ChatGPT - Draft a Service Memo Tutorial

Discover how to streamline communications in your workplace with our video "Draft a Service Memo"! Learn step-by-step how to inform your team about new ergonomic equipment and promote team cohesion. With the help of Chat GPT, create a clear, engaging memo and even generate an eye-catching image of an ergonomic setup. Don't miss out on this essential guide to effective office communication!

02:33
0 views

Available in AI - Artificial Intelligence

00:00:08

we've finalized favorable pricing terms.

00:00:11

And our company has placed an order for ergonomic mice,

00:00:14

mouse pads and headsets,

00:00:16

which will be delivered next week for all employees.

00:00:19

Additionally,

00:00:20

by the end of the year,

00:00:21

10 sit stand desks will replace some of our traditional desks.

00:00:26

As an administrative assistant,

00:00:28

I'd like to draft a service memo to inform all employees of this imminent delivery.

00:00:35

I will therefore ask Chat GPT

00:00:37

to help me draft this informational document

00:00:40

and express my request in a complete and detailed prompt.

00:00:44

I specify that the note is to be displayed on an information board

00:00:47

and that the management committee has

00:00:49

considered the feedback regarding the equipment.

00:00:52

I also mention that the list of purchases from two separate

00:00:55

purchase orders will be used to detail what has been ordered,

00:00:58

including IT peripherals and office furniture.

00:01:02

Importantly,

00:01:03

I request that Chat GPT does not mention prices or product references.

00:01:08

Finally,

00:01:09

to conclude this note,

00:01:10

I want Chat GPT to generate a paragraph aimed at encouraging team cohesion.

00:01:16

Of course,

00:01:16

I make sure to attach the two purchase orders to my prompt.

00:01:23

After submitting my request,

00:01:25

Chat GPT generates a clear and well structured memo aligned

00:01:28

with my expectations and the information from the purchase orders.

00:01:33

Once this first part is validated,

00:01:35

I want to illustrate the note to make it more engaging.

00:01:38

Still within Chat GPT,

00:01:40

I make a new request to generate an

00:01:41

image of an ergonomic workspace and its peripherals.

00:01:45

The AI Via Dali provides me with a realistic image matching my request.

00:01:52

Finally,

00:01:53

to compile all the content,

00:01:54

I ask Chat GPT to generate a word file containing the memo with the integrated image.

00:02:03

The file is generated

00:02:05

And ready to be downloaded.

00:02:09

However,

00:02:09

formatting remains my responsibility,

00:02:12

as well as printing the memo or generating an

00:02:14

email with the document attached for all employees.

00:02:17

The finalized document is now ready to be

00:02:20

displayed on the information board or shared digitally.

00:02:24

Despite these final manual steps,

00:02:26

I have saved a significant amount of time,

00:02:28

which I can now dedicate to other tasks.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This tutorial is part of the following courses

8 Views

IA Academy: Assistants, Become Organization Strategists with ChatGPT

With ChatGPT, assistants become organizational experts: analyze, structure, and automate supply management, emails, invoices, and service me...

ALL COURSES