Teams - Use and co-edit files Video

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Objectifs :

This document aims to provide a comprehensive overview of how to manage files within Microsoft Teams, including uploading, editing, and collaborating on documents, as well as utilizing the Files tab effectively.

Chapitres :

  1. Introduction to File Management in Microsoft Teams
    Microsoft Teams offers a robust platform for managing files within conversations, whether in private chats or channels. This guide will explore how to attach files, access the Files tab, and collaborate on documents seamlessly.
  2. Attaching Files in Conversations
    When creating or responding to a conversation in Teams, users can attach files from various sources, including: - Recent files - Cloud storage spaces - Channels you are a member of - Your computer Files sent during conversations are automatically stored in the Files tab, making them easily accessible for all team members.
  3. Understanding the Files Tab
    Each conversation in Teams, whether private or in a channel, features a Files tab. This tab supports a wide range of file types, including: - PNG and JPEG images - PDF documents - MP4 videos - MP3 audio files - Adobe files Users can also create Microsoft folders and documents directly within Teams or upload complete folders from their computers.
  4. Collaborative Editing of Microsoft Documents
    Selecting a Microsoft Office document allows for direct editing within Teams. Users can choose to: - Edit the document in Teams - Open it in the dedicated online application - Use the desktop application All changes made to Microsoft documents are saved in real-time, allowing for collaborative work. Team members can see where others are working by checking bookmarks or clicking on their profile pictures.
  5. Continuing Collaboration After Leaving a Document
    After exiting a document, collaborators can continue editing. Upon reopening the document, Teams will notify users of any changes made during their absence, ensuring everyone stays updated.
  6. Highlighting Important Files
    To make important files easier to access, users can highlight them by: 1. Selecting the file 2. Choosing the option to turn it into a tab This allows for quick access to the document directly from the list of tabs at the top of the channel.
  7. Accessing and Editing Documents
    By clicking on a highlighted document, users can: - Edit it directly in Teams - Open it in the dedicated desktop application - Access it through a web browser - Download a copy to their computer This flexibility enhances productivity and collaboration among team members.
  8. Conclusion
    Managing files in Microsoft Teams is essential for effective collaboration. By understanding how to attach files, utilize the Files tab, and engage in real-time editing, team members can enhance their productivity and streamline their workflows.

FAQ :

How can I attach a file in a Microsoft Teams conversation?

You can attach a file by selecting the attachment option in the conversation window, then choosing a file from your recent files, cloud storage, or your computer.

What types of files can I share in Microsoft Teams?

Microsoft Teams supports a wide range of file types, including images (PNG, JPEG), documents (PDF, Microsoft Office files), videos (MP4), and audio files (MP3).

Can I edit Microsoft Office documents directly in Teams?

Yes, you can edit Microsoft Office documents directly in Teams, or you can open them in the dedicated online application or desktop application.

What happens if I leave a document while my colleagues are editing it?

If you leave the document, your colleagues can continue editing it. The next time you open the document, Teams will inform you of any changes made.

How can I make important files easier to access in Teams?

You can highlight important files by selecting them and choosing to turn them into a tab, allowing for quick access from the list of tabs at the top of the channel.

Quelques cas d'usages :

Collaborative Document Editing

In a marketing team, members can collaboratively edit a presentation in real-time using Microsoft Teams. This allows for immediate feedback and updates, improving the efficiency of the project.

File Organization in Teams

A project manager can organize important project files by creating tabs for each document in a Teams channel, making it easier for team members to find and access necessary resources.

Real-Time Updates on Project Changes

During a product development meeting, team members can work on a shared document in Teams. As changes are made, all members can see updates in real-time, ensuring everyone is on the same page.

Accessing Files from Cloud Storage

A remote team can easily access and share files stored in cloud storage during a Teams meeting, facilitating seamless collaboration regardless of location.

Highlighting Key Documents

A team lead can highlight key documents by turning them into tabs in Teams, ensuring that all team members can quickly access critical information without searching through multiple files.

Glossaire :

File Tab

A section within a conversation or channel in Microsoft Teams where all files shared in that conversation are stored and can be accessed by team members.

Microsoft Office Document

Files created using Microsoft Office applications such as Word, Excel, or PowerPoint, which can be edited collaboratively in Teams.

Collaborative Work

A process where multiple users can work on the same document simultaneously, allowing for real-time updates and changes.

Bookmark

A feature in Microsoft Teams that allows users to mark their position in a document, making it easier for collaborators to see where they are working.

Tab

A navigational element in Microsoft Teams that allows users to quickly access specific files or applications within a channel.

Cloud Storage

A service that allows users to store files on remote servers accessed via the internet, enabling easy sharing and collaboration.

MP4

A digital multimedia format commonly used for storing video and audio, supported by Microsoft Teams.

MP3

A digital audio format that is widely used for music and audio files, which can also be shared in Microsoft Teams.

Adobe Files

Files created using Adobe software, such as PDFs, which can be shared and accessed in Microsoft Teams.

résultat(s)
00:00:02
When you create or respond to a conversation,
00:00:05
you can attach a file which will
00:00:07
be made available to the members of
00:00:10
the team or private conversation.
00:00:11
Note that you can attach
00:00:13
a file from recent files,
00:00:15
one of your cloud storage spaces,
00:00:16
a channel you are a member of,
00:00:19
or your computer.
00:00:21
Files sent from a conversation are
00:00:24
automatically stored in the Files tab.
00:00:27
Whether you are in a private
00:00:29
conversation or in a channel,
00:00:30
each conversation has a Files tab.
00:00:34
Teams supports hundreds of file types,
00:00:37
from a simple PNG or JPEG image to PDF, MP4,
00:00:41
videos, MP3 audios or even Adobe files.
00:00:44
Here you can also directly create
00:00:47
Microsoft folders and documents
00:00:49
or upload other files from your
00:00:52
computer as well as complete folders.
00:00:55
By selecting a Microsoft Office document,
00:00:57
you can edit it directly in Teams,
00:01:00
open it in the dedicated online
00:01:03
application or in the desktop application.
00:01:06
Be aware that all Microsoft documents
00:01:08
available in the team's storage space
00:01:10
allow for collaborative work and
00:01:12
any changes made will be available
00:01:14
to all team members in real time.
00:01:16
You can see where your colleagues are
00:01:18
working on the document by the bookmark
00:01:20
or by clicking on their profile picture.
00:01:25
After leaving the document,
00:01:26
your collaborators can continue
00:01:28
to edit it in your absence.
00:01:29
The next time you open it,
00:01:32
teams will inform you of the
00:01:34
changes that have been made.
00:01:35
You can also highlight certain important
00:01:37
files to make them easier to access.
00:01:40
To do this, simply select a file,
00:01:42
then choose to turn into a tab.
00:01:44
You will then be able to access
00:01:47
your document directly from the list
00:01:50
of tabs at the top of the channel.
00:01:52
By clicking on it,
00:01:54
you open the document and can
00:01:56
edit it directly in Teams,
00:01:57
but you can also open it in the
00:02:00
dedicated desktop application
00:02:02
in your browser or even download
00:02:04
a copy to your computer.

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résultat(s)
00:00:02
Quando você cria ou responde a uma conversa,
00:00:05
Pode anexar um ficheiro que irá
00:00:07
ser postos à disposição dos membros da
00:00:10
a equipa ou a conversa privada.
00:00:11
Observe que você pode anexar
00:00:13
um ficheiro de ficheiros recentes,
00:00:15
um dos seus espaços de armazenamento na nuvem,
00:00:16
um canal do qual você é membro,
00:00:19
ou o seu computador.
00:00:21
Os ficheiros enviados de uma conversa são
00:00:24
armazenados automaticamente na guia Arquivos.
00:00:27
Se você está em um privado
00:00:29
conversação ou num canal,
00:00:30
cada conversa tem uma guia Arquivos.
00:00:34
O Teams suporta centenas de tipos de ficheiros,
00:00:37
de uma simples imagem PNG ou JPEG para PDF, MP4,
00:00:41
vídeos, áudios MP3 ou até mesmo arquivos Adobe.
00:00:44
Aqui você também pode criar diretamente
00:00:47
Pastas e documentos da Microsoft
00:00:49
ou carregue outros ficheiros a partir do seu
00:00:52
computador, bem como pastas completas.
00:00:55
Ao selecionar um documento do Microsoft Office,
00:00:57
você pode editá-lo diretamente no Teams,
00:01:00
abri-lo no online dedicado
00:01:03
ou na aplicação de ambiente de trabalho.
00:01:06
Esteja ciente de que todos os documentos da Microsoft
00:01:08
disponível no espaço de armazenamento da equipa
00:01:10
permitir o trabalho colaborativo e
00:01:12
quaisquer alterações feitas estarão disponíveis
00:01:14
a todos os membros da equipa em tempo real.
00:01:16
Pode ver onde estão os seus colegas
00:01:18
Trabalhando no documento pelo marcador
00:01:20
ou clicando na foto do perfil.
00:01:25
Depois de deixar o documento,
00:01:26
os seus colaboradores podem continuar
00:01:28
para editá-lo na sua ausência.
00:01:29
Da próxima vez que o abrir,
00:01:32
as equipas informá-lo-ão da
00:01:34
alterações que foram feitas.
00:01:35
Você também pode destacar alguns importantes
00:01:37
para facilitar o acesso.
00:01:40
Para fazer isso, basta selecionar um arquivo,
00:01:42
Em seguida, opte por transformar em uma guia.
00:01:44
Poderá, então, aceder
00:01:47
o seu documento diretamente da lista
00:01:50
de separadores na parte superior do canal.
00:01:52
Ao clicar nele,
00:01:54
abrir o documento e pode
00:01:56
editá-lo diretamente no Teams,
00:01:57
mas você também pode abri-lo no
00:02:00
Aplicação de ambiente de trabalho dedicada
00:02:02
no seu navegador ou até mesmo fazer o download
00:02:04
uma cópia para o seu computador.

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résultat(s)
00:00:02
Quando crei o rispondi a una conversazione,
00:00:05
puoi allegare un file che
00:00:07
essere messo a disposizione dei membri di
00:00:10
il team o la conversazione privata.
00:00:11
Nota che puoi allegare
00:00:13
un file tratto da file recenti,
00:00:15
uno dei tuoi spazi di archiviazione cloud,
00:00:16
un canale di cui sei membro,
00:00:19
o il tuo computer.
00:00:21
I file inviati da una conversazione sono
00:00:24
memorizzati automaticamente nella scheda File.
00:00:27
Che tu sia in un ambiente privato
00:00:29
conversazione o in un canale,
00:00:30
ogni conversazione ha una scheda File.
00:00:34
Teams supporta centinaia di tipi di file,
00:00:37
da una semplice immagine PNG o JPEG a PDF, MP4,
00:00:41
video, audio MP3 o persino file Adobe.
00:00:44
Qui puoi anche creare direttamente
00:00:47
Cartelle e documenti Microsoft
00:00:49
o carica altri file dal tuo
00:00:52
computer e cartelle complete.
00:00:55
Selezionando un documento Microsoft Office,
00:00:57
puoi modificarlo direttamente in Teams,
00:01:00
aprilo nell'apposito spazio online
00:01:03
nell'applicazione o nell'applicazione desktop.
00:01:06
Tieni presente che tutti i documenti Microsoft
00:01:08
disponibile nello spazio di archiviazione del team
00:01:10
consentire il lavoro collaborativo e
00:01:12
tutte le modifiche apportate saranno disponibili
00:01:14
a tutti i membri del team in tempo reale.
00:01:16
Puoi vedere dove sono i tuoi colleghi
00:01:18
lavorando sul documento tramite il segnalibro
00:01:20
o facendo clic sulla loro immagine del profilo.
00:01:25
Dopo aver lasciato il documento,
00:01:26
i tuoi collaboratori possono continuare
00:01:28
per modificarlo in tua assenza.
00:01:29
La prossima volta che lo apri,
00:01:32
le squadre ti informeranno del
00:01:34
modifiche che sono state apportate.
00:01:35
Puoi anche evidenziare alcuni importanti
00:01:37
file per facilitarne l'accesso.
00:01:40
Per fare ciò, seleziona semplicemente un file,
00:01:42
quindi scegli di trasformarlo in una scheda.
00:01:44
Potrai quindi accedere
00:01:47
il tuo documento direttamente dall'elenco
00:01:50
delle schede nella parte superiore del canale.
00:01:52
Facendo clic su di esso,
00:01:54
apri il documento e puoi
00:01:56
modificalo direttamente in Teams,
00:01:57
ma puoi aprirlo anche nel
00:02:00
applicazione desktop dedicata
00:02:02
nel tuo browser o anche scaricala
00:02:04
una copia sul tuo computer.

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résultat(s)
00:00:02
Когда вы создаете беседу или отвечаете на нее,
00:00:05
вы можете прикрепить файл, который
00:00:07
будет предоставлен в распоряжение членов
00:00:10
командная или частная беседа.
00:00:11
Обратите внимание, что вы можете прикрепить
00:00:13
файл из последних файлов,
00:00:15
одно из ваших облачных хранилищ,
00:00:16
канал, участником которого вы являетесь,
00:00:19
или ваш компьютер.
00:00:21
В ходе беседы были отправлены следующие файлы
00:00:24
автоматически сохраняются на вкладке «Файлы».
00:00:27
Находитесь ли вы наедине
00:00:29
в разговоре или на канале,
00:00:30
в каждом разговоре есть вкладка «Файлы».
00:00:34
Teams поддерживает сотни типов файлов,
00:00:37
от простого изображения в формате PNG или JPEG до PDF, MP4,
00:00:41
видео, аудио в формате MP3 или даже файлы Adobe.
00:00:44
Здесь вы также можете напрямую создавать
00:00:47
Папки и документы Microsoft
00:00:49
или загрузите другие файлы из своего
00:00:52
компьютер, а также целые папки.
00:00:55
Выбрав документ Microsoft Office,
00:00:57
вы можете редактировать его прямо в Teams,
00:01:00
откройте его в специальном онлайн-магазине
00:01:03
приложение или в настольном приложении.
00:01:06
Имейте в виду, что все документы Microsoft
00:01:08
доступны в хранилище команды
00:01:10
позволяют работать совместно и
00:01:12
любые внесенные изменения будут доступны
00:01:14
всем членам команды в режиме реального времени.
00:01:16
Вы можете видеть, где находятся ваши коллеги
00:01:18
работа над документом с помощью закладки
00:01:20
или нажав на фотографию их профиля.
00:01:25
Покинув документ,
00:01:26
ваши сотрудники могут продолжить
00:01:28
редактировать его в ваше отсутствие.
00:01:29
В следующий раз, когда вы откроете его,
00:01:32
команды проинформируют вас о
00:01:34
внесенные изменения.
00:01:35
Вы также можете выделить некоторые важные
00:01:37
файлы, чтобы облегчить доступ к ним.
00:01:40
Для этого просто выберите файл,
00:01:42
затем выберите переход во вкладку.
00:01:44
После этого вы сможете получить доступ
00:01:47
ваш документ прямо из списка
00:01:50
вкладок в верхней части канала.
00:01:52
Нажав на нее,
00:01:54
вы открываете документ и можете
00:01:56
редактировать его прямо в Teams,
00:01:57
но вы также можете открыть его в
00:02:00
специальное настольное приложение
00:02:02
в браузере или даже скачайте
00:02:04
копию на свой компьютер.

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résultat(s)
00:00:02
Cuando creas o respondes a una conversación,
00:00:05
puedes adjuntar un archivo que
00:00:07
se pondrá a disposición de los miembros de
00:00:10
el equipo o la conversación privada.
00:00:11
Ten en cuenta que puedes adjuntar
00:00:13
un archivo de archivos recientes,
00:00:15
uno de tus espacios de almacenamiento en la nube,
00:00:16
un canal del que eres miembro,
00:00:19
o tu ordenador.
00:00:21
Los archivos enviados desde una conversación son
00:00:24
se almacenan automáticamente en la pestaña Archivos.
00:00:27
Si estás en un lugar privado
00:00:29
conversación o en un canal,
00:00:30
cada conversación tiene una pestaña Archivos.
00:00:34
Teams admite cientos de tipos de archivos,
00:00:37
desde una simple imagen PNG o JPEG a PDF, MP4,
00:00:41
vídeos, audios MP3 o incluso archivos de Adobe.
00:00:44
Aquí también puedes crear directamente
00:00:47
Carpetas y documentos de Microsoft
00:00:49
o sube otros archivos desde tu
00:00:52
ordenador, así como carpetas completas.
00:00:55
Al seleccionar un documento de Microsoft Office,
00:00:57
puedes editarlo directamente en Teams,
00:01:00
ábrelo en el sitio web dedicado
00:01:03
o en la aplicación de escritorio.
00:01:06
Tenga en cuenta que todos los documentos de Microsoft
00:01:08
disponibles en el espacio de almacenamiento del equipo
00:01:10
permiten el trabajo colaborativo y
00:01:12
cualquier cambio realizado estará disponible
00:01:14
a todos los miembros del equipo en tiempo real.
00:01:16
Puedes ver dónde están tus compañeros
00:01:18
trabajando en el documento junto al marcador
00:01:20
o haciendo clic en su foto de perfil.
00:01:25
Tras dejar el documento,
00:01:26
tus colaboradores pueden continuar
00:01:28
para editarlo en tu ausencia.
00:01:29
La próxima vez que lo abras,
00:01:32
los equipos le informarán de
00:01:34
cambios que se han realizado.
00:01:35
También puede resaltar ciertos aspectos importantes
00:01:37
archivos para facilitar el acceso a ellos.
00:01:40
Para ello, basta con seleccionar un archivo,
00:01:42
luego elige convertirla en una pestaña.
00:01:44
A continuación, podrá acceder
00:01:47
su documento directamente desde la lista
00:01:50
de pestañas en la parte superior del canal.
00:01:52
Al hacer clic en él,
00:01:54
abres el documento y puedes
00:01:56
editarlo directamente en Teams,
00:01:57
pero también puedes abrirlo en
00:02:00
aplicación de escritorio dedicada
00:02:02
en tu navegador o incluso descargándolo
00:02:04
una copia en su ordenador.

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