Teams - Schedule private or team meetings Video

  • 2:17
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Objectifs :

This document aims to provide a comprehensive guide on scheduling meetings in Microsoft Teams, highlighting the differences between team meetings and private meetings, and detailing the steps involved in creating and managing these meetings effectively.

Chapitres :

  1. Introduction to Microsoft Teams Meetings
    Microsoft Teams is a powerful collaboration tool that allows users to easily schedule both team meetings and private meetings. Depending on your administrator's configuration, you may also have the option to schedule live events. This guide will help you understand how to plan a meeting and the distinctions between the two types of meetings.
  2. Steps to Schedule a Meeting
    To create a meeting in Microsoft Teams, follow these steps: 1. **Access the Calendar**: Click on the 'Calendar' tab in the Teams interface. 2. **Select a Time Slot**: Click on the desired time slot for your new meeting or use the dedicated 'New Meeting' button. 3. **Fill in Meeting Details**: A scheduling window will open where you can: - Enter a title for your meeting. - Set the date, start time, and end time. - Add any additional details about the meeting. 4. **Choose a Channel (Optional)**: If you want the meeting to take place in one of your team’s channels, select the appropriate channel. This will create a post in that channel, allowing team members to collaborate, discuss the agenda, share files, and ask questions before and after the meeting. 5. **Private Meeting Option**: If you do not specify a channel, the meeting will be considered private and will only be accessible to you and the invited participants.
  3. Inviting Participants and Checking Availability
    When adding participants to your meeting, you will see a list of suggested times based on the availability of your guests. This feature helps you quickly find a suitable time for everyone. To enhance precision: - **Use the Scheduling Assistant**: This tool allows you to view the availability of all participants, making it easier to coordinate schedules. - **Set the Correct Time Zone**: If your participants are located in different parts of the world, ensure you set the correct time zone to avoid confusion.
  4. Managing Your Meeting
    Once your private meeting is created, you will have access to various tabs for discussion, file sharing, and creating additional content. Adding these elements will also initiate a new discussion thread for all participants involved in the meeting. This feature enhances collaboration and keeps all relevant information organized.
  5. Accessing Microsoft Teams
    Meetings can be created using different platforms, including: - The desktop application of Microsoft Teams - The online version of Microsoft Teams - The mobile application of Microsoft Teams - Microsoft Outlook This flexibility allows users to schedule and manage meetings from various devices, ensuring accessibility and convenience.
  6. Conclusion
    In summary, scheduling meetings in Microsoft Teams is a straightforward process that enhances collaboration among team members. By understanding the differences between team meetings and private meetings, and following the outlined steps, users can effectively manage their meeting schedules and improve communication within their teams.

FAQ :

How do I schedule a meeting in Microsoft Teams?

To schedule a meeting in Microsoft Teams, click on the Calendar tab, select a time slot, and fill in the meeting details such as title, date, start time, and end time. You can also choose a channel for team meetings.

What is the difference between a team meeting and a private meeting?

A team meeting is open to all members of a team and can be held in a designated channel, allowing for collaboration. A private meeting is restricted to invited participants only and is not visible to the entire team.

What is the Scheduling Assistant in Microsoft Teams?

The Scheduling Assistant is a feature that shows the availability of participants, helping you find a suitable time for your meeting.

Can I schedule meetings from my mobile device?

Yes, you can schedule meetings using the Microsoft Teams mobile app, which provides access to all meeting functionalities.

How do I ensure all participants are in the correct time zone?

When scheduling a meeting, make sure to set the correct time zone in the meeting details, especially if participants are located in different regions.

Quelques cas d'usages :

Team Collaboration on Projects

Use team meetings in Microsoft Teams to collaborate on projects by discussing agendas, sharing files, and leaving comments in the designated channel. This enhances teamwork and keeps everyone informed.

Client Meetings

Schedule private meetings with clients to discuss sensitive information or project details. This ensures confidentiality and allows for focused discussions without distractions from other team members.

Cross-Department Coordination

Utilize the Scheduling Assistant to coordinate meetings between different departments. This helps in aligning schedules and ensuring that all relevant stakeholders can participate.

Training Sessions

Organize training sessions using the team meeting feature, allowing participants to collaborate and ask questions in real-time. This can improve learning outcomes and engagement.

Remote Team Management

For managers overseeing remote teams, scheduling regular check-ins via private meetings can help maintain communication and address any challenges team members may face.

Glossaire :

Microsoft Teams

A collaboration platform that integrates workplace chat, video meetings, file storage, and application integration.

Team Meeting

A meeting that includes all members of a team, allowing for collaboration and discussion within a designated channel.

Private Meeting

A meeting that is restricted to invited participants only, not visible to the entire team.

Scheduling Assistant

A feature in Microsoft Teams that helps users find suitable meeting times by showing the availability of participants.

Time Zone

A region of the globe that observes a uniform standard time for legal, commercial, and social purposes.

Channel

A dedicated space within a team in Microsoft Teams where members can communicate and collaborate on specific topics.

Desktop App

The version of Microsoft Teams that is installed on a computer, providing full functionality.

Mobile App

The version of Microsoft Teams that is available on mobile devices, allowing users to access features on the go.

Outlook

A personal information manager from Microsoft that includes email, calendar, task manager, and contact manager.

résultat(s)
00:00:02
Microsoft Teams offers the ability to easily
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schedule team meetings or private meetings.
00:00:08
Depending on your administrator's
00:00:10
configuration of teams,
00:00:11
you may also be able to schedule live events.
00:00:15
For more information,
00:00:17
check out the dedicated course.
00:00:20
Let's start by planning a meeting together
00:00:23
to understand the difference between
00:00:25
a team meeting and a private meeting.
00:00:28
To create a meeting, follow these steps.
00:00:30
Click on the Calendar tab,
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then click on the time slot when
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you want to create a new meeting
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or use the dedicated button.
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A scheduling window will open and you
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can then give your meeting a title,
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set the date, start time,
00:00:46
and end time.
00:00:47
Add details about the meeting if necessary.
00:00:52
If you want the meeting to take
00:00:53
place in one of your team's channels,
00:00:55
select the appropriate channel.
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In this case, the planner will create a
00:01:01
post in the concerned channel allowing
00:01:04
your entire team to collaborate,
00:01:06
discuss the agenda, share files,
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leave comments or ask questions
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before and after the meeting.
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If you do not specify a channel
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when creating the meeting,
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it will be considered private and will only
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be open to you and the people you invite.
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When you add participants to the meeting,
00:01:26
you will get a list of suggested times
00:01:29
showing the availability of your guests.
00:01:31
This will help you quickly
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find a time that suits.
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Everyone click on a suggestion to select it.
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For more precision,
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use the Scheduling Assistant,
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which will allow you to view the
00:01:42
availability of participants.
00:01:44
Don't forget to set the correct
00:01:45
time zone if your participants
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are spread across the world.
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Once your private meeting is created,
00:01:52
you will have access to
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different tabs for discussion,
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adding files and creating
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notebooks around it.
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Adding these elements will also
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create a new discussion thread for
00:02:03
all participants in the meeting.
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For more information, watch the video.
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Check your evens.
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Finally, note that you can create
00:02:11
meetings with the team's desktop A,
00:02:13
the online version,
00:02:14
the team's mobile A,
00:02:16
or the outlook A.

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résultat(s)
00:00:02
O Microsoft Teams oferece a capacidade de facilmente
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Agende reuniões de equipa ou reuniões privadas.
00:00:08
Dependendo do administrador
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configuração de equipas,
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Você também pode agendar eventos ao vivo.
00:00:15
Para mais informações, consultar:
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Confira o curso dedicado.
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Vamos começar planejando uma reunião juntos
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para compreender a diferença entre
00:00:25
uma reunião de equipa e uma reunião privada.
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Para criar uma reunião, siga estas etapas.
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Clique no separador Calendário,
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em seguida, clique no intervalo de tempo quando
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Pretende criar uma nova reunião
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ou use o botão dedicado.
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Uma janela de agendamento será aberta e você
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pode então dar um título à sua reunião,
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definir a data, hora de início,
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e hora do fim.
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Adicione detalhes sobre a reunião, se necessário.
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Se quiser que a reunião decorra
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coloque em um dos canais da sua equipe,
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Selecione o canal apropriado.
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Neste caso, o planejador criará um
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post no canal em questão permitindo
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toda a sua equipa para colaborar,
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discutir a agenda, compartilhar arquivos,
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Deixe comentários ou faça perguntas
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antes e depois da reunião.
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Se você não especificar um canal
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ao criar a reunião,
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será considerado privado e apenas
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Esteja aberto a si e às pessoas que convidar.
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Quando adiciona participantes à reunião,
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você receberá uma lista de horários sugeridos
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mostrando a disponibilidade dos seus hóspedes.
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Isto irá ajudá-lo rapidamente
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Encontre um tempo que se adeque.
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Todos clicam em uma sugestão para selecioná-la.
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Para maior precisão,
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use o Assistente de Agendamento,
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o que lhe permitirá visualizar o
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disponibilidade de participantes.
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Não se esqueça de definir o correto
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Fuso horário se os participantes
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estão espalhados por todo o mundo.
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Assim que a sua reunião privada for criada,
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Terá acesso a
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separadores diferentes para discussão,
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adicionando arquivos e criando
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cadernos ao seu redor.
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A adição destes elementos também
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Crie um novo tópico de discussão para
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todos os participantes na reunião.
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Para mais informações, veja o vídeo.
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Verifique os seus pares.
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Finalmente, observe que você pode criar
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reuniões com o ambiente de trabalho A da equipa,
00:02:13
a versão em linha,
00:02:14
o móvel A da equipa,
00:02:16
ou a perspetiva A.

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résultat(s)
00:00:02
Microsoft Teams offre la possibilità di
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pianifica riunioni di gruppo o riunioni private.
00:00:08
A seconda dell'amministratore
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configurazione dei team,
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potresti anche essere in grado di programmare eventi dal vivo.
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Per ulteriori informazioni,
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scopri il corso dedicato.
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Cominciamo programmando un incontro insieme
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per capire la differenza tra
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una riunione di squadra e una riunione privata.
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Per creare una riunione, segui questi passaggi.
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Fai clic sulla scheda Calendario,
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quindi fai clic sulla fascia oraria in cui
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vuoi creare una nuova riunione
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oppure usa il pulsante dedicato.
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Si aprirà una finestra di pianificazione e tu
00:00:41
puoi quindi dare un titolo alla riunione,
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imposta la data, l'ora di inizio,
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e ora di fine.
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Se necessario, aggiungi dettagli sulla riunione.
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Se vuoi che la riunione abbia inizio
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inseriscilo in uno dei canali del tuo team,
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seleziona il canale appropriato.
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In questo caso, il planner creerà un
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pubblicare nel canale interessato permettendo
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tutto il tuo team affinché collabori,
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discuti l'agenda, condividi file,
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lascia commenti o fai domande
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prima e dopo la riunione.
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Se non si specifica un canale
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durante la creazione della riunione,
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sarà considerato privato e lo sarà solo
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sii aperto a te e alle persone che inviti.
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Quando aggiungi partecipanti alla riunione,
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otterrai un elenco degli orari suggeriti
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mostrando la disponibilità dei tuoi ospiti.
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Questo ti aiuterà rapidamente
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trova un orario adatto.
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Tutti fanno clic su un suggerimento per selezionarlo.
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Per una maggiore precisione,
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usa lo Scheduling Assistant,
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che ti permetterà di visualizzare il
00:01:42
disponibilità dei partecipanti.
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Non dimenticare di impostare il valore corretto
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fuso orario dei partecipanti
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sono sparsi in tutto il mondo.
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Una volta creata la riunione privata,
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avrai accesso a
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diverse schede di discussione,
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aggiunta di file e creazione
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quaderni che lo circondano.
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L'aggiunta di questi elementi comporterà anche
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creare un nuovo thread di discussione per
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tutti i partecipanti alla riunione.
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Per ulteriori informazioni, guarda il video.
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Controlla i tuoi eventi.
00:02:09
Infine, nota che puoi creare
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riunioni con il desktop A del team,
00:02:13
la versione online,
00:02:14
il cellulare A della squadra,
00:02:16
o l'outlook A.

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résultat(s)
00:00:02
Microsoft Teams предлагает возможность легко
00:00:05
планировать групповые или частные встречи.
00:00:08
В зависимости от администратора
00:00:10
конфигурация команд,
00:00:11
вы также можете планировать прямые трансляции событий.
00:00:15
Для получения дополнительной информации
00:00:17
ознакомьтесь со специальным курсом.
00:00:20
Давайте начнем с совместного планирования встречи
00:00:23
чтобы понять разницу между
00:00:25
встреча в команде и закрытая встреча.
00:00:28
Чтобы создать встречу, выполните следующие действия.
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Перейдите на вкладку «Календарь»,
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затем нажмите на временной интервал, когда
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вы хотите создать новую встречу
00:00:37
или используйте специальную кнопку.
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Откроется окно планирования, и вы
00:00:41
затем вы можете присвоить совещанию название,
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установите дату, время начала,
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и время окончания.
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При необходимости добавьте сведения о встрече.
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Если вы хотите провести собрание
00:00:53
разместитесь на одном из каналов вашей команды,
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выберите подходящий канал.
00:00:59
В этом случае планировщик создаст
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пост в соответствующем канале, позволяющий
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вся ваша команда может сотрудничать,
00:01:06
обсудите повестку дня, поделитесь файлами,
00:01:08
оставляйте комментарии или задавайте вопросы
00:01:10
до и после встречи.
00:01:12
Если вы не укажете канал
00:01:14
при создании встречи
00:01:16
оно будет считаться конфиденциальным и будет только
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будьте открыты для себя и приглашенных вами людей.
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Когда вы добавляете участников к собранию,
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вы получите список рекомендуемого времени
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показывая доступность ваших гостей.
00:01:31
Это поможет вам быстро
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найдите подходящее время.
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Каждый нажимает на предложение, чтобы выбрать его.
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Для большей точности
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используйте помощник по планированию,
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который позволит вам просмотреть
00:01:42
доступность участников.
00:01:44
Не забудьте установить правильный
00:01:45
часовой пояс ваших участников
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разбросаны по всему миру.
00:01:49
Как только ваша частная встреча будет создана,
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у вас будет доступ к
00:01:53
разные вкладки для обсуждения,
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добавление файлов и создание
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блокноты вокруг него.
00:01:59
Добавление этих элементов также поможет
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создайте новую ветку обсуждения для
00:02:03
всех участников встречи.
00:02:05
Для получения дополнительной информации посмотрите видео.
00:02:07
Проверьте свои события.
00:02:09
Наконец, обратите внимание, что вы можете создавать
00:02:11
встречи с помощью рабочего стола A команды,
00:02:13
онлайн-версия,
00:02:14
мобильный телефон команды A,
00:02:16
или прогноз A.

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résultat(s)
00:00:02
Microsoft Teams ofrece la posibilidad de
00:00:05
programar reuniones de equipo o reuniones privadas.
00:00:08
En función de la de su administrador
00:00:10
configuración de equipos,
00:00:11
también puedes programar eventos en vivo.
00:00:15
Para obtener más información,
00:00:17
echa un vistazo al curso dedicado.
00:00:20
Empecemos por planificar una reunión juntos
00:00:23
para entender la diferencia entre
00:00:25
una reunión de equipo y una reunión privada.
00:00:28
Para crear una reunión, sigue estos pasos.
00:00:30
Haga clic en la pestaña Calendario,
00:00:32
luego haga clic en la franja horaria cuando
00:00:34
quieres crear una nueva reunión
00:00:37
o usa el botón dedicado.
00:00:39
Se abrirá una ventana de programación y tú
00:00:41
a continuación, puede asignar un título a su reunión,
00:00:44
establecer la fecha, la hora de inicio,
00:00:46
y hora de finalización.
00:00:47
Agregue detalles sobre la reunión si es necesario.
00:00:52
Si quieres que se celebre la reunión
00:00:53
colocarla en uno de los canales de tu equipo,
00:00:55
selecciona el canal apropiado.
00:00:59
En este caso, el planificador creará un
00:01:01
publicar en el canal en cuestión, lo que permite
00:01:04
que todo tu equipo colabore,
00:01:06
discuta la agenda, comparta archivos,
00:01:08
deja comentarios o haz preguntas
00:01:10
antes y después de la reunión.
00:01:12
Si no especificas un canal
00:01:14
al crear la reunión,
00:01:16
se considerará privada y solo
00:01:20
estará abierto a ti y a las personas a las que invites.
00:01:24
Cuando añadas participantes a la reunión,
00:01:26
recibirá una lista de los horarios sugeridos
00:01:29
mostrando la disponibilidad de sus huéspedes.
00:01:31
Esto le ayudará rápidamente
00:01:33
encuentre el momento que le convenga.
00:01:34
Todos hacen clic en una sugerencia para seleccionarla.
00:01:37
Para mayor precisión,
00:01:38
utilice el asistente de programación,
00:01:40
que le permitirá ver el
00:01:42
disponibilidad de participantes.
00:01:44
No te olvides de configurar la correcta
00:01:45
zona horaria si tus participantes
00:01:47
están repartidos por todo el mundo.
00:01:49
Una vez que se haya creado su reunión privada,
00:01:52
tendrás acceso a
00:01:53
diferentes pestañas para el debate,
00:01:55
agregar archivos y crear
00:01:57
cuadernos a su alrededor.
00:01:59
La adición de estos elementos también servirá
00:02:01
crear un nuevo hilo de discusión para
00:02:03
todos los participantes de la reunión.
00:02:05
Para obtener más información, vea el vídeo.
00:02:07
Consulta tus eventos.
00:02:09
Por último, ten en cuenta que puedes crear
00:02:11
reuniones con el escritorio A del equipo,
00:02:13
la versión en línea,
00:02:14
el móvil A del equipo,
00:02:16
o la perspectiva A.

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