SharePoint (Modern Sites) - Use version history Video
Discover how to use version history in SharePoint to avoid losing important documents. Learn how to track changes, revert to previous versions, and collaborate more effectively with your team.
- 1:57
- 711 views
-
SharePoint (Modern Sites) - Share a document to someone outside of my SharePoint site
- 3:57
- Viewed 711 times
-
SharePoint (Modern Sites) - Use the filter pane in a library
- 2:00
- Viewed 724 times
-
SharePoint (Modern Sites) - Use version history
- 1:57
- Viewed 711 times
-
SharePoint (Modern Sites) - Create a folder or a file in a library
- 1:46
- Viewed 937 times
-
SharePoint (Modern Sites) - Work together on the same document
- 1:48
- Viewed 747 times
-
SharePoint (Modern Sites) - Open and work on a document
- 2:42
- Viewed 700 times
-
SharePoint (Modern Sites) - Rename and find a document
- 2:00
- Viewed 686 times
-
SharePoint (Modern Sites) - Create a SharePoint site
- 2:58
- Viewed 965 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4270 times
-
Join a group
- 1:34
- Viewed 3419 times
-
Create and modify a group
- 2:19
- Viewed 3378 times
-
Accessing applications from a group
- 1:59
- Viewed 3323 times
-
Creating a group
- 2:38
- Viewed 3225 times
-
Work together on the same document
- 1:07
- Viewed 3223 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3171 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3131 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2951 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 2929 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 2870 times
-
Creating a personalized permission level
- 2:46
- Viewed 2738 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2726 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2684 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2670 times
-
Checking the granted shares
- 2:27
- Viewed 2667 times
-
Remove a member from a group
- 0:29
- Viewed 2651 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2639 times
-
Having a conversation within a group
- 3:21
- Viewed 2571 times
-
Creating a permission group
- 3:53
- Viewed 2556 times
-
Import, create, edit and share documents
- 2:35
- Viewed 2534 times
-
Use template to prepare your Agile SCRUM meeting
- 2:50
- Viewed 2491 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2488 times
-
Use and create a template
- 2:40
- Viewed 2453 times
-
Access to your recent documents
- 1:14
- Viewed 2435 times
-
Back up and saving notes
- 0:32
- Viewed 2375 times
-
How to approve a request
- 1:30
- Viewed 2253 times
-
How to request an approval
- 2:20
- Viewed 2173 times
-
Create a new group form or quiz in Microsoft Forms
- 1:38
- Viewed 2143 times
-
Use Adobe sign
- 1:20
- Viewed 2041 times
-
Creating or editing office documents in Engage
- 0:44
- Viewed 2039 times
-
Edit and enhance messages
- 1:57
- Viewed 1703 times
-
Create a team using a template
- 1:03
- Viewed 1652 times
-
Engaging and animating a group
- 1:55
- Viewed 1636 times
-
Interact in conversations
- 1:30
- Viewed 1499 times
-
Share the link to collaborate or duplicate
- 1:36
- Viewed 1491 times
-
Create a team and add members
- 1:37
- Viewed 1324 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1308 times
-
Creating and Joining a Meeting
- 1:22
- Viewed 1275 times
-
Creating or Joining a Team
- 1:11
- Viewed 1260 times
-
Overview of conversations
- 1:02
- Viewed 1135 times
-
Manage a meeting
- 2:08
- Viewed 1127 times
-
How to integrate Klaxoon directly into a Teams meeting?
- 1:22
- Viewed 1113 times
-
How to add Klaxoon to a current Teams meeting?
- 0:36
- Viewed 1104 times
-
Private and small group chats
- 2:03
- Viewed 1072 times
-
Take notes in meetings
- 0:35
- Viewed 1064 times
-
How to start a Teams meeting from Klaxoon?
- 1:15
- Viewed 1034 times
-
File Management
- 1:04
- Viewed 988 times
-
Create a SharePoint news and send it via mail
- 1:59
- Viewed 988 times
-
Interact in a conversation
- 2:03
- Viewed 982 times
-
Collaborate within a conversation with Microsoft Loop
- 01:34
- Viewed 974 times
-
Create a SharePoint site
- 2:58
- Viewed 965 times
-
Managing Teams and Channels
- 2:15
- Viewed 956 times
-
Posting in a Channel
- 2:15
- Viewed 953 times
-
Create a folder or a file in a library
- 1:46
- Viewed 937 times
-
Make a New Approval Request
- 1:26
- Viewed 923 times
-
Creating a Channel
- 2:05
- Viewed 920 times
-
Store files in conversations
- 1:38
- Viewed 919 times
-
Create Approval Templates
- 2:06
- Viewed 914 times
-
Create and publish a SharePoint page
- 2:44
- Viewed 906 times
-
Create a document library
- 1:56
- Viewed 880 times
-
Create a SharePoint Lists
- 2:18
- Viewed 865 times
-
Create and Send Signatures with Dedicated Services
- 1:46
- Viewed 844 times
-
Customise my SharePoint site navigation
- 2:20
- Viewed 786 times
-
Generate a usage report for my SharePoint site
- 1:42
- Viewed 775 times
-
Enable Klaxoon as an App in Teams
- 1:44
- Viewed 756 times
-
Integrate Klaxoon in a Teams Channel
- 0:40
- Viewed 751 times
-
Use Templates for Document Creation
- 1:03
- Viewed 750 times
-
Work together on the same document
- 1:48
- Viewed 747 times
-
Manage Document Approval
- 0:56
- Viewed 738 times
-
Customise my site Homepage
- 3:03
- Viewed 731 times
-
Synchronise a SharePoint document library
- 1:42
- Viewed 726 times
-
Add and Explore Workflows
- 1:35
- Viewed 703 times
-
Open and work on a document
- 2:42
- Viewed 700 times
-
Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 693 times
-
Rename and find a document
- 2:00
- Viewed 686 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 674 times
-
Make a File Request
- 01:24
- Viewed 258 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 249 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 243 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 169 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Respond to a meeting
- 01:00
- Viewed 131 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 131 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Share a task list
- 03:10
- Viewed 124 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 99 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 91 times
-
Use a Shared Mailbox
- 01:18
- Viewed 89 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 86 times
-
Create a Meeting Poll
- 02:48
- Viewed 85 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 81 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 68 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Share a document securely with Outlook
- 02:21
- Viewed 67 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Action Function
- 04:18
- Viewed 22 times
-
Search Function
- 03:42
- Viewed 34 times
-
Date and Time Function
- 02:53
- Viewed 24 times
-
Logical Function
- 03:14
- Viewed 46 times
-
Text Function
- 03:25
- Viewed 32 times
-
Basic Function
- 02:35
- Viewed 21 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 35 times
-
Introduction to Power Fx
- 01:09
- Viewed 27 times
-
The New Calendar
- 03:14
- Viewed 51 times
-
Sections
- 02:34
- Viewed 27 times
-
Customizing Views
- 03:25
- Viewed 23 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 50 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 36 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 33 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 169 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 124 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 57 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 140 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 66 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 69 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 180 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 51 times
-
Share Power Automate Flows
- 02:20
- Viewed 54 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 59 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 57 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 59 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 80 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 54 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 132 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 169 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 112 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 107 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 82 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 57 times
-
Discover the “Build Space”
- 02:26
- Viewed 49 times
-
The Power Automate Mobile App
- 01:39
- Viewed 48 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 64 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 61 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 51 times
-
Access Power Automate for the Web
- 01:25
- Viewed 68 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 66 times
-
Add a third-party application
- 02:40
- Viewed 91 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 81 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 99 times
-
Share a document securely with Outlook
- 02:21
- Viewed 67 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Identify a fraudulent email
- 02:06
- Viewed 64 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
-
Recover deleted items
- 01:09
- Viewed 151 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 89 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 86 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 131 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 91 times
-
Create a Meeting Poll
- 02:48
- Viewed 85 times
-
Display Three Time Zones
- 01:52
- Viewed 57 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 68 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 75 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 53 times
-
Delay Email Delivery
- 01:10
- Viewed 76 times
-
Use Conversation View
- 01:47
- Viewed 61 times
-
Clean Up Your Inbox
- 01:18
- Viewed 83 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 313 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 67 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Share a task list
- 03:10
- Viewed 124 times
-
Create a task or reminder
- 01:50
- Viewed 128 times
-
Task Module Overview
- 01:56
- Viewed 151 times
-
Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 131 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 143 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 143 times
-
Search options
- 01:23
- Viewed 119 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Save and Print a Message
- 01:48
- Viewed 142 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 135 times
-
Process an incoming message
- 01:53
- Viewed 122 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 126 times
-
Create and add a signature to messages
- 01:26
- Viewed 136 times
-
Manage new message notifications
- 01:40
- Viewed 127 times
-
Change the default font of your emails
- 01:05
- Viewed 123 times
-
Manage Views
- 02:36
- Viewed 111 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 169 times
-
Explore the Interface
- 03:22
- Viewed 125 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 132 times
-
Manage Storage Space
- 02:08
- Viewed 240 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 232 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 257 times
-
Make a File Request
- 01:24
- Viewed 258 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 249 times
-
Modify Sharing Rules
- 00:53
- Viewed 243 times
-
Check Granted Shares
- 00:48
- Viewed 232 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 252 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 218 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 252 times
-
Search for Documents
- 01:31
- Viewed 230 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 311 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 245 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 242 times
-
Edit, Delete a Share
- 02:16
- Viewed 307 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 243 times
-
Power and Manage OneDrive
- 01:36
- Viewed 233 times
-
What is OneDrive ?
- 01:14
- Viewed 450 times
Objectifs :
Understand how to utilize version history in Microsoft 365 applications to recover lost documents.
Chapitres :
-
Introduction to Document Recovery
In this section, we will explore a common scenario faced by users of Microsoft 365 applications, particularly when working collaboratively on documents. The focus will be on how to recover a document that has been accidentally altered or deleted. -
The Scenario
The video begins with a situation where a team is working on a contract agreement. Amory, a new user of Microsoft 365, inadvertently deletes the entire document without realizing it. When Stephen returns to the SharePoint library to continue working on the document, he finds it completely blank. This situation raises the question: how can Stephen recover the lost content? -
Using Version History
To recover the lost document, Stephen can utilize the version history feature available in Microsoft 365 applications such as Excel, PowerPoint, and Word. Here’s how to do it: - Navigate to the top left of your screen. - Click on the name of your document. - Select 'Version History' from the dropdown menu. This feature allows users to access several automatically saved versions of the document. -
Restoring Previous Versions
Once in the version history, Stephen can see the modifications made to the document. For instance, he can identify that Amory modified the document 15 minutes prior and deleted all content. To restore the document to its previous state, Stephen can simply select that version. It is important to note that restoring a version does not create a copy; it saves the document in the same library, maintaining the same file. -
Saving a Copy or Downloading
If Stephen wishes to keep a copy of the previous version, he can do so by: - Left-clicking on 'Save a Copy'. - Alternatively, he can download that version by clicking on the three ellipses and selecting 'Download'. This flexibility allows users to manage their documents effectively. -
Availability of Version History
The version history feature is automatically available to all users without the need for activation. This functionality is built into Microsoft 365 applications, including Word, Excel, and PowerPoint, ensuring that users can easily recover their work. -
Conclusion
In summary, the version history feature in Microsoft 365 is a powerful tool that allows users to recover lost or altered documents efficiently. By following the steps outlined, users can navigate through previous versions of their work, restore important content, and maintain productivity even after accidental deletions.
FAQ :
What should I do if I accidentally delete a document in Microsoft 365?
If you accidentally delete a document, you can use the version history feature to restore a previous version of the document. Simply click on the document name at the top left of your screen and select 'Version History' to access saved versions.
Is version history available for all Microsoft 365 applications?
Yes, version history is available by default in Microsoft 365 applications such as Word, Excel, and PowerPoint, allowing users to recover previous versions of their documents.
How can I save a copy of a previous version of my document?
To save a copy of a previous version, access the version history, select the desired version, and then choose 'Save a Copy' to create a separate copy of that version.
Do I need to activate version history in Microsoft 365?
No, version history is automatically available to all users in Microsoft 365 applications without the need for activation.
What happens if I restore a previous version of a document?
Restoring a previous version of a document will revert the document to that specific version, and it will be saved in the same library without creating a duplicate.
Quelques cas d'usages :
Recovering Lost Work in a Team Project
In a collaborative project, if a team member accidentally deletes important content from a shared document, other team members can use the version history feature to restore the document to its last saved state, ensuring that no critical information is lost.
Tracking Changes in Document Revisions
When working on a proposal, users can utilize version history to track changes made by different team members over time. This allows for better collaboration and understanding of how the document has evolved.
Creating Backups of Important Documents
Users can regularly check the version history of their documents to create backups of important versions. This practice can help in maintaining a record of significant changes and decisions made during the document's lifecycle.
Managing Document Updates in a Corporate Environment
In a corporate setting, managers can use version history to review updates made to policy documents or reports, ensuring that all changes are tracked and approved before finalizing the document.
Training New Employees on Document Management
During onboarding, new employees can be trained on how to use version history in Microsoft 365 applications. This knowledge will empower them to manage documents effectively and recover lost work independently.
Glossaire :
Microsoft 365
A cloud-based suite of productivity applications and services that includes tools like Word, Excel, PowerPoint, and SharePoint, designed to enhance collaboration and productivity.
SharePoint
A web-based platform that integrates with Microsoft 365, used for document management, storage, and collaboration within organizations.
Version History
A feature in Microsoft 365 applications that automatically saves multiple versions of a document, allowing users to view and restore previous versions if needed.
Document Restoration
The process of reverting a document to a previous version using the version history feature, which helps recover lost or deleted content.
Desktop App
The installed version of Microsoft 365 applications (like Word, Excel, and PowerPoint) that runs on a user's computer, as opposed to the online versions.