Outlook - Create a Meeting Poll Video

Discover how to efficiently schedule meetings with the 'Create a Meeting Poll' feature in Outlook. Learn how to set the meeting time, adjust duration, and sort by availability, making it easier for all participants to choose a convenient time. With options for virtual meetings and advanced settings, this tutorial ensures seamless coordination for productive collaboration.

  • 02:48
  • 294 views

Objectifs :

This tutorial aims to guide users through the process of creating a meeting poll in Outlook, enabling efficient scheduling by allowing participants to select their preferred meeting times.

Chapitres :

  1. Introduction to Meeting Polls in Outlook
    In this tutorial, we will demonstrate how to create a meeting poll in Outlook. This feature helps you find the best time for all participants to meet, ensuring your meeting is scheduled efficiently.
  2. Creating a New Meeting
    To start creating a new meeting, click on 'New Event'. Then, add the participants you would like to invite in the event window.
  3. Accessing the Scheduling Poll
    In the event window, you will notice an option labeled 'Scheduling Poll' in the toolbar. Click on it to open a menu on the right side of the event.
  4. Setting Up the Meeting Details
    In the scheduling poll menu, you will see several options: - **Time Zone**: At the top, there is a drop-down menu to set the time zone for the meeting. Ensure the correct time zone is selected. - **Duration**: Below the time zone, there is a field to set the duration of the meeting. Adjust this by clicking on the drop-down to choose your desired length. - **Business Hours**: The meeting hours toggle allows you to limit the poll options to business hours, ensuring proposed times fall within a typical workday.
  5. Choosing Meeting Dates and Times
    Choose the date of the meeting by selecting it from the date field, which opens a calendar. Below the date, there is a 'Sort by Availability' drop-down menu to help you sort time slots based on availability. You can begin selecting potential meeting times by clicking on the listed options. As you choose time slots, they will appear in a list for participants to review and vote on.
  6. Finalizing the Poll
    Once you click on 'Next', the selected times will appear in a list format. You can remove any time slots by clicking on the trash icon next to each. Enter a location for the meeting in the designated field. If your meeting will be virtual, toggle the 'Teams Meeting' option to include a link in the poll.
  7. Adjusting Poll Settings
    Next, you can adjust the settings by clicking on 'Manage Poll Settings'. Here are some options: - **Schedule**: Automatically schedules the meeting when attendees reach consensus. - **Hold Selected Times**: Temporarily blocks off the selected time slots until the meeting is scheduled. - **Notify Me About Poll Updates**: Sends you updates when participants respond to the poll. - **Require Attendees to Verify Their Identity**: Ensures that participants authenticate themselves before responding to the poll. - **Lock Poll for Attendees**: Prevents participants from making changes to their responses once they have voted.
  8. Creating and Sending the Poll
    Once everything is set, click 'Create Poll' at the bottom. Outlook will now insert the poll into your event invitation. You can add any additional details about the meeting in the description area. Once everything is ready, click 'Send' to distribute the meeting poll to your participants.
  9. Conclusion
    You have successfully created a meeting poll in Outlook, making it easier for everyone to choose the most convenient time to meet.

FAQ :

What is a meeting poll in Outlook?

A meeting poll in Outlook is a feature that allows users to propose several potential meeting times to participants, who can then vote on their preferred options. This helps in finding a time that works for everyone.

How do I create a meeting poll in Outlook?

To create a meeting poll in Outlook, start by clicking on 'New Event', add participants, and then select the 'Scheduling Poll' option in the toolbar. From there, you can choose potential meeting times, set the duration, and send the poll to participants.

Can I limit meeting poll options to business hours?

Yes, you can use the meeting hours toggle to restrict the poll options to typical business hours, ensuring that proposed times fall within a standard workday.

What happens if all participants select the same time slot?

If all participants select the same time slot, the meeting will be automatically scheduled at that time, streamlining the scheduling process.

Is it possible to include a virtual meeting link in the poll?

Yes, you can toggle the 'Teams Meeting' option to include a link for a virtual meeting in the poll, allowing participants to join online.

What does 'Notify Me About Poll Updates' do?

This setting sends notifications to the organizer whenever participants respond to the poll, keeping them updated on the scheduling process.

Quelques cas d'usages :

Scheduling Team Meetings

A project manager can use the meeting poll feature to schedule a team meeting by proposing several time slots. This ensures that all team members can vote on their preferred times, leading to a more efficient scheduling process.

Client Consultations

A consultant can create a meeting poll to find the best time for a consultation with a client. By offering multiple options, the consultant can accommodate the client's schedule, improving client satisfaction.

Cross-Department Collaboration

When organizing a meeting that involves multiple departments, a meeting poll can help identify a time that works for all participants, facilitating better collaboration and communication across teams.

Remote Team Coordination

For remote teams spread across different time zones, the meeting poll feature allows the organizer to select appropriate times that consider everyone's availability, ensuring effective participation.

Event Planning

An event planner can use the meeting poll to coordinate with vendors and stakeholders, allowing them to vote on the best meeting times to discuss event details, thus streamlining the planning process.

Glossaire :

Meeting Poll

A feature in Outlook that allows users to propose multiple meeting times to participants, enabling them to vote on their preferred options.

Time Zone

A region of the globe that observes a uniform standard time for legal, commercial, and social purposes. In the context of scheduling, it is important to select the correct time zone to ensure all participants are aligned.

Duration

The length of time that a meeting is scheduled to last. Users can select the desired duration from a drop-down menu when creating a meeting poll.

Business Hours

The hours during which business operations are conducted, typically from 9 AM to 5 PM. The meeting hours toggle allows users to limit poll options to these hours.

Availability

The times when participants are free to attend a meeting. The 'sort by availability' option helps users find suitable time slots based on participant schedules.

Teams Meeting

A virtual meeting option that allows users to include a link for Microsoft Teams in the meeting poll, facilitating online participation.

Manage Poll Settings

Options that allow the organizer to customize how the meeting poll operates, including scheduling preferences and participant verification.

Notify Me About Poll Updates

A setting that sends notifications to the organizer when participants respond to the poll, keeping them informed about the meeting scheduling process.

Lock Poll for Attendees

A feature that prevents participants from changing their responses after they have voted in the meeting poll.

résultat(s)
00:00:09
This feature helps you find the best time for all participants to meet,
00:00:12
ensuring your meeting is scheduled efficiently.
00:00:15
First click on new event to start creating a new meeting,
00:00:20
then add the participants you'd like to invite
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in the event window.
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You'll notice an option labeled scheduling pole in the toolbar. Click on it.
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A menu will appear on the right side of the event
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where you can select potential meeting times for your participants.
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Here's what you'll see in the scheduling poll menu
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time zone
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at the top.
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You'll find the drop down menu allowing you to set the time zone for the meeting.
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Make sure the correct time zone is selected
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below that there's a field to set the duration of the meeting.
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You can adjust this by clicking on the drop down to choose your desired length.
00:00:55
The meeting hours toggle allows you to limit the poll options to business hours.
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Ensuring the proposed times fall within a typical workday.
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Choose the date of the meeting by selecting
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it from the date field which opens a calendar
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below the date. There's a sort by availability. Drop down menu.
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This helps you sort the time slots based on availability.
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Next,
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you can begin selecting potential meeting times by clicking on the listed ones.
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As you choose time slots,
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they will appear in a list for participants to review and vote on.
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Once you click on next,
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the selected times will appear in a list format.
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You can remove any by clicking on the trash icon next to each.
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Then you can enter a location for the meeting in its field.
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If your meeting will be virtual,
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toggle the team's meeting option to include a link in the poll.
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Next, you can adjust the settings by clicking on manage pole settings
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schedule. When attendees reach consensus automatically schedules the meeting.
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When all participants have selected the same time slot,
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hold selected times on my calendar temporarily blocks off
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the selected time slots until the meeting is scheduled.
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Notify me about poll updates, sends you updates.
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When participants respond to the poll
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require attendees to verify their identity.
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Ensures that participants authenticate themselves before responding to the poll
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lock pole for attendees prevents participants
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from making changes to their responses.
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Once they voted,
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once everything is set, click create pole at the bottom
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outlook will now insert the poll into your event invitation.
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You can add any additional details about the meeting in the description area.
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Once everything is ready,
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click send to distribute the meeting poll to your participants
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and that's it.
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You've successfully created a meeting pole and outlook,
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making it easier for everyone to choose the most convenient time to meet.

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résultat(s)
00:00:04
Neste tutorial, vamos demonstrar como criar um polo de encontro no outlook.
00:00:09
Esta funcionalidade ajuda-o a encontrar o melhor momento para todos os participantes se encontrarem,
00:00:12
garantir que a sua reunião seja agendada de forma eficiente.
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Primeiro clique em novo evento para começar a criar uma nova reunião,
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depois adicione os participantes que gostaria de convidar
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na janela do evento.
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Irá notar uma opção chamada pólo de agendamento na barra de ferramentas. Clique nele.
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Aparecerá um menu no lado direito do evento
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onde pode selecionar potenciais horários de reunião para os seus participantes.
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Veja o que verá no menu de sondagem de agendamento
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fuso horário
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no topo.
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Encontrará o menu suspenso que lhe permite definir o fuso horário da reunião.
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Certifique-se de que o fuso horário correto está seleccionado
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abaixo disso há um campo para definir a duração da reunião.
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Pode ajustar isso clicando no menu suspenso para escolher o comprimento desejado.
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A alternância de horas de reunião permite limitar as opções de enqueta ao horário comercial.
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Garantir que os horários propostos caiam dentro de uma jornada de trabalho típica.
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Escolha a data da reunião selecionando
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a partir do campo de data que abre um calendário
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abaixo da data. Há uma ordenação por disponibilidade. Menu suspenso.
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Isto ajuda-o a ordenar os intervalos de tempo com base na disponibilidade.
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Seguinte,
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pode começar a selecionar possíveis horários de reunião clicando nas listadas.
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À medida que escolhe os horários,
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serão apresentados numa lista para os participantes revisarem e votarem.
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Depois de clicar em Avançar,
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os horários seleccionados aparecerão num formato de lista.
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Pode remover qualquer um clicando no ícone do lixo ao lado de cada um.
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Em seguida, pode inserir um local para a reunião no seu campo.
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Se a sua reunião for virtual,
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Alterne a opção de reunião da equipa para incluir um link na sondagem.
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Em seguida, pode ajustar as definições clicando em gerir definições de pólo
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cronograma. Quando os participantes chegam a um consenso, agenda automaticamente a reunião.
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Quando todos os participantes tiverem selecionado o mesmo intervalo de tempo,
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manter os horários seleccionados no meu calendário bloqueia temporariamente
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os horários seleccionados até à reunião ser agendada.
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Notifique-me sobre as actualizações das votações, envia-lhe atualizações.
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Quando os participantes respondem à sondagem
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Exigir que os participantes verifiquem a sua identidade.
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Garante que os participantes se autentiquem antes de responderem à sondagem
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poste de bloqueio para participantes impede participantes
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das alterações às suas respostas.
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Depois de terem votado,
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assim que tudo estiver definido, clique em criar pólo na parte inferior
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O outlook irá agora inserir a enquete no convite do seu evento.
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Pode adicionar quaisquer detalhes adicionais sobre a reunião na área de descrição.
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Quando tudo estiver pronto,
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clique em enviar para distribuir a pesquisa da reunião aos seus participantes
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e é isso.
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Criou com êxito um pólo de reunião e perspectivas,
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tornando mais fácil para todos escolher o momento mais conveniente para o encontro.

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résultat(s)
00:00:04
In questo tutorial, dimostreremo come creare un polo riunioni in Outlook.
00:00:09
Questa funzione ti aiuta a trovare il momento migliore per riunire tutti i partecipanti,
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assicurando che la riunione sia programmata in modo efficiente.
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Fai prima clic su nuovo evento per iniziare a creare una nuova riunione,
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quindi aggiungi i partecipanti che desideri invitare
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nella finestra dell'evento.
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Noterai un'opzione denominata polo di pianificazione nella barra degli strumenti. Fai clic su di esso.
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Apparirà un menu sul lato destro dell'evento
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dove puoi selezionare i potenziali orari delle riunioni per i tuoi partecipanti.
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Ecco cosa vedrai nel menu di pianificazione del sondaggio
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fuso orario
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in alto.
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Troverai il menu a discesa che ti consente di impostare il fuso orario della riunione.
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Assicurati che sia selezionato il fuso orario corretto
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sotto c'è un campo per impostare la durata della riunione.
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Puoi modificarlo facendo clic sul menu a discesa per scegliere la lunghezza desiderata.
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L'interruttore relativo alle ore di riunione consente di limitare le opzioni di sondaggio agli orari lavorativi.
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Garantire che gli orari proposti rientrino in una tipica giornata lavorativa.
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Scegli la data della riunione selezionando
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selezionala dal campo della data che apre un calendario
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sotto la data. C'è un ordine per disponibilità. Menu a discesa.
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Questo ti aiuta a ordinare le fasce orarie in base alla disponibilità.
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Successivamente,
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puoi iniziare a selezionare i potenziali orari delle riunioni facendo clic su quelli elencati.
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Quando scegli le fasce orarie,
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appariranno in un elenco che i partecipanti potranno esaminarli e votarli.
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Dopo aver fatto clic su Avanti,
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gli orari selezionati appariranno in un formato elenco.
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Puoi rimuoverli facendo clic sull'icona del cestino accanto a ciascuno.
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Quindi puoi inserire il luogo della riunione nel relativo campo.
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Se la riunione sarà virtuale,
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attiva l'opzione di riunione del team per includere un link nel sondaggio.
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Successivamente, puoi regolare le impostazioni facendo clic su gestisci le impostazioni dei poli
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programma. Quando i partecipanti raggiungono il consenso, pianifica automaticamente la riunione.
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Quando tutti i partecipanti hanno selezionato la stessa fascia oraria,
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bloccare temporaneamente gli orari selezionati sul mio calendario
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le fasce orarie selezionate fino alla pianificazione della riunione.
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Inviami una notifica sugli aggiornamenti del sondaggio, ti invia aggiornamenti.
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Quando i partecipanti rispondono al sondaggio
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richiedere ai partecipanti di verificare la propria identità.
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Assicura che i partecipanti si autentichino prima di rispondere al sondaggio
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il blocco dell'asta per i partecipanti impedisce ai partecipanti
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dall'apportare modifiche alle loro risposte.
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Una volta votato,
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una volta impostato tutto, fai clic su Crea polo in basso
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Outlook ora inserirà il sondaggio nell'invito all'evento.
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Puoi aggiungere ulteriori dettagli sulla riunione nell'area della descrizione.
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Una volta che tutto è pronto,
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fai clic su Invia per distribuire il sondaggio della riunione ai partecipanti
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e il gioco è fatto.
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Hai creato con successo un polo di incontro e una prospettiva,
00:02:44
rendendo più facile per tutti scegliere l'orario più conveniente per incontrarsi.

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résultat(s)
00:00:04
В этом уроке мы покажем, как создать столб для встреч в Outlook.
00:00:09
Эта функция поможет вам найти лучшее время для встречи всех участников,
00:00:12
обеспечение эффективного планирования встречи.
00:00:15
Сначала нажмите на новое событие, чтобы начать создавать новую встречу,
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затем добавьте участников, которых хотите пригласить
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в окне мероприятия.
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На панели инструментов вы увидите опцию под названием «Поле планирования». Нажмите на нее.
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В правой части события появится меню
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где вы можете выбрать потенциальное время встречи для ваших участников.
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Вот что вы увидите в меню планирования опроса
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часовой пояс
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в верхней части.
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Вы найдете выпадающее меню, в котором можно установить часовой пояс встречи.
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Убедитесь, что выбран правильный часовой пояс
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под ним есть поле, в котором можно указать продолжительность встречи.
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Вы можете настроить это, нажав на раскрывающийся список, чтобы выбрать желаемую продолжительность.
00:00:55
Переключатель часов собраний позволяет ограничить выбор вариантов опроса рабочими часами.
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Обеспечьте, чтобы предложенное время соответствовало обычному рабочему дню.
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Выберите дату собрания, выбрав
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ее можно найти в поле даты, которое открывает календарь
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под датой. Есть сортировка по наличию свободных мест. Выпадающее меню.
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Это поможет вам отсортировать временные интервалы в зависимости от наличия свободных мест.
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Далее
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вы можете начать выбирать потенциальное время встречи, нажав на указанные.
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Выбирая временные интервалы,
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они появятся в списке, за который участники смогут ознакомиться и проголосовать.
00:01:27
Как только вы нажмете «Далее»,
00:01:29
выбранное время появится в формате списка.
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Вы можете удалить любое из них, нажав на значок корзины рядом с каждым из них.
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Затем вы можете указать место встречи в поле.
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Если ваша встреча будет виртуальной,
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переключите опцию встречи команды, чтобы включить ссылку в опрос.
00:01:44
Затем вы можете изменить настройки, нажав на кнопку «Управление настройками полюсов»
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расписание. Когда участники достигают консенсуса, автоматически назначает собрание.
00:01:52
Когда все участники выбрали один и тот же временной интервал,
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удерживать выбранное время в моем календаре временно блокируется
00:02:00
выбранные промежутки времени до запланированной встречи.
00:02:03
Уведомляйте меня об обновлениях опросов, отправляйте вам обновления.
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Когда участники отвечают на опрос
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потребовать от участников подтвердить свою личность.
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Обеспечивает аутентификацию участников перед ответом на опрос
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Столб для посетителей предотвращает участие
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от внесения изменений в свои ответы.
00:02:22
Как только они проголосовали,
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Как только все будет готово, нажмите «Создать столб» внизу
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Теперь Outlook вставит опрос в ваше приглашение на мероприятие.
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Вы можете добавить любую дополнительную информацию о встрече в области описания.
00:02:35
Как только все будет готово,
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нажмите кнопку «Отправить», чтобы распространить опрос о собрании среди участников
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и все.
00:02:42
Вы успешно создали место для встреч и мировоззрение,
00:02:44
благодаря чему каждому будет проще выбрать наиболее удобное время для встречи.

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résultat(s)
00:00:04
En este tutorial, demostraremos cómo crear un polo de reunión en Outlook.
00:00:09
Esta función le ayuda a encontrar el mejor momento para que todos los participantes se reúnan,
00:00:12
asegurarse de que su reunión se programe de manera eficiente.
00:00:15
Primero haga clic en un nuevo evento para empezar a crear una nueva reunión,
00:00:20
luego agrega a los participantes a los que deseas invitar
00:00:23
en la ventana del evento.
00:00:24
Verás una opción llamada barra de programación en la barra de herramientas. Haz clic en él.
00:00:28
Aparecerá un menú en el lado derecho del evento
00:00:31
donde puede seleccionar las posibles horas de reunión para sus participantes.
00:00:35
Esto es lo que verás en el menú de la encuesta de programación
00:00:38
zona horaria
00:00:39
en la parte superior.
00:00:40
Encontrará el menú desplegable que le permite establecer la zona horaria de la reunión.
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Asegúrese de seleccionar la zona horaria correcta
00:00:47
debajo hay un campo para establecer la duración de la reunión.
00:00:50
Puede ajustar esto haciendo clic en el menú desplegable para elegir la duración deseada.
00:00:55
La opción de horario de reunión te permite limitar las opciones de la encuesta al horario laboral.
00:00:59
Asegúrese de que los horarios propuestos se ajusten a un día laboral típico.
00:01:03
Elija la fecha de la reunión seleccionando
00:01:05
desde el campo de fecha que abre un calendario
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debajo de la fecha. Hay una clasificación por disponibilidad. Menú desplegable.
00:01:12
Esto le ayuda a ordenar las franjas horarias según la disponibilidad.
00:01:16
A continuación,
00:01:17
puede comenzar a seleccionar las posibles horas de reunión haciendo clic en las que figuran en la lista.
00:01:21
Al elegir las franjas horarias,
00:01:23
aparecerán en una lista para que los participantes las revisen y voten.
00:01:27
Una vez que hagas clic en Siguiente,
00:01:29
las horas seleccionadas aparecerán en formato de lista.
00:01:31
Puedes eliminarlas haciendo clic en el icono de la papelera que hay junto a cada una de ellas.
00:01:35
A continuación, puede introducir la ubicación de la reunión en su campo.
00:01:39
Si la reunión va a ser virtual,
00:01:40
activa la opción de reunión del equipo para incluir un enlace en la encuesta.
00:01:44
A continuación, puedes ajustar la configuración haciendo clic en gestionar la configuración de los postes
00:01:48
cronograma. Cuando los asistentes llegan a un consenso, se programa automáticamente la reunión.
00:01:52
Cuando todos los participantes hayan seleccionado la misma franja horaria,
00:01:56
mantener las horas seleccionadas en mi calendario se bloquea temporalmente
00:02:00
las franjas horarias seleccionadas hasta que se programe la reunión.
00:02:03
Me notifica sobre las actualizaciones de las encuestas y te envía actualizaciones.
00:02:07
Cuando los participantes responden a la encuesta
00:02:09
exigir a los asistentes que verifiquen su identidad.
00:02:12
Garantiza que los participantes se autentiquen antes de responder a la encuesta
00:02:18
el poste de bloqueo para los asistentes impide que los participantes
00:02:20
de realizar cambios en sus respuestas.
00:02:22
Una vez que votaron,
00:02:24
una vez que todo esté listo, haz clic en crear polo en la parte inferior
00:02:28
Outlook ahora insertará la encuesta en la invitación a su evento.
00:02:31
Puedes añadir cualquier detalle adicional sobre la reunión en el área de descripción.
00:02:35
Una vez que todo esté listo,
00:02:37
haga clic en enviar para distribuir la encuesta de la reunión a sus participantes
00:02:41
y eso es todo.
00:02:42
Has creado con éxito un polo de encuentro y una perspectiva
00:02:44
haciendo que sea más fácil para todos elegir el momento más conveniente para reunirse.

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