Word - Accessibility in Word Video
In this video, you will learn about accessibility in Word using Microsoft 365. The video covers how to check accessibility in Word, focusing on priorities with the Immersive Reader.
This will help you improve the accessibility of your documents and make them more inclusive for all users.
- 2:29
- 2420 views
-
Word - Accessibility in Word
- 2:29
- Viewed 2420 times
-
Word - Check Accessibility in Word
- 1:42
- Viewed 2390 times
-
Outlook - Add accessible tables and lists
- 0:49
- Viewed 2310 times
-
Word - Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2327 times
-
Office 365 - How do I get help with accessibility?
- 0:41
- Viewed 2310 times
-
Office 365 - Use accessible templates in Office 365
- 1:30
- Viewed 2512 times
-
PowerPoint - Check Accessibility in PowerPoint
- 1:40
- Viewed 2627 times
-
Outlook - Improve the accessibility of your images in emails
- 0:46
- Viewed 2343 times
-
Collapsible headings
- 3:03
- Viewed 5263 times
-
Copy & Paste
- 3:09
- Viewed 3294 times
-
Introduction to Word
- 0:59
- Viewed 3236 times
-
Navigation Pane Part 1 : Rearranging a document
- 2:32
- Viewed 3041 times
-
More things you can do with pictures
- 4:53
- Viewed 3010 times
-
Locate your documents
- 0:20
- Viewed 2896 times
-
Microsoft Search
- 0:34
- Viewed 2873 times
-
Introduction to Tables of Contents
- 2:57
- Viewed 2868 times
-
Insert icons
- 0:43
- Viewed 2834 times
-
More options and custom labels
- 3:59
- Viewed 2820 times
-
Insights into what you're working on
- 0:36
- Viewed 2758 times
-
Take tables of contents (TOCs) to the next level
- 3:51
- Viewed 2750 times
-
Faster shape formatting and new and modern chart types
- 1:04
- Viewed 2721 times
-
Use dictate to type in Word
- 0:27
- Viewed 2719 times
-
3D Models
- 0:42
- Viewed 2714 times
-
Add a logo or other picture
- 3:17
- Viewed 2688 times
-
Mail merge
- 3:51
- Viewed 2684 times
-
Format and add a graphic
- 3:20
- Viewed 2647 times
-
Format a document
- 2:58
- Viewed 2646 times
-
Translate Content in Word
- 2:04
- Viewed 2635 times
-
Change footnote font, size, and formatting
- 2:48
- Viewed 2620 times
-
Save, export and share
- 2:08
- Viewed 2604 times
-
Let Word read your documents out loud
- 0:36
- Viewed 2599 times
-
Edit document with natural gestures
- 0:34
- Viewed 2569 times
-
Translate your Word documents into any language
- 0:33
- Viewed 2548 times
-
Design considerations for orientation
- 2:00
- Viewed 2507 times
-
A first look at Word 2016
- 3:16
- Viewed 2501 times
-
How things are organized
- 2:00
- Viewed 2501 times
-
Insert and customize a footnote
- 3:04
- Viewed 2500 times
-
Ink Equation
- 0:43
- Viewed 2483 times
-
Insert items in a document
- 2:59
- Viewed 2481 times
-
Print envelopes with mail merge
- 3:58
- Viewed 2479 times
-
Track changes online
- 3:14
- Viewed 2462 times
-
Add headers, footers, margins, and rulers to a page
- 2:45
- Viewed 2426 times
-
A closer look at the ribbon
- 3:54
- Viewed 2411 times
-
Track changes in email with multiple people
- 4:36
- Viewed 2393 times
-
Use landscape and portrait orientation
- 3:28
- Viewed 2392 times
-
Check Accessibility in Word
- 1:42
- Viewed 2390 times
-
Navigation Pane Part 2 : Search Options
- 1:35
- Viewed 2382 times
-
Modify a TOC with field codes
- 2:59
- Viewed 2373 times
-
Add multiple TOCs to a document
- 4:59
- Viewed 2370 times
-
Advanced mail merge (Field code)
- 2:59
- Viewed 2332 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2327 times
-
Create and print labels
- 3:05
- Viewed 2305 times
-
Incorporate revisions with track changes
- 3:10
- Viewed 2291 times
-
Pin your important files
- 0:34
- Viewed 2285 times
-
Custom margin - Headers and footers
- 1:29
- Viewed 2283 times
-
Chat with co-authors while editing
- 0:29
- Viewed 2281 times
-
Print letters with mail merge
- 4:02
- Viewed 2222 times
-
Do things quickly with Tell Me
- 1:04
- Viewed 2213 times
-
Get going fast
- 1:44
- Viewed 2210 times
-
Start working together in a document
- 2:03
- Viewed 2193 times
-
Add custom entries to a TOC
- 3:00
- Viewed 2177 times
-
Add formatting to a TOC
- 3:48
- Viewed 2168 times
-
Use mail merge to create multiple labels
- 3:21
- Viewed 2156 times
-
Advanced tables of contents
- 3:15
- Viewed 2141 times
-
Customize track changes
- 2:18
- Viewed 2132 times
-
Work together in real time
- 1:40
- Viewed 2118 times
-
Track changes
- 2:34
- Viewed 2116 times
-
Changing existing styles
- 1:08
- Viewed 2109 times
-
Styles
- 1:49
- Viewed 2067 times
-
Custom margin - Default margin
- 1:06
- Viewed 2047 times
-
Working with watermarks
- 2:48
- Viewed 1950 times
-
Creating Styles
- 1:03
- Viewed 1944 times
-
Improved version history
- 0:56
- Viewed 1899 times
-
Custom margin
- 1:59
- Viewed 1889 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3157 times
-
Add a subtitle and translate your presentation in real time
- 0:46
- Viewed 3061 times
-
Translate content into PowerPoint
- 1:09
- Viewed 2697 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 2674 times
-
Translate your Excel spreadsheets
- 1:16
- Viewed 2647 times
-
Translate Content in Word
- 2:04
- Viewed 2635 times
-
Check Accessibility in PowerPoint
- 1:40
- Viewed 2627 times
-
Accessibility in Excel
- 1:12
- Viewed 2598 times
-
Check Accessibility in Excel
- 1:51
- Viewed 2558 times
-
Accessibility in PowerPoint
- 2:47
- Viewed 2521 times
-
Use accessible templates in Office 365
- 1:30
- Viewed 2512 times
-
Check Accessibility in Word
- 1:42
- Viewed 2390 times
-
Grammar Tools
- 1:05
- Viewed 2363 times
-
Improving email accessibility
- 1:33
- Viewed 2351 times
-
Instant translation of conversations in the Translator tool
- 1:45
- Viewed 2343 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2343 times
-
Use the Translator tool on mobile
- 3:03
- Viewed 2327 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2327 times
-
How do I get help with accessibility?
- 0:41
- Viewed 2310 times
-
Add accessible tables and lists
- 0:49
- Viewed 2310 times
-
Use the Translator tool on PC
- 2:38
- Viewed 2275 times
-
Making a document readable for a blind person
- 2:36
- Viewed 2268 times
-
What is accessibility?
- 1:41
- Viewed 2220 times
-
Instant mobile conversation translation
- 1:58
- Viewed 2165 times
-
Interview Philippe Trotin
- 2:25
- Viewed 2134 times
-
Picture in Picture
- 1:06
- Viewed 2118 times
-
Accessibility
- 1:30
- Viewed 1936 times
-
Dark Theme
- 1:02
- Viewed 1927 times
-
Enabling Subtitles During a Meeting
- 1:28
- Viewed 1009 times
-
Finding Help?
- 0:56
- Viewed 957 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 65 times
-
Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 22 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 20 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 24 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 91 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 84 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 38 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 90 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 47 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 46 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 110 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 39 times
-
Share Power Automate Flows
- 02:20
- Viewed 39 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 39 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 50 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 42 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 63 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 42 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 86 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 86 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 88 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 80 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 58 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 34 times
-
Discover the “Build Space”
- 02:26
- Viewed 38 times
-
The Power Automate Mobile App
- 01:39
- Viewed 38 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 44 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 37 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 42 times
-
Access Power Automate for the Web
- 01:25
- Viewed 44 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 46 times
-
Add a third-party application
- 02:40
- Viewed 70 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 57 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 61 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 56 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 46 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 62 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Block a sender
- 01:54
- Viewed 70 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Protect an email by encrypting
- 01:10
- Viewed 45 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Recover deleted items
- 01:09
- Viewed 113 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 58 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 42 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 62 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
-
Calendar Delegation Setup
- 01:21
- Viewed 64 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 109 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 83 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 65 times
-
Create a Meeting Poll
- 02:48
- Viewed 55 times
-
Display Three Time Zones
- 01:52
- Viewed 46 times
-
View Other Calendars
- 00:50
- Viewed 45 times
-
Open a Shared Calendar
- 01:29
- Viewed 60 times
-
Share Your Calendar
- 01:54
- Viewed 64 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Translate Emails in Outlook
- 01:32
- Viewed 46 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 65 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
-
Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 51 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 54 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
-
Delay Email Delivery
- 01:10
- Viewed 56 times
-
Use Conversation View
- 01:47
- Viewed 48 times
-
Clean Up Your Inbox
- 01:18
- Viewed 68 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 229 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Automate Routine Actions
- 02:19
- Viewed 51 times
-
Create an Email Template
- 01:40
- Viewed 61 times
-
Create a task from a message
- 02:00
- Viewed 99 times
-
Share a task list
- 03:10
- Viewed 103 times
-
Create a task or reminder
- 01:50
- Viewed 102 times
-
Task Module Overview
- 01:56
- Viewed 115 times
-
Manage Teams online meeting options
- 01:56
- Viewed 96 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 132 times
-
Create a reminder for yourself
- 01:59
- Viewed 105 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Create an appointment or meeting
- 01:44
- Viewed 111 times
-
Create different types of events
- 01:46
- Viewed 102 times
-
Edit and customize views
- 01:55
- Viewed 126 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 117 times
-
Search options
- 01:23
- Viewed 95 times
-
Sort and filter emails
- 02:51
- Viewed 105 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 154 times
-
The Bcc Field in Detail
- 01:53
- Viewed 102 times
-
Save and Print a Message
- 01:48
- Viewed 112 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 133 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 111 times
-
Process an incoming message
- 01:53
- Viewed 95 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 110 times
-
Organize into Folders
- 01:57
- Viewed 115 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 104 times
-
Create and add a signature to messages
- 01:26
- Viewed 112 times
-
Manage new message notifications
- 01:40
- Viewed 96 times
-
Change the default font of your emails
- 01:05
- Viewed 106 times
-
Manage Views
- 02:36
- Viewed 89 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 142 times
-
Explore the Interface
- 03:22
- Viewed 96 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 100 times
-
Manage Storage Space
- 02:08
- Viewed 219 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 209 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 224 times
-
Make a File Request
- 01:24
- Viewed 229 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 219 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 229 times
-
Modify Sharing Rules
- 00:53
- Viewed 229 times
-
Check Granted Shares
- 00:48
- Viewed 210 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 229 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 199 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 226 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 225 times
-
Search for Documents
- 01:31
- Viewed 199 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 243 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 220 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 217 times
-
Edit, Delete a Share
- 02:16
- Viewed 215 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 220 times
-
Power and Manage OneDrive
- 01:36
- Viewed 213 times
-
What is OneDrive ?
- 01:14
- Viewed 320 times
Objectifs :
This document aims to provide guidelines for formatting Word documents to meet accessibility standards, ensuring that they are usable for individuals who rely on screen readers and other assistive technologies.
Chapitres :
-
Importance of Document Formatting for Accessibility
Ensuring that your Word documents are formatted correctly is crucial for meeting accessibility standards. A significant number of people utilize screen readers to navigate through documents, making it essential to create a structured layout that facilitates easy access to information. -
Creating a List of Titles
To enhance navigation, it is important to create a list of titles that clearly indicate the information contained within the document. This helps users remember key points and find the content they need quickly. -
Using Styles for Document Prioritization
Utilizing styles in Word helps prioritize the document's content and improves overall formatting. In the Home tab, select the desired title style, which will apply a font and color change to highlight the title and create a section in the document's outline. Screen readers are programmed to recognize these styles, making it easier for users to navigate. -
Incorporating Alternative Text for Images
Images and other graphical items must include alternative text descriptions. This allows screen readers to convey the meaning of the visuals to users, ensuring they understand the content being presented. -
Editing Hyperlinks for Clarity
When including hyperlinks in your document, editing the text to display it in plain language can enhance comprehension. For example, instead of showing a long URL, you can provide a descriptive text like 'Meeting Notes Page.' To edit a hyperlink, right-click on the URL, select 'Edit Hyperlink,' and enter the desired description. -
Accessibility of Tables in Word
Tables can also be read aloud by screen readers. To ensure accessibility, navigate through the table using the Tab key, starting from the top-left cell and ending at the bottom-right cell. Consider using a header row for clarity. To set this up, right-click on the row, choose 'Table Properties,' and verify that the 'Allow row to break across pages' option is unchecked. Additionally, check the alternative text for the table. -
Final Accessibility Check
Once your document is prepared, it is essential to check its accessibility using the built-in accessibility checker in Word. This will help identify any issues that need to be addressed before sharing the document.
FAQ :
What are accessibility standards in document formatting?
Accessibility standards are guidelines that ensure documents can be accessed and understood by individuals with disabilities. This includes using proper formatting, alternative text for images, and clear hyperlink descriptions.
How can I make my Word documents more accessible?
To enhance accessibility, use styles for titles, add alternative text to images, edit hyperlinks to display descriptive text, and ensure tables are properly formatted with header rows.
What is alternative text and why is it important?
Alternative text is a description of an image that is read by screen readers. It is crucial for providing context to visually impaired users, allowing them to understand the content of the image.
How do I check the accessibility of my Word document?
You can check the accessibility of your Word document by using the built-in Accessibility Checker, which evaluates the document for compliance with accessibility standards and suggests necessary changes.
What should I do if my table has fractional cells?
If your table has fractional cells, you should merge them to ensure that the table is read correctly by screen readers and maintains a clear structure.
Quelques cas d'usages :
Creating Accessible Reports
When preparing reports for a diverse audience, using accessibility standards ensures that all readers, including those with disabilities, can access the information. This includes using proper headings, alternative text for images, and clear hyperlink descriptions.
Developing Training Materials
Incorporating accessibility features in training materials allows all participants, including those using screen readers, to engage with the content effectively. This involves using styles for titles, providing alt text for visuals, and ensuring tables are properly formatted.
Designing User Manuals
User manuals that adhere to accessibility standards can be more effective. By including alternative text for images and ensuring hyperlinks are descriptive, users with disabilities can navigate the manual easily.
Preparing Academic Papers
Academic papers formatted with accessibility in mind can reach a wider audience. This includes using header rows in tables, checking for accessibility compliance, and providing clear descriptions for all hyperlinks.
Glossaire :
Accessibility Standards
Guidelines and criteria that ensure documents are usable by people with disabilities, including those who rely on assistive technologies like screen readers.
Screen Reader
A software application that converts text displayed on a computer screen into speech or braille, allowing visually impaired users to access digital content.
Alternative Text (Alt Text)
A textual description of an image or graphic that is read by screen readers, providing context and information about the visual content.
Hyperlink
A clickable link that directs users to another location, which can be a webpage or a different section within the same document.
Table Properties
Settings in a word processing application that allow users to customize the layout and behavior of tables, including headers and cell merging.
Header Row
The top row of a table that contains headings for each column, which helps screen readers understand the structure of the data.
Accessibility Checker
A tool within word processing software that evaluates a document for compliance with accessibility standards and suggests improvements.