pero a veces puede resultar difícil encontrar documentos específicos.
00:00:08
Es posible utilizar diferentes herramientas
00:00:10
para facilitar la organización y la búsqueda de documentos
00:00:13
en las pestañas de inicio, compartidos y favoritos.
00:00:17
Puedes filtrar los documentos por tipo de archivo, nombre de archivo o por persona
00:00:21
para garantizar un acceso rápido a determinados documentos.
00:00:24
También puede añadirlos a favoritos haciendo clic en el icono de favoritos
00:00:28
y encontrará los documentos en la pestaña de favoritos.
00:00:32
La principal herramienta para realizar búsquedas precisas de documentos es la búsqueda
00:00:36
barra ubicada en la parte superior de la ventana de Onedrive.
00:00:39
Esta área se compone de dos elementos diferenciados
00:00:41
el espacio de búsqueda y el botón para seleccionar el área donde buscar el documento,
00:00:46
hay tres áreas disponibles.
00:00:48
La primera de mis archivos te permite buscar
00:00:51
todos tus archivos presentes en una unidad,
00:00:54
el segundo
00:00:55
todos los archivos centralizan todos sus archivos como
00:00:58
así como los documentos compartidos por tus colaboradores.
00:01:01
La tercera opción: Toda la organización
00:01:04
permite una búsqueda a nivel de SharePoint de la empresa y proporciona
00:01:07
visibilidad de todos los recursos documentales en Internet de la empresa.
00:01:12
La función de búsqueda está disponible
00:01:14
en todas las aplicaciones de Microsoft donde esté onedrive
00:01:18
equipos
00:01:19
o SharePoint, pero también en aplicaciones de escritorio como Word
00:01:23
puede buscar los documentos abiertos recientemente en la sección de archivos,
00:01:27
donde encontrará sus archivos recientes, favoritos o los que han compartido otros.

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