Outlook - Use the Meeting Dashboard Video

Discover how to use the meeting dashboard in Outlook to manage and track ongoing polls effortlessly. Access your scheduling poll dashboard directly from your sent items and take charge of editing, canceling, or proposing new time slots. Stay informed about poll statuses, customize default options, and ensure seamless scheduling. Enhance your collaboration and productivity with these insightful Outlook tips!

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Objectifs :

This tutorial aims to provide a comprehensive guide on how to effectively use the scheduling poll dashboard in Outlook for managing ongoing polls and tracking participant responses.

Chapitres :

  1. Introduction to Scheduling Polls in Outlook
    In this tutorial, we will demonstrate how to utilize the scheduling poll dashboard in Outlook. This tool is essential for managing ongoing polls and tracking participant responses efficiently.
  2. Accessing the Scheduling Poll Dashboard
    You can access your scheduling poll dashboard directly from your Sent Items. To do this, click the link that says 'View all your polls'. Once you are on your dashboard, you will see a page displaying all ongoing polls.
  3. Understanding the Dashboard Interface
    The dashboard interface shows active polls that still require votes from you or other participants. From this interface, you can edit the meeting's name, location, or duration, and even cancel the poll if the meeting is no longer needed.
  4. Managing Polls
    Hover over the calendar icon to review the voting settings. Clicking on the poll's name will open it in a new tab, where you can view the selected time slots and update your availability. If your schedule changes, you can revisit the poll and click 'No' to remove one or more previously selected time slots.
  5. Tracking Participant Responses
    You can review how other participants have voted. Once a consensus is reached, click 'Schedule Meeting' to finalize the time slot with the most votes and send the meeting invitation. If the current options do not work for everyone, you can suggest additional time slots by clicking 'Propose Another Time'.
  6. Checking Poll Status
    Back on the dashboard, you can check the status of your polls: completed ones that have been finalized, canceled polls that were stopped, and expired polls that did not result in a meeting within the allotted time.
  7. Customizing Poll Settings
    Click on 'Poll Settings' to customize the default options for your polls. Here are some adjustments you can make: - Notify me about poll updates: Receive an email when participants vote or when the poll is modified. - Schedule: Automatically send a meeting invite as soon as a time is agreed upon by all participants. - Hold selected times on my schedule: Temporarily block the suggested time slots on your calendar until the poll results are finalized. - Lock the poll for attendees: Prevent participants from adding new time slots or proposing additional attendees. - Require attendees to verify their identity: Require participants to authenticate via an account or code sent by email. - Default meeting duration: Modify the default meeting duration suggested by the poll tool. - Limit suggestions to meeting hours: Keep this unchecked if you want to propose time slots outside regular working hours.
  8. Finalizing Adjustments
    Once you have made the necessary adjustments, click 'Save' to apply these changes to your scheduling poll. Now you know how to manage your scheduling polls in Outlook effectively.

FAQ :

How do I access the scheduling poll dashboard in Outlook?

You can access the scheduling poll dashboard directly from your sent items by clicking the link that says 'view all your polls'.

What can I do from the scheduling poll dashboard?

From the dashboard, you can view ongoing polls, edit meeting details, cancel polls, check participant votes, and finalize meeting times.

How do I suggest additional time slots for a meeting?

If the current options do not work for everyone, you can suggest additional time slots by clicking 'propose another time' on the poll.

What happens if a poll expires?

If a poll expires, it means that a meeting was not scheduled within the allotted time, and the poll will be marked as expired on the dashboard.

Can I customize the settings for my scheduling polls?

Yes, you can customize various settings for your scheduling polls, including notifications, authentication requirements, and default meeting duration.

What does it mean to lock the poll for attendees?

Locking the poll for attendees prevents participants from adding new time slots or proposing additional attendees once the poll is active.

Quelques cas d'usages :

Team Meeting Coordination

Use the scheduling poll feature to coordinate team meetings by allowing all members to vote on their availability, ensuring maximum participation.

Client Consultation Scheduling

When scheduling consultations with clients, utilize the scheduling poll to find a time that works for both parties, improving client satisfaction and engagement.

Project Kickoff Meetings

For project kickoff meetings, use the scheduling poll to gather availability from all stakeholders, ensuring that everyone can attend the initial discussion.

Event Planning

In event planning, leverage scheduling polls to determine the best date and time for events, accommodating the schedules of various participants.

Remote Team Collaboration

For remote teams, use scheduling polls to facilitate collaboration by finding suitable meeting times across different time zones, enhancing productivity.

Glossaire :

scheduling poll

A scheduling poll is a tool used to determine the best time for a meeting by allowing participants to vote on their availability.

dashboard

A dashboard is a user interface that displays key information and metrics, in this case, showing all ongoing polls and their statuses.

participant responses

Participant responses refer to the feedback or votes provided by individuals regarding their availability for a meeting.

sent items

Sent items is a folder in email applications where copies of emails that have been sent are stored.

voting settings

Voting settings are the options that determine how participants can vote in a scheduling poll, including anonymity and voting methods.

consensus

Consensus is a general agreement among a group, in this context, it refers to the majority decision on a meeting time.

propose another time

This option allows users to suggest additional time slots for a meeting if the current options do not work for everyone.

poll settings

Poll settings are customizable options that allow users to adjust how their scheduling polls function.

authentication

Authentication is the process of verifying the identity of participants, often through an account or a code sent via email.

default meeting duration

Default meeting duration is the pre-set length of time for meetings suggested by the scheduling tool.

résultat(s)
00:00:06
we'll demonstrate how to use the scheduling poll dashboard in
00:00:08
outlook to manage ongoing polls and track participant responses.
00:00:13
You can access your scheduling pole dashboard directly from your sent items
00:00:17
to do this. Click the link that says view all your poll.
00:00:21
Once you're on your dashboard, you'll see a page displaying all ongoing polls.
00:00:26
This interface shows active polls that still
00:00:29
require votes from you or other participants
00:00:33
from this interface. You can
00:00:36
edit the meeting's name, its location
00:00:39
or duration,
00:00:41
cancel the poll if the meeting is no longer needed,
00:00:45
hover over the calendar icon to review the voting settings.
00:00:50
Clicking on the poll's name will open it in a new tab from where
00:00:53
you'll be able to view the selected time slots and update your availability.
00:00:57
If your schedule has changed,
00:01:00
you can revisit the poll and click no to
00:01:02
remove one or more previously selected time slots,
00:01:06
you can review how other participants have voted
00:01:09
once a consensus is reached click schedule meeting to finalize the
00:01:13
time slot with the most votes and send the meeting invitation.
00:01:18
If the current options don't work for everyone,
00:01:20
you can suggest additional time slots by clicking propose another time.
00:01:24
This provides more alternatives to help accommodate more participants
00:01:29
back on the dashboard, you can check the status of your polls
00:01:33
completed the ones that have been finalized, canceled polls that were stopped
00:01:38
expired.
00:01:39
Those that didn't result in a meeting within the allotted time.
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Click on poll settings to customize the default options for your polls.
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Here's what you can adjust.
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Notify me about poll updates.
00:01:51
Receive an email when participants vote or when the poll is modified schedule.
00:01:55
When attendees reach consensus
00:01:57
automatically send a meeting invite,
00:01:59
as soon as a time is agreed upon by all participants
00:02:02
hold selected times on my schedules temporarily block the suggested time
00:02:06
slots on your calendar until the poll results are finalized.
00:02:10
Lock the pole for attendees prevent participants from adding new time
00:02:14
slots or proposing additional attendees require
00:02:17
attendees to verify their identity,
00:02:20
require participants to authenticate via an account or code sent by email.
00:02:25
Default meeting duration,
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modify the default meeting duration suggested by the
00:02:30
poll tool limit suggestions to meeting hours.
00:02:33
Keep this unchecked if you want to
00:02:35
propose time slots outside regular working hours,
00:02:39
once you've made the necessary adjustments,
00:02:41
click save to apply these changes to your scheduling pole
00:02:45
and there we are now, you know how to manage your scheduling polls and outlook.

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résultat(s)
00:00:04
Neste tutorial,
00:00:06
vamos demonstrar como usar o painel de sondagem de agendamento em
00:00:08
perspectivas para gerir as sondagens em curso e acompanhar as respostas dos participantes.
00:00:13
Pode aceder ao painel do seu poste de agendamento diretamente a partir dos artigos enviados.
00:00:17
para fazer isso. Clique no link que diz ver toda a sua pesquisa.
00:00:21
Assim que estiver no seu painel, verá uma página com todas as sondagens em curso.
00:00:26
Esta interface mostra sondagens activas que ainda
00:00:29
exigir votos seus ou de outros participantes
00:00:33
a partir desta interface. Podes
00:00:36
editar o nome da reunião, a sua localização
00:00:39
ou duração,
00:00:41
cancelar a votação se a reunião não for mais necessária,
00:00:45
Passe o mouse sobre o ícone do calendário para rever as configurações de votação.
00:00:50
Clicar no nome da sondagem irá abri-la num novo separador de onde
00:00:53
poderá visualizar os horários seleccionados e atualizar a sua disponibilidade.
00:00:57
Se o seu horário mudou,
00:01:00
pode revisitar a pesquisa e clicar em não para
00:01:02
remover um ou mais intervalos de tempo previamente seleccionados,
00:01:06
pode rever como outros participantes votaram
00:01:09
assim que um consenso for alcançado, clique em agendar reunião para finalizar o
00:01:13
horário com o maior número de votos e enviar o convite para a reunião.
00:01:18
Se as opções actuais não funcionarem para todos,
00:01:20
pode sugerir intervalos de tempo adicionais clicando em propor outra hora.
00:01:24
Isto proporciona mais alternativas para ajudar a acomodar mais participantes
00:01:29
de volta ao painel, pode verificar o estado das suas pesquisas
00:01:33
completou as que foram finalizadas, cancelou as sondagens que foram paradas
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expirado.
00:01:39
Aqueles que não resultaram numa reunião dentro do prazo previsto.
00:01:43
Clique em definições de sondagem para personalizar as opções predefinidas para as suas sondagens.
00:01:47
Aqui está o que pode ajustar.
00:01:49
Notifique-me sobre as actualizações das votações.
00:01:51
Receba um e-mail quando os participantes votarem ou quando o horário da enquetes for modificado.
00:01:55
Quando os participantes chegam a um consenso
00:01:57
enviar automaticamente um convite de reunião,
00:01:59
logo que um horário seja acordado por todos os participantes
00:02:02
manter os horários seleccionados nos meus horários bloquear temporariamente a hora sugerida
00:02:06
slots no seu calendário até que os resultados da enquetes estejam finalizados.
00:02:10
Bloquear o poste para os participantes impedir que os participantes adicionem novo horário
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slots ou proposição de participantes adicionais exigem
00:02:17
os participantes para verificar a sua identidade,
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exigir que os participantes se autentiquem através de uma conta ou código enviado por e-mail.
00:02:25
Duração da reunião predefinida,
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modificar a duração da reunião predefinida sugerida pelo
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ferramenta de sondagem limita as sugestões ao horário das reuniões.
00:02:33
Mantenha-se desmarcado se quiser
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propor horários fora do horário normal de trabalho,
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depois de ter feito os ajustes necessários,
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clique em Guardar para aplicar estas alterações ao seu pólo de agendamento
00:02:45
e aí estamos agora, sabe como gerir o seu agendamento de sondagens e perspectivas.

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résultat(s)
00:00:04
In questo tutorial,
00:00:06
dimostreremo come utilizzare la dashboard di pianificazione dei sondaggi in
00:00:08
prospettive per gestire i sondaggi in corso e tenere traccia delle risposte dei partecipanti.
00:00:13
Puoi accedere alla dashboard del pannello di pianificazione direttamente dagli articoli inviati
00:00:17
per farlo. Fai clic sul link che dice Visualizza tutto il sondaggio.
00:00:21
Una volta entrato nella dashboard, vedrai una pagina che mostra tutti i sondaggi in corso.
00:00:26
Questa interfaccia mostra i sondaggi attivi che sono ancora attivi
00:00:29
richiedono voti da parte tua o di altri partecipanti
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da questa interfaccia. Puoi
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modificare il nome e la posizione della riunione
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o durata,
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annullare il sondaggio se la riunione non è più necessaria,
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passa il mouse sull'icona del calendario per rivedere le impostazioni di voto.
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Facendo clic sul nome del sondaggio lo si aprirà in una nuova scheda da cui
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potrai visualizzare le fasce orarie selezionate e aggiornare la tua disponibilità.
00:00:57
Se il tuo programma è cambiato,
00:01:00
puoi rivedere il sondaggio e fare clic su No per
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rimuovere una o più fasce orarie selezionate in precedenza,
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puoi vedere come hanno votato gli altri partecipanti
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una volta raggiunto il consenso, fai clic su Pianifica riunione per finalizzare il
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fascia oraria con il maggior numero di voti e invia l'invito alla riunione.
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Se le opzioni attuali non funzionano per tutti,
00:01:20
puoi suggerire fasce orarie aggiuntive facendo clic su Proponi un altro orario.
00:01:24
Ciò fornisce più alternative per aiutare ad accogliere più partecipanti
00:01:29
tornando sulla dashboard, puoi controllare lo stato dei tuoi sondaggi
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ha completato quelli che sono stati finalizzati, ha annullato i sondaggi che sono stati interrotti
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scaduto.
00:01:39
Quelli che non hanno portato a una riunione entro il tempo assegnato.
00:01:43
Fai clic sulle impostazioni del sondaggio per personalizzare le opzioni predefinite per i sondaggi.
00:01:47
Ecco cosa puoi modificare.
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Inviatemi una notifica sugli aggiornamenti dei sondaggi.
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Ricevi un'email quando i partecipanti votano o quando il calendario del sondaggio viene modificato.
00:01:55
Quando i partecipanti raggiungono il consenso
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invia automaticamente un invito alla riunione,
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non appena viene concordato un orario tra tutti i partecipanti
00:02:02
memorizza gli orari selezionati nei miei orari, blocca temporaneamente l'orario suggerito
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le fasce orarie del tuo calendario fino alla finalizzazione dei risultati del sondaggio.
00:02:10
Blocca il palo per i partecipanti, impedisci ai partecipanti di aggiungere nuovi orari
00:02:14
sono necessari degli slot o la proposta di partecipanti aggiuntivi
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i partecipanti per verificare la propria identità,
00:02:20
richiedere ai partecipanti di autenticarsi tramite un account o un codice inviato via e-mail.
00:02:25
Durata predefinita della riunione,
00:02:27
modifica la durata predefinita della riunione suggerita da
00:02:30
lo strumento di sondaggio limita i suggerimenti agli orari delle riunioni.
00:02:33
Mantieni questa casella deselezionata se lo desideri
00:02:35
proporre fasce orarie al di fuori del normale orario di lavoro,
00:02:39
una volta apportate le modifiche necessarie,
00:02:41
fai clic su Salva per applicare queste modifiche al tuo polo di pianificazione
00:02:45
ed eccoci qua, sai come gestire i sondaggi e le prospettive di pianificazione.

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résultat(s)
00:00:04
В этом уроке
00:00:06
мы покажем, как использовать панель управления планированием опросов в
00:00:08
прогноз для управления текущими опросами и отслеживания ответов участников.
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Вы можете получить доступ к панели управления расписанием прямо из отправленных сообщений
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для этого. Нажмите на ссылку с надписью просмотреть все ваши опросы.
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Зайдя на панель управления, вы увидите страницу со всеми текущими опросами.
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В этом интерфейсе отображаются активные опросы, которые все еще активны
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требуются голоса от вас или других участников
00:00:33
из этого интерфейса. Вы можете
00:00:36
изменить название совещания, его место
00:00:39
или продолжительность,
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отмените опрос, если встреча больше не нужна,
00:00:45
наведите курсор на значок календаря, чтобы просмотреть настройки голосования.
00:00:50
Нажав на название опроса, вы откроете его в новой вкладке, откуда
00:00:53
вы сможете просмотреть выбранные временные интервалы и обновить информацию о наличии свободных мест.
00:00:57
Если ваше расписание изменилось,
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вы можете вернуться к опросу и нажать кнопку «Нет»
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удалить один или несколько ранее выбранных временных интервалов,
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вы можете посмотреть, как проголосовали другие участники
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как только будет достигнут консенсус, нажмите «Запланировать встречу», чтобы завершить
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время, когда вы наберёте наибольшее количество голосов и отправьте приглашение на собрание.
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Если текущие варианты подходят не всем,
00:01:20
вы можете предложить дополнительные временные интервалы, нажав «Предложить другое время».
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Это предоставляет больше альтернатив, позволяющих разместить больше участников
00:01:29
вернувшись на панель управления, вы можете проверить статус ваших опросов
00:01:33
завершил опросы, которые были завершены, отменил опросы, которые были остановлены
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срок действия истек.
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Те, которые не привели к встрече в отведенное время.
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Нажмите на настройки опроса, чтобы настроить параметры по умолчанию для ваших опросов.
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Вот что вы можете настроить.
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Уведомляйте меня об обновлениях опросов.
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Получайте электронное письмо, когда участники голосуют или когда расписание опроса будет изменено.
00:01:55
Когда участники достигнут консенсуса
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автоматическая отправка приглашения на собрание,
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как только время будет согласовано всеми участниками
00:02:02
сохранить выбранное время в моем расписании временно заблокировать предложенное время
00:02:06
места в вашем календаре до тех пор, пока результаты опроса не будут окончательными.
00:02:10
Запирайте столб для участников, не позволяйте участникам добавлять новое время
00:02:14
наличие свободных мест или предложение дополнительных участников
00:02:17
участники должны подтвердить свою личность,
00:02:20
потребовать от участников аутентификации с помощью учетной записи или кода, отправленного по электронной почте.
00:02:25
Продолжительность собрания по умолчанию,
00:02:27
измените продолжительность собрания по умолчанию, предложенную
00:02:30
инструмент опроса ограничивает количество предложений часами собрания.
00:02:33
Если хотите, оставьте этот флажок незамеченным
00:02:35
предложите временные интервалы в нерабочее время,
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как только вы внесете необходимые коррективы,
00:02:41
нажмите «Сохранить», чтобы применить эти изменения к вашей панели планирования
00:02:45
и теперь вы знаете, как управлять расписанием, опросами и прогнозами.

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résultat(s)
00:00:04
En este tutorial,
00:00:06
demostraremos cómo usar el panel de programación de encuestas en
00:00:08
Outlook para gestionar las encuestas en curso y realizar un seguimiento de las respuestas de los participantes.
00:00:13
Puedes acceder al panel de control de tu poste de programación directamente desde los artículos enviados
00:00:17
para hacer esto. Haga clic en el enlace que dice ver toda su encuesta.
00:00:21
Cuando estés en tu panel de control, verás una página que muestra todas las encuestas en curso.
00:00:26
Esta interfaz muestra las encuestas activas que aún
00:00:29
requieren su voto o el de otros participantes
00:00:33
desde esta interfaz. Puedes
00:00:36
editar el nombre de la reunión, su ubicación
00:00:39
o la duración,
00:00:41
cancelar la encuesta si la reunión ya no es necesaria,
00:00:45
pase el ratón sobre el icono del calendario para revisar la configuración de votación.
00:00:50
Al hacer clic en el nombre de la encuesta, se abrirá una nueva pestaña desde donde
00:00:53
podrás ver las franjas horarias seleccionadas y actualizar tu disponibilidad.
00:00:57
Si tu horario ha cambiado,
00:01:00
puedes volver a visitar la encuesta y hacer clic en no para
00:01:02
eliminar una o más franjas horarias previamente seleccionadas,
00:01:06
puedes revisar cómo han votado otros participantes
00:01:09
una vez que se llegue a un consenso, haga clic en programar la reunión para finalizar
00:01:13
horario con la mayor cantidad de votos y envíe la invitación a la reunión.
00:01:18
Si las opciones actuales no funcionan para todos,
00:01:20
puedes sugerir franjas horarias adicionales haciendo clic en proponer otra hora.
00:01:24
Esto ofrece más alternativas para ayudar a dar cabida a más participantes
00:01:29
Si vuelves al panel de control, puedes comprobar el estado de tus encuestas
00:01:33
completó las que estaban finalizadas, canceló las encuestas que se detuvieron
00:01:38
caducado.
00:01:39
Aquellos que no dieron lugar a una reunión dentro del tiempo asignado.
00:01:43
Haga clic en la configuración de la encuesta para personalizar las opciones predeterminadas para sus encuestas.
00:01:47
Esto es lo que puedes ajustar.
00:01:49
Notificarme sobre las actualizaciones de las encuestas.
00:01:51
Reciba un correo electrónico cuando los participantes voten o cuando se modifique el calendario de la encuesta.
00:01:55
Cuando los asistentes lleguen a un consenso
00:01:57
enviar automáticamente una invitación a una reunión,
00:01:59
tan pronto como todos los participantes acuerden una hora
00:02:02
mantener las horas seleccionadas en mis horarios bloquear temporalmente la hora sugerida
00:02:06
franjas horarias en tu calendario hasta que se finalicen los resultados de la encuesta.
00:02:10
Cierra el poste para que los asistentes impidan que los participantes añadan nueva hora
00:02:14
Se requieren franjas horarias o proponer asistentes adicionales
00:02:17
los asistentes verifiquen su identidad,
00:02:20
exigir a los participantes que se autentiquen mediante una cuenta o un código enviado por correo electrónico.
00:02:25
Duración predeterminada de la reunión,
00:02:27
modifique la duración predeterminada de la reunión sugerida por el
00:02:30
la herramienta de sondeo limita las sugerencias al horario de las reuniones.
00:02:33
Mantén esta opción sin marcar si quieres
00:02:35
proponer franjas horarias fuera del horario normal de trabajo,
00:02:39
una vez que haya realizado los ajustes necesarios,
00:02:41
haga clic en guardar para aplicar estos cambios a su barra de programación
00:02:45
y ahí estamos ahora, ya sabe cómo gestionar la programación de las encuestas y las perspectivas.

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