Word - Accessibility in Word Video
In this video, you will learn about accessibility in Word using Microsoft 365. The video covers how to check accessibility in Word, focusing on priorities with the Immersive Reader.
This will help you improve the accessibility of your documents and make them more inclusive for all users.
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Word - Accessibility in Word
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Word - Check Accessibility in Word
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Outlook - Add accessible tables and lists
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Word - Focus on priorities with the Immersive Reader
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Office 365 - How do I get help with accessibility?
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Office 365 - Use accessible templates in Office 365
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PowerPoint - Check Accessibility in PowerPoint
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Outlook - Improve the accessibility of your images in emails
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Collapsible headings
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Copy & Paste
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Introduction to Word
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Navigation Pane Part 1 : Rearranging a document
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More things you can do with pictures
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Locate your documents
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Insert icons
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Microsoft Search
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Introduction to Tables of Contents
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More options and custom labels
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Insights into what you're working on
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Take tables of contents (TOCs) to the next level
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Faster shape formatting and new and modern chart types
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3D Models
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Change footnote font, size, and formatting
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Use dictate to type in Word
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Mail merge
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Add a logo or other picture
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Format and add a graphic
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Format a document
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Translate Content in Word
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Save, export and share
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Let Word read your documents out loud
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Edit document with natural gestures
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Translate your Word documents into any language
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Ink Equation
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A first look at Word 2016
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Track changes online
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Insert items in a document
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Insert and customize a footnote
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How things are organized
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Design considerations for orientation
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Print envelopes with mail merge
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Add headers, footers, margins, and rulers to a page
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Use landscape and portrait orientation
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A closer look at the ribbon
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Check Accessibility in Word
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Navigation Pane Part 2 : Search Options
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Modify a TOC with field codes
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Track changes in email with multiple people
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Advanced mail merge (Field code)
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Add multiple TOCs to a document
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Focus on priorities with the Immersive Reader
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Custom margin - Headers and footers
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Create and print labels
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Incorporate revisions with track changes
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Chat with co-authors while editing
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Pin your important files
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Print letters with mail merge
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Get going fast
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Do things quickly with Tell Me
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Start working together in a document
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Add custom entries to a TOC
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Add formatting to a TOC
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Use mail merge to create multiple labels
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Customize track changes
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Work together in real time
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Advanced tables of contents
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Track changes
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Changing existing styles
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Styles
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Custom margin - Default margin
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Working with watermarks
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Creating Styles
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Improved version history
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Custom margin
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Translate your emails into Outlook
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Add a subtitle and translate your presentation in real time
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Translate content into PowerPoint
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Make your Outlook signature accessible
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Translate your Excel spreadsheets
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Translate Content in Word
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Check Accessibility in PowerPoint
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Accessibility in Excel
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Check Accessibility in Excel
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Use accessible templates in Office 365
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Accessibility in PowerPoint
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Check Accessibility in Word
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Improving email accessibility
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Grammar Tools
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Improve the accessibility of your images in emails
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Instant translation of conversations in the Translator tool
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Focus on priorities with the Immersive Reader
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Use the Translator tool on mobile
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Add accessible tables and lists
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How do I get help with accessibility?
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Use the Translator tool on PC
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Making a document readable for a blind person
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What is accessibility?
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Instant mobile conversation translation
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Picture in Picture
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Interview Philippe Trotin
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Accessibility
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Dark Theme
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Enabling Subtitles During a Meeting
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Finding Help?
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Add Accessible Tables and Lists
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Improve Email Accessibility
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Use the Immersive Reader Feature
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Improve the Accessibility of Images in Emails
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Make Your Outlook Signature Accessible
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Concept of Multi-Factor Authentication
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Recover deleted items
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create an Email Template
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Create a task from a message
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Share a task list
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Create a task or reminder
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Task Module Overview
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
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Create a reminder for yourself
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Respond to a meeting
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Create an appointment or meeting
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
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Attach files efficiently in Outlook
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
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Change the default font of your emails
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Manage Views
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Add and manage multiple accounts on Outlook
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Explore the Interface
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Introduce the new version of Outlook
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Manage Storage Space
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Synchronize Your Teams and SharePoint Files on Your Computer
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Use Documents in a Synchronized Library Folder
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Make a File Request
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Restore Your OneDrive Space
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Find All Shares from the Same Person
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Modify Sharing Rules
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Check Granted Shares
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Protect My Document with a Password and Expiration Date
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
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Use Recycle Bins to Restore Documents
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Search for Documents
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Use Document History or Restore a Document to a Previous Version
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Discover the Meaning of OneDrive Icons
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Sync OneDrive with a Computer
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Objectifs :
This document aims to provide guidelines for formatting Word documents to meet accessibility standards, ensuring that they are usable for individuals who rely on screen readers and other assistive technologies.
Chapitres :
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Importance of Document Formatting for Accessibility
Ensuring that your Word documents are formatted correctly is crucial for meeting accessibility standards. A significant number of people utilize screen readers to navigate through documents, making it essential to create a structured layout that facilitates easy access to information. -
Creating a List of Titles
To enhance navigation, it is important to create a list of titles that clearly indicate the information contained within the document. This helps users remember key points and find the content they need quickly. -
Using Styles for Document Prioritization
Utilizing styles in Word helps prioritize the document's content and improves overall formatting. In the Home tab, select the desired title style, which will apply a font and color change to highlight the title and create a section in the document's outline. Screen readers are programmed to recognize these styles, making it easier for users to navigate. -
Incorporating Alternative Text for Images
Images and other graphical items must include alternative text descriptions. This allows screen readers to convey the meaning of the visuals to users, ensuring they understand the content being presented. -
Editing Hyperlinks for Clarity
When including hyperlinks in your document, editing the text to display it in plain language can enhance comprehension. For example, instead of showing a long URL, you can provide a descriptive text like 'Meeting Notes Page.' To edit a hyperlink, right-click on the URL, select 'Edit Hyperlink,' and enter the desired description. -
Accessibility of Tables in Word
Tables can also be read aloud by screen readers. To ensure accessibility, navigate through the table using the Tab key, starting from the top-left cell and ending at the bottom-right cell. Consider using a header row for clarity. To set this up, right-click on the row, choose 'Table Properties,' and verify that the 'Allow row to break across pages' option is unchecked. Additionally, check the alternative text for the table. -
Final Accessibility Check
Once your document is prepared, it is essential to check its accessibility using the built-in accessibility checker in Word. This will help identify any issues that need to be addressed before sharing the document.
FAQ :
What are accessibility standards in document formatting?
Accessibility standards are guidelines that ensure documents can be accessed and understood by individuals with disabilities. This includes using proper formatting, alternative text for images, and clear hyperlink descriptions.
How can I make my Word documents more accessible?
To enhance accessibility, use styles for titles, add alternative text to images, edit hyperlinks to display descriptive text, and ensure tables are properly formatted with header rows.
What is alternative text and why is it important?
Alternative text is a description of an image that is read by screen readers. It is crucial for providing context to visually impaired users, allowing them to understand the content of the image.
How do I check the accessibility of my Word document?
You can check the accessibility of your Word document by using the built-in Accessibility Checker, which evaluates the document for compliance with accessibility standards and suggests necessary changes.
What should I do if my table has fractional cells?
If your table has fractional cells, you should merge them to ensure that the table is read correctly by screen readers and maintains a clear structure.
Quelques cas d'usages :
Creating Accessible Reports
When preparing reports for a diverse audience, using accessibility standards ensures that all readers, including those with disabilities, can access the information. This includes using proper headings, alternative text for images, and clear hyperlink descriptions.
Developing Training Materials
Incorporating accessibility features in training materials allows all participants, including those using screen readers, to engage with the content effectively. This involves using styles for titles, providing alt text for visuals, and ensuring tables are properly formatted.
Designing User Manuals
User manuals that adhere to accessibility standards can be more effective. By including alternative text for images and ensuring hyperlinks are descriptive, users with disabilities can navigate the manual easily.
Preparing Academic Papers
Academic papers formatted with accessibility in mind can reach a wider audience. This includes using header rows in tables, checking for accessibility compliance, and providing clear descriptions for all hyperlinks.
Glossaire :
Accessibility Standards
Guidelines and criteria that ensure documents are usable by people with disabilities, including those who rely on assistive technologies like screen readers.
Screen Reader
A software application that converts text displayed on a computer screen into speech or braille, allowing visually impaired users to access digital content.
Alternative Text (Alt Text)
A textual description of an image or graphic that is read by screen readers, providing context and information about the visual content.
Hyperlink
A clickable link that directs users to another location, which can be a webpage or a different section within the same document.
Table Properties
Settings in a word processing application that allow users to customize the layout and behavior of tables, including headers and cell merging.
Header Row
The top row of a table that contains headings for each column, which helps screen readers understand the structure of the data.
Accessibility Checker
A tool within word processing software that evaluates a document for compliance with accessibility standards and suggests improvements.