Teams - Create, manage and set up a breakout room Video

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Objectifs :

This document aims to provide a comprehensive guide on how to set up and manage breakout rooms during a meeting, including configuration options, participant management, and room settings.

Chapitres :

  1. Introduction to Breakout Rooms
    Breakout rooms are a useful feature in virtual meetings that allow participants to engage in smaller group discussions. This guide will help you understand how to set up and manage these rooms effectively, even if you didn't prepare them before the meeting started.
  2. Setting Up Breakout Rooms During a Meeting
    If you need to create breakout rooms during a meeting, follow these steps: - Click on 'Rooms' to access the breakout room settings. - Configure the number of rooms you want to create. - Choose the distribution option for participants: - **Automatic**: Teams will randomly assign participants to rooms, ensuring equal distribution. - **Manual**: You can assign participants to rooms as you see fit.
  3. Managing Breakout Rooms
    You have several options for managing breakout rooms: - **Add New Rooms**: Click on the designated area to create additional rooms if needed. - **Reorganize Participants**: Click on 'assigned participants' to adjust who is in which room. - **Delete Rooms**: If you created excess rooms, you can delete them. Ensure the room is closed before deletion, either individually or all at once. - **Room Limit**: You can create up to 50 rooms per meeting.
  4. Opening and Closing Rooms
    You can open or close all rooms simultaneously or manage them individually. To do this: - Click on the appropriate area to open or close rooms. - Rename rooms at any time for clarity.
  5. Room Settings and Options
    When rooms are closed, you can access various settings: 1. **Assign Presenters**: Designate presenters for each room and update their roles. 2. **Set Time Limits**: Establish a timer for each room. Once the time elapses, rooms will close automatically, returning participants to the main meeting. 3. **Automatic Movement**: Enable automatic movement of participants to their assigned rooms when they open. If not activated, participants will receive a message to join their room. 4. **Return to Main Meeting**: Allow participants to return to the main meeting. If unchecked, they cannot leave their room until the meeting ends. If checked, a return button will be available.
  6. Conclusion
    Managing breakout rooms effectively enhances participant engagement and collaboration during virtual meetings. By following the steps outlined in this guide, you can ensure a smooth experience for all attendees, even if you need to set up rooms on the fly.

FAQ :

How do I set up breakout rooms during a meeting?

You can set up breakout rooms during a meeting by clicking on 'Rooms' and configuring the number of rooms you want. You can choose automatic assignment or manually assign participants.

Can I modify the number of participants in breakout rooms?

Yes, you can modify the number of participants in breakout rooms even after they have been created. You can also add new rooms or delete excess rooms as needed.

What happens if I set a time limit for breakout rooms?

If you set a time limit, a timer will be displayed in each room. Once the time elapses, the rooms will automatically close, and participants will return to the main meeting.

Can participants return to the main meeting from breakout rooms?

Yes, if the option is enabled, participants can return to the main meeting at any time using the return button. If unchecked, they will not be able to leave their room.

Is there a limit to the number of breakout rooms I can create?

Yes, you can create up to 50 breakout rooms per meeting.

Quelques cas d'usages :

Team Brainstorming Sessions

Use breakout rooms to facilitate brainstorming sessions among team members. Each room can focus on a specific topic, allowing for in-depth discussions and idea generation.

Training Workshops

In training workshops, breakout rooms can be used for small group activities or discussions. Presenters can be assigned to guide each group, enhancing the learning experience.

Client Consultations

During client meetings, breakout rooms can be utilized for private discussions between team members while the client is in the main meeting. This allows for strategic planning and decision-making.

Networking Events

Breakout rooms can be set up for networking events, allowing participants to connect in smaller groups. This can enhance engagement and foster relationships among attendees.

Feedback Sessions

Use breakout rooms to gather feedback from participants on specific topics. Each room can focus on a different aspect, allowing for comprehensive insights and discussions.

Glossaire :

Breakout Rooms

Small, separate virtual rooms created during a meeting to facilitate group discussions or activities among participants.

Automatic Teams

A feature that randomly assigns participants to breakout rooms and manages the distribution to ensure equal numbers in each room.

Manual Assignment

The process of individually selecting and assigning participants to specific breakout rooms as per the organizer's preference.

Room Management

The ability to create, delete, open, close, and rename breakout rooms during a meeting.

Presenter Assignment

The option to designate specific individuals as presenters in each breakout room, allowing them to lead discussions or activities.

Time Limit

A set duration for breakout rooms, after which the rooms automatically close and participants return to the main meeting.

Return Button

A feature that allows participants to leave their breakout room and return to the main meeting at any time, if enabled.

résultat(s)
00:00:03
If you didn't have time to set up breakout
00:00:05
rooms before the start of the meeting,
00:00:07
it is entirely possible to do so during
00:00:10
the meeting by clicking on Rooms. Here.
00:00:12
Configure the number of rooms you want
00:00:14
and choose the option that suits you for
00:00:16
the distribution of the participants.
00:00:18
Automatic teams will randomly assign
00:00:20
participants to breakout rooms and will
00:00:23
also manage the proportions so that each
00:00:25
room has the same number of participants.
00:00:28
You can still modify this
00:00:30
if it doesn't suit you,
00:00:32
otherwise you can manually
00:00:34
assign participants as you wish.
00:00:38
You can add new rooms if needed
00:00:40
by clicking on the right here and
00:00:43
reorganize the participants by
00:00:45
clicking on assigned participants.
00:00:48
However, you cannot move participants if
00:00:51
they are already in a meeting in A room.
00:00:54
You can also delete rooms if
00:00:56
they were created in excess.
00:00:58
The room must be closed to delete it,
00:01:01
either individually or delete all at once.
00:01:04
You can create up to 50 rooms per meeting.
00:01:07
You can open or close all rooms at
00:01:09
the same time, or open and close them
00:01:12
individually by clicking right here.
00:01:14
You can rename the rooms at any time.
00:01:18
Settings are available when the
00:01:20
rooms are closed. First option,
00:01:22
you can assign presenters for each room,
00:01:24
activate this option, update their role.
00:01:27
Second option,
00:01:27
you can set a time limit for the rooms.
00:01:31
A timer will then be displayed in each room.
00:01:34
Once the time has elapsed,
00:01:36
the rooms close and the participants
00:01:38
return to the main meeting.
00:01:41
Third option,
00:01:41
automatically move people to rooms,
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Automatically move participants to
00:01:45
their assigned room when it opens.
00:01:48
If this option is not activated,
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a message will appear on the
00:01:51
participant side,
00:01:52
giving them the choice to join
00:01:54
their room or not.
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Fourth option Let people return
00:01:58
to the main meeting.
00:01:59
If this option is unchecked,
00:02:01
it does not allow participants to leave
00:02:03
their room and return to the main meeting.
00:02:06
If this option is checked,
00:02:07
a return button will be available to return
00:02:10
to the main meeting whenever they wish.

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résultat(s)
00:00:03
Se você não teve tempo de configurar o breakout
00:00:05
salas antes do início da reunião,
00:00:07
é perfeitamente possível fazê-lo durante
00:00:10
a reunião clicando em Salas. Aqui.
00:00:12
Configure o número de quartos desejado
00:00:14
e escolha a opção que mais lhe convier
00:00:16
a distribuição dos participantes.
00:00:18
As equipas automáticas atribuirão aleatoriamente
00:00:20
participantes para salas de breakout e
00:00:23
também gerenciar as proporções para que cada
00:00:25
sala tem o mesmo número de participantes.
00:00:28
Você ainda pode modificar isso
00:00:30
se não lhe convém,
00:00:32
caso contrário, você pode manualmente
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Atribua os participantes como desejar.
00:00:38
Você pode adicionar novos quartos, se necessário
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clicando à direita aqui e
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reorganizar os participantes por
00:00:45
clicando nos participantes atribuídos.
00:00:48
No entanto, não é possível mover participantes se
00:00:51
eles já estão em uma reunião em uma sala.
00:00:54
Você também pode excluir salas se:
00:00:56
foram criados em excesso.
00:00:58
A sala deve estar fechada para apagá-lo,
00:01:01
individualmente ou apagar tudo de uma vez.
00:01:04
Você pode criar até 50 salas por reunião.
00:01:07
Pode abrir ou fechar todos os quartos em
00:01:09
ao mesmo tempo, ou abri-los e fechá-los
00:01:12
individualmente clicando aqui.
00:01:14
Você pode renomear os quartos a qualquer momento.
00:01:18
As configurações estão disponíveis quando o
00:01:20
Os quartos estão fechados. Primeira opção,
00:01:22
você pode atribuir apresentadores para cada sala,
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ativar esta opção, atualizar sua função.
00:01:27
Segunda opção,
00:01:27
Você pode definir um limite de tempo para os quartos.
00:01:31
Um temporizador será então exibido em cada sala.
00:01:34
Decorrido o tempo,
00:01:36
as salas fecham e os participantes
00:01:38
regressar à reunião principal.
00:01:41
Terceira opção,
00:01:41
mover automaticamente as pessoas para as salas,
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Mover automaticamente os participantes para
00:01:45
a sala que lhes foi atribuída quando abre.
00:01:48
Se esta opção não estiver ativada,
00:01:50
aparecerá uma mensagem na seringa
00:01:51
lado do participante,
00:01:52
dando-lhes a opção de aderir
00:01:54
o seu quarto ou não.
00:01:56
Quarta opção: Permitir que as pessoas voltem
00:01:58
à reunião principal.
00:01:59
Se esta opção estiver desmarcada,
00:02:01
não permite que os participantes saiam
00:02:03
a sua sala e regresso à reunião principal.
00:02:06
Se esta opção estiver marcada,
00:02:07
Um botão Voltar estará disponível para retornar
00:02:10
à reunião principal sempre que desejarem.

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résultat(s)
00:00:03
Se non hai avuto il tempo di configurare il breakout
00:00:05
camere prima dell'inizio della riunione,
00:00:07
è del tutto possibile farlo durante
00:00:10
la riunione facendo clic su Camere. Qui.
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Configura il numero di camere che desideri
00:00:14
e scegli l'opzione che fa per te
00:00:16
la distribuzione dei partecipanti.
00:00:18
Le squadre automatiche verranno assegnate in modo casuale
00:00:20
i partecipanti alle breakout room e lo faranno
00:00:23
gestisci anche le proporzioni in modo che ciascuna
00:00:25
la sala ha lo stesso numero di partecipanti.
00:00:28
Puoi ancora modificarlo
00:00:30
se non ti soddisfa,
00:00:32
altrimenti puoi farlo manualmente
00:00:34
assegna i partecipanti come desideri.
00:00:38
Puoi aggiungere nuove stanze se necessario
00:00:40
facendo clic qui a destra e
00:00:43
riorganizza i partecipanti entro
00:00:45
facendo clic sui partecipanti assegnati.
00:00:48
Tuttavia, non è possibile spostare i partecipanti se
00:00:51
sono già in riunione in una sala A.
00:00:54
Puoi anche eliminare le stanze se
00:00:56
sono state create in eccesso.
00:00:58
La stanza deve essere chiusa per cancellarla,
00:01:01
singolarmente o eliminarla tutta in una volta.
00:01:04
Puoi creare fino a 50 sale per riunione.
00:01:07
Puoi aprire o chiudere tutte le sale presso
00:01:09
contemporaneamente, oppure aprirle e chiuderle
00:01:12
singolarmente facendo clic qui.
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Puoi rinominare le camere in qualsiasi momento.
00:01:18
Le impostazioni sono disponibili quando
00:01:20
le camere sono chiuse. Prima opzione
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puoi assegnare relatori per ogni stanza,
00:01:24
attiva questa opzione, aggiorna il loro ruolo.
00:01:27
Seconda opzione,
00:01:27
puoi impostare un limite di tempo per le camere.
00:01:31
Verrà quindi visualizzato un timer in ogni stanza.
00:01:34
Una volta trascorso il tempo,
00:01:36
le sale chiudono e i partecipanti chiudono
00:01:38
ritorno alla riunione principale.
00:01:41
Terza opzione,
00:01:41
sposta automaticamente le persone nelle stanze,
00:01:43
Sposta automaticamente i partecipanti in
00:01:45
la stanza loro assegnata quando viene aperta.
00:01:48
Se questa opzione non è attivata,
00:01:50
apparirà un messaggio sul
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lato partecipante,
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dando loro la possibilità di aderire
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la loro stanza o no.
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Quarta opzione Lascia che le persone tornino
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alla riunione principale.
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Se questa opzione è deselezionata,
00:02:01
non consente ai partecipanti di andarsene
00:02:03
la loro camera e ritornano alla riunione principale.
00:02:06
Se questa opzione è selezionata,
00:02:07
sarà disponibile un pulsante di ritorno per effettuare il reso
00:02:10
alla riunione principale ogni volta che lo desiderano.

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résultat(s)
00:00:03
Если у вас не было времени организовать прорыв
00:00:05
комнаты до начала собрания,
00:00:07
это вполне возможно сделать во время
00:00:10
во время встречи, нажав на кнопку «Комнаты». Здесь.
00:00:12
Настройте нужное количество комнат
00:00:14
и выберите подходящий для вас вариант
00:00:16
распределение участников.
00:00:18
Автоматические команды будут распределяться случайным образом
00:00:20
участников в секционные комнаты и завещание
00:00:23
также управляйте пропорциями так, чтобы каждый
00:00:25
в комнате одинаковое количество участников.
00:00:28
Вы все еще можете изменить это
00:00:30
если вам это не подходит,
00:00:32
в противном случае вы можете вручную
00:00:34
назначайте участников по своему усмотрению.
00:00:38
При необходимости вы можете добавить новые комнаты
00:00:40
нажав на правую кнопку мыши здесь и
00:00:43
реорганизуйте участников следующим образом
00:00:45
нажав на назначенных участников.
00:00:48
Однако вы не можете переместить участников, если
00:00:51
они уже участвуют в собрании в комнате «А».
00:00:54
Вы также можете удалить комнаты, если
00:00:56
они были созданы в избыточном количестве.
00:00:58
Комнату необходимо закрыть, чтобы удалить ее,
00:01:01
либо по отдельности, либо удалить все сразу.
00:01:04
За одно совещание можно создать до 50 комнат.
00:01:07
Все комнаты можно открыть или закрыть по адресу
00:01:09
одновременно или открывать и закрывать их
00:01:12
по отдельности, нажав здесь.
00:01:14
Вы можете переименовать комнаты в любое время.
00:01:18
Настройки доступны, когда
00:01:20
комнаты закрыты. Первый вариант,
00:01:22
вы можете назначить докладчиков для каждой комнаты,
00:01:24
активируйте эту опцию, обновите их роль.
00:01:27
Второй вариант,
00:01:27
вы можете установить ограничение по времени для номеров.
00:01:31
Затем в каждой комнате будет отображаться таймер.
00:01:34
По истечении времени
00:01:36
комнаты закрываются, а участники
00:01:38
возвращение к основной встрече.
00:01:41
Третий вариант,
00:01:41
автоматическое перемещение людей в комнаты,
00:01:43
Автоматическое перемещение участников в
00:01:45
Когда она откроется, назначенную для них комнату.
00:01:48
Если эта опция не активирована,
00:01:50
сообщение появится на
00:01:51
на стороне участника,
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предоставление им возможности присоединиться
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их комната или нет.
00:01:56
Четвертый вариант: пусть люди возвращаются
00:01:58
на главную встречу.
00:01:59
Если эта опция не отмечена,
00:02:01
она не позволяет участникам уходить
00:02:03
свою комнату и вернуться к основной встрече.
00:02:06
Если этот вариант отмечен,
00:02:07
для возврата будет доступна кнопка возврата
00:02:10
на основное собрание в любое время.

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résultat(s)
00:00:03
Si no tuviste tiempo de configurar breakout
00:00:05
habitaciones antes del inicio de la reunión,
00:00:07
es totalmente posible hacerlo durante
00:00:10
para acceder a la reunión, haga clic en Habitaciones. Aquí.
00:00:12
Configura la cantidad de habitaciones que deseas
00:00:14
y elige la opción que más te convenga
00:00:16
la distribución de los participantes.
00:00:18
Los equipos se asignarán automáticamente de forma aleatoria
00:00:20
los participantes irán a las salas de grupos pequeños y lo harán
00:00:23
también gestiona las proporciones para que cada
00:00:25
la sala tiene el mismo número de participantes.
00:00:28
Aún puedes modificarlo
00:00:30
si no te conviene,
00:00:32
de lo contrario, puede hacerlo manualmente
00:00:34
asigne a los participantes como desee.
00:00:38
Puede añadir nuevas habitaciones si es necesario
00:00:40
haciendo clic aquí a la derecha y
00:00:43
reorganice a los participantes de la siguiente manera
00:00:45
haciendo clic en los participantes asignados.
00:00:48
Sin embargo, no puede mover a los participantes si
00:00:51
ya están en una reunión en la sala A.
00:00:54
También puede eliminar salas si
00:00:56
se crearon en exceso.
00:00:58
La habitación debe estar cerrada para eliminarla,
00:01:01
ya sea de forma individual o eliminarlas todas a la vez.
00:01:04
Puede crear hasta 50 salas por reunión.
00:01:07
Puede abrir o cerrar todas las salas en
00:01:09
al mismo tiempo, o abrirlas y cerrarlas
00:01:12
de forma individual haciendo clic aquí.
00:01:14
Puede cambiar el nombre de las habitaciones en cualquier momento.
00:01:18
Los ajustes están disponibles cuando
00:01:20
las habitaciones están cerradas. Primera opción,
00:01:22
puedes asignar presentadores para cada sala,
00:01:24
active esta opción, actualice su rol.
00:01:27
Segunda opción,
00:01:27
puede establecer un límite de tiempo para las habitaciones.
00:01:31
A continuación, se mostrará un temporizador en cada habitación.
00:01:34
Una vez transcurrido el tiempo,
00:01:36
las salas se cierran y los participantes
00:01:38
volver a la reunión principal.
00:01:41
Tercera opción,
00:01:41
mover automáticamente a las personas a las habitaciones,
00:01:43
Mover automáticamente a los participantes a
00:01:45
su habitación asignada cuando se abra.
00:01:48
Si esta opción no está activada,
00:01:50
aparecerá un mensaje en el
00:01:51
del lado del participante,
00:01:52
dándoles la opción de unirse
00:01:54
su habitación o no.
00:01:56
Cuarta opción: dejar que la gente regrese
00:01:58
a la reunión principal.
00:01:59
Si esta opción no está marcada,
00:02:01
no permite que los participantes se vayan
00:02:03
su habitación y su regreso a la reunión principal.
00:02:06
Si esta opción está marcada,
00:02:07
habrá un botón de devolución disponible para devolver
00:02:10
a la reunión principal cuando lo deseen.

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