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Viva Connections in Microsoft Teams
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Do I share with OneDrive, SharePoint, or TEAMS?
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Restrict a document to reading only
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Restrict a folder/document to certain members of your team
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How to set quiet hours
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Making Phone Calls
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Use template to prepare your Agile SCRUM meeting
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Transferring a Call
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Receiving Phone Calls
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Sections
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Action Function
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Search Function
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Date and Time Function
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Share Power Automate Flows
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Add a third-party application
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Send a survey or questionnaire by email
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Block a sender
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Protect an email by encrypting
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- 01:08
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Recover deleted items
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Recall or replace an e-mail message
- 01:45
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
- 01:21
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Grant delegate access in Microsoft 365 administration
- 01:23
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Use the Meeting Dashboard
- 02:48
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Respond to a Meeting Poll
- 01:30
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Create a Meeting Poll
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Display Three Time Zones
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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- 01:27
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Delay Email Delivery
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Use Conversation View
- 01:47
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Clean Up Your Inbox
- 01:18
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Organize Your Messages with Rules
- 02:01
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Use Categories
- 02:51
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Easily Sort Your Mails
- 01:38
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Automate Routine Actions
- 02:19
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Create an Email Template
- 01:40
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Create a task from a message
- 02:00
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Share a task list
- 03:10
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Create a task or reminder
- 01:50
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Task Module Overview
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
- 01:50
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Create a reminder for yourself
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Respond to a meeting
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Create an appointment or meeting
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
- 02:51
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Request a Read Receipt or Delivery Confirmation
- 02:01
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The Bcc Field in Detail
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Save and Print a Message
- 01:48
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
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- 02:20
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Send an Email and Create a Draft in Outlook
- 03:10
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Organize into Folders
- 01:57
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Set Your Work Hours in Outlook
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Create and add a signature to messages
- 01:26
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Manage new message notifications
- 01:40
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Change the default font of your emails
- 01:05
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Manage Views
- 02:36
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Add and manage multiple accounts on Outlook
- 01:24
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Explore the Interface
- 03:22
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Introduce the new version of Outlook
- 02:01
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Manage Storage Space
- 02:08
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Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
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Use Documents in a Synchronized Library Folder
- 01:32
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Make a File Request
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Restore Your OneDrive Space
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Find All Shares from the Same Person
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Modify Sharing Rules
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Check Granted Shares
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
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Search for Documents
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Use Document History or Restore a Document to a Previous Version
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Discover the Meaning of OneDrive Icons
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Sync OneDrive with a Computer
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Objectifs :
This video aims to provide a comprehensive guide on managing teams effectively within a collaborative platform. It covers how to organize teams, manage channels, and utilize team settings for optimal functionality.
Chapitres :
-
Introduction to Team Management
In this video, we will explore how to manage your teams effectively. The team menu is organized into three main parts: Pinned Teams, Your Teams, and Hidden Teams. Understanding these sections will help streamline your team management process. -
Reorganizing Your Teams
To reorganize your teams, simply select the name of a team and drag it to your desired location. This option is available only for Pinned Teams and Your Teams, allowing for a customized arrangement that suits your workflow. -
Pinning and Unpinning Channels
If there is a particular channel within a team that you frequently use, you can easily pin it for quick access. Click on the three dots next to the channel's name and select 'Pin.' The channel will then appear at the top of your teams. To remove it from this location, follow the same steps and choose 'Unpin.' -
Hiding Unused Teams
For those connected to multiple teams, navigating can become cumbersome. To simplify this, you can hide the least used teams. Click on the three dots next to a team's name and select 'Hide.' This action will move the team to the Hidden Teams section. To restore it, click on the three dots again and choose 'Show.' -
Managing Team Settings
The 'Manage Team' option allows you to administer and configure your team effectively. In this menu, you will find several options to manage your team, including 'Add Member,' 'Leave Team,' or 'Delete Team,' provided you have the necessary permissions. -
Members Tab Overview
In the Members tab, you will find a list of all team members. Here, you can add new members, change their roles, or delete them. If you need to delete an owner member, you must first change their role to a simple member before they can leave the team. -
Editing Team Name and Description
Changing the name or description of a team is straightforward. Click on 'Settings' to access these options, and make the necessary changes to keep your team information up to date. -
Channels Management
The Channels tab displays all channels created within the team, including active and deleted channels. You can restore deleted channels if needed. To add new channels, simply click on the designated button. -
Apps Management
The Apps tab lists all applications added to your team. You can uninstall apps by clicking on the appropriate option. Additionally, you can explore and add more apps by clicking on 'Get More Apps.' -
Conclusion and Next Steps
In the next video, you will learn how to change your team's settings further, enhancing your team's functionality and collaboration.
FAQ :
How do I reorganize my teams?
To reorganize your teams, simply select the name of a team and drag it to your desired location. This option is available for pinned and your teams.
What should I do if I want to find a specific channel easily?
If you want to find a specific channel easily, click on the three dots next to its name and choose 'Pin'. The channel will then appear at the top of your teams.
How can I hide a team that I don't use often?
To hide a team, click on the three dots next to the team's name and select 'Hide'. This will add the team to your hidden teams list.
How can I manage team members?
You can manage team members by going to the Members tab in the Manage Team option, where you can add members, change their roles, or delete them.
What do I need to do to delete an owner member from the team?
To delete an owner member, you must first change their role to a simple member and then have them leave the team.
How can I add or remove apps from my team?
You can add apps by clicking on 'Get More Apps' in the Apps tab, and you can uninstall apps by clicking on the uninstall option next to the app.
Quelques cas d'usages :
Team Organization for Project Management
In a project management setting, team leaders can use the team management features to pin important channels for quick access, hide less relevant teams to streamline navigation, and manage team members effectively to ensure everyone is aligned on project goals.
Streamlining Communication in Remote Teams
Remote teams can benefit from organizing their channels by pinning frequently used ones and hiding those that are less active. This helps in reducing clutter and improving communication efficiency among team members.
Managing Team Roles in a Corporate Environment
In a corporate environment, managers can utilize the Members tab to adjust roles as projects evolve, ensuring that the right people have the appropriate permissions and responsibilities, which enhances team dynamics and productivity.
Integrating Apps for Enhanced Collaboration
Teams can enhance their collaboration by integrating various apps through the Apps tab, allowing for better project tracking, communication, and resource management, which can lead to improved outcomes and efficiency.
Glossaire :
Pinned Teams
Teams that are marked for easy access and appear at the top of your teams list.
Hidden Teams
Teams that are not visible in the main teams list, allowing for a cleaner interface by hiding less frequently used teams.
Channel
A specific area within a team where members can communicate and collaborate on particular topics or projects.
Manage Team
An option that allows team administrators to configure team settings, manage members, and oversee team channels.
Members Tab
A section within the Manage Team option that displays all team members and allows for role changes and member management.
Settings
The area where team administrators can change the name or description of the team.
Apps Tab
A section that lists all applications integrated with the team, allowing users to add or remove apps.