Flow / Power Automate - Create an Automated Flow with Power Automate Tutorial
Discover how to create an automated cloud flow triggered by specific events, such as adding a file to a OneDrive folder. Learn to automatically generate a PDF version while preserving the original file, using Power Automate. Follow step-by-step instructions, set triggers, specify actions, control output formats, and receive notifications for successful conversions. Start creating your own automated flow now!
- 03:28
- 353 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 1721 times
-
Copilot - Use Copilot with Right-Click
- 01:45
- Viewed 1018 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4508 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1130 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6470 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 13854 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2672 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4917 times
-
Create automatic reminders
- 4:10
- Viewed 8022 times
-
Introducing PowerAutomate
- 1:53
- Viewed 3757 times
-
Save Automatically an attachment
- 4:32
- Viewed 3311 times
-
Automate Teams notifications
- 3:32
- Viewed 3271 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 613 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 434 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 409 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 387 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 378 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 364 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 357 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 329 times
-
Access Power Automate for the Web
- 01:25
- Viewed 322 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 317 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 301 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 268 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 250 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 246 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 242 times
-
The Power Automate Mobile App
- 01:39
- Viewed 223 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 223 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 222 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 219 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 218 times
-
Share Power Automate Flows
- 02:20
- Viewed 211 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 210 times
-
Discover the “Build Space”
- 02:26
- Viewed 208 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 207 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 200 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 188 times
-
Create automatic reminders
- 4:10
- Viewed 8022 times
-
Answering a scheduling poll
- 1:14
- Viewed 7026 times
-
Create a scheduling poll
- 4:12
- Viewed 5183 times
-
Discovering the interface
- 4:51
- Viewed 5150 times
-
Creating compartments to organise tasks
- 6:45
- Viewed 4602 times
-
Enrich tasks content
- 5:48
- Viewed 4397 times
-
Creating the project tasks
- 5:18
- Viewed 4300 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4255 times
-
Deleting a task, a compartment or a plan
- 3:25
- Viewed 4169 times
-
Creating a project
- 3:49
- Viewed 4095 times
-
Advanced tasks
- 3:18
- Viewed 3755 times
-
Manage the most important tasks
- 1:38
- Viewed 3727 times
-
Planner Tasks in To Do
- 1:52
- Viewed 3696 times
-
Planner and transverse applications
- 4:43
- Viewed 3685 times
-
Save, publish, and share
- 2:22
- Viewed 3528 times
-
Add dates and deadlines to your tasks
- 1:12
- Viewed 3527 times
-
Outlook tasks in To Do
- 2:51
- Viewed 3498 times
-
Organize your daily tasks
- 1:56
- Viewed 3482 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3446 times
-
Create a new task in To Do
- 2:21
- Viewed 3433 times
-
Intro to Microsoft To Do Interface
- 2:41
- Viewed 3375 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3351 times
-
Create and share to-do lists with others
- 2:34
- Viewed 3340 times
-
Save Automatically an attachment
- 4:32
- Viewed 3311 times
-
Setting delegates
- 0:34
- Viewed 3298 times
-
Customising the interface
- 3:10
- Viewed 3274 times
-
Automate Teams notifications
- 3:32
- Viewed 3271 times
-
Manage permissions
- 1:10
- Viewed 3264 times
-
What is Microsoft To Do?
- 0:45
- Viewed 3257 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3230 times
-
Displaying the progress of your plan
- 4:17
- Viewed 3211 times
-
Manage your availabilities
- 1:42
- Viewed 3195 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3195 times
-
Clutter
- 1:31
- Viewed 3144 times
-
Create and share lists with others
- 2:50
- Viewed 2991 times
-
Extensions
- 1:31
- Viewed 2971 times
-
Manage Requests of Holidays and Leaves of Absences
- 0:58
- Viewed 2964 times
-
Save, publish, and share
- 2:24
- Viewed 2961 times
-
Understanding the new interface
- 1:30
- Viewed 2949 times
-
Intro to Microsoft To Do on Mobile
- 2:06
- Viewed 2948 times
-
Remove a member from a group
- 0:29
- Viewed 2878 times
-
Publish your Booking page
- 2:54
- Viewed 2860 times
-
Check your day planning
- 0:30
- Viewed 2856 times
-
Shift and its imbrication with Teams
- 1:03
- Viewed 2797 times
-
The mobile App with Teams
- 0:48
- Viewed 2698 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2663 times
-
Rank your custom lists into groups
- 0:56
- Viewed 2649 times
-
Redefine privacy for highly secure meetings
- 2:37
- Viewed 2606 times
-
Immersive Reader
- 2:51
- Viewed 2597 times
-
The Outlook tasks in To Do
- 2:47
- Viewed 2578 times
-
Quickly find your files
- 2:07
- Viewed 2575 times
-
Add dates and deadlines to your tasks
- 1:17
- Viewed 2565 times
-
Pin your important files
- 0:34
- Viewed 2484 times
-
Progressive Web Apps
- 3:11
- Viewed 2351 times
-
Install Office on your smartphone
- 1:02
- Viewed 2347 times
-
Manage the most important tasks
- 1:28
- Viewed 2342 times
-
Take ownership of the taskbar
- 2:10
- Viewed 2283 times
-
Organize your daily tasks
- 2:19
- Viewed 2282 times
-
Create video chapters
- 0:52
- Viewed 2260 times
-
Virtual Appointments
- 1:44
- Viewed 2224 times
-
Overall view of your licences and subscription
- 0:46
- Viewed 2191 times
-
Planner Tasks in To Do
- 1:49
- Viewed 2179 times
-
Create a new task in To Do
- 2:21
- Viewed 2164 times
-
Rank your custom lists into groups
- 0:51
- Viewed 2133 times
-
Break up lengthy surveys and quizzes into sections
- 2:24
- Viewed 2106 times
-
Preparing for time away from the office
- 1:24
- Viewed 2066 times
-
Harnessing Advanced Options in Your Loop
- 02:14
- Viewed 1568 times
-
Create a Task List or Plan with Copilot
- 1:49
- Viewed 1566 times
-
View events
- 2:21
- Viewed 1494 times
-
Leveraging OneDrive Logic in Your Loop
- 01:01
- Viewed 1397 times
-
Creating your new workspace
- 01:24
- Viewed 1314 times
-
Exchange and Communicate Using Discussions in Loop
- 01:14
- Viewed 1251 times
-
How to Work with the Microsoft Loop Interface?
- 02:36
- Viewed 1206 times
-
Edit, Delete a Share
- 02:16
- Viewed 1130 times
-
What is Microsoft Loop ?
- 2:09
- Viewed 1076 times
-
Generate and Organize Ideas with Copilot
- 2:06
- Viewed 959 times
-
Enhance your pages using the "/" Command
- 03:24
- Viewed 940 times
-
Search and tag people with “@”
- 02:15
- Viewed 915 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 908 times
-
Use the filter pane in a library
- 2:00
- Viewed 881 times
-
Pin a document to the top of a document library
- 1:32
- Viewed 853 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 838 times
-
Centralize Important Events in a Single Channel Calendar
- 0:42
- Viewed 834 times
-
Filter Your Document Display
- 1:10
- Viewed 806 times
-
Transforming Your Section into a Component and Collaborating
- 02:34
- Viewed 669 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 613 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 548 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 483 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 434 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 434 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 409 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 405 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 401 times
-
Manage Storage Space
- 02:08
- Viewed 389 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 387 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 383 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 378 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 377 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 376 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 372 times
-
Power and Manage OneDrive
- 01:36
- Viewed 367 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 364 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 357 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 356 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 335 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 329 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 327 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 325 times
-
Access Power Automate for the Web
- 01:25
- Viewed 322 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 317 times
-
Create different types of events
- 01:46
- Viewed 314 times
-
Create an appointment or meeting
- 01:44
- Viewed 309 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 306 times
-
Manage new message notifications
- 01:40
- Viewed 302 times
-
Create a Meeting Poll
- 02:48
- Viewed 301 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 301 times
-
Create a task or reminder
- 01:50
- Viewed 291 times
-
Create a task from a message
- 02:00
- Viewed 285 times
-
Change the default font of your emails
- 01:05
- Viewed 278 times
-
Manage Views
- 02:36
- Viewed 274 times
-
Create an Email Template
- 01:40
- Viewed 272 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 268 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 265 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 262 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 255 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 250 times
-
Use a Shared Mailbox
- 01:18
- Viewed 249 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 248 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 246 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 242 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 242 times
-
Automate Routine Actions
- 02:19
- Viewed 241 times
-
View Other Calendars
- 00:50
- Viewed 237 times
-
Use Categories
- 02:51
- Viewed 236 times
-
Calendar Delegation Setup
- 01:21
- Viewed 236 times
-
Clean Up Your Inbox
- 01:18
- Viewed 231 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 226 times
-
Delay Email Delivery
- 01:10
- Viewed 224 times
-
The Power Automate Mobile App
- 01:39
- Viewed 223 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 223 times
-
Use Conversation View
- 01:47
- Viewed 222 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 222 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 219 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 218 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 215 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 214 times
-
Share Power Automate Flows
- 02:20
- Viewed 211 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 210 times
-
Discover the “Build Space”
- 02:26
- Viewed 208 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 207 times
-
Display Three Time Zones
- 01:52
- Viewed 205 times
-
Easily Sort Your Mails
- 01:38
- Viewed 204 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 201 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 200 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 188 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 72 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 77 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 90 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 91 times
-
Copilot at the service of project reports
- 02:36
- Viewed 80 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 74 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 127 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 80 times
-
Project mode
- 01:31
- Viewed 82 times
-
Create an agent for a team
- 01:53
- Viewed 138 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 141 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 80 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 147 times
-
Copilot Studio agent settings
- 01:33
- Viewed 72 times
-
Add new actions
- 01:54
- Viewed 136 times
-
Create a first action
- 01:59
- Viewed 135 times
-
Manage topics
- 01:51
- Viewed 102 times
-
Manage knowledge sources
- 01:11
- Viewed 74 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 133 times
-
Access Copilot Studio
- 01:09
- Viewed 131 times
-
Get started with Copilot Studio
- 01:25
- Viewed 71 times
-
Introduction to PowerBI
- 00:60
- Viewed 192 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 185 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 192 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 192 times
-
Introduction to Planner
- 00:56
- Viewed 197 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 192 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 193 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 269 times
-
Introduction to Sway
- 01:53
- Viewed 169 times
-
Introducing to Word
- 01:00
- Viewed 191 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 171 times
-
Create a call group
- 01:15
- Viewed 243 times
-
Use call delegation
- 01:07
- Viewed 154 times
-
Assign a delegate for your calls
- 01:08
- Viewed 240 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 157 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 146 times
-
Manage advanced call notifications
- 01:29
- Viewed 162 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 196 times
-
Block unwanted calls
- 01:24
- Viewed 164 times
-
Disable all call forwarding
- 01:09
- Viewed 164 times
-
Manage a call group in Teams
- 02:01
- Viewed 155 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 151 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 148 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 171 times
-
Manage voicemail messages
- 01:55
- Viewed 226 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 245 times
-
Customize your voicemail greeting
- 02:17
- Viewed 147 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 144 times
-
Manage simultaneous calls
- 01:52
- Viewed 153 times
-
Support third-party apps during calls
- 01:53
- Viewed 191 times
-
Add participants quickly and securely
- 01:37
- Viewed 155 times
-
Configure call privacy and security settings
- 02:51
- Viewed 150 times
-
Manage calls on hold
- 01:20
- Viewed 158 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 148 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 157 times
-
Draft a Service Memo
- 02:33
- Viewed 207 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 195 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 289 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 257 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 99 times
-
Other Coaches
- 01:45
- Viewed 204 times
-
Agents in SharePoint
- 02:44
- Viewed 166 times
-
Prompt coach
- 02:49
- Viewed 191 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 183 times
-
Configure a Copilot Agent
- 02:39
- Viewed 173 times
-
Describe a copilot agent
- 01:32
- Viewed 199 times
-
Rewrite with Copilot
- 01:21
- Viewed 174 times
-
Analyze a video
- 01:21
- Viewed 198 times
-
Use the Copilot pane
- 01:12
- Viewed 190 times
-
Process text
- 01:03
- Viewed 179 times
-
Create an insights grid
- 01:19
- Viewed 303 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 188 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 210 times
-
Create an image with Copilot
- 00:42
- Viewed 313 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 202 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 200 times
-
Chat with Copilot
- 00:50
- Viewed 189 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 292 times
-
Data Privacy in Copilot
- 00:43
- Viewed 202 times
-
Access Copilot
- 00:25
- Viewed 317 times
-
Use a Copilot Agent
- 01:24
- Viewed 213 times
-
Modify with Pages
- 01:20
- Viewed 214 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 206 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 202 times
-
Generate the email for the recipient
- 00:44
- Viewed 192 times
-
Action Function
- 04:18
- Viewed 156 times
-
Search Function
- 03:42
- Viewed 212 times
-
Date and Time Function
- 02:53
- Viewed 190 times
-
Logical Function
- 03:14
- Viewed 296 times
-
Text Function
- 03:25
- Viewed 217 times
-
Basic Function
- 02:35
- Viewed 182 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 205 times
-
Introduction to Power Fx
- 01:09
- Viewed 186 times
-
The New Calendar
- 03:14
- Viewed 321 times
-
Sections
- 02:34
- Viewed 195 times
-
Customizing Views
- 03:25
- Viewed 186 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 326 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 208 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 163 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 116 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 198 times
-
Use the narrative Builder
- 01:31
- Viewed 240 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 203 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 210 times
-
Share a document with copilot
- 00:36
- Viewed 203 times
-
Configurate a page with copilot
- 01:47
- Viewed 200 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 1018 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 216 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 242 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 303 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 385 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 366 times
Objectifs :
This document aims to provide a comprehensive guide on establishing an automated cloud flow using Power Automate, specifically triggered by the addition of a file to a OneDrive folder. It outlines the steps to create a flow that converts a file to PDF format and notifies a team upon successful conversion.
Chapitres :
-
Introduction to Automated Cloud Flows
Automated cloud flows are powerful tools that allow users to automate repetitive tasks triggered by specific events. In this guide, we will explore how to set up a flow that automatically converts a file added to a OneDrive folder into a PDF format. -
Setting Up the Flow
To begin, click the create button and select the 'Automated cloud flow' option. You will need to name your flow and specify the trigger, which is the action that initiates the process. In this case, the trigger will be 'When a file is created' in your OneDrive for Business space. -
Configuring the Trigger
After selecting the trigger, set the path for the folder you want to monitor. For this example, we will use a folder named 'source'. This means that whenever a file is added to this folder, the flow will be activated. -
Chaining the PDF Conversion
Once a file is created in the specified folder, the next step is to convert it to PDF. Choose the action 'Convert file' associated with OneDrive. You will need to identify the file to be converted using its unique identifier, which acts like a fingerprint for the file. -
Using Dynamic Elements
To retrieve the unique file identifier, use the lightning bolt icon to access dynamic elements from previous steps in your flow. Control the output format by selecting PDF as the desired format for the conversion. -
Creating the Final PDF File
After the conversion, you need to create the final PDF file. Choose the action 'Create file' and specify the target storage folder. Use dynamic elements to set the name of the PDF file, ensuring it matches the original file's name, and include the content generated from the conversion. -
Notifying the Team
To finalize your flow, add a notification step to inform your team that the conversion was successful. Choose the action to publish a message in a Teams conversation. Set the flow bot parameter as the sender and specify yourself as the recipient. You can personalize the message with dynamic elements, such as the name of the converted document. -
Testing the Flow
After saving your flow, test it manually by depositing a Word file into the specified folder. Be patient, as the execution time may vary based on the complexity of the document and the actions performed by the flow. Power Automate will inform you of the success of each step and the execution time. -
Verifying the Output
Once the flow has executed, double-check to ensure that the PDF file is present in your target folder. Your flow should now be active and visible in the 'My flows' section, where you can modify, deactivate, or track its execution history. -
Conclusion
In summary, creating an automated cloud flow to convert files to PDF format in OneDrive is a straightforward process. By following the outlined steps, you can streamline your workflow and enhance productivity through automation.
FAQ :
What is an automated cloud flow?
An automated cloud flow is a process that runs automatically in the cloud, triggered by specific events, allowing users to automate tasks without manual intervention.
How do I create a flow in Power Automate?
To create a flow in Power Automate, click the create button, select the automated cloud flow option, name your flow, specify the trigger, and define the actions to be taken when the trigger occurs.
What is the purpose of a trigger in a flow?
A trigger is an event that initiates the execution of a flow. For example, a flow can be triggered when a file is created in a specific OneDrive folder.
How can I convert a file to PDF using Power Automate?
To convert a file to PDF using Power Automate, you need to choose the 'convert file' action, specify the file to be converted using its unique identifier, and control the output format to PDF.
What are dynamic elements in a flow?
Dynamic elements are variables in a flow that can change based on the input or context, allowing for more flexible and personalized automation.
How do I receive notifications in Teams after a flow execution?
You can receive notifications in Teams by adding an action to publish a message in a conversation, specifying the sender and recipient, and personalizing the message with dynamic elements.
Quelques cas d'usages :
Automating Document Management
In a corporate environment, an automated cloud flow can be set up to convert all newly uploaded Word documents in a specific OneDrive folder into PDF format. This ensures that all documents are consistently formatted and easily shareable, improving document management efficiency.
Streamlining Team Notifications
A team can use Power Automate to notify members in Microsoft Teams whenever a new file is added to a shared OneDrive folder. This keeps everyone updated on important documents and enhances collaboration.
Efficient File Archiving
An organization can implement a flow that automatically converts and archives files uploaded to a designated OneDrive folder. This not only saves time but also ensures that all archived files are in a standard format, making retrieval easier.
Monitoring File Changes
A project manager can set up a flow to monitor changes in project files stored in OneDrive. When a file is updated, the flow can send a notification to the team, ensuring everyone is aware of the latest changes and can act accordingly.
Glossaire :
Automated Cloud Flow
A process that runs automatically in the cloud, triggered by specific events, allowing users to automate tasks without manual intervention.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, accessible from any device.
PDF Conversion
The process of transforming a document into a Portable Document Format (PDF), which preserves the formatting and layout of the original document.
Trigger
An event that initiates the execution of a flow in automation, such as the creation of a file in a specified folder.
Dynamic Elements
Variables in a flow that can change based on the input or context, allowing for more flexible and personalized automation.
Unique File Identifier
A specific identifier assigned to each file that distinguishes it from others, even if the files share the same name.
Power Automate
A Microsoft service that allows users to create automated workflows between applications and services to synchronize files, get notifications, and collect data.
Teams Notification
A message sent within Microsoft Teams to inform users about specific events or updates, such as the successful conversion of a file.