OneDrive - Use Document History or Restore a Document to a Previous Version Video

Learn how to use version history or restore a document to a previous version on OneDrive. Ensure the safety of your files with advanced deletion management and detailed access to version history. An essential tool for staying organized efficiently!

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Objectifs :

This document aims to provide a comprehensive overview of the security features of OneDrive, particularly focusing on the version history functionality. It will guide users on how to access and utilize this feature effectively to manage document versions and recover lost information.

Chapitres :

  1. Introduction to OneDrive Security Features
    OneDrive ensures the security of your documents through various features. Among these, advanced deletion management, complete OneDrive restoration, and detailed access to version history stand out. These features are crucial for maintaining the integrity and accessibility of your files, whether they are synchronized with your File Explorer or not.
  2. Understanding Version History
    The version history feature is a key characteristic of cloud storage. When a file is stored in your cloud library, OneDrive automatically saves every modification made to it. This means that you can access the version history even if another collaborator has also modified the document. This feature is particularly useful for reverting to a previous version of the document, such as recovering information that has been deleted.
  3. Accessing Version History
    There are two primary methods to access the version history in OneDrive: 1. **Using the Document's Three Dots Menu**: - Click on the three dots associated with the document in question. - Select 'Version History'. - The Version History Window will open on the right side of the screen, allowing you to view the different existing versions of the document. 2. **Accessing from the Document Itself**: - Open the document in question. - Click on the 'File' tab to access the version history and revert to a previous version in the same way as from the OneDrive interface.
  4. Information Available in Version History
    In the Version History Window, several pieces of information are available: - The order of the different versions, which can go up to 5,100. - The modification date of each version. - The name of the last collaborator who modified the document.
  5. Actions in Version History
    From the version history panel, you can perform three actions by clicking on the three dots: 1. **Restore**: This option allows you to restore the document to the selected version. 2. **Open File**: This option lets you view the item at the selected version to verify the information before restoring the document. 3. **Delete Version**: This option allows you to delete a version of the document, especially if it does not contain interesting information or modifications.
  6. Conclusion
    Understanding and utilizing the version history feature in OneDrive is essential for effective document management. It not only enhances security but also provides users with the ability to recover lost information and maintain control over document modifications. By following the outlined steps, users can easily navigate through their document versions and ensure their data remains secure.

FAQ :

What is OneDrive and how does it work?

OneDrive is a cloud storage service provided by Microsoft that allows users to store files online. It works by syncing files across devices, enabling access from anywhere with an internet connection.

How can I access the version history of a document in OneDrive?

You can access the version history by clicking on the three dots next to the document in OneDrive and selecting 'Version History', or by opening the document, clicking on the 'File' tab, and then selecting 'Version History'.

What can I do with the version history feature?

With the version history feature, you can view previous versions of a document, restore a document to a selected version, or delete a version that is no longer needed.

What happens if I delete a document in OneDrive?

If you delete a document in OneDrive, it can be recovered through the advanced deletion management features, allowing you to restore it if necessary.

Can multiple collaborators modify a document at the same time?

Yes, multiple collaborators can modify a document simultaneously, and the version history feature allows you to track changes made by each collaborator.

Quelques cas d'usages :

Document Collaboration in Teams

In a team setting, members can collaborate on a shared document in OneDrive. If a mistake is made, the version history feature allows the team to revert to a previous version, ensuring that important information is not lost.

Recovering Deleted Information

If a user accidentally deletes important information from a document, they can use the version history to restore the document to a previous state, recovering the lost data efficiently.

Managing Document Revisions

In a professional environment, version history can be used to manage document revisions. Users can track changes, see who made modifications, and decide whether to keep or delete certain versions based on their relevance.

Training and Onboarding

During training sessions, new employees can be shown how to use OneDrive's version history feature to understand document management better, enhancing their ability to collaborate effectively in the workplace.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device with internet connectivity.

Version History

A feature in OneDrive that tracks and saves different versions of a document, allowing users to view, restore, or delete previous versions.

Advanced Deletion Management

A feature that allows users to manage the deletion of files in a more sophisticated manner, ensuring that important documents can be recovered if deleted accidentally.

Cloud Storage

A model of computer data storage in which the digital data is stored in logical pools, said to be on 'the cloud', and is accessible via the internet.

Collaborator

An individual who works together with others on a document or project, often in a shared digital workspace.

Restore

To revert a document back to a previous version using the version history feature.

Delete Version

An action that allows users to remove a specific version of a document from the version history.

résultat(s)
00:00:05
various features such as advanced deletion management,
00:00:09
complete onedrive restoration and detailed access
00:00:12
to version history for each file,
00:00:14
whether they are synchronised with your file Explorer or not,
00:00:18
the version history feature is one of the characteristics of cloud storage.
00:00:23
When your file is stored in your cloud library,
00:00:26
it automatically saves every modification.
00:00:29
Thus, it is possible to access the version history,
00:00:32
even if another collaborator has also modified it.
00:00:36
This feature is particularly useful for reverting
00:00:38
to a previous version of the document,
00:00:40
for example, to recover information that has been deleted.
00:00:44
To access the version history from Onedrive, you have two ways to do so.
00:00:49
First option.
00:00:50
Click on the three dots associated with the document in question,
00:00:53
then click on version history.
00:00:56
The version History Window opens on the right side of the screen,
00:01:00
allowing you to view the different existing versions of the document.
00:01:04
Several pieces of information are available.
00:01:06
First, the order of the different versions, which can go up to the 5/100
00:01:11
then the modification date of the item related to the version order
00:01:15
and finally, the name of the last collaborator to have modified the document.
00:01:20
Three actions can be performed from this version
00:01:23
history panel by clicking on the three dots,
00:01:26
The first option restore allows you to
00:01:28
restore the document to the selected version.
00:01:31
The second option open file allows you to view the item at
00:01:35
the selected version and verify the information before restoring the document.
00:01:40
The third option delete version allows you to delete a version of the document,
00:01:45
especially if it does not contain interesting information or modifications.
00:01:49
Alternatively,
00:01:50
the second option is to access the version history from the document itself.
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To do this, open the document in question
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and then click on file tab.
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You will then be able to access the version history and revert to the
00:02:05
previous version of the document in the same way as from the onedrive interface.

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résultat(s)
00:00:02
O onedrive garante a segurança dos seus documentos através
00:00:05
várias funcionalidades, tais como a gestão avançada de eliminação,
00:00:09
restauração completa do onedrive e acesso detalhado
00:00:12
ao histórico de versões de cada ficheiro,
00:00:14
estejam ou não sincronizados com o seu Explorador de Ficheiros,
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o recurso de histórico de versões é uma das características do armazenamento em nuvem.
00:00:23
Quando o ficheiro estiver armazenado na biblioteca da nuvem,
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salva automaticamente todas as modificações.
00:00:29
Assim, é possível aceder ao histórico de versões,
00:00:32
mesmo que outro colaborador também o tenha modificado.
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Esta funcionalidade é particularmente útil para reverter
00:00:38
a uma versão anterior do documento,
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por exemplo, para recuperar informações que foram eliminadas.
00:00:44
Para aceder ao histórico de versões a partir do OneDrive, tem duas formas de o fazer.
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Primeira opção.
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Clique nos três pontos associados ao documento em questão,
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em seguida, clique em Histórico de versões.
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A janela Histórico de versões abre no lado direito do ecrã,
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permitindo-lhe visualizar as diferentes versões existentes do documento.
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Diversas informações estão disponíveis.
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Primeiro, a ordem das diferentes versões, que podem ir até ao 5/100
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em seguida, a data de modificação do item relacionado com a ordem da versão
00:01:15
e por último, o nome do último colaborador a modificar o documento.
00:01:20
Três ações podem ser executadas a partir desta versão
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painel histórico clicando nos três pontos,
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A primeira opção de restauração permite
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restaurar o documento para a versão seleccionada.
00:01:31
A segunda opção abrir arquivo permite visualizar o item em
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a versão seleccionada e verifique as informações antes de restaurar o documento.
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A terceira opção excluir versão permite eliminar uma versão do documento,
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especialmente se não contiver informações ou modificações interessantes.
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Em alternativa,
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a segunda opção é aceder ao histórico de versões a partir do próprio documento.
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Para tal, abra o documento em questão
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e, em seguida, clique no separador Ficheiro.
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Poderá então aceder ao histórico de versões e reverter para o
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versão anterior do documento da mesma forma que a partir da interface do onedrive.

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résultat(s)
00:00:02
onedrive garantisce la sicurezza dei tuoi documenti tramite
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varie funzionalità come la gestione avanzata delle cancellazioni,
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ripristino completo di OneDrive e accesso dettagliato
00:00:12
alla cronologia delle versioni di ogni file,
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indipendentemente dal fatto che siano sincronizzati con il tuo file Explorer o meno,
00:00:18
la funzionalità di cronologia delle versioni è una delle caratteristiche del cloud storage.
00:00:23
Quando il file è archiviato nella libreria cloud,
00:00:26
salva automaticamente ogni modifica.
00:00:29
Pertanto, è possibile accedere alla cronologia delle versioni,
00:00:32
anche se anche un altro collaboratore lo ha modificato.
00:00:36
Questa funzionalità è particolarmente utile per il ripristino
00:00:38
a una versione precedente del documento,
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ad esempio, per recuperare informazioni che sono state eliminate.
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Per accedere alla cronologia delle versioni di Onedrive, puoi farlo in due modi.
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Prima opzione.
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Clicca sui tre puntini associati al documento in questione,
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quindi fai clic sulla cronologia delle versioni.
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La finestra della cronologia delle versioni si apre sul lato destro dello schermo,
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che consente di visualizzare le diverse versioni esistenti del documento.
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Sono disponibili diverse informazioni.
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Innanzitutto, l'ordine delle diverse versioni, che può arrivare fino a 5/100
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quindi la data di modifica dell'articolo relativa all'ordine delle versioni
00:01:15
e infine, il nome dell'ultimo collaboratore che ha modificato il documento.
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Da questa versione è possibile eseguire tre azioni
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pannello della cronologia facendo clic sui tre puntini,
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La prima opzione di ripristino consente di
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ripristinare il documento nella versione selezionata.
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La seconda opzione «apri file» consente di visualizzare l'elemento in
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la versione selezionata e verifica le informazioni prima di ripristinare il documento.
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La terza opzione elimina versione consente di eliminare una versione del documento,
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soprattutto se non contiene informazioni o modifiche interessanti.
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In alternativa,
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la seconda opzione è accedere alla cronologia delle versioni dal documento stesso.
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Per fare ciò, apri il documento in questione
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e quindi fai clic sulla scheda del file.
00:02:02
Potrai quindi accedere alla cronologia delle versioni e tornare al
00:02:05
versione precedente del documento nello stesso modo dell'interfaccia onedrive.

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résultat(s)
00:00:02
onedrive обеспечивает безопасность ваших документов с помощью
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различные функции, такие как расширенное управление удалением,
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полное восстановление onedrive и подробный доступ
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к истории версий каждого файла,
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синхронизированы ли они с вашим проводником файлов или нет,
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функция истории версий — одна из характеристик облачного хранилища.
00:00:23
Если файл хранится в облачной библиотеке,
00:00:26
оно автоматически сохраняет каждую модификацию.
00:00:29
Таким образом, можно получить доступ к истории версий,
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даже если другой сотрудник также изменил ее.
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Эта функция особенно полезна для возврата
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к предыдущей версии документа,
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например, для восстановления удаленной информации.
00:00:44
Чтобы получить доступ к истории версий из Onedrive, вы можете сделать это двумя способами.
00:00:49
Первый вариант.
00:00:50
Нажмите на три точки, связанные с рассматриваемым документом,
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затем нажмите на историю версий.
00:00:56
Окно истории версий открывается в правой части экрана,
00:01:00
позволяет просматривать различные существующие версии документа.
00:01:04
Доступно несколько фрагментов информации.
00:01:06
Во-первых, порядок различных версий, который может доходить до 5/100
00:01:11
затем дата модификации элемента, связанная с порядком версий
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и, наконец, имя последнего сотрудника, изменившего документ.
00:01:20
В этой версии можно выполнить три действия
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панель истории, нажав на три точки,
00:01:26
Первый вариант восстановления позволяет:
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восстановить документ до выбранной версии.
00:01:31
Второй вариант: открыть файл позволяет просмотреть элемент по адресу
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выбранную версию и проверьте информацию перед восстановлением документа.
00:01:40
Третий вариант удаления версии позволяет удалить версию документа,
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особенно если она не содержит интересной информации или изменений.
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В качестве альтернативы
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второй вариант — доступ к истории версий из самого документа.
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Для этого откройте соответствующий документ
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а затем нажмите на вкладку «Файл».
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После этого вы сможете получить доступ к истории версий и вернуться к
00:02:05
предыдущая версия документа точно так же, как и из интерфейса onedrive.

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résultat(s)
00:00:02
onedrive garantiza la seguridad de sus documentos a través de
00:00:05
varias funciones, como la gestión avanzada de eliminaciones,
00:00:09
restauración completa de OneDrive y acceso detallado
00:00:12
al historial de versiones de cada archivo,
00:00:14
si están sincronizados con su explorador de archivos o no,
00:00:18
la función del historial de versiones es una de las características del almacenamiento en la nube.
00:00:23
Cuando el archivo esté almacenado en la biblioteca en la nube,
00:00:26
guarda automáticamente cada modificación.
00:00:29
De este modo, es posible acceder al historial de versiones,
00:00:32
incluso si otro colaborador también lo ha modificado.
00:00:36
Esta función es particularmente útil para revertir
00:00:38
a una versión anterior del documento,
00:00:40
por ejemplo, para recuperar la información que se ha eliminado.
00:00:44
Para acceder al historial de versiones desde Onedrive, tiene dos maneras de hacerlo.
00:00:49
Primera opción.
00:00:50
Haga clic en los tres puntos asociados al documento en cuestión,
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a continuación, haga clic en el historial de versiones.
00:00:56
La ventana del historial de versiones se abre en el lado derecho de la pantalla,
00:01:00
lo que le permite ver las diferentes versiones existentes del documento.
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Hay varios datos disponibles.
00:01:06
En primer lugar, el orden de las diferentes versiones, que pueden llegar hasta el 5/100
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a continuación, la fecha de modificación del elemento relacionado con el orden de las versiones
00:01:15
y, por último, el nombre del último colaborador que modificó el documento.
00:01:20
Desde esta versión se pueden realizar tres acciones
00:01:23
panel de historial haciendo clic en los tres puntos,
00:01:26
La primera opción de restauración te permite
00:01:28
restaurar el documento a la versión seleccionada.
00:01:31
La segunda opción, abrir archivo, le permite ver el elemento en
00:01:35
la versión seleccionada y comprobar la información antes de restaurar el documento.
00:01:40
La tercera opción, eliminar la versión, le permite eliminar una versión del documento,
00:01:45
especialmente si no contiene información o modificaciones interesantes.
00:01:49
Alternativamente,
00:01:50
la segunda opción es acceder al historial de versiones desde el propio documento.
00:01:55
Para ello, abre el documento en cuestión
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y luego haga clic en la pestaña de archivo.
00:02:02
A continuación, podrá acceder al historial de versiones y volver a
00:02:05
versión anterior del documento de la misma forma que desde la interfaz de onedrive.

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