Teams - Share content in meetings Video

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Objectifs :

This document aims to provide a comprehensive overview of the sharing features available in Microsoft Teams during meetings, including how to share screens, windows, and PowerPoint presentations, as well as the use of a collaborative whiteboard.

Chapitres :

Introduction to Sharing in Microsoft Teams
In Microsoft Teams, sharing content during meetings enhances collaboration among colleagues. This guide outlines the various sharing options available, ensuring you can effectively present your materials while maintaining control over what is visible to others.
Using the Share Button
To begin sharing, click on the Share button during a meeting. This action opens the Sharing Tray, which presents several options for sharing content. Before proceeding, decide whether to include your computer's sound in the share.
Types of Sharing
Microsoft Teams offers multiple methods for sharing content: - **Share Your Entire Screen**: This option allows you to display everything on your screen. If you have multiple screens, you can select which one to share. Be cautious to avoid revealing confidential information. - **Share a Window**: Choose a specific window from those open on your computer. Only the selected window will be visible to your colleagues, even if you switch to other applications. - **PowerPoint Live**: You can open a PowerPoint presentation directly within Teams. The application suggests recent documents, but you can also upload files from your computer or cloud storage.
Navigating PowerPoint Presentations
When sharing a PowerPoint file, you can navigate through slides using the arrow keys. You have the option to allow or restrict your colleagues from viewing the slides at their own pace. Additionally, colleagues can assist in the presentation by using the presentation control button, which grants them control over slide navigation. Teams will notify you if someone else takes control, and you can regain control at any time during the meeting.
Creating and Using a Whiteboard
Teams also allows you to create a collaborative whiteboard during meetings. This feature enables you and your colleagues to take notes and draw in real-time. The whiteboard includes various tools for writing, drawing, and moving elements around. You can configure the whiteboard settings to allow or restrict participation from your colleagues. Once the meeting concludes, the whiteboard can be exported as a PNG image and accessed later from the meeting tab in your calendar.
Conclusion
Understanding the sharing features in Microsoft Teams is essential for effective collaboration during meetings. By utilizing the Share button, choosing the appropriate sharing method, and leveraging tools like PowerPoint Live and the whiteboard, you can enhance your presentations and engage your colleagues more effectively.

FAQ :

How do I share my screen in a Teams meeting?

To share your screen in a Teams meeting, click the Share button, select the Sharing Tray, and choose whether to share your entire screen or a specific window.

Can I share a PowerPoint presentation in Teams?

Yes, you can share a PowerPoint presentation in Teams using the PowerPoint Live feature, which allows you to present directly from the application.

What is the difference between sharing my screen and sharing a window?

Sharing your screen displays everything on your screen, while sharing a window only shows the selected application window to other participants.

How can I allow my colleagues to control my PowerPoint presentation?

You can allow your colleagues to control your PowerPoint presentation by enabling the presentation control feature during your presentation.

What tools are available on the Teams whiteboard?

The Teams whiteboard offers various tools for writing, drawing, and moving objects, allowing for collaborative note-taking and brainstorming.

How can I export the whiteboard after the meeting?

You can export the whiteboard as an image in PNG format after the meeting is over.

Quelques cas d'usages :

Team Collaboration during Presentations

In a marketing team meeting, members can use PowerPoint Live to present their latest campaign ideas while allowing colleagues to navigate through the slides, enhancing collaboration and feedback.

Real-time Brainstorming Sessions

During a project kickoff meeting, team members can utilize the whiteboard feature to jot down ideas and draw diagrams collaboratively, improving engagement and creativity.

Training and Workshops

In a training session, the facilitator can share their screen to demonstrate software usage while allowing participants to ask questions and interact through the whiteboard, making the session more interactive.

Remote Team Meetings

In a remote team meeting, members can share their screens to review documents and applications, ensuring everyone is on the same page and facilitating effective communication.

Client Presentations

When presenting to clients, a sales team can use PowerPoint Live to showcase their product features while allowing clients to control the presentation, fostering a more engaging experience.

Glossaire :

Share button

A feature in Microsoft Teams that allows users to share content with meeting participants.

Sharing Tray

A menu that appears when the Share button is clicked, offering various options for sharing content.

Screen sharing

The ability to display your computer screen to other participants in a meeting.

PowerPoint Live

A feature in Microsoft Teams that allows users to present PowerPoint files directly within the application.

Presentation control

A feature that allows participants to navigate through a PowerPoint presentation during a meeting.

Whiteboard

A collaborative space in Microsoft Teams where participants can take notes and draw in real-time.

PNG format

A type of image file format that allows for lossless compression, commonly used for exporting images.

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When you are in a meeting in Teams,

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you have the ability to share

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content with your colleagues.

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Everything happens via the Share button.

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The Sharing Tray opens and offers

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you several options before choosing

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what item you wish to share.

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Decide whether to include your

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computer sound in your share.

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Several types of sharing are available.

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Screen Microsoft Teams allows you to

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share your screen in two different ways.

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You can choose to share your entire screen.

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If you have two screens,

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you can select either one.

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This can be useful if you want to show

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them multiple documents or applications,

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but be careful not to inadvertently

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display confidential information.

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Share a window.

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Choose one window among those

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open on your computer.

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Your colleagues will only see this screen,

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even if you use other software

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at the same time.

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PowerPoint Live.

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Teams indeed allows you to open a

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PowerPoint file in presentation

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mode directly in the application.

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The application suggests some

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documents you have recently worked on,

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but you can also open others from your

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computer or from your cloud storage Spaces.

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When you share a PowerPoint file,

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you can easily navigate through its

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different slides using the arrows.

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You can also allow or prevent your

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colleagues from viewing the slides

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at their own pace using this button.

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Your colleagues can also help you

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during your PowerPoint presentation.

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To do this,

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they simply need to use the

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presentation control button.

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They will then have control over

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the navigation in the PowerPoint

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presentation and what the other

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participants will be able to see of it.

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On your side,

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teams informs you that someone else

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has taken control of the presentation.

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You can either regain control

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or ignore this message.

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You will always be able to take

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back control later in the meeting

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using this button.

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Finally, you can also create a whiteboard

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for this meeting on which you and your

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colleagues can take notes and draw

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at the same time and in real time.

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You have different tools to write,

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draw and move around the whiteboard.

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This menu allows you to configure your

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whiteboard by authorizing or not your

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colleagues to participate in its creation.

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You can also export it as

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an image in PNG format.

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Once the meeting is over,

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you can find your whiteboard from the

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event in the calendar in the meeting tabs.

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Quando estiver numa reunião no Teams,

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você tem a capacidade de compartilhar

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conteúdo com os seus colegas.

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Tudo acontece através do botão Partilhar.

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A bandeja de compartilhamento é aberta e oferece

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você várias opções antes de escolher

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qual item você deseja compartilhar.

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Decida se deseja incluir o seu

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som do computador na sua partilha.

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Vários tipos de compartilhamento estão disponíveis.

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O Screen Microsoft Teams permite-lhe

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Partilhe o seu ecrã de duas formas diferentes.

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Pode optar por partilhar todo o ecrã.

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Se tiver dois ecrãs,

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você pode selecionar qualquer um deles.

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Isso pode ser útil se você quiser mostrar

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a multiplicidade de documentos ou pedidos,

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mas tenha cuidado para não inadvertidamente

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exibir informações confidenciais.

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Partilhe uma janela.

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Escolha uma janela entre essas

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Abra no seu computador.

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Os seus colegas só verão este ecrã,

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mesmo que utilize outro software

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ao mesmo tempo.

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PowerPoint ao vivo.

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O Teams realmente permite que você abra um

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Ficheiro PowerPoint na apresentação

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diretamente no aplicativo.

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A aplicação sugere alguns

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documentos em que trabalhou recentemente,

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mas você também pode abrir outros a partir do seu

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computador ou a partir dos seus Espaços de armazenamento na nuvem.

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Quando partilha um ficheiro PowerPoint,

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você pode navegar facilmente através do seu

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diferentes slides usando as setas.

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Também pode permitir ou impedir a sua

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colegas de visualização dos diapositivos

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ao seu próprio ritmo utilizando este botão.

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Os seus colegas também o podem ajudar

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durante a sua apresentação PowerPoint.

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Para fazer isso,

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eles simplesmente precisam usar o

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Botão de controle de apresentação.

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Terão então controlo sobre

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a navegação no PowerPoint

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apresentação e o que o outro

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os participantes poderão vê-lo.

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Do seu lado,

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O Teams informa que outra pessoa

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assumiu o controlo da apresentação.

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Você pode recuperar o controle

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ou ignore esta mensagem.

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Será sempre capaz de tomar

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voltar a controlar mais tarde na reunião

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usando este botão.

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Finalmente, você também pode criar um quadro branco

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para este encontro em que você e seu

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os colegas podem tomar notas e desenhar

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ao mesmo tempo e em tempo real.

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Você tem diferentes ferramentas para escrever,

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Desenhe e mova-se ao redor do quadro branco.

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Este menu permite-lhe configurar o seu

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quadro de comunicações autorizando ou não o seu

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colegas para participar na sua criação.

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Você também pode exportá-lo como

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uma imagem em formato PNG.

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Uma vez terminada a reunião,

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Pode encontrar o seu quadro de comunicações a partir do

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no calendário nos separadores de reunião.

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Quando partecipi a una riunione in Teams,

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hai la possibilità di condividere

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contenuti con i tuoi colleghi.

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Tutto avviene tramite il pulsante Condividi.

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La barra di condivisione si apre e offre

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hai diverse opzioni prima di scegliere

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quale articolo desideri condividere.

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Decidi se includere il tuo

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l'audio del computer nella tua condivisione.

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Sono disponibili diversi tipi di condivisione.

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Schermo Microsoft Teams ti consente di

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condividere lo schermo in due modi diversi.

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Puoi scegliere di condividere l'intero schermo.

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Se hai due schermi,

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puoi selezionarne uno dei due.

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Questo può essere utile se vuoi mostrare

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sono più documenti o applicazioni,

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ma attenzione a non farlo inavvertitamente

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visualizzare informazioni riservate.

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Condividere una finestra.

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Scegli una finestra tra quelle

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apri sul tuo computer.

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I tuoi colleghi vedranno solo questa schermata,

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anche se usi altri software

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allo stesso tempo.

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PowerPoint Live.

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Teams permette infatti di aprire un

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File PowerPoint nella presentazione

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modalità direttamente nell'applicazione.

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L'applicazione ne suggerisce alcuni

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documenti su cui hai lavorato di recente,

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ma puoi anche aprirne altri dal tuo

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dal tuo computer o dal tuo spazio di archiviazione cloud.

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Quando condividi un file PowerPoint,

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puoi navigare facilmente tra i suoi

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diverse diapositive utilizzando le frecce.

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Puoi anche consentire o impedire che

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i colleghi non possono visualizzare le diapositive

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al proprio ritmo utilizzando questo pulsante.

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Anche i tuoi colleghi possono aiutarti

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durante la presentazione in PowerPoint.

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Per fare ciò,

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hanno semplicemente bisogno di usare

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pulsante di controllo della presentazione.

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Avranno quindi il controllo su

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la navigazione in PowerPoint

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presentazione e quale altra

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i partecipanti potranno vederlo.

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Dalla tua parte,

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teams ti informa che qualcun altro

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ha preso il controllo della presentazione.

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Puoi riprendere il controllo

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o ignora questo messaggio.

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Sarai sempre in grado di prendere

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riprendere il controllo più avanti nella riunione

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utilizzando questo pulsante.

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Infine, puoi anche creare una lavagna

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per questo incontro in cui tu e i tuoi

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i colleghi possono prendere appunti e disegnare

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contemporaneamente e in tempo reale.

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Hai diversi strumenti per scrivere,

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disegna e muoviti sulla lavagna.

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Questo menu ti consente di configurare il tuo

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lavagna autorizzando o meno la tua

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colleghi a partecipare alla sua creazione.

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Puoi anche esportarlo come

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un'immagine in formato PNG.

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Una volta terminata la riunione,

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puoi trovare la tua lavagna nella

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evento nel calendario nelle schede delle riunioni.

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Когда вы участвуете в совещании в Teams,

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у вас есть возможность поделиться

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контентом со своими коллегами.

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Все происходит с помощью кнопки «Поделиться».

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Откроется панель «Общий доступ», в которой вы найдете предложения

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перед выбором вы можете выбрать несколько вариантов

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каким товаром вы хотите поделиться.

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Решите, включить ли ваш

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компьютерный звук в свою долю.

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Доступно несколько типов совместного использования.

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Экран Microsoft Teams позволяет:

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поделитесь своим экраном двумя разными способами.

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Вы можете открыть общий доступ ко всему экрану.

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Если у вас два экрана,

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вы можете выбрать любой из них.

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Это может быть полезно, если вы хотите показать

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им несколько документов или приложений,

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но будьте осторожны, чтобы случайно не допустить

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отображение конфиденциальной информации.

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Поделиться окном.

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Выберите одно окно из них

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откройте на своем компьютере.

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Ваши коллеги увидят только этот экран,

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даже если вы используете другое программное обеспечение

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в то же время.

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PowerPoint Live.

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Teams действительно позволяет вам открыть

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Файл PowerPoint в презентации

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режим прямо в приложении.

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Приложение предлагает некоторые

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документы, над которыми вы недавно работали,

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но вы также можете открыть другие из своего

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компьютера или из облачного хранилища Spaces.

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Когда вы делитесь файлом PowerPoint,

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вы можете легко перемещаться по нему

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разные слайды с помощью стрелок.

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Вы также можете разрешить или запретить

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коллеги не могут просматривать слайды

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в удобном для них темпе с помощью этой кнопки.

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Коллеги также могут помочь вам

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во время презентации в PowerPoint.

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Для этого

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им просто нужно использовать

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кнопка управления презентацией.

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Затем они будут контролировать

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навигация в PowerPoint

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презентация и что еще

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участники смогут в этом убедиться.

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С вашей стороны,

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команды сообщают вам, что кто-то другой

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взял презентацию под свой контроль.

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Вы можете либо восстановить контроль

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или проигнорируйте это сообщение.

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Вы всегда сможете принять

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верните контроль позже во время встречи

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используя эту кнопку.

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Наконец, вы также можете создать доску

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для этой встречи, на которой вы и ваши

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коллеги могут делать заметки и рисовать

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одновременно и в режиме реального времени.

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У вас есть разные инструменты для письма,

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рисуйте и перемещайтесь по доске.

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В этом меню вы можете настроить свой

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доска, авторизованная или нет

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коллегам принять участие в ее создании.

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Вы также можете экспортировать его как

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изображение в формате PNG.

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Как только встреча закончится,

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вы можете найти свою доску в

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событие в календаре на вкладках собрания.

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Cuando estás en una reunión en Teams,

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tienes la posibilidad de compartir

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contenido con tus colegas.

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Todo sucede a través del botón Compartir.

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La bandeja para compartir se abre y ofrece

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tienes varias opciones antes de elegir

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qué artículo deseas compartir.

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Decide si vas a incluir tu

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sonido de computadora en tu contenido compartido.

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Hay varios tipos de uso compartido disponibles.

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Pantalla Microsoft Teams te permite:

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compartir tu pantalla de dos maneras diferentes.

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Puedes elegir compartir toda la pantalla.

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Si tienes dos pantallas,

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puede seleccionar cualquiera de las dos.

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Esto puede resultar útil si quieres mostrar

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ellos múltiples documentos o solicitudes,

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pero ten cuidado de no hacerlo inadvertidamente

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mostrar información confidencial.

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Compartir una ventana.

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Elige una ventana entre esas

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ábrelo en tu ordenador.

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Sus colegas solo verán esta pantalla,

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incluso si utilizas otro software

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al mismo tiempo.

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PowerPoint Live.

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De hecho, Teams te permite abrir un

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Archivo de PowerPoint en presentación

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modo directamente en la aplicación.

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La aplicación sugiere algunos

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documentos en los que ha trabajado recientemente,

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pero también puedes abrir otros desde tu

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desde tu ordenador o desde tu almacenamiento en la nube Spaces.

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Cuando compartes un archivo de PowerPoint,

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puedes navegar fácilmente a través de su

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diferentes diapositivas usando las flechas.

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También puede permitir o impedir su

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que sus colegas vean las diapositivas

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a su propio ritmo usando este botón.

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Sus colegas también pueden ayudarlo

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durante tu presentación de PowerPoint.

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Para hacer esto,

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simplemente necesitan usar el

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botón de control de presentación.

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Entonces tendrán el control sobre

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la navegación en el PowerPoint

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presentación y qué otra

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los participantes podrán verla.

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De tu lado,

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Los equipos le informan de que alguien más

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ha tomado el control de la presentación.

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Puede recuperar el control

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o ignora este mensaje.

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Siempre podrás tomar

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recupere el control más adelante en la reunión

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usando este botón.

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Por último, también puedes crear una pizarra

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para esta reunión en la que usted y su

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sus colegas pueden tomar notas y dibujar

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al mismo tiempo y en tiempo real.

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Tienes diferentes herramientas para escribir,

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dibuja y muévete por la pizarra.

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Este menú le permite configurar su

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pizarra, autorizando o no su

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colegas para que participen en su creación.

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También puedes exportarlo como

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una imagen en formato PNG.

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Una vez finalizada la reunión,

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puede encontrar su pizarra en el

00:02:36

evento en el calendario en las pestañas de reuniones.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

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