Outlook - Create an appointment or meeting Video

Discover how to efficiently schedule meetings and manage your time using the event creation feature in Outlook. Learn to set up in-person or virtual events, handle time zones, attach files, set reminders, and quickly schedule events with ease. Explore the detailed process of creating appointments or meetings with multiple participants and make the most of your Outlook calendar!

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Objectifs :

This video aims to provide a comprehensive guide on how to create and manage events in Outlook, focusing on scheduling meetings, setting reminders, and accommodating different time zones.

Chapitres :

  1. Introduction to Event Creation in Outlook
    The event creation feature in Outlook is essential for scheduling meetings with multiple participants and effectively managing your time. This video will explain the process in detail, ensuring you can utilize this feature to its fullest potential.
  2. Accessing the Calendar
    To begin creating an event, navigate to the calendar by clicking on the calendar icon. Once there, select 'New Event' to start the event creation process.
  3. Setting Up Event Details
    Assign a title to your event in the designated field. You can also enter the email addresses of optional participants in the appropriate fields. This allows you to include others who may want to join the meeting.
  4. Defining Event Timing
    Specify the start and end dates and times for your event. For all-day events, select the corresponding option. If your event involves participants from different time zones, click on the time zone option to choose the appropriate one.
  5. Setting Event Frequency
    To set a recurring event, click on the frequency option. For example, you can choose 'Weekly' and specify a start date. If the event occurs every two weeks, select 'Two' and pick the specific days.
  6. Finalizing Event Details
    If the event is not continuous, set an end date. For in-person events, find a suitable room or location in the specified areas. For virtual events, enable the Teams meeting feature to facilitate online participation.
  7. Adding Additional Information
    Enter a description for your event in the designated field. To attach files, click on the attachment icon and select the file from your location. Additionally, to set a reminder, click on the reminder option and select '15 minutes before' as an example.
  8. Sending the Event Invitation
    Once all details are set, click on 'Send' to distribute the event invitation. The event will then appear in your calendar, confirming that it has been successfully scheduled.
  9. Quick Event Scheduling
    For quick scheduling, click on the 'My Day' icon, scroll to the bottom of the page, and choose 'New Event.' After setting it up, confirm by clicking 'Save.'
  10. Conclusion
    You now have a comprehensive understanding of how to set up an event in Outlook. By following these steps, you can efficiently manage your meetings and time.

FAQ :

How do I create an event in Outlook?

To create an event in Outlook, go to the calendar, click on 'New Event', assign a title, enter participant addresses, specify dates and times, and click 'Send' to save the event.

Can I schedule events in different time zones?

Yes, you can accommodate different time zones by clicking on the time zone option when setting up your event and selecting the appropriate time zone.

What is the purpose of setting a reminder for an event?

Setting a reminder helps ensure that you and other participants are notified before the event starts, allowing for better time management.

How can I attach files to an event in Outlook?

To attach files to an event, click on the attachment icon while creating the event and select the file from your location.

What are all-day events?

All-day events are scheduled to last the entire day without specific start or end times, making them ideal for events like holidays or conferences.

How do I set the frequency of a recurring event?

To set the frequency of a recurring event, select the frequency option when creating the event and choose how often it should occur, such as weekly or bi-weekly.

Quelques cas d'usages :

Scheduling Team Meetings

Use the event creation feature in Outlook to schedule regular team meetings, ensuring all members are notified and can manage their time effectively.

Planning Company Events

Organize company-wide events by creating all-day events in Outlook, allowing employees to mark their calendars and prepare accordingly.

Coordinating Cross-Time Zone Meetings

When working with international teams, utilize the time zone feature to schedule meetings that accommodate participants from different regions.

Managing Project Deadlines

Set reminders for project deadlines by creating events in Outlook, ensuring that all team members are aware of important dates and tasks.

Virtual Event Hosting

For virtual events, enable the Teams meeting feature in Outlook to facilitate online participation, making it easier for remote employees to join.

Glossaire :

Event Creation Feature

A functionality that allows users to schedule and manage meetings or events within a calendar application.

Outlook

A personal information manager from Microsoft that includes email, calendar, task manager, and contact manager functionalities.

Calendar

A tool used to organize and schedule events, appointments, and meetings.

Time Zones

Regions of the Earth that have the same standard time, which is important for scheduling events across different geographical locations.

All Day Events

Events that last for the entire day without a specific start or end time.

Frequency

The regularity with which an event occurs, such as daily, weekly, or monthly.

In-Person Event Planning

The process of organizing events that require physical presence at a specific location.

Virtual Events

Events that take place online, allowing participants to join remotely.

Reminder

A notification set to alert users about an upcoming event or task.

Attachments

Files that can be included with an event invitation or email for additional information.

résultat(s)
00:00:06
scheduling meetings with several people or managing your time.
00:00:09
This video will explain everything in detail.
00:00:12
Go to calendar by clicking on this icon, then select new event,
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assign a title to your event.
00:00:19
Enter their addresses in this field for optional participants select
00:00:23
optional and type their addresses in the designated fields.
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Specify the start and end dates and times for all day events. Select this option
00:00:33
to accommodate different time zones,
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click on time zones and choose the appropriate one.
00:00:40
Click here and select the frequency. For example, weekly
00:00:44
specify a start date
00:00:47
for events occurring every two weeks, choose two and pick the specific days.
00:00:52
If the event is not continuous set, an end date
00:00:56
for in person event planning,
00:00:57
find a suitable room or location in this specified areas
00:01:01
for virtual events enable the team's meeting feature.
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Enter your description here
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to attach files, click on this icon and select the file from its location
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to set a reminder. Click here and select 15 minutes before. As an example,
00:01:20
click on, send
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the event will appear in your calendar
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to quickly schedule an event. Click on the my day icon,
00:01:29
scroll to the bottom of the page and choose new event
00:01:33
after setting it up. Confirm by clicking save.
00:01:38
That's it.
00:01:39
You now understand how to set up an event in outlook.

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résultat(s)
00:00:03
A funcionalidade de criação de eventos e perspectivas é muito útil para
00:00:06
agendar reuniões com várias pessoas ou gerir o seu tempo.
00:00:09
Este vídeo vai explicar tudo em detalhe.
00:00:12
Aceda ao calendário clicando neste ícone e, em seguida, seleccione novo evento
00:00:16
atribua um título ao seu evento.
00:00:19
Introduza os seus endereços neste campo para os participantes opcionais seleccionarem
00:00:23
opcional e digitar os seus endereços nos campos designados.
00:00:28
Especifique as datas e horas de início e término para todos os eventos do dia. Seleccione esta opção
00:00:33
para acomodar diferentes fusos horários,
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clique em fusos horários e escolha o apropriado.
00:00:40
Clique aqui e selecione a frequência. Por exemplo, semanalmente
00:00:44
especificar uma data de início
00:00:47
para eventos que ocorrem a cada duas semanas, escolha dois e escolha os dias específicos.
00:00:52
Se o evento não for definido continuamente, uma data final
00:00:56
para planeamento presencial de eventos,
00:00:57
encontrar uma sala ou localização adequada nas áreas especificadas
00:01:01
para eventos virtuais habilitar o recurso de reunião da equipa.
00:01:05
Introduza aqui a sua descrição
00:01:08
para anexar ficheiros, clique neste ícone e seleccione o ficheiro a partir da sua localização
00:01:14
para definir um lembrete. Clique aqui e selecione 15 minutos antes. A título de exemplo,
00:01:20
clique em, envie
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o evento aparecerá no seu calendário
00:01:26
agendar rapidamente um evento. Clique no ícone do meu dia,
00:01:29
role até a parte inferior da página e escolha o novo evento
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depois de configurá-lo. Confirme clicando em Guardar.
00:01:38
É isso.
00:01:39
Agora compreende como configurar um evento no outlook.

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résultat(s)
00:00:03
La funzione di creazione di eventi e outlook è molto utile per
00:00:06
pianificare riunioni con più persone o gestire il proprio tempo.
00:00:09
Questo video spiegherà tutto in dettaglio.
00:00:12
Vai al calendario facendo clic su questa icona, quindi seleziona nuovo evento,
00:00:16
assegna un titolo al tuo evento.
00:00:19
Inserisci i loro indirizzi in questo campo per i partecipanti opzionali seleziona
00:00:23
facoltativo e digita i loro indirizzi nei campi designati.
00:00:28
Specifica le date e gli orari di inizio e fine per gli eventi che durano tutta la giornata. Seleziona questa opzione
00:00:33
per adattarsi a diversi fusi orari,
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clicca sui fusi orari e scegli quello appropriato.
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Clicca qui e seleziona la frequenza. Ad esempio, settimanalmente
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specificare una data di inizio
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per gli eventi che si verificano ogni due settimane, scegline due e scegli i giorni specifici.
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Se l'evento non è continuo, imposta una data di fine
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per la pianificazione di eventi di persona,
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trova una stanza o un luogo adatto in queste aree specificate
00:01:01
per gli eventi virtuali abilita la funzione di riunione del team.
00:01:05
Inserisci qui la tua descrizione
00:01:08
per allegare i file, fai clic su questa icona e seleziona il file dalla sua posizione
00:01:14
per impostare un promemoria. Fai clic qui e seleziona 15 minuti prima. A titolo di esempio,
00:01:20
clicca su, invia
00:01:21
l'evento apparirà nel tuo calendario
00:01:26
per programmare rapidamente un evento. Fai clic sull'icona La mia giornata,
00:01:29
scorri fino alla fine della pagina e scegli un nuovo evento
00:01:33
dopo averlo impostato. Conferma facendo clic su Salva.
00:01:38
Questo è tutto
00:01:39
Ora capisci come impostare un evento in Outlook.

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résultat(s)
00:00:03
Функция создания событий и прогноз очень полезны для
00:00:06
планирование встреч с несколькими людьми или управление временем.
00:00:09
В этом видео все подробно объясняется.
00:00:12
Перейдите в календарь, нажав на этот значок, затем выберите новое событие,
00:00:16
присвойте мероприятию название.
00:00:19
Введите их адреса в это поле для дополнительного выбора участников
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необязательно и введите их адреса в соответствующих полях.
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Укажите даты и время начала и окончания мероприятий, проводимых в течение всего дня. Выберите эту опцию
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чтобы учесть разные часовые пояса,
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нажмите на часовые пояса и выберите подходящий.
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Нажмите здесь и выберите частоту. Например, еженедельно
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укажите дату начала
00:00:47
для событий, происходящих каждые две недели, выберите два и выберите конкретные дни.
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Если событие не является непрерывным, укажите дату окончания
00:00:56
для личного планирования мероприятия,
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найдите подходящее помещение или место в указанных местах
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для виртуальных мероприятий включите функцию встреч команды.
00:01:05
Введите здесь свое описание
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чтобы прикрепить файлы, нажмите на этот значок и выберите файл в нужном месте
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чтобы установить напоминание. Нажмите здесь и выберите 15 минут назад. Например,
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нажмите, отправьте
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событие появится в вашем календаре
00:01:26
чтобы быстро запланировать событие. Нажмите на значок «Мой день»,
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прокрутите страницу вниз и выберите новое событие
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после настройки. Подтвердите, нажав «Сохранить».
00:01:38
Вот и все.
00:01:39
Теперь вы понимаете, как настроить событие в Outlook.

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résultat(s)
00:00:03
La función de creación de eventos y la perspectiva son muy útiles para
00:00:06
programar reuniones con varias personas o administrar su tiempo.
00:00:09
Este vídeo te explicará todo en detalle.
00:00:12
Ve al calendario haciendo clic en este icono y, a continuación, selecciona un nuevo evento,
00:00:16
asigna un título a tu evento.
00:00:19
Introduzca sus direcciones en este campo para seleccionar los participantes opcionales
00:00:23
opcional y escriba sus direcciones en los campos designados.
00:00:28
Especifique las fechas y horas de inicio y finalización de los eventos de todo el día. Seleccione esta opción
00:00:33
para adaptarse a diferentes zonas horarias,
00:00:35
haga clic en las zonas horarias y elija la adecuada.
00:00:40
Haga clic aquí y seleccione la frecuencia. Por ejemplo, semanalmente
00:00:44
especifique una fecha de inicio
00:00:47
para los eventos que tienen lugar cada dos semanas, elige dos y elige los días específicos.
00:00:52
Si el evento no es continuo, establece una fecha de finalización
00:00:56
para la planificación de eventos en persona,
00:00:57
encuentre una habitación o ubicación adecuada en estas áreas específicas
00:01:01
para eventos virtuales, habilite la función de reunión del equipo.
00:01:05
Introduzca aquí su descripción
00:01:08
para adjuntar archivos, haga clic en este icono y seleccione el archivo en su ubicación
00:01:14
para establecer un recordatorio. Haz clic aquí y selecciona 15 minutos antes. A modo de ejemplo,
00:01:20
haga clic en, enviar
00:01:21
el evento aparecerá en tu calendario
00:01:26
para programar rápidamente un evento. Haga clic en el icono de mi día,
00:01:29
desplázate hasta el final de la página y elige un nuevo evento
00:01:33
después de configurarlo. Confirme haciendo clic en guardar.
00:01:38
Eso es todo.
00:01:39
Ahora entiendes cómo configurar un evento en Outlook.

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