Viva Insights - Respecting your colleagues disconnection times Tutorial

In this video, you will learn about respecting your colleagues' disconnection times when using Microsoft 365. The video covers how to ensure that colleagues who have entered their working hours do not receive notifications after their specified time.
It also demonstrates how to schedule meetings using the Scheduling Assistant, where time slots outside of working hours will be grayed out.
Additionally, if you draft an email to them outside of their working hours, a message will appear suggesting you schedule the send to be delivered only during their official working hours.
Respecting your colleagues' disconnection times will help you avoid disturbing them and increase the visibility of your email among others they receive.

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Upholding your right to disconnect with Viva Insights
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Available in Microsoft365

Objectifs :

This video aims to inform users about new features that enhance work-life balance by managing notifications and scheduling communications effectively outside of working hours.

Chapitres :

Introduction to New Features
In today's fast-paced work environment, maintaining a healthy work-life balance is crucial. This video introduces new features designed to help colleagues manage their working hours more effectively, ensuring that notifications and communications are handled appropriately.
Notification Management
Colleagues who have logged their working hours will no longer receive notifications after the specified time. This feature is designed to respect personal time and reduce interruptions outside of work hours.
Using the Scheduling Assistant
When scheduling a meeting using the Scheduling Assistant, time slots that fall outside of working hours will be grayed out. This visual cue helps users easily identify available times for meetings, ensuring that they are scheduled during appropriate hours.
Email Drafting Outside Working Hours
If you draft an email to a colleague outside of their working hours, a prompt will appear suggesting that you schedule the send. This feature allows you to deliver your email during their official working hours with just one click, minimizing disruptions during their personal time.
Benefits of These Features
By implementing these features, you can avoid disturbing colleagues during their disconnection times. This not only respects their personal time but also increases the visibility of your emails among the many they receive, ensuring that your communication is more effective.
Conclusion
In summary, these new features are designed to enhance work-life balance by managing notifications and scheduling communications effectively. By utilizing these tools, you contribute to a more respectful and productive work environment.

FAQ :

What happens if I try to schedule a meeting outside of working hours?

If you attempt to schedule a meeting outside of working hours using the Scheduling Assistant, the time slots will be grayed out, indicating they are unavailable.

Can I send emails to colleagues outside of their working hours?

Yes, you can send emails outside of their working hours, but a message will prompt you to schedule the send for a later time, ensuring it is delivered during their official working hours.

Why is it important to respect colleagues' working hours?

Respecting colleagues' working hours helps avoid disturbing them during their disconnection times, which can improve their work-life balance and increase the visibility of your emails.

What is the benefit of using the Schedule Send feature?

The Schedule Send feature allows you to ensure that your emails are delivered at a time when your colleagues are available, increasing the likelihood that they will read and respond promptly.

How can I check my colleagues' working hours?

You can check your colleagues' working hours by viewing their calendar settings or by using the Scheduling Assistant, which will show their availability.

Quelques cas d'usages :

Scheduling Team Meetings

When planning a team meeting, use the Scheduling Assistant to find available time slots that fall within your colleagues' working hours. This ensures maximum attendance and minimizes disruptions.

Email Communication Strategy

Implement a strategy for sending emails by utilizing the Schedule Send feature. This allows you to draft emails outside of working hours but ensures they are sent during working hours, improving response rates.

Project Management

In project management, respect for working hours can enhance team collaboration. Use the tools available to schedule meetings and send communications that align with your team's availability.

Improving Work-Life Balance

Encourage a culture of respecting disconnection times by utilizing features that prevent scheduling outside of working hours. This can lead to improved morale and productivity among team members.

Utilizing Calendar Tools

Leverage calendar tools to set reminders for yourself and your team about working hours and disconnection times, ensuring that all communications are timely and considerate.

Glossaire :

Working Hours

The specific hours during which employees are expected to be available for work. Outside of these hours, employees may not be reachable.

Scheduling Assistant

A tool that helps users find suitable times for meetings by displaying available time slots based on participants' calendars.

Grayed Out

A visual indication in software interfaces where certain options are disabled or unavailable for selection, often shown in a lighter color.

Draft Email

An email that has been composed but not yet sent. It can be edited before finalizing and sending.

Schedule Send

A feature that allows users to set a specific time for an email to be sent, ensuring it arrives at the desired moment.

Disconnection Times

Periods when employees are not available for work-related communications, often outside of their designated working hours.

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Colleagues who have entered their

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working hours will no longer receive

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notifications after the specified time.

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When you schedule a meeting

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using the Scheduling Assistant,

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time slots outside of working hours will

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be grayed out. In addition,

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if you draft an e-mail

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to them outside of their working hours,

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a message will appear suggesting

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you schedule the send with

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just one click, ensuring

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your e-mail is delivered only

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during their official working hours.

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This way, you avoid disturbing them

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during their disconnection times

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and increase the visibility of your

00:00:36

e-mail among others they receive.

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Colegas que entraram no seu

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as horas de trabalho deixarão de receber

00:00:07

notificações após o tempo especificado.

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Quando você agenda uma reunião

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usando o Assistente de Agendamento,

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as faixas horárias fora do horário de trabalho

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estar acinzentado. Além disso

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se redigir um e-mail

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a eles fora do horário de trabalho,

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aparecerá uma mensagem sugerindo

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você agendar o envio com

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apenas um clique, garantindo

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o seu e-mail é entregue apenas

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durante o seu horário oficial de trabalho.

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Desta forma, evita perturbá-los

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durante os tempos de desconexão

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e aumentar a visibilidade do seu

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e-mail, entre outros, que recebem.

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الزملاء الذين دخلوا

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لن يتم استلام ساعات العمل بعد الآن

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الإخطارات بعد الوقت المحدد.

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عند جدولة اجتماع

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باستخدام مساعد الجدولة ،

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سوف الفترات الزمنية خارج ساعات العمل

00:00:15

يكون اللون الرمادي. بالإضافة

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إذا قمت بصياغة رسالة بريد إلكتروني

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لهم خارج ساعات عملهم ،

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ستظهر رسالة تقترح

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يمكنك جدولة الإرسال باستخدام

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بنقرة واحدة فقط ، مما يضمن

00:00:26

يتم تسليم البريد الإلكتروني الخاص بك فقط

00:00:28

خلال ساعات العمل الرسمية.

00:00:30

بهذه الطريقة ، تتجنب إزعاجهم

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خلال أوقات قطع الاتصال

00:00:34

وزيادة وضوح

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البريد الإلكتروني من بين أمور أخرى يتلقونها.

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Kolleginnen und Kollegen, die ihre

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Arbeitszeit wird nicht mehr

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Benachrichtigungen nach der angegebenen Zeit.

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Wenn Sie eine Besprechung planen

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mit dem Terminplanungs-Assistenten,

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Zeitfenster außerhalb der Arbeitszeit

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ausgegraut sein. Außerdem

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Wenn Sie eine E-Mail verfassen

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außerhalb ihrer Arbeitszeit,

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Es erscheint eine Meldung, die vorschlägt,

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Sie planen den Versand mit

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Mit nur einem Klick

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Ihre E-Mail wird nur zugestellt

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während ihrer offiziellen Arbeitszeit.

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Auf diese Weise vermeiden Sie es, sie zu stören

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während ihrer Abschaltzeiten

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und erhöhen Sie die Sichtbarkeit Ihrer

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E-Mails, die sie unter anderem erhalten.

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Los compañeros que han ingresado su

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las horas de trabajo ya no recibirán

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notificaciones después de la hora especificada.

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Al programar una reunión

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utilizando el Asistente de programación,

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franjas horarias fuera del horario de trabajo

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estar atenuado. Además

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Si redacta un correo electrónico

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fuera de su horario de trabajo,

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Aparecerá un mensaje sugiriendo

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El envío se programa con

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Con un solo clic,

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Su correo electrónico se entrega solo

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durante su horario oficial de trabajo.

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De esta manera, evitas molestarlos

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durante sus tiempos de desconexión

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y aumentar la visibilidad de su

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correo electrónico, entre otros, que reciben.

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Les collègues qui ont saisi leur

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heures de travail ne seront plus

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notifications après l’heure spécifiée.

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Lorsque vous planifiez une réunion

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à l’aide de l’assistant de planification,

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créneaux horaires en dehors des heures de travail

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être grisé. De plus,

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Si vous rédigez un e-mail

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en dehors de leurs heures de travail,

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Un message s’affichera suggérant

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vous programmez l’envoi avec

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Un seul clic, ce qui garantit

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Votre e-mail n’est livré qu’à

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pendant leurs heures de travail officielles.

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De cette façon, vous évitez de les déranger

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pendant leurs temps de déconnexion

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et augmentez la visibilité de votre

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e-mails, entre autres, qu’ils reçoivent.

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सहकर्मी जिन्होंने अपने प्रवेश किया है

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काम के घंटे अब नहीं मिलेंगे

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निर्दिष्ट समय के बाद सूचनाएं।

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जब आप कोई मीटिंग शेड्यूल करते हैं

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शेड्यूलिंग सहायक का उपयोग करके,

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काम के घंटों के बाहर समय स्लॉट होगा

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धूसर हो जाओ। इसके अलावा

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यदि आप किसी ई-मेल का मसौदा तैयार करते हैं

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उनके काम के घंटों के बाहर,

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सुझाव देते हुए एक संदेश दिखाई देगा

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आप के साथ भेजने का समय निर्धारित करते हैं

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बस एक क्लिक, सुनिश्चित करना

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आपका ई-मेल केवल डिलीवर किया गया है

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उनके आधिकारिक कामकाजी घंटों के दौरान।

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इस तरह, आप उन्हें परेशान करने से बचते हैं

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उनके वियोग के समय के दौरान

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और अपनी दृश्यता बढ़ाएं

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ई-मेल दूसरों के बीच वे प्राप्त करते हैं।

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Kolega yang telah memasuki

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jam kerja tidak akan lagi menerima

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pemberitahuan setelah waktu yang ditentukan.

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Saat Anda menjadwalkan rapat

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menggunakan Asisten Penjadwalan,

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Slot waktu di luar jam kerja akan

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berwarna abu-abu. Sebagai tambahan

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Jika Anda membuat draf email

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kepada mereka di luar jam kerja mereka,

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Sebuah pesan akan muncul menyarankan

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Anda menjadwalkan pengiriman dengan

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Hanya satu klik, memastikan

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E-mail Anda hanya dikirimkan

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selama jam kerja resmi mereka.

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Dengan cara ini, Anda menghindari mengganggu mereka

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selama waktu pemutusan mereka

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dan meningkatkan visibilitas

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e-mail antara lain yang mereka terima.

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I colleghi che hanno inserito il loro

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l'orario di lavoro non riceverà più

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notifiche dopo l'ora specificata.

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Quando pianifichi una riunione

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utilizzando l'Assistente Pianificazione,

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fasce orarie al di fuori dell'orario di lavoro

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essere disattivato. Inoltre

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se redigi un'e-mail

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al di fuori dell'orario di lavoro,

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apparirà un messaggio che suggerisce

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pianifichi l'invio con

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un solo clic, garantendo

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la tua e-mail viene consegnata solo

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durante l'orario di lavoro ufficiale.

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In questo modo, eviti di disturbarli

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durante i loro orari di disconnessione

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e aumentare la visibilità del tuo

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e-mail tra le altre che ricevono.

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入力した同僚

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勤務時間は受け取らなくなります

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指定した時間が経過すると通知されます。

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会議をスケジュールするとき

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スケジュールアシスタントを使用して、

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勤務時間外の時間帯は、

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グレー表示されます。さらに

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メールの下書きをする場合

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勤務時間外に彼らに、

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を示唆するメッセージが表示されます。

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送信をスケジュールするには、

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ワンクリックで、

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メールのみ配信される

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公式の勤務時間中。

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このようにして、あなたは彼らを邪魔するのを避けます

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切断時間中

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そして、あなたの視認性を高めます

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とりわけ、受信する電子メール。

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Koledzy, którzy wprowadzili swoje

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godziny pracy nie będą już otrzymywać

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powiadomienia po określonym czasie.

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Kiedy planujesz spotkanie

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za pomocą Asystenta planowania,

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przedziały czasowe poza godzinami pracy

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być wyszarzone. W dodatku

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Jeśli tworzysz wiadomość e-mail

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poza godzinami pracy,

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Pojawi się komunikat sugerujący

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Planujesz wysyłkę za pomocą

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Wystarczy jedno kliknięcie, aby zapewnić

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Twój e-mail jest dostarczany tylko

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w godzinach urzędowania.

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W ten sposób nie przeszkadzasz im

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w czasie ich rozłączenia

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i zwiększ widoczność swoich

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e-maile, które otrzymują.

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Colegas que entraram na sua

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horas de trabalho não receberão mais

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notificações após o tempo especificado.

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Quando você agenda uma reunião

00:00:11

usando o Assistente de Agendamento,

00:00:13

Faixas horárias fora do horário de trabalho

00:00:15

ser acinzentado. Além disso

00:00:17

Se você redigir um e-mail

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para eles fora do seu horário de trabalho,

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aparecerá uma mensagem sugerindo

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você agenda o envio com

00:00:25

apenas um clique, garantindo

00:00:26

seu e-mail é entregue somente

00:00:28

durante o seu horário oficial de trabalho.

00:00:30

Dessa forma, você evita perturbá-los

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durante seus tempos de desconexão

00:00:34

e aumentar a visibilidade do seu

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e-mail entre outros que recebem.

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Коллеги, которые ввели свои

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Рабочие часы больше не будут получать

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уведомлений по истечении указанного времени.

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При планировании совещания

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с помощью помощника по планированию,

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Временные интервалы в нерабочее время

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будет неактивным. В дополнение

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Если вы составляете черновик электронного письма

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им в нерабочее время,

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Появится сообщение с предложением

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Вы планируете отправку с помощью

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всего одним щелчком мыши, гарантируя, что

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Ваша электронная почта доставляется только

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в служебное рабочее время.

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Таким образом, вы не потревожите их

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во время их отключения

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и повысьте видимость вашего

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электронной почты, в том числе и другие, которые они получают.

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Giren meslektaşları

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çalışma saatleri artık alınmayacak

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belirtilen süreden sonra bildirimler.

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Bir toplantı planladığınızda

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Zamanlama Yardımcısı'nı kullanarak,

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Mesai saatleri dışındaki zaman dilimleri

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gri renkte olmalıdır. Ayrıca

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Bir e-posta taslağı hazırlarsanız

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mesai saatleri dışında kendilerine,

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Öneren bir mesaj görünecektir

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Göndermeyi şu şekilde planlarsınız:

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sadece tek bir tıklama,

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E-postanız yalnızca teslim edilir

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resmi çalışma saatleri içinde.

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Bu şekilde onları rahatsız etmekten kaçınırsınız

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bağlantı kesilme zamanlarında

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ve görünürlüğünü artırın

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aldıkları diğerlerinin yanı sıra e-posta.

00:00:02

Các đồng nghiệp đã tham gia

00:00:04

Giờ làm việc sẽ không còn nhận được

00:00:07

thông báo sau thời gian quy định.

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Khi bạn lên lịch cuộc họp

00:00:11

sử dụng Trợ lý Lập lịch biểu,

00:00:13

Các khung giờ ngoài giờ làm việc sẽ

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được tô xám. Ngoài ra

00:00:17

Nếu bạn soạn thảo e-mail

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cho họ ngoài giờ làm việc của họ,

00:00:21

Một thông báo sẽ xuất hiện gợi ý

00:00:23

Bạn lên lịch gửi với

00:00:25

Chỉ cần một cú nhấp chuột, đảm bảo

00:00:26

e-mail của bạn chỉ được gửi

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trong giờ làm việc chính thức của họ.

00:00:30

Bằng cách này, bạn tránh làm phiền họ

00:00:32

trong thời gian ngắt kết nối của họ

00:00:34

và tăng khả năng hiển thị của

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e-mail trong số những người khác mà họ nhận được.

00:00:02

已輸入其

00:00:04

工作時間將不再收到

00:00:07

指定時間后的通知。

00:00:10

安排會議時

00:00:11

使用日程安排助手，

00:00:13

工作時間以外的時間段將

00:00:15

灰顯。另外

00:00:17

如果您起草電子郵件

00:00:19

在工作時間之外給他們，

00:00:21

將出現一條消息，建議

00:00:23

您安排發送方式

00:00:25

只需按一下，確保

00:00:26

您的電子郵件僅被送達

00:00:28

在他們的正式工作時間。

00:00:30

這樣，您可以避免打擾他們

00:00:32

在他們斷開連接期間

00:00:34

並提高您的知名度

00:00:36

他們收到的電子郵件等。

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