Lists - Manage the display of a list Tutorial
In this video, you will learn how to manage the display of a list in Microsoft 365. The video covers the process of changing the default view of a list, creating custom list views, and organizing and displaying items in a specific order.
You will also learn how to filter and sort data, as well as add a more attractive style to your list.
This tutorial will help you optimize the use of your lists and enhance your productivity.
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Objectifs :
This video aims to teach users how to optimize the display of lists in a user-friendly manner, focusing on creating custom views that enhance data organization and presentation.
Chapitres :
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Introduction to List Display Optimization
In this section, we will explore the importance of display settings in managing lists effectively. A well-organized list can significantly improve user experience and data accessibility. -
Changing the Default View
To modify the default view of a list, locate the toolbar at the top right of your screen. Click on 'All Items' to access different viewing options. You can choose between a compact list or a gallery view, depending on your preference. -
Creating Custom List Views
Custom list views allow you to organize and display items based on their importance. This feature enables you to filter and sort data differently or apply a more visually appealing style. For example, if you have a list of employees and want to hide certain column headers such as gender, matricule, and date of birth, follow these steps: -
Step-by-Step Guide to Custom Display
1. Click on 'Create New View'. 2. Assign a name to your new view. 3. Choose the type of view: List, Calendar, or Gallery. 4. Decide if this view will be accessible to all users or just yourself. 5. Click on 'Edit Current View'. 6. Uncheck the boxes for the column headers you wish to hide (matricule, date of birth, and gender). 7. Adjust the order of the columns as needed. -
Conclusion
By following these steps, you can create a customized display that enhances the usability of your lists. This not only makes the information more accessible but also allows for a more tailored experience for users.
FAQ :
How can I change the view of my list?
To change the view of your list, click on 'All Items' at the top right of your toolbar. You can then select either a compact list or gallery view.
What are custom list views?
Custom list views are personalized displays that allow you to organize and present items in a way that suits your needs, including filtering and sorting options.
Can I hide certain column headers in my list?
Yes, you can hide specific column headers by creating a custom display. When editing the current view, uncheck the boxes for the columns you wish to hide.
What is the difference between a compact list and a gallery view?
A compact list displays items in a condensed format, showing less detail per item, while a gallery view presents items in a visually appealing grid layout, ideal for images.
How do I create a new custom view?
To create a new custom view, click on 'Create New View', give it a name, choose the type of view (list, calendar, or gallery), and specify its accessibility for other users.
Quelques cas d'usages :
Employee Directory Management
In an HR department, custom list views can be used to create an employee directory that displays only relevant information, such as names and roles, while hiding sensitive data like gender and date of birth.
Project Task Tracking
Project managers can utilize custom list views to track tasks by priority, filtering out completed tasks and sorting by deadlines to enhance team productivity.
Event Planning
Event coordinators can create a gallery view of event items, such as decorations and catering options, allowing for a more visual selection process when planning an event.
Inventory Management
Retail managers can implement custom list views to monitor stock levels, filtering out items that are out of stock and sorting by product category to streamline inventory checks.
Sales Lead Tracking
Sales teams can create a compact list view to manage leads, focusing on key information like contact details and status, which helps in prioritizing follow-ups and improving sales efficiency.
Glossaire :
Display
The way information is visually presented in a list format, which can be customized to enhance usability and aesthetics.
List View
A method of displaying items in a list format, which can be adjusted to show different levels of detail or organization.
Compact List
A more condensed version of a list view that shows less information per item, allowing for more items to be displayed at once.
Gallery View
A visual representation of items in a grid format, often used for images or items that benefit from a more visual layout.
Custom List Views
Tailored views created by users to display items in a specific order or style, based on their preferences or needs.
Column Headers
The titles at the top of each column in a list that indicate the type of information contained in that column.
Filtering
The process of narrowing down displayed items based on specific criteria to find relevant information more easily.
Sorting
Arranging items in a specific order, such as alphabetically or by date, to improve organization and accessibility.