Outlook - Respond to invitations as a delegate Video

Learn how to efficiently handle and respond to meeting invitations in Microsoft Outlook, especially when using a delegated mailbox. Navigate the delegated inbox, view meeting details, and choose from various response options like accept, decline, tentative, propose a new time, and more. This tutorial provides valuable insights into managing delegated invitations with confidence and ease.

  • 02:55
  • 206 views

Objectifs :

This tutorial aims to provide a comprehensive guide on how to manage and respond to meeting invitations from a delegated mailbox within Microsoft Outlook. It covers navigation, response options, and additional settings for delegated calendars.

Chapitres :

  1. Introduction to Managing Meeting Invitations
    In this tutorial, we will demonstrate how to effectively manage and respond to meeting invitations from a delegated mailbox in Microsoft Outlook. This process is essential for users who share responsibilities with others and need to stay organized.
  2. Navigating to the Delegated Inbox
    To begin, navigate to the left-hand panel in Outlook and look for the section labeled 'Shared with me.' Here, you will locate and select the delegated inbox. Once in the inbox, search for the meeting invitation among the received emails.
  3. Viewing Meeting Details
    Upon selecting the meeting invitation, the meeting details will be displayed on the right-hand side of the screen. This includes important information such as the organizer's name, the meeting time, and any potential scheduling conflicts.
  4. Responding to Meeting Invitations
    To respond to the meeting invitation, utilize the options available on the right side of the screen. You can choose to accept the invitation, confirming your attendance, or decline if you cannot attend. Additionally, there is an option to follow, which allows you to track meeting updates without confirming your attendance.
  5. Tentative Responses and Proposing New Times
    If you are unsure about attending, you can select the 'Tentative' option. This will temporarily mark the meeting on your calendar until you make a final decision. You also have the option to propose a new time for the meeting. This can be done by either tentatively accepting while suggesting a new time or declining the meeting but proposing a new time for the organizer's consideration.
  6. Joining Teams Meetings
    If the invitation includes a link to a Teams meeting, you will see two buttons: 'Join' and 'Chat.' The 'Join' button allows you to enter the meeting directly from the email, while the 'Chat' button enables interaction with other participants before or during the meeting.
  7. Finalizing Your Response
    When finalizing your response, there are additional actions you can take. You can RSVP with a note to the organizer, sending a personalized message along with your response. Alternatively, you can reply directly to the organizer or reply to all attendees invited to the meeting.
  8. Managing Delegated Calendar Settings
    When access is granted to a delegated calendar, there are additional controls in the sharing and permission settings that determine how meeting invitations and responses are handled. Under the delegates section, you have three options for sending invitations and responses: 'Delegate only,' 'Delegate and send me a copy,' and 'Both my delegate and me.' Each option has different implications for how meeting requests are managed.
  9. Conclusion
    By following these steps, you can confidently manage delegated invitations with ease. Understanding how to navigate and respond to meeting invitations in Outlook enhances collaboration and ensures effective communication within teams.

FAQ :

How do I manage meeting invitations from a delegated mailbox?

To manage meeting invitations from a delegated mailbox, navigate to the shared inbox, locate the meeting invitation, and use the response options such as accept, decline, or propose a new time.

What does it mean to tentatively accept a meeting invitation?

Tentatively accepting a meeting invitation means you are unsure about attending but want to mark the meeting on your calendar until you make a final decision.

Can I propose a new time for a meeting I cannot attend?

Yes, you can decline the meeting invitation and propose a new time for the organizer's consideration.

What are the different response options for meeting invitations?

The response options include accept, decline, tentative, follow-up without confirming, and propose a new time.

How can I send a personalized message with my RSVP?

You can send a personalized message along with your RSVP by selecting the option to RSVP with a note to the organizer.

What happens if I grant access to a delegated calendar?

Granting access to a delegated calendar allows the delegate to manage and respond to meeting invitations based on the sharing and permission settings configured.

Quelques cas d'usages :

Managing Team Meetings

In a corporate environment, an administrative assistant can use delegated mailboxes to manage team meeting invitations, ensuring that all responses are tracked and communicated effectively.

Scheduling Client Appointments

A sales representative can utilize delegated mailbox features to propose new meeting times with clients, improving scheduling efficiency and client satisfaction.

Coordinating Project Meetings

Project managers can handle meeting invitations for multiple stakeholders by using delegated mailboxes, allowing them to accept or decline invitations and propose new times as needed.

Streamlining Communication in Remote Teams

In remote work settings, team leaders can manage meeting invitations through delegated mailboxes, facilitating better communication and collaboration among team members.

Handling Executive Calendars

Executive assistants can manage their executives' calendars by responding to meeting invitations on their behalf, ensuring that all important meetings are attended and scheduled appropriately.

Glossaire :

Delegated mailbox

A mailbox that is shared with another user, allowing them to manage emails and calendar events on behalf of the mailbox owner.

Meeting invitation

An email sent to participants to invite them to a scheduled meeting, containing details such as time, date, and agenda.

RSVP

An acronym for 'Répondez s'il vous plaît', meaning 'Please respond'. It indicates whether the invitee will attend the meeting.

Tentative

A status indicating that the invitee is unsure about attending the meeting but wants to mark it on their calendar temporarily.

Propose new time

An option that allows the invitee to suggest a different time for the meeting while responding to the invitation.

Join

A button that allows participants to enter a virtual meeting directly from the email invitation.

Reply to all attendees

An option to send a response to everyone who was invited to the meeting.

Sharing and permission settings

Configurations that determine how a delegated mailbox can manage and respond to meeting invitations.

résultat(s)
00:00:06
we'll demonstrate how to manage and respond to meeting
00:00:08
invitations from a delegated mailbox within Microsoft outlook.
00:00:13
First, navigate to the left hand panel under shared with me,
00:00:18
locate and select the delegated inbox
00:00:26
in the inbox. Look for the meeting invitation among the received emails.
00:00:31
You'll see the meeting details displayed on the right hand side,
00:00:34
including the organizer's name,
00:00:36
meeting time and any potential scheduling conflicts
00:00:41
to respond.
00:00:42
Use the options on the right
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accept, confirm your attendance at the meeting
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decline if you cannot attend.
00:00:50
Follow
00:00:51
this option lets you track meeting updates without confirming your attendance.
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You can still monitor any changes to the meeting without committing to a response.
00:01:00
Click on the three dots
00:01:01
four more options,
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tentative, select this. If you're unsure about attending,
00:01:08
this will temporarily mark the meeting on the
00:01:11
calendar until you make a final decision.
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Propose new time.
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You have two options here
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tentatively accept while suggesting a new time.
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This allows you to tentatively confirm attendance
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but propose a different meeting slot,
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decline the meeting but propose a new time for the organizers consideration.
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If the invitation includes a link to a team's meeting, you'll see two buttons. Join
00:01:39
allows you to enter the meeting directly from the email chat.
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Enables you to interact with other participants before or during the meeting.
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When finalizing your response,
00:01:51
there are a few additional actions you can take RSVP with note to organizer.
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You can send a personalized message along with your response
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reply to organizer, send a reply directly to the person who sent the invitation
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reply to all attendees reply to everyone invited to the meeting.
00:02:11
When access is granted to a delegated calendar,
00:02:14
there are additional controls in the
00:02:15
sharing and permission settings that determine
00:02:17
how meeting invitations and responses are handled under the delegates section.
00:02:22
Next to send invitations and responses to
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you have three options.
00:02:28
Delegate only, only the delegate receives meeting requests and responses.
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Delegate and send me a copy.
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Both the mailbox owner and delegate receive the requests.
00:02:38
Only the delegate can accept or decline
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while the owner gets a regular notification.
00:02:44
Both my delegate and me.
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Both the delegate and the owner can manage and respond to the meeting invitation.
00:02:50
And here we are now you can confidently manage delegated invitations with ease.

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résultat(s)
00:00:04
Neste tutorial,
00:00:06
vamos demonstrar como gerir e responder a uma reunião
00:00:08
convites de uma caixa de correio delegada no Microsoft outlook.
00:00:13
Primeiro, navegue para o painel esquerdo em Compartilhado comigo,
00:00:18
localize e seleccione a caixa de entrada delegada
00:00:26
na caixa de entrada. Procure o convite para a reunião entre os e-mails recebidos.
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Você verá os detalhes da reunião exibidos no lado direito,
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incluindo o nome do organizador,
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horário de reunião e eventuais conflitos de agendamento
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responder.
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Use as opções à direita
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aceitar, confirmar a sua presença na reunião
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recusar se não puder comparecer.
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Seguir
00:00:51
esta opção permite-lhe acompanhar as actualizações da reunião sem confirmar a sua presença.
00:00:55
Você ainda pode monitorar quaisquer alterações na reunião sem se comprometer com uma resposta.
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Clique nos três pontos
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mais quatro opções,
00:01:04
provisório, seleccione isto. Se não tiver a certeza sobre a sua participação,
00:01:08
isso marcará temporariamente a reunião no
00:01:11
calendário até tomar uma decisão final.
00:01:15
Proponha um novo tempo.
00:01:16
Tem duas opções aqui
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aceitar provisoramente enquanto sugere um novo tempo.
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Isso permite que você confirme provisoramente a presença
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mas propor um espaço de reunião diferente,
00:01:27
recusar a reunião mas propor um novo momento para a consideração dos organizadores.
00:01:34
Se o convite incluir um link para a reunião de uma equipa, verá dois botões. Aderir
00:01:39
permite-lhe entrar na reunião diretamente a partir do chat de correio electrónico.
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Permite-lhe interagir com outros participantes antes ou durante a reunião.
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Ao finalizar a sua resposta,
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existem algumas ações adicionais que pode realizar RSVP com nota para o organizador.
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Pode enviar uma mensagem personalizada juntamente com a sua resposta
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responder ao organizador, enviar uma resposta diretamente para a pessoa que enviou o convite
00:02:05
responder a todos os participantes responder a todos os convidados para a reunião.
00:02:11
Quando o acesso é concedido a um calendário delegado,
00:02:14
existem controlos adicionais no
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definições de partilha e permissão que determinam
00:02:17
como os convites e respostas às reuniões são tratados na secção de delegados.
00:02:22
Junto a enviar convites e respostas para
00:02:25
tem três opções.
00:02:28
Delegar apenas, apenas o delegado recebe pedidos de reunião e respostas.
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Delegar e enviar-me uma cópia.
00:02:34
Tanto o proprietário da caixa de correio como o representante recebem os pedidos.
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Só o delegado pode aceitar ou recusar
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enquanto o proprietário recebe uma notificação regular.
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Tanto o meu delegado como eu.
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Tanto o delegado como o proprietário podem gerir e responder ao convite da reunião.
00:02:50
E aqui estamos agora pode gerir com confiança os convites delegados com facilidade.

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résultat(s)
00:00:04
In questo tutorial,
00:00:06
dimostreremo come gestire e rispondere alla riunione
00:00:08
inviti da una casella di posta delegata all'interno di Microsoft Outlook.
00:00:13
Per prima cosa, vai al pannello di sinistra sotto Condivisi con me,
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individua e seleziona la casella di posta delegata
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nella casella di posta. Cerca l'invito alla riunione tra le email ricevute.
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Vedrai i dettagli della riunione visualizzati sul lato destro,
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incluso il nome dell'organizzatore,
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orario della riunione ed eventuali conflitti di programmazione
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rispondere.
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Usa le opzioni a destra
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accetta, conferma la tua partecipazione alla riunione
00:00:47
declina se non puoi partecipare.
00:00:50
Seguire
00:00:51
questa opzione ti consente di tenere traccia degli aggiornamenti delle riunioni senza confermare la tua partecipazione.
00:00:55
Puoi comunque monitorare eventuali modifiche alla riunione senza impegnarti a fornire una risposta.
00:01:00
Fai clic sui tre puntini
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altre quattro opzioni,
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provvisorio, seleziona questo. Se non sei sicuro di partecipare,
00:01:08
questo segnerà temporaneamente la riunione sul
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calendario fino a quando non prenderai una decisione definitiva.
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Proponi un nuovo orario.
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Hai due opzioni qui
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Accetta provvisoriamente suggerendo un nuovo orario.
00:01:22
Ciò consente di confermare provvisoriamente la partecipazione
00:01:24
ma proponi un orario diverso per la riunione,
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declina la riunione ma proponi un nuovo orario per l'esame degli organizzatori.
00:01:34
Se l'invito include un link alla riunione di un team, vedrai due pulsanti. Partecipa
00:01:39
consente di accedere alla riunione direttamente dalla chat e-mail.
00:01:43
Consente di interagire con gli altri partecipanti prima o durante la riunione.
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Quando finalizzi la tua risposta,
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ci sono alcune azioni aggiuntive che puoi intraprendere RSVP con una nota all'organizzatore.
00:01:56
Puoi inviare un messaggio personalizzato insieme alla tua risposta
00:02:00
rispondi all'organizzatore, invia una risposta direttamente alla persona che ha inviato l'invito
00:02:05
rispondi a tutti i partecipanti rispondi a tutti gli invitati alla riunione.
00:02:11
Quando viene concesso l'accesso a un calendario delegato,
00:02:14
ci sono controlli aggiuntivi nel
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impostazioni di condivisione e autorizzazione che determinano
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come vengono gestiti gli inviti e le risposte alle riunioni nella sezione delegati.
00:02:22
Accanto a cui inviare inviti e risposte a
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hai tre opzioni.
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Solo delegato, solo il delegato riceve le richieste di riunione e le risposte.
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Delegate e inviatemi una copia.
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Sia il proprietario della casella di posta che il delegato ricevono le richieste.
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Solo il delegato può accettare o rifiutare
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mentre il proprietario riceve una notifica regolare.
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Sia io che il mio delegato.
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Sia il delegato che il proprietario possono gestire e rispondere all'invito alla riunione.
00:02:50
Ed eccoci qui, ora puoi gestire con sicurezza gli inviti delegati con facilità.

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résultat(s)
00:00:04
В этом уроке
00:00:06
мы покажем, как управлять совещанием и реагировать на него
00:00:08
приглашения из делегированного почтового ящика в Microsoft Outlook.
00:00:13
Сначала перейдите на левую панель в разделе «Предоставлено мне»,
00:00:18
найдите и выберите делегированный почтовый ящик
00:00:26
в папке «Входящие». Найдите приглашение на встречу среди полученных писем.
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Сведения о собрании отобразятся справа,
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включая имя организатора,
00:00:36
время встречи и любые потенциальные конфликты в расписании
00:00:41
ответить.
00:00:42
Используйте опции справа
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примите, подтвердите свое присутствие на встрече
00:00:47
отклоните, если вы не можете присутствовать.
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Подписывайтесь
00:00:51
эта опция позволяет отслеживать обновления о встречах без подтверждения вашего присутствия.
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Вы по-прежнему можете отслеживать любые изменения в собрании, не принимая на себя обязательств по ответу.
00:01:00
Нажмите на три точки
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еще четыре варианта,
00:01:04
предварительно выберите этот вариант. Если вы не уверены, хотите ли вы принять участие,
00:01:08
это временно отметит собрание на
00:01:11
в календаре до тех пор, пока вы не примете окончательное решение.
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Предложите новое время.
00:01:16
Здесь у вас есть два варианта
00:01:18
Предварительно соглашаюсь, предлагая новое время.
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Это позволит вам предварительно подтвердить посещаемость
00:01:24
но предложите другое место для встречи,
00:01:27
отклоните встречу, но предложите организаторам рассмотреть новое время.
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Если в приглашении есть ссылка на собрание команды, вы увидите две кнопки. Присоединяйтесь
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позволяет вам войти на встречу прямо из чата по электронной почте.
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Позволяет взаимодействовать с другими участниками до или во время собрания.
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Завершая составление ответа,
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Есть несколько дополнительных действий, которые вы можете предпринять RSVP с уведомлением для организатора.
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Вы можете отправить персонализированное сообщение вместе с ответом
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ответьте организатору, отправьте ответ непосредственно тому, кто отправил приглашение
00:02:05
ответьте всем участникам, ответьте всем приглашенным на встречу.
00:02:11
Когда предоставляется доступ к делегированному календарю,
00:02:14
в поле есть дополнительные элементы управления
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настройки совместного доступа и разрешений, определяющие
00:02:17
как обрабатываются приглашения на собрания и ответы на них в разделе «Делегаты».
00:02:22
Далее отправляйте приглашения и ответы на
00:02:25
у вас есть три варианта.
00:02:28
Только делегат, только делегат получает приглашения на собрание и ответы.
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Делегируйте и пришлите мне копию.
00:02:34
Запросы получают как владелец почтового ящика, так и делегат.
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Только делегат может принять или отклонить
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в то время как владелец получает регулярное уведомление.
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И мой делегат, и я.
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Как делегат, так и владелец могут управлять приглашением на собрание и отвечать на него.
00:02:50
И теперь вы можете с легкостью управлять делегированными приглашениями.

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résultat(s)
00:00:04
En este tutorial,
00:00:06
demostraremos cómo gestionar una reunión y responder a ella
00:00:08
invitaciones desde un buzón delegado en Microsoft Outlook.
00:00:13
En primer lugar, navega hasta el panel de la izquierda, debajo de «Compartir conmigo»
00:00:18
localice y seleccione la bandeja de entrada delegada
00:00:26
en la bandeja de entrada. Busca la invitación a la reunión entre los correos electrónicos recibidos.
00:00:31
Verás los detalles de la reunión en el lado derecho,
00:00:34
incluido el nombre del organizador,
00:00:36
la hora de la reunión y cualquier posible conflicto de programación
00:00:41
para responder.
00:00:42
Usa las opciones de la derecha
00:00:44
acepte y confirme su asistencia a la reunión
00:00:47
rechace si no puede asistir.
00:00:50
Siga
00:00:51
esta opción le permite realizar un seguimiento de las actualizaciones de las reuniones sin confirmar su asistencia.
00:00:55
Puedes seguir supervisando cualquier cambio en la reunión sin comprometerte a dar una respuesta.
00:01:00
Haga clic en los tres puntos
00:01:01
cuatro opciones más,
00:01:04
provisional, selecciona esto. Si no estás seguro de asistir,
00:01:08
esto marcará temporalmente la reunión en el
00:01:11
calendario hasta que tomes una decisión final.
00:01:15
Propón una nueva hora.
00:01:16
Tienes dos opciones aquí
00:01:18
acepta tentativamente mientras sugieres una nueva hora.
00:01:22
Esto le permite confirmar provisionalmente la asistencia
00:01:24
pero propón un horario de reunión diferente,
00:01:27
rechazar la reunión pero proponer una nueva hora para que los organizadores la consideren.
00:01:34
Si la invitación incluye un enlace a la reunión de un equipo, verás dos botones. ¡Únete!
00:01:39
le permite entrar a la reunión directamente desde el chat de correo electrónico.
00:01:43
Le permite interactuar con otros participantes antes o durante la reunión.
00:01:49
Al finalizar su respuesta,
00:01:51
hay algunas acciones adicionales que puedes tomar para confirmar tu asistencia con una nota para el organizador.
00:01:56
Puedes enviar un mensaje personalizado junto con tu respuesta
00:02:00
responde al organizador, envía una respuesta directamente a la persona que envió la invitación
00:02:05
responde a todos los asistentes responde a todos los invitados a la reunión.
00:02:11
Cuando se concede el acceso a un calendario delegado,
00:02:14
hay controles adicionales en el
00:02:15
configuraciones de uso compartido y permisos que determinan
00:02:17
cómo se gestionan las invitaciones y respuestas a las reuniones en la sección de delegados.
00:02:22
Junto a enviar invitaciones y respuestas a
00:02:25
tienes tres opciones.
00:02:28
Solo delega, solo el delegado recibe las solicitudes de reunión y las respuestas.
00:02:33
Delegue y envíeme una copia.
00:02:34
Tanto el propietario del buzón como el delegado reciben las solicitudes.
00:02:38
Solo el delegado puede aceptar o rechazar
00:02:41
mientras el propietario recibe una notificación regular.
00:02:44
Tanto mi delegado como yo.
00:02:45
Tanto el delegado como el propietario pueden gestionar la invitación a la reunión y responder a ella.
00:02:50
Y aquí estamos, ahora puede gestionar con confianza las invitaciones delegadas con facilidad.

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