Outlook - Reply to and react to a Teams conversation in an e-mail Video

0:42
1743 views

Objectifs :

This document aims to provide a comprehensive guide on how to manage email notifications from Microsoft Teams and share emails within the Teams application effectively.

Chapitres :

Introduction
In today's collaborative work environment, staying connected with your team is crucial. Microsoft Teams facilitates communication, but sometimes you may be away or disconnected. This guide will help you understand how to respond to email notifications from Teams and share emails within the application.
Receiving Email Notifications from Teams
When you are away from the Teams application, it automatically sends email notifications to your Outlook mailbox. These notifications inform you that colleagues are trying to reach you. To manage these notifications effectively, follow these steps: - Check your Outlook mailbox for emails from Teams. - Open the email to view the message from your colleague.
Responding to Messages
To respond to a message received via email from Teams, you can: 1. Click on the 'Reply' button in the email. 2. Alternatively, you can respond directly within Microsoft Teams for a more integrated experience.
Sharing Emails in Teams
Microsoft Outlook allows you to share emails directly in the Teams application. To do this, follow these steps: - Open the email you wish to share. - Click on the three dots (more options) in the email interface. - Select 'Share to Teams' from the dropdown menu. - A window will open displaying a preview of the message. Here, you can enter the names of the colleagues you want to send the message to or choose to send it directly to a specific channel.
Conclusion
Managing communication through Microsoft Teams and Outlook is essential for effective teamwork. By understanding how to respond to email notifications and share emails within Teams, you can enhance your collaboration efforts and ensure that you stay connected with your colleagues.

FAQ :

How do I respond to colleagues trying to reach me when I'm away?

If you are away or disconnected from Microsoft Teams, you will receive email notifications in your Outlook mailbox. You can click on the email to respond directly to the message.

Can I share an email from Outlook to Teams?

Yes, you can share an email from Outlook to Microsoft Teams. Click on the three dots in the email, then select 'Share to Teams' to send the email content to a colleague or a channel.

What happens if I miss a message in Teams?

If you miss a message in Teams, you will receive an email notification in Outlook informing you that colleagues are trying to reach you.

What is the purpose of the three dots in Outlook?

The three dots in Outlook represent 'More Options' and allow you to access additional features, such as sharing the email to Teams.

Quelques cas d'usages :

Responding to Colleagues While Away

When you are away from your desk, you can still stay connected with your team by checking your Outlook mailbox for email notifications from Microsoft Teams. This allows you to respond promptly to any urgent messages.

Sharing Important Emails with Teams

If you receive an important email that needs to be discussed with your team, you can easily share it in a Teams channel. By using the 'Share to Teams' feature in Outlook, you can ensure that all relevant team members are informed and can contribute to the discussion.

Managing Communication Across Platforms

Utilizing both Microsoft Teams and Outlook allows for efficient communication management. You can respond to messages in Teams while also keeping track of emails, ensuring that no important communication is missed.

Glossaire :

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, and note-taking features.

Email Notifications

Messages sent to your email account to inform you of new activities or communications, such as attempts to contact you by colleagues.

Share to Teams

A feature in Microsoft Outlook that allows users to share email content directly into a Microsoft Teams channel or chat.

Three Dots (More Options)

An icon in applications that indicates additional options or settings are available when clicked.

00:00:02

If you are away or disconnected

00:00:05

from the team's application,

00:00:06

Teams automatically sends you e-mail

00:00:08

notifications to inform you that

00:00:10

colleagues are trying to reach you.

00:00:12

Go to your Outlook mailbox and click on

00:00:15

the e-mail to respond to the message.

00:00:18

Click on Reply in Microsoft Teams.

00:00:21

Microsoft Outlook also allows you to

00:00:23

share the e-mail in the Teams application.

00:00:26

To do this, simply click on the three

00:00:29

dots here, then click on Share to Teams.

00:00:33

A window opens with a preview of

00:00:35

the message and here you can enter

00:00:36

the names of the colleagues to

00:00:38

whom you wish to send the message

00:00:40

or directly send it to a channel.

00:00:02

Se estiver ausente ou desligado

00:00:05

a partir da aplicação da equipa,

00:00:06

O Teams envia e-mails automaticamente

00:00:08

notificações para informá-lo de que

00:00:10

Os colegas estão a tentar contactá-lo.

00:00:12

Vá para a sua caixa de correio do Outlook e clique em

00:00:15

o e-mail para responder à mensagem.

00:00:18

Clique em Responder no Microsoft Teams.

00:00:21

O Microsoft Outlook também permite que você

00:00:23

compartilhar o e-mail no aplicativo Teams.

00:00:26

Para isso, basta clicar nos três

00:00:29

pontos aqui e, em seguida, clique em Partilhar com Equipas.

00:00:33

Abre-se uma janela com uma pré-visualização de

00:00:35

a mensagem e aqui você pode entrar

00:00:36

os nomes dos colegas a

00:00:38

a quem deseja enviar a mensagem

00:00:40

ou enviá-lo diretamente para um canal.

00:00:02

Se sei assente o sei disconnesso

00:00:05

dall'applicazione del team,

00:00:06

Teams ti invia automaticamente delle e-mail

00:00:08

notifiche per informarti che

00:00:10

i colleghi stanno cercando di contattarti.

00:00:12

Vai alla tua casella di posta di Outlook e fai clic su

00:00:15

l'e-mail per rispondere al messaggio.

00:00:18

Fai clic su Rispondi in Microsoft Teams.

00:00:21

Microsoft Outlook ti consente anche di

00:00:23

condividere l'e-mail nell'applicazione Teams.

00:00:26

Per fare ciò, è sufficiente fare clic sui tre

00:00:29

seleziona i puntini qui, quindi fai clic su Condividi con Teams.

00:00:33

Si apre una finestra con un'anteprima di

00:00:35

il messaggio e qui puoi entrare

00:00:36

i nomi dei colleghi di

00:00:38

a chi desideri inviare il messaggio

00:00:40

o invialo direttamente a un canale.

00:00:02

Если вас нет дома или вы отключены

00:00:05

из заявки команды,

00:00:06

Команды автоматически отправляют вам электронное письмо

00:00:08

уведомления, информирующие вас об этом

00:00:10

коллеги пытаются связаться с вами.

00:00:12

Перейдите в свой почтовый ящик Outlook и нажмите

00:00:15

электронное письмо для ответа на сообщение.

00:00:18

Нажмите «Ответить» в Microsoft Teams.

00:00:21

Microsoft Outlook также позволяет:

00:00:23

поделиться электронной почтой в приложении Teams.

00:00:26

Для этого просто нажмите на три

00:00:29

здесь точки, затем нажмите «Поделиться с командами».

00:00:33

Откроется окно с предварительным просмотром

00:00:35

сообщение и здесь вы можете ввести

00:00:36

имена коллег по

00:00:38

кому вы хотите отправить сообщение

00:00:40

или напрямую отправьте его на канал.

00:00:02

Si estás ausente o desconectado

00:00:05

desde la aplicación del equipo,

00:00:06

Teams te envía automáticamente un correo electrónico

00:00:08

notificaciones para informarle de que

00:00:10

sus colegas están intentando comunicarse con usted.

00:00:12

Vaya a su buzón de correo de Outlook y haga clic en

00:00:15

el correo electrónico para responder al mensaje.

00:00:18

Haga clic en Responder en Microsoft Teams.

00:00:21

Microsoft Outlook también le permite:

00:00:23

compartir el correo electrónico en la aplicación Teams.

00:00:26

Para ello, basta con hacer clic en los tres

00:00:29

puntea aquí y, a continuación, haz clic en Compartir con los equipos.

00:00:33

Se abre una ventana con una vista previa de

00:00:35

el mensaje y aquí puedes entrar

00:00:36

los nombres de los compañeros de

00:00:38

a quién desea enviar el mensaje

00:00:40

o envíalo directamente a un canal.

00:00:02

Als u niet thuis bent of de verbinding is verbroken

00:00:05

uit de aanvraag van het team,

00:00:06

Teams stuurt je automatisch e-mail

00:00:08

meldingen om u te informeren dat

00:00:10

collega's proberen je te bereiken.

00:00:12

Ga naar je Outlook-mailbox en klik op

00:00:15

de e-mail om op het bericht te reageren.

00:00:18

Klik op Beantwoorden in Microsoft Teams.

00:00:21

Met Microsoft Outlook kunt u ook

00:00:23

deel de e-mail in de Teams-applicatie.

00:00:26

Om dit te doen, klikt u gewoon op de drie

00:00:29

puntjes hier en klik vervolgens op Delen met teams.

00:00:33

Er wordt een venster geopend met een voorbeeld van

00:00:35

het bericht en hier kun je invoeren

00:00:36

de namen van de collega's naar

00:00:38

aan wie je het bericht wilt sturen

00:00:40

of stuur het rechtstreeks naar een kanaal.

00:00:02

Jeśli jesteś nieobecny lub odłączony

00:00:05

z aplikacji zespołu,

00:00:06

Teams automatycznie wysyła Ci e-mail

00:00:08

powiadomienia informujące Cię, że

00:00:10

Koledzy próbują się do ciebie dotrzeć.

00:00:12

Przejdź do skrzynki pocztowej programu Outlook i kliknij

00:00:15

e-mail, aby odpowiedzieć na wiadomość.

00:00:18

Kliknij Odpowiedz w programie Microsoft Teams.

00:00:21

Microsoft Outlook umożliwia również

00:00:23

udostępnij wiadomość e-mail w aplikacji Teams.

00:00:26

Aby to zrobić, po prostu kliknij trzy

00:00:29

kropki tutaj, a następnie kliknij Udostępnij zespołom.

00:00:33

Otworzy się okno z podglądem

00:00:35

wiadomość i tutaj możesz wpisać

00:00:36

nazwiska kolegów do

00:00:38

komu chcesz wysłać wiadomość

00:00:40

lub wyślij go bezpośrednio na kanał.

00:00:02

Ha távol van vagy lekapcsolódik

00:00:05

a csapat alkalmazásából,

00:00:06

A Teams automatikusan e-mailt küld Önnek

00:00:08

értesítések, amelyek tájékoztatják Önt arról, hogy

00:00:10

kollégák próbálnak elérni Önt.

00:00:12

Menjen az Outlook postaládájába, és kattintson a gombra

00:00:15

az üzenetre való válaszoláshoz szükséges e-mail.

00:00:18

Kattintson a Válasz elemre a Microsoft Teams-ben.

00:00:21

A Microsoft Outlook lehetővé teszi a

00:00:23

megoszthatja az e-mailt a Teams alkalmazásban.

00:00:26

Ehhez egyszerűen kattintson a háromra

00:00:29

pontok itt, majd kattintson a Megosztás csapatokkal elemre.

00:00:33

Megnyílik egy ablak előnézetével

00:00:35

az üzenet, és itt megadhatja

00:00:36

a kollégák nevét

00:00:38

akinek szeretné elküldeni az üzenetet

00:00:40

vagy közvetlenül küldje el egy csatornára.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This video is part of the following courses

1542 Views

Microsoft Teams Video Training - Intermediate level

In this course, delve deeper into Teams to optimize the efficiency of your teams and conversations, and make your meetings more productive.

ALL COURSES