Outlook - Manage Teams online meeting options Video

Discover how to customize and manage teams meeting options using Outlook. Learn to schedule, invite participants, and modify meeting options according to your needs. From controlling participant interactions to assigning co-organizers, this video provides essential tips for handling various settings. Find out how to optimize your meeting experience and ensure smooth collaboration. #outlook #discovery #collaborate

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Objectifs :

This video aims to provide a comprehensive guide on managing Teams meeting options and customizing Outlook settings to enhance your meeting experience. It covers scheduling meetings, modifying meeting options, and understanding participant roles and settings.

Chapitres :

  1. Introduction to Teams Meeting Management
    Managing Teams meeting options is essential for ensuring that meetings run smoothly and meet the needs of all participants. This guide will walk you through the steps to customize these settings effectively.
  2. Scheduling a Meeting
    Begin by scheduling a meeting in Teams. After setting it up, remember to send out invitations to the relevant participants. Once the meeting is created, it will appear in your calendar.
  3. Accessing Meeting Options
    To modify meeting options, double-click on the meeting in your calendar to open it. In the meeting description section, click on 'Meeting Options' or right-click and select 'Open Link'. Note that you must be the organizer or designated as a co-organizer to access these options.
  4. Understanding Meeting Options
    In the page that opens, you will find several sections organized by themes. The key sections include:
  5. Finalizing Meeting Settings
    After finalizing your selections in the meeting options, click 'Save' to confirm your changes and then close the page. You are now familiar with how to configure Teams meeting settings in Outlook.

FAQ :

How do I schedule a Teams meeting?

To schedule a Teams meeting, open your Outlook calendar, select 'New Teams Meeting', fill in the meeting details, and send invitations to participants.

What are the roles in a Teams meeting?

The main roles in a Teams meeting are the organizer, who schedules the meeting, and co-organizers, who assist in managing the meeting.

Can I control who joins my Teams meeting?

Yes, you can control who joins your Teams meeting by adjusting the settings in the security section, allowing only specific individuals or groups to enter directly.

How can I prevent participants from using their microphones and cameras?

You can disable participants' microphones and cameras by turning off the respective buttons in the audio and video settings of the meeting options.

What is the benefit of automatic recording in Teams meetings?

Automatic recording ensures that the meeting is captured from the start, helping to avoid any lapses in memory and providing a reference for later review.

How do I save my meeting options in Teams?

After configuring your meeting options, click 'Save' to confirm your selections, then close the page to finalize the settings.

Quelques cas d'usages :

Managing Remote Team Meetings

Use Teams meeting options to effectively manage remote team meetings by controlling participant access, engagement, and recording settings, ensuring a smooth and productive meeting experience.

Conducting Webinars

Leverage the co-organizer feature to assign roles during webinars, allowing for better management of participant interactions and ensuring that the event runs smoothly.

Training Sessions

Utilize the recording and transcription features during training sessions to provide participants with a resource for review, enhancing learning outcomes.

Client Meetings

In client meetings, use the waiting room feature to control entry and ensure that only relevant stakeholders are present, maintaining professionalism and focus.

Project Kickoff Meetings

During project kickoff meetings, assign co-organizers to help manage discussions and ensure that all agenda items are covered, improving project alignment from the start.

Glossaire :

Teams Meeting Options

Settings that allow the organizer to customize various features of a Microsoft Teams meeting, including participant permissions and engagement controls.

Organizer

The person who schedules and manages a meeting, responsible for setting meeting options and inviting participants.

Co-organizer

A participant designated by the organizer to assist in managing the meeting, including the ability to take over if the organizer is unavailable.

Waiting Room

A feature that allows the organizer to control who can enter the meeting directly, requiring some participants to wait until admitted.

Engagement Section

A part of the meeting options that allows the organizer to control how participants can interact during the meeting.

Recording and Transcription

Features that allow meetings to be recorded and transcribed for later review, ensuring important information is captured.

Audio and Video Settings

Options that allow the organizer to manage participants' audio and video capabilities during the meeting.

résultat(s)
00:00:06
customizing these settings to fit your needs is essential
00:00:10
to handle meeting features. Begin by scheduling a meeting
00:00:13
after it is set up. Remember to send out invitations to the relevant participants.
00:00:18
Once the meeting is created, it will appear in your calendar.
00:00:21
Double click on it to open it
00:00:23
in the meeting description section.
00:00:25
Click on meeting options or right click and select open link
00:00:30
note
00:00:31
to modify meeting options.
00:00:33
You must be the organizer or be designated as a co organizer
00:00:37
in the page that opens, you will find several sections organized by themes
00:00:42
in the security section.
00:00:43
You can choose who can directly join the
00:00:45
meeting without going through the waiting room.
00:00:48
For example,
00:00:49
you can choose that only people in your organization can directly join the meeting
00:00:54
in audio and video.
00:00:56
You can disable participants',
00:00:57
microphones and cameras by turning off these buttons.
00:01:01
In the engagement section,
00:01:02
you can control participant interactions during the meeting,
00:01:06
for instance to prevent conversations outside the meeting.
00:01:09
Choose in meeting only from the options.
00:01:13
The roles section is crucial as it lets
00:01:15
you assign co organizers from the participant list,
00:01:18
selecting a co organizer ensures they can help manage
00:01:21
or even take over the meeting in your absence.
00:01:25
Only members of your organization can be designated as co organizers.
00:01:30
The recording and transcription section enables you
00:01:33
to handle various recording and transcription settings.
00:01:36
For instance,
00:01:37
opting for automatic recording at the beginning of your meeting can
00:01:41
be beneficial as it helps avoid any lapses in memory.
00:01:45
After finalizing your selections, click save to confirm and then close the page.
00:01:51
You are now familiar with how to configure teams meeting settings and outlook.

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résultat(s)
00:00:02
Este vídeo irá guiá-lo através da gestão de equipas, opções de reunião e perspectivas,
00:00:06
personalizar estas definições de acordo com as suas necessidades é essencial
00:00:10
para lidar com funcionalidades de reunião. Comece por agendar uma reunião
00:00:13
após a sua criação. Lembre-se de enviar convites aos participantes relevantes.
00:00:18
Assim que a reunião for criada, ela aparecerá no seu calendário.
00:00:21
Clique duas vezes nele para abri-lo
00:00:23
na secção de descrição da reunião.
00:00:25
Clique nas opções de reunião ou clique com o botão direito do rato e seleccione abrir link
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nota
00:00:31
para modificar as opções de reunião.
00:00:33
Tem de ser o organizador ou ser designado como co-organizador
00:00:37
na página que se abre, encontrará várias secções organizadas por temas
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na secção Segurança.
00:00:43
Pode escolher quem pode aderir diretamente ao
00:00:45
reunião sem passar pela sala de espera.
00:00:48
Por exemplo,
00:00:49
pode escolher que apenas as pessoas da sua organização possam participar diretamente da reunião
00:00:54
em áudio e vídeo.
00:00:56
Pode desativar os participantes',
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microfones e câmaras desligando estes botões.
00:01:01
Na secção de engajamento,
00:01:02
pode controlar as interações dos participantes durante a reunião,
00:01:06
por exemplo, para evitar conversas fora da reunião.
00:01:09
Escolha na reunião apenas entre as opções.
00:01:13
A secção de papéis é crucial na medida em que permite
00:01:15
atribui co-organizadores da lista de participantes,
00:01:18
selecionar um co-organizador garante que eles possam ajudar a gerir
00:01:21
ou mesmo assumir a reunião na sua ausência.
00:01:25
Apenas os membros da sua organização podem ser designados como co-organizadores.
00:01:30
A secção de gravação e transcrição permite-lhe
00:01:33
para lidar com várias configurações de gravação e transcrição.
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Por exemplo,
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optar pela gravação automática no início da sua reunião pode
00:01:41
ser benéfico, pois ajuda a evitar eventuais lapsos de memória.
00:01:45
Depois de finalizar as suas selecções, clique em Guardar para confirmar e, em seguida, feche a página.
00:01:51
Agora está familiarizado com a forma de configurar as definições de reunião de equipas e o outlook.

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résultat(s)
00:00:02
Questo video ti guiderà nella gestione dei team, nelle opzioni per le riunioni e nelle prospettive,
00:00:06
la personalizzazione di queste impostazioni in base alle proprie esigenze è essenziale
00:00:10
per gestire le funzionalità delle riunioni. Inizia programmando una riunione
00:00:13
dopo averlo impostato. Ricordati di inviare gli inviti ai partecipanti interessati.
00:00:18
Una volta creata, la riunione verrà visualizzata nel tuo calendario.
00:00:21
Fai doppio clic su di esso per aprirlo
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nella sezione relativa alla descrizione della riunione.
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Fai clic sulle opzioni della riunione o fai clic con il pulsante destro del mouse e seleziona Apri collegamento
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nota
00:00:31
per modificare le opzioni della riunione.
00:00:33
Devi essere l'organizzatore o essere designato come co-organizzatore
00:00:37
nella pagina che si apre, troverai diverse sezioni organizzate per temi
00:00:42
nella sezione sicurezza.
00:00:43
Puoi scegliere chi può aderire direttamente al
00:00:45
incontro senza passare dalla sala d'attesa.
00:00:48
Ad esempio
00:00:49
puoi scegliere che solo le persone della tua organizzazione possano partecipare direttamente alla riunione
00:00:54
in audio e video.
00:00:56
Puoi disattivare i partecipanti,
00:00:57
microfoni e fotocamere disattivando questi pulsanti.
00:01:01
Nella sezione dedicata al fidanzamento,
00:01:02
puoi controllare le interazioni dei partecipanti durante la riunione,
00:01:06
ad esempio per impedire conversazioni al di fuori della riunione.
00:01:09
Scegli solo durante la riunione tra le opzioni.
00:01:13
La sezione dei ruoli è fondamentale in quanto consente
00:01:15
si assegnano i co-organizzatori dall'elenco dei partecipanti,
00:01:18
la selezione di un co-organizzatore garantisce che possa aiutarti a gestire
00:01:21
o addirittura subentrare alla riunione in tua assenza.
00:01:25
Solo i membri della tua organizzazione possono essere designati come co-organizzatori.
00:01:30
La sezione di registrazione e trascrizione ti consente
00:01:33
per gestire varie impostazioni di registrazione e trascrizione.
00:01:36
Ad esempio
00:01:37
optare per la registrazione automatica all'inizio della riunione può
00:01:41
è utile in quanto aiuta a evitare eventuali vuoti di memoria.
00:01:45
Dopo aver finalizzato le selezioni, fai clic su Salva per confermare e quindi chiudi la pagina.
00:01:51
Ora sai come configurare le impostazioni delle riunioni e l'outlook di Teams.

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résultat(s)
00:00:02
В этом видео вы узнаете об управлении командами, вариантах встреч и перспективах,
00:00:06
Очень важно настроить эти параметры в соответствии с вашими потребностями
00:00:10
для управления функциями проведения конференций. Начните с планирования встречи
00:00:13
после того, как оно будет организовано. Не забудьте разослать приглашения соответствующим участникам.
00:00:18
Как только собрание будет создано, оно появится в вашем календаре.
00:00:21
Дважды нажмите на нее, чтобы открыть ее
00:00:23
в разделе описания встречи.
00:00:25
Нажмите на опции конференции или щелкните правой кнопкой мыши и выберите «Открыть ссылку»
00:00:30
нота
00:00:31
чтобы изменить параметры встречи.
00:00:33
Вы должны быть организатором или быть назначены соорганизатором
00:00:37
на открывшейся странице вы найдете несколько разделов, сгруппированных по темам
00:00:42
в разделе безопасности.
00:00:43
Вы можете выбрать, кто может напрямую присоединиться к
00:00:45
встреча, не заходя в зал ожидания.
00:00:48
Например,
00:00:49
вы можете выбрать, чтобы к собранию могли непосредственно присоединиться только сотрудники вашей организации
00:00:54
в аудио- и видеоформате.
00:00:56
Вы можете отключить участников,
00:00:57
выключив эти кнопки, микрофоны и камеры.
00:01:01
В разделе «Помолвка»
00:01:02
вы можете контролировать взаимодействие участников во время встречи,
00:01:06
например, чтобы предотвратить разговоры за пределами собрания.
00:01:09
Выбирайте только во время совещания из предложенных вариантов.
00:01:13
Раздел «Роли» очень важен, так как он позволяет
00:01:15
вы назначаете соорганизаторов из списка участников,
00:01:18
выбор соорганизатора гарантирует, что он сможет помочь в управлении
00:01:21
или даже возьмите на себя организацию собрания в ваше отсутствие.
00:01:25
Соорганизаторами могут быть назначены только члены вашей организации.
00:01:30
Раздел записи и транскрипции позволяет вам
00:01:33
для обработки различных настроек записи и транскрипции.
00:01:36
Например,
00:01:37
выбрав автоматическую запись в начале совещания, вы можете
00:01:41
будет полезно, так как это поможет избежать ошибок в памяти.
00:01:45
Завершив выбор, нажмите «Сохранить» для подтверждения, а затем закройте страницу.
00:01:51
Теперь вы знакомы с настройкой параметров совещаний и прогноза рабочих групп.

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résultat(s)
00:00:02
Este vídeo lo guiará a través de la gestión de equipos, las opciones de reunión y las perspectivas,
00:00:06
es fundamental personalizar estos ajustes para que se ajusten a tus necesidades
00:00:10
para gestionar las funciones de las reuniones. Comience por programar una reunión
00:00:13
después de configurarla. Recuerde enviar las invitaciones a los participantes pertinentes.
00:00:18
Una vez creada la reunión, aparecerá en su calendario.
00:00:21
Haga doble clic en ella para abrirla
00:00:23
en la sección de descripción de la reunión.
00:00:25
Haga clic en las opciones de la reunión o haga clic con el botón derecho y seleccione abrir enlace
00:00:30
nota
00:00:31
para modificar las opciones de reunión.
00:00:33
Debe ser el organizador o estar designado como coorganizador
00:00:37
en la página que se abre, encontrará varias secciones organizadas por temas
00:00:42
en la sección de seguridad.
00:00:43
Puedes elegir quién puede unirse directamente al
00:00:45
reunión sin pasar por la sala de espera.
00:00:48
Por ejemplo,
00:00:49
puede elegir que solo las personas de su organización puedan unirse directamente a la reunión
00:00:54
en audio y vídeo.
00:00:56
Puedes desactivar la de los participantes,
00:00:57
micrófonos y cámaras apagando estos botones.
00:01:01
En la sección de participación,
00:01:02
puede controlar las interacciones de los participantes durante la reunión,
00:01:06
por ejemplo, para evitar conversaciones fuera de la reunión.
00:01:09
Elija solo en la reunión entre las opciones.
00:01:13
La sección de roles es crucial, ya que permite
00:01:15
asignas a los coorganizadores de la lista de participantes,
00:01:18
la selección de un coorganizador garantiza que pueda ayudar a gestionar
00:01:21
o incluso hacerse cargo de la reunión en su ausencia.
00:01:25
Solo los miembros de su organización pueden ser designados como coorganizadores.
00:01:30
La sección de grabación y transcripción le permite
00:01:33
para gestionar varios ajustes de grabación y transcripción.
00:01:36
Por ejemplo,
00:01:37
optar por la grabación automática al principio de la reunión puede
00:01:41
puede ser beneficioso, ya que ayuda a evitar cualquier pérdida de memoria.
00:01:45
Tras finalizar las selecciones, haga clic en guardar para confirmar y, a continuación, cierre la página.
00:01:51
Ya está familiarizado con la forma de configurar las reuniones de los equipos y Outlook.

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