Teams - Generate a presence report Video

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Objectifs :

This document aims to provide a comprehensive overview of how to retrieve and analyze attendance reports in Microsoft Teams meetings, detailing the steps to access participant information both during and after the meeting.

Chapitres :

  1. Introduction to Attendance Reports in Microsoft Teams
    In Microsoft Teams, tracking attendance during meetings is essential for understanding participant engagement. This guide will walk you through the process of retrieving detailed attendance reports, which include participant names, arrival and departure times, and the duration of their presence in the meeting.
  2. Retrieving Attendance During the Meeting
    To access the attendance report while the meeting is ongoing, follow these steps: 1. **Show the List of Participants**: During the meeting, display the list of participants to see who is currently present. 2. **Download the Attendance Report**: Right-click on the participant list and select the option to download the report. The attendance data will be saved in a CSV file format, which can be opened in Excel. This file will contain: - Names of the participants - Date and time they joined the meeting - Arrival and departure times - Duration spent in the meeting This allows for a quick overview of participant engagement.
  3. Accessing Attendance Reports After the Meeting
    To retrieve attendance information after the meeting has concluded, follow these steps: 1. **Access Your Calendar**: Navigate to your calendar in Microsoft Teams. 2. **Select the Meeting**: Click on the meeting for which you want to view attendance. 3. **Click on the Attendance Tab**: In the top banner of the meeting details, find and click on the Attendance tab. Here, you will find a summary that includes: - Start and end times of the meeting - Total duration of the meeting - Average participation time for each attendee You can also download this information in a CSV file format for further analysis in Excel.
  4. Contents of the Attendance CSV File
    When you download the attendance report, the CSV file will include the following information: - Total number of participants - Title of the meeting - Start and end times of the meeting - Participant details such as: - Name - Role - Email address This comprehensive data allows for effective tracking of attendance and engagement in your meetings.
  5. Conclusion
    Understanding how to retrieve and analyze attendance reports in Microsoft Teams is crucial for effective meeting management. By following the outlined steps, you can ensure that you have a clear record of participant engagement, which can be beneficial for future planning and follow-ups.

FAQ :

How can I access the attendance report during a Microsoft Teams meeting?

During a Microsoft Teams meeting, you can access the attendance report by showing the list of participants and then downloading it by clicking the appropriate option. The report will be saved as a CSV file.

What information is included in the attendance report?

The attendance report includes the names of participants, their arrival and departure times, the duration spent in the meeting, and additional details such as their roles and email addresses.

Can I retrieve the attendance information after the meeting?

Yes, you can retrieve the attendance information after the meeting by accessing the meeting from your calendar and clicking on the Attendance tab in the top banner.

What format is the attendance report downloaded in?

The attendance report is downloaded in a CSV file format, which can be opened in Microsoft Excel.

What details are provided in the attendance report after the meeting?

After the meeting, the attendance report provides a summary that includes the start and end times of the meeting, the total duration, average participation time for each participant, and details about each participant.

Quelques cas d'usages :

Team Performance Analysis

Managers can use the attendance report to analyze team performance by reviewing participation levels and engagement during meetings. This data can help identify team members who may need additional support or encouragement to participate.

Meeting Follow-Up

After a meeting, team leaders can refer to the attendance report to follow up with participants who may have missed important discussions or decisions, ensuring everyone is aligned on action items.

Resource Allocation

Organizations can utilize attendance data to assess the effectiveness of meetings and allocate resources more efficiently, such as determining if certain meetings should be shortened or if additional training is needed for less engaged participants.

Compliance and Record Keeping

In regulated industries, maintaining accurate attendance records is crucial for compliance. The attendance report provides a reliable way to document who attended meetings and when, which can be essential for audits.

Event Planning

Event coordinators can analyze attendance reports from previous meetings to improve future event planning, ensuring that the right topics are covered and that participant engagement is maximized.

Glossaire :

Microsoft Teams

A collaboration platform developed by Microsoft that combines workplace chat, video meetings, file storage, and application integration.

Attendance Report

A document that details the presence of participants in a meeting, including their arrival and departure times, and the duration of their attendance.

CSV File

Comma-Separated Values file, a simple file format used to store tabular data, such as a spreadsheet or database, which can be opened in applications like Microsoft Excel.

Excel

A spreadsheet program developed by Microsoft that allows users to organize, format, and calculate data with formulas.

Calendar

A system for organizing days and events, often used in digital formats to schedule meetings and appointments.

Average Participation Time

The mean duration of time that each participant was present during the meeting.

résultat(s)
00:00:02
During a Microsoft Teams meeting,
00:00:04
you can retrieve detailed content
00:00:06
about the attendance of participants
00:00:08
during and after the meeting.
00:00:10
This report includes the
00:00:11
name of each person present,
00:00:13
their arrival and departure times,
00:00:15
as well as the duration spent in
00:00:18
the meeting during the meeting.
00:00:20
To display this report,
00:00:21
start by showing the list of participants,
00:00:24
then download it by clicking right here.
00:00:26
The result of the current
00:00:29
attendances is downloaded in a CSV
00:00:31
file that you can open in Excel.
00:00:34
Here is an example of a file with
00:00:36
the names of the participants,
00:00:38
the date and time they joined the meeting.
00:00:41
If you want to retrieve this
00:00:43
information after the meeting,
00:00:44
access your meeting from your
00:00:46
calendar and click on the Attendance
00:00:48
tab in the top banner.
00:00:50
Here we can see a summary indicating
00:00:52
the start and end times of the meeting,
00:00:55
the duration of the meeting,
00:00:56
the average participation time
00:00:58
of each person.
00:01:00
You can again download this information
00:01:02
in a CSV file openable in excel.
00:01:05
Here is the information you will
00:01:08
see when downloading this file.
00:01:10
The total number of participants,
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the title of the meeting,
00:01:14
the start and end times of the meeting.
00:01:18
As well as information about
00:01:20
the participants such as name,
00:01:22
role and e-mail address.

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résultat(s)
00:00:02
Durante uma reunião do Microsoft Teams,
00:00:04
você pode recuperar conteúdo detalhado
00:00:06
sobre a presença dos participantes
00:00:08
durante e após a reunião.
00:00:10
Este relatório inclui o
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nome de cada pessoa presente,
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os seus horários de chegada e de partida,
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bem como a duração despendida em
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a reunião durante a reunião.
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Para exibir este relatório,
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começar por mostrar a lista de participantes,
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Em seguida, faça o download clicando aqui.
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O resultado da corrente
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as presenças são descarregadas num CSV
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que pode abrir no Excel.
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Aqui está um exemplo de um arquivo com
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os nomes dos participantes,
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a data e a hora em que aderiram à reunião.
00:00:41
Se você quiser recuperar isso
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informação após a reunião,
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aceda à sua reunião a partir do seu
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e clique no botão Assiduidade
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no banner superior.
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Aqui podemos ver um resumo indicando
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as horas de início e de fim da reunião,
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a duração da reunião,
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o tempo médio de participação
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de cada pessoa.
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Você pode baixar novamente essas informações
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em um arquivo CSV que pode ser aberto no Excel.
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Aqui está a informação que você vai
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veja ao baixar este arquivo.
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O número total de participantes,
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o título da reunião,
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os horários de início e fim da reunião.
00:01:18
Bem como informações sobre
00:01:20
os participantes, tais como o nome,
00:01:22
função e endereço de e-mail.

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résultat(s)
00:00:02
Durante una riunione di Microsoft Teams,
00:00:04
puoi recuperare contenuti dettagliati
00:00:06
sulla partecipazione dei partecipanti
00:00:08
durante e dopo la riunione.
00:00:10
Questo rapporto include il
00:00:11
nome di ogni persona presente,
00:00:13
i loro orari di arrivo e partenza,
00:00:15
nonché la durata della permanenza in
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la riunione durante la riunione.
00:00:20
Per visualizzare questo rapporto,
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inizia mostrando l'elenco dei partecipanti,
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quindi scaricalo facendo clic qui.
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Il risultato della corrente
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le presenze vengono scaricate in un file CSV
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file che puoi aprire in Excel.
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Ecco un esempio di file con
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i nomi dei partecipanti,
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la data e l'ora in cui hanno partecipato alla riunione.
00:00:41
Se vuoi recuperarlo
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informazioni dopo la riunione,
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accedi alla riunione dal tuo
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calendario e clicca sulla voce Partecipazioni
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scheda nel banner in alto.
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Qui possiamo vedere un riepilogo che indica
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gli orari di inizio e fine della riunione,
00:00:55
la durata della riunione,
00:00:56
il tempo medio di partecipazione
00:00:58
di ogni persona.
00:01:00
Puoi scaricare nuovamente queste informazioni
00:01:02
in un file CSV apribile in excel.
00:01:05
Ecco le informazioni che riceverai
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vedi quando scarichi questo file.
00:01:10
Il numero totale di partecipanti,
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il titolo della riunione,
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l'orario di inizio e di fine della riunione.
00:01:18
Oltre a informazioni su
00:01:20
i partecipanti, ad esempio nome,
00:01:22
ruolo e indirizzo e-mail.

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résultat(s)
00:00:02
Во время совещания Microsoft Teams
00:00:04
вы можете получить подробное содержимое
00:00:06
о посещаемости участников
00:00:08
во время и после встречи.
00:00:10
Этот отчет включает
00:00:11
имя каждого присутствующего,
00:00:13
время их прибытия и отъезда,
00:00:15
а также продолжительность пребывания в
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встреча во время встречи.
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Чтобы отобразить этот отчет,
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начните с показа списка участников,
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затем загрузите его, нажав здесь.
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Результат текущего
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посещаемость загружается в формате CSV
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файл, который можно открыть в Excel.
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Вот пример файла с
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имена участников,
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дату и время их присоединения к собранию.
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Если вы хотите получить это
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информация после встречи,
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получите доступ к собранию со своего
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календарь и нажмите «Посещаемость»
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вкладка в верхнем баннере.
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Здесь мы видим сводку, указывающую
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время начала и окончания собрания,
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продолжительность собрания,
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среднее время участия
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каждого человека.
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Вы можете снова загрузить эту информацию
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в CSV-файле, который можно открыть в Excel.
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Вот информация, которую вы получите
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посмотрите при загрузке этого файла.
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Общее количество участников,
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название встречи,
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время начала и окончания собрания.
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А также информацию о
00:01:20
такие участники, как имя,
00:01:22
роль и адрес электронной почты.

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résultat(s)
00:00:02
Durante una reunión de Microsoft Teams,
00:00:04
puede recuperar contenido detallado
00:00:06
sobre la asistencia de los participantes
00:00:08
durante y después de la reunión.
00:00:10
Este informe incluye el
00:00:11
nombre de cada persona presente,
00:00:13
sus horarios de llegada y salida,
00:00:15
así como la duración de la estancia en
00:00:18
la reunión durante la reunión.
00:00:20
Para mostrar este informe,
00:00:21
comience por mostrar la lista de participantes,
00:00:24
luego descárguela haciendo clic aquí.
00:00:26
El resultado de la actual
00:00:29
las asistencias se descargan en un CSV
00:00:31
archivo que puede abrir en Excel.
00:00:34
Este es un ejemplo de un archivo con
00:00:36
los nombres de los participantes,
00:00:38
la fecha y la hora en que se unieron a la reunión.
00:00:41
Si quieres recuperar esto
00:00:43
información después de la reunión,
00:00:44
acceda a su reunión desde su
00:00:46
calendario y haga clic en el botón Asistencia
00:00:48
pestaña en el banner superior.
00:00:50
Aquí podemos ver un resumen que indica
00:00:52
las horas de inicio y finalización de la reunión,
00:00:55
la duración de la reunión,
00:00:56
el tiempo medio de participación
00:00:58
de cada persona.
00:01:00
Puedes volver a descargar esta información
00:01:02
en un archivo CSV que se puede abrir en Excel.
00:01:05
Aquí tienes la información que obtendrás
00:01:08
consulte al descargar este archivo.
00:01:10
El número total de participantes,
00:01:12
el título de la reunión,
00:01:14
las horas de inicio y finalización de la reunión.
00:01:18
Además de información sobre
00:01:20
los participantes, como el nombre,
00:01:22
rol y dirección de correo electrónico.

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