Outlook - Create a reminder for yourself Video

Discover how to set up personalized reminders in Outlook to manage your time effectively. Whether it's for birthdays or important tasks, these reminders can keep you on track. Learn to create recurring events, set private reminders, and utilize the 'out of office' feature to avoid scheduling conflicts. With these Outlook features, you'll never miss key dates and can prevent unwanted meetings from being added to your calendar when you're unavailable.

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Objectifs :

This video aims to teach you how to set up personal reminders in Outlook, helping you manage your time effectively by scheduling important events and tasks.

Chapitres :

  1. Introduction to Personal Reminders in Outlook
    Personal reminders in Outlook are essential tools for managing your time efficiently. Whether it's remembering a birthday or scheduling an important task, these reminders help you stay organized.
  2. Creating a Recurring Event
    To create a new event, such as a birthday reminder: - Select the date on the calendar. - Enable the 'All Day' option to have the event appear in your calendar every year. - Click 'Make Recurring' in the window that opens and choose 'Year' from the list. - Click 'Save' to close the window. - Ensure your status remains 'Free' to avoid blocking your schedule.
  3. Adding a Reminder
    You can add a reminder for the event: - Select the reminder time from the drop-down menu, such as on the day of the event or the day before. - If you prefer the event to be private, check the 'Private' option. - Confirm all changes by clicking 'Save'. - The event will now appear in your calendar with a recurring icon, indicating you will receive an alert for this event every year.
  4. Managing Time for Events
    For events like a field trip, follow these steps: - Choose the start date and time, then drag to the end time. - In the pop-up window, click 'More Options'. - Give the event a title, for example, 'Field Trip'. - In the options group, select 'Out of Office'. - Add a reminder from the drop-down menu, such as 15 minutes before the event. - Confirm all changes by clicking 'Save'.
  5. Availability and Status Management
    If someone tries to book an event during this date and time, they will see that you are not available. On the event day, your team's status will automatically switch to 'Out of Office'. With these Outlook features, you will never miss key dates and can prevent meetings from being added to your calendar when you are unavailable.

FAQ :

How do I set up a reminder in Outlook?

To set up a reminder in Outlook, create a new event, select the date, enable 'All Day' if it's an all-day event, and then add a reminder from the drop-down menu. You can choose to be reminded on the day of the event or the day before.

What does the recurring icon mean in Outlook?

The recurring icon in Outlook indicates that the event is set to repeat at specified intervals, such as yearly, allowing you to receive alerts for that event every time it occurs.

Can I make an event private in Outlook?

Yes, you can make an event private by checking the 'Private' option when creating or editing the event. This will prevent others with access to your calendar from seeing the details of the event.

What happens when I set my status to 'Out of Office'?

When you set your status to 'Out of Office', it indicates to others that you are unavailable for meetings or appointments. Additionally, your calendar will show that you are not available during that time.

How can I prevent scheduling conflicts in Outlook?

To prevent scheduling conflicts, you can reserve time in your calendar by creating an event and setting your status to 'Out of Office'. This will block that time from being booked by others.

Quelques cas d'usages :

Setting Up Birthday Reminders

Use Outlook to set up recurring reminders for important dates like birthdays. By creating an all-day event and marking it as recurring, you ensure that you receive an alert every year, helping you remember to celebrate.

Managing Team Availability

When planning a team field trip, use Outlook to block off the time in your calendar. Set your status to 'Out of Office' and add a reminder to ensure that no meetings are scheduled during that time, thus avoiding conflicts.

Scheduling Important Tasks

For important tasks that need to be completed, create a reminder in Outlook. Set the event with a specific title and add a reminder to alert you 15 minutes before the task is due, ensuring you stay on track.

Organizing Recurring Meetings

If you have regular meetings, set them up as recurring events in Outlook. This will automatically block your calendar and send reminders, ensuring you and your team are always prepared.

Avoiding Double Bookings

By marking events as private and setting your status to 'Out of Office', you can prevent others from scheduling meetings during your unavailable times, thus maintaining your productivity.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Recurring event

An event that repeats at specified intervals, such as daily, weekly, monthly, or yearly, allowing users to manage long-term schedules easily.

Reminder

A notification set to alert users about an upcoming event or task, helping them manage their time effectively.

Private event

An event marked as private in a calendar, which restricts visibility to others who have access to the calendar.

Out of office

A status indicating that a person is unavailable for meetings or appointments, often used when someone is away from work.

Calendar

A system for organizing days and events, allowing users to schedule and track appointments, meetings, and reminders.

résultat(s)
00:00:06
whether it's for remembering a birthday or scheduling,
00:00:09
an important task reminders can help you manage your time efficiently.
00:00:14
Create a new event such as chris' birthday,
00:00:17
select the date on the calendar
00:00:22
and enable all day
00:00:24
to have the event appear in your calendar every year. Click make recurring
00:00:29
in the window that opens, choose year from the list.
00:00:33
Click save to close the window,
00:00:36
ensure your status remains free. So it doesn't block your schedule.
00:00:41
Add a reminder, for example,
00:00:43
on the day of the event or the day before by selecting it from the drop down menu.
00:00:49
If you prefer this event not to be visible to people who have access to your calendar,
00:00:53
check private,
00:00:55
confirm all changes by clicking save.
00:00:58
This event will now appear in your calendar with a recurring icon,
00:01:02
meaning you will receive an alert for this event every year.
00:01:08
Imagine you have a field trip this week and need to
00:01:10
reserve that time in your calendar to avoid scheduling conflicts.
00:01:14
Choose the start date and time, then drag to the end time
00:01:18
in the pop up window. Click more options.
00:01:22
Give the event a title. For example, field trip
00:01:25
in the options group, select out of office,
00:01:29
add a reminder in the drop down menu. For example, 15 minutes before the event,
00:01:35
confirm all changes by clicking save.
00:01:38
If someone tries to book an event at this date and time,
00:01:41
they will see that you are not available.
00:01:44
Moreover, on the event day,
00:01:46
your team's status will automatically switch to out of office
00:01:51
with these outlook features.
00:01:52
You'll never miss key dates and can prevent meetings
00:01:55
from being added to your calendar when you're unavailable,
00:01:58
such as being out of the office.

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résultat(s)
00:00:02
Este vídeo irá guiá-lo sobre como configurar lembretes pessoais no outlook,
00:00:06
quer se trate de recordar um aniversário ou para marcar,
00:00:09
um lembrete importante de tarefas pode ajudá-lo a gerir o seu tempo de forma eficiente.
00:00:14
Criar um novo evento, como o aniversário do Chris,
00:00:17
seleccionar a data no calendário
00:00:22
e habilitar o dia todo
00:00:24
para que o evento apareça no seu calendário todos os anos. Clique em Tornar recorrente
00:00:29
na janela que se abre, escolha o ano na lista.
00:00:33
Clique em Guardar para fechar a janela
00:00:36
garantir que o seu estado permaneça livre. Portanto, não bloqueia a tua agenda.
00:00:41
Adicione um lembrete, por exemplo,
00:00:43
no dia do evento ou no dia anterior selecionando-o no menu suspenso.
00:00:49
Se preferir que este evento não fique visível para as pessoas que têm acesso ao seu calendário,
00:00:53
verificar privado,
00:00:55
confirme todas as alterações clicando em salvar.
00:00:58
Este evento aparecerá agora no seu calendário com um ícone recorrente,
00:01:02
o que significa que receberá um alerta para este evento todos os anos.
00:01:08
Imagine que tem uma visita de estudo esta semana e precisa
00:01:10
reserve esse tempo no seu calendário para evitar conflitos de agendamento.
00:01:14
Escolha a data e a hora de início e arraste para a hora de término
00:01:18
na janela pop-up. Clique em mais opções.
00:01:22
Dê um título ao evento. Por exemplo, visita de estudo
00:01:25
no grupo de opções, seleccione Fora do escritório,
00:01:29
adicione um lembrete no menu suspenso. Por exemplo, 15 minutos antes do evento,
00:01:35
confirme todas as alterações clicando em salvar.
00:01:38
Se alguém tentar reservar um evento nesta data e hora,
00:01:41
verão que não está disponível.
00:01:44
Além disso, no dia do evento,
00:01:46
o estado da sua equipa mudará automaticamente para fora do escritório
00:01:51
com estas funcionalidades do outlook.
00:01:52
Nunca perderá datas importantes e poderá impedir reuniões
00:01:55
de ser adicionado ao seu calendário quando não estiver disponível,
00:01:58
como estar fora do escritório.

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résultat(s)
00:00:02
Questo video ti guiderà su come impostare promemoria personali in Outlook,
00:00:06
che si tratti di ricordare un compleanno o di programmare,
00:00:09
un importante promemoria delle attività può aiutarti a gestire il tuo tempo in modo efficiente.
00:00:14
Crea un nuovo evento come il compleanno di Chris,
00:00:17
seleziona la data sul calendario
00:00:22
e abilita tutto il giorno
00:00:24
per far sì che l'evento compaia nel tuo calendario ogni anno. Fai clic su Rendi ricorrente
00:00:29
nella finestra che si apre, scegli l'anno dall'elenco.
00:00:33
Fai clic su Salva per chiudere la finestra,
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assicurati che il tuo status rimanga gratuito. Quindi non blocca il tuo programma.
00:00:41
Aggiungi un promemoria, ad esempio
00:00:43
il giorno dell'evento o il giorno precedente selezionandolo dal menu a tendina.
00:00:49
Se preferisci che questo evento non sia visibile alle persone che hanno accesso al tuo calendario,
00:00:53
seleziona privato,
00:00:55
conferma tutte le modifiche facendo clic su Salva.
00:00:58
Questo evento verrà ora visualizzato nel tuo calendario con un'icona ricorrente,
00:01:02
il che significa che riceverai un avviso per questo evento ogni anno.
00:01:08
Immagina di fare una gita scolastica questa settimana e di doverlo fare
00:01:10
riserva quel tempo nel tuo calendario per evitare conflitti di pianificazione.
00:01:14
Scegli la data e l'ora di inizio, quindi trascina fino all'ora di fine
00:01:18
nella finestra pop-up. Fai clic su altre opzioni.
00:01:22
Assegna un titolo all'evento. Ad esempio, gita
00:01:25
nel gruppo di opzioni, seleziona Fuori sede,
00:01:29
aggiungi un promemoria nel menu a discesa. Ad esempio, 15 minuti prima dell'evento,
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conferma tutte le modifiche facendo clic su Salva.
00:01:38
Se qualcuno cerca di prenotare un evento a questa data e ora,
00:01:41
vedranno che non sei disponibile.
00:01:44
Inoltre, il giorno dell'evento,
00:01:46
lo stato del tuo team passerà automaticamente a fuori sede
00:01:51
con queste funzionalità di Outlook.
00:01:52
Non perderai mai le date chiave e potrai impedire le riunioni
00:01:55
dall'essere aggiunto al tuo calendario quando non sei disponibile,
00:01:58
ad esempio essere fuori ufficio.

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résultat(s)
00:00:02
В этом видео вы узнаете, как настроить личные напоминания в Outlook,
00:00:06
будь то воспоминание о дне рождения или планирование,
00:00:09
напоминания о важных задачах помогут вам эффективно распоряжаться своим временем.
00:00:14
Создайте новое событие, например день рождения Криса,
00:00:17
выберите дату в календаре
00:00:22
и включите весь день
00:00:24
чтобы событие появлялось в вашем календаре каждый год. Нажмите «Сделать повторяющимся»
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в открывшемся окне выберите год из списка.
00:00:33
Нажмите «Сохранить», чтобы закрыть окно,
00:00:36
убедитесь, что ваш статус остается свободным. Поэтому это не мешает вашему расписанию.
00:00:41
Добавьте напоминание, например,
00:00:43
в день мероприятия или накануне, выбрав его в раскрывающемся меню.
00:00:49
Если вы хотите, чтобы это событие не было видно людям, у которых есть доступ к вашему календарю,
00:00:53
проверьте приватность,
00:00:55
подтвердите все изменения, нажав «Сохранить».
00:00:58
Теперь это событие появится в вашем календаре с повторяющимся значком,
00:01:02
это означает, что вы будете получать оповещение об этом событии каждый год.
00:01:08
Представьте, что на этой неделе вы отправляетесь в экскурсию и вам нужно
00:01:10
зарезервируйте это время в своем календаре, чтобы избежать конфликтов в расписании.
00:01:14
Выберите дату и время начала, затем перетащите курсор на конечное время
00:01:18
во всплывающем окне. Нажмите «Дополнительные параметры».
00:01:22
Дайте событию название. Например, экскурсия
00:01:25
в группе опций выберите «Не в офисе»,
00:01:29
добавьте напоминание в выпадающем меню. Например, за 15 минут до события,
00:01:35
подтвердите все изменения, нажав кнопку «Сохранить».
00:01:38
Если кто-то попытается забронировать мероприятие на эту дату и время,
00:01:41
они увидят, что вы недоступны.
00:01:44
Более того, в день мероприятия
00:01:46
статус вашей команды автоматически перейдет в состояние «вне офиса»
00:01:51
с помощью этих функций Outlook.
00:01:52
Вы никогда не пропустите ключевые даты и сможете предотвратить встречи
00:01:55
от добавления в календарь, когда вы недоступны,
00:01:58
например, отсутствие на работе.

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résultat(s)
00:00:02
Este video lo guiará sobre cómo configurar recordatorios personales en Outlook,
00:00:06
ya sea para recordar un cumpleaños o para programar,
00:00:09
los recordatorios de una tarea importante pueden ayudarte a administrar tu tiempo de manera eficiente.
00:00:14
Crea un nuevo evento, como el cumpleaños de Chris,
00:00:17
selecciona la fecha en el calendario
00:00:22
y habilita todo el día
00:00:24
para que el evento aparezca en tu calendario todos los años. Haz clic en hacer que sea periódico
00:00:29
en la ventana que se abre, elige el año de la lista.
00:00:33
Haga clic en guardar para cerrar la ventana,
00:00:36
asegúrese de que su estado siga siendo gratuito. Por lo tanto, no bloquea tu agenda.
00:00:41
Agrega un recordatorio, por ejemplo,
00:00:43
el día del evento o el día anterior seleccionándolo en el menú desplegable.
00:00:49
Si prefieres que este evento no esté visible para las personas que tienen acceso a tu calendario,
00:00:53
comprueba que es privado,
00:00:55
confirme todos los cambios haciendo clic en guardar.
00:00:58
Este evento aparecerá ahora en tu calendario con un icono periódico,
00:01:02
lo que significa que recibirás una alerta sobre este evento todos los años.
00:01:08
Imagina que tienes una excursión esta semana y necesitas
00:01:10
reserve ese tiempo en su calendario para evitar conflictos de programación.
00:01:14
Elige la fecha y la hora de inicio y arrastra el ratón hasta la hora de finalización
00:01:18
en la ventana emergente. Haz clic en más opciones.
00:01:22
Ponle un título al evento. Por ejemplo, una excursión
00:01:25
en el grupo de opciones, selecciona Fuera de la oficina,
00:01:29
añada un recordatorio en el menú desplegable. Por ejemplo, 15 minutos antes del evento,
00:01:35
confirme todos los cambios haciendo clic en guardar.
00:01:38
Si alguien intenta reservar un evento en esta fecha y hora,
00:01:41
verán que no estás disponible.
00:01:44
Además, el día del evento,
00:01:46
el estado de tu equipo pasará automáticamente a estar fuera de la oficina
00:01:51
con estas funciones de Outlook.
00:01:52
Nunca te perderás las fechas clave y puedes evitar las reuniones
00:01:55
de que se agreguen a tu calendario cuando no estés disponible,
00:01:58
como estar fuera de la oficina.

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