OneDrive - Share and Collaborate OneDrive Video

Unlock the power of OneDrive for seamless sharing and collaboration! Learn how to manage document access effectively, choose secure sharing options, and set customizable permissions. Whether you're sharing with colleagues or clients, this video breaks down everything you need for efficient document management. Don't miss out!

02:45
179 views

00:00:06

All the documents you add to onedrive will be automatically classified as private.

00:00:11

This means that only you, as the owner of the onedrive space,

00:00:15

have access to your documents.

00:00:17

Although sharing is not automatic on onedrive,

00:00:19

it is possible to create and grant access to your document resources.

00:00:24

To do this, click on the three dots present on the documents line.

00:00:27

You can then click on the share button.

00:00:29

The sharing window opens and gives you access to various

00:00:33

sharing features as well as customizable access to your document.

00:00:39

The first thing to check before sharing your document

00:00:42

is to verify whom you want to share it with

00:00:44

here. Four different options are available.

00:00:48

Note that your organisation may disable some options.

00:00:52

The first option.

00:00:53

Anyone is the least secure and the most

00:00:56

likely to be disabled by your administration.

00:00:59

This option allows unrestricted sharing of the

00:01:02

document and even permits further sharing.

00:01:05

However, you can set certain limits by configuring settings here, for example,

00:01:09

by setting an expiration date for viewing the document

00:01:14

or requiring a password for access.

00:01:16

The second option

00:01:18

people in your organisation restricts sharing

00:01:21

to people within your organisation.

00:01:23

The third option

00:01:24

people with existing access allows access to the document

00:01:28

only to those who already have access to it.

00:01:31

If one of your colleagues shares this document,

00:01:34

it cannot be viewed by others who do not have access to it.

00:01:38

Finally, the option

00:01:40

people you choose allows access only to the individuals you specify,

00:01:44

even if others already have access to the item.

00:01:48

In this case, if the link is forwarded,

00:01:50

only people who already have access to the item will be able to use the link.

00:01:55

Once you have made your choice,

00:01:57

simply click the apply button to confirm your selection

00:02:00

and enable the various access levels to the document.

00:02:03

Back on the sharing window, you have two choices.

00:02:07

The option to copy link and paste it on any digital platform,

00:02:11

allowing users to click the link to view the document

00:02:14

or the option to select the names of collaborators,

00:02:17

whether they are internal or external collaborators.

00:02:20

Finally,

00:02:21

you can choose the permissions by clicking the button

00:02:23

to the right of the recipient entry area,

00:02:25

allowing you to specify whether editing is allowed or if the document is view only

00:02:31

click the send button for the selected collaborators to

00:02:34

receive an email with direct access to the document.

00:02:37

As the owner, you can choose to modify or remove sharing rights.

00:02:42

This topic will be covered in another video of the course.

DiLeaP AI: THIS MIGHT BE HELPFUL

Teams Premium - Activate the features of Teams Premium

In this video, you will learn how to activate the features of Teams Premium.
The video covers the necessary steps to fully enjoy all that Teams Premium has to offer.
It explains that Teams Premium requires an additional paid license, which must be assigned to a user in Microsoft 365 administration.
The video demonstrates how to join the admin and access the team-specific admin center, where you can manage Teams settings such as meetings, webinars, messaging, and security.
It also highlights the administration app in the Teams navigation menu, which includes a dashboard with additional settings.
To access the new features specific to Teams Premium, you can find them directly in your Teams application.
If some features don't appear, it is recommended to restart Teams and check for software updates.
Activating Teams Premium will enhance your Teams experience and provide access to advanced features.

3:48
10508 views

Outlook - How do I share a document securely with Outlook?

In this video, you will learn how to securely share a document with Outlook.
Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
This allows you to set permissions for who can view and edit the document.
When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
Regularly checking and updating the permissions ensures the safety of your document.
This tutorial will help you securely share documents using Outlook in Microsoft 365.

1:49
2745 views

Project Online - Discovering the interface

In this video, you will learn about the intelligent search feature in Microsoft 365. The video covers the search tools in Microsoft 365, including searching on your computer, using Microsoft Search, finding content and people in SharePoint, searching your emails, and more.
This will help you save time and easily find documents, information, and people within the Microsoft 365 suite.

4:51
4081 views

FindTime - Create a scheduling poll

Discover how to create a meeting poll in this video titled "Creating a scheduling poll" This resource is designed for intermediate-level learners looking for effective ways to communicate and manage their time.

You will learn how to create an interactive poll to gather opinions and preferences from meeting participants. This skill will enable you to facilitate decision-making and organize more productive meetings.

Don't miss this opportunity to enhance your communication and time management skills.

4:12
3886 views

Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

2:01
2362 views