Outlook - Create an Email Template Video

Discover how to enhance your productivity in Outlook by creating and applying email templates. Learn to streamline your workflow, save custom templates, and effortlessly insert them into your email drafts. With this powerful feature, you can ensure all your formatting, including images, remains intact for future use. Get ready to boost your efficiency with this small yet impactful tool!

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Objectifs :

This tutorial aims to teach users how to effectively use email templates in Outlook to enhance productivity and streamline workflow. By the end of this session, users will be able to create, save, and apply their own email templates.

Chapitres :

  1. Introduction to Email Templates in Outlook
    Email templates are a powerful feature in Outlook that can significantly boost your efficiency. This tutorial will guide you through the process of creating, saving, and applying these templates to streamline your email communication.
  2. Creating a New Email Template
    To start creating a new email template, follow these steps: 1. Draft a new email by clicking the 'New Email' button. 2. In the ribbon, click on the app's icon and select 'My Templates'. 3. A selection of prebuilt templates will be displayed. 4. To apply a template, simply click on its name, and it will be inserted into your email draft.
  3. Saving Your Custom Template
    To set up a new template: 1. Click on the 'Add Template' button. 2. Assign a name to your template. 3. Input the desired content for your template. 4. Once you are done, hit 'Save'. Your custom template will then appear in your list for future use.
  4. Applying Your Saved Template
    When you need to use your saved template: 1. Click the 'New Email' button. 2. Navigate to 'Apps' and select 'My Templates'. 3. Choose your custom template. 4. Make any necessary adjustments to the content. 5. Fill in the recipient and subject fields, then send the email.
  5. Handling Complex Emails
    For more complex emails that include images or bullet points: 1. Compose the full message first, adding any required formatting. 2. Copy the content. 3. Paste it into the 'My Templates' section to save it. This ensures that all your formatting, including images, remains intact when you use the template in the future.
  6. Conclusion
    You now know how to create and apply email templates in Outlook. This small but powerful feature can greatly enhance your efficiency in managing email communications.

FAQ :

What are email templates in Outlook?

Email templates in Outlook are pre-designed formats that allow users to create and send emails quickly by filling in specific details, which helps save time and maintain consistency.

How do I create an email template in Outlook?

To create an email template in Outlook, start by drafting a new email, then click on the 'Apps' icon in the ribbon, select 'My Templates', and click on 'Add Template'. Assign a name and input the desired content, then hit 'Save'.

Can I use images in my email templates?

Yes, you can use images in your email templates. It is recommended to compose the full message first, including images and formatting, then copy and paste it into the 'My Templates' section to ensure all formatting remains intact.

How do I apply a saved email template?

To apply a saved email template, click on 'New Email', navigate to 'Apps', select 'My Templates', choose your custom template, make any necessary adjustments, fill in the recipient and subject fields, and send the email.

What should I do if I need to make changes to a template?

If you need to make changes to a template, you can select it from 'My Templates', make the necessary adjustments in the email draft, and then send it. If you want to save the changes to the template itself, you will need to create a new template with the updated content.

Quelques cas d'usages :

Customer Support Responses

Customer support teams can use email templates to respond to frequently asked questions, ensuring quick and consistent communication with clients. By creating templates for common inquiries, support agents can enhance their efficiency and reduce response times.

Marketing Campaigns

Marketing professionals can create email templates for newsletters or promotional campaigns. This allows them to maintain brand consistency and save time when sending out mass emails, while also ensuring that all necessary information is included.

Internal Communication

Teams can use email templates for internal communications, such as meeting requests or project updates. This helps streamline communication processes and ensures that all relevant details are consistently included in each message.

Onboarding New Employees

HR departments can create email templates for onboarding new employees, including welcome messages and important information about company policies. This ensures that all new hires receive the same information and helps facilitate a smoother onboarding process.

Event Invitations

Event planners can utilize email templates to send out invitations for events, ensuring that all necessary details are included and that the invitations maintain a professional appearance. This can save time and improve the overall organization of the event.

Glossaire :

Email Template

A pre-designed email format that allows users to quickly create messages by filling in specific details, saving time and ensuring consistency in communication.

Outlook

A personal information manager from Microsoft, primarily used as an email application, which also includes calendar, task manager, contact manager, note-taking, and web browsing functionalities.

Ribbon

A user interface element in Microsoft Office applications that contains tabs with various tools and commands organized in groups.

Apps

Short for applications, these are software programs designed to perform specific tasks, in this context, referring to additional features within Outlook.

Formatting

The process of arranging and styling text and other elements in a document, including font size, color, images, and bullet points.

résultat(s)
00:00:07
outlook to enhance your productivity and streamline your workflow.
00:00:10
In
00:00:11
this tutorial, you'll learn how to create save and apply templates.
00:00:15
When composing messages
00:00:17
begin by drafting a new email
00:00:23
in the ribbon, click the app's icon followed by my templates.
00:00:27
A selection of prebuilt templates will be displayed
00:00:30
to apply one simply click the templates name
00:00:33
and it will be inserted into your email draft
00:00:36
to set up a new template. Click on the add template button,
00:00:40
assign it a name, then input the desired content.
00:00:43
Once done hit save your custom template will then appear in your list for future use.
00:00:49
When you need to use this save template, start by clicking the new email button.
00:00:56
Navigate to apps, then select my templates,
00:00:59
choose your custom one, make any necessary adjustments,
00:01:03
fill in the recipient and subject fields and send the email.
00:01:06
As usual for more complex emails that include things like images or bullet points,
00:01:10
it's best to compose the full message first
00:01:13
after adding any required formatting,
00:01:16
copy the content
00:01:22
and then paste it into the my templates section to save it.
00:01:26
This ensures all your formatting including images remains intact
00:01:30
when you use the template in the future.
00:01:33
And here we are, you now know how to create and apply email templates in outlook,
00:01:37
a small but powerful feature to boost your efficiency.

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résultat(s)
00:00:04
Veremos como usar modelos de e-mail em
00:00:07
perspectivas para aumentar a sua produtividade e agilizar o seu fluxo de trabalho.
00:00:10
Em
00:00:11
neste tutorial, aprenderá a criar modelos para guardar e aplicar.
00:00:15
Ao compor mensagens
00:00:17
começar por redigir um novo e-mail
00:00:23
na faixa de opções, clique no ícone da aplicação seguido dos meus modelos.
00:00:27
Será apresentada uma selecção de modelos pré-construídos
00:00:30
para aplicar um basta clicar no nome dos modelos
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e será inserido no seu rascunho de e-mail
00:00:36
para configurar um novo modelo. Clique no botão adicionar modelo,
00:00:40
atribui-lhe um nome e, em seguida, introduza o conteúdo pretendido.
00:00:43
Uma vez terminado, clique em Salvar o seu modelo personalizado irá aparecer na sua lista para uso futuro.
00:00:49
Quando precisar usar este modelo de salvamento, comece clicando no botão Novo e-mail.
00:00:56
Navegue até às aplicações e, em seguida, seleccione os meus modelos,
00:00:59
escolha o seu personalizado, faça os ajustes necessários,
00:01:03
preencha os campos do destinatário e assunto e envie o e-mail.
00:01:06
Como é habitual para e-mails mais complexos que incluem coisas como imagens ou bullet points,
00:01:10
é melhor compor a mensagem completa primeiro
00:01:13
depois de adicionar qualquer formatação necessária,
00:01:16
copiar o conteúdo
00:01:22
e depois cole-o na secção dos meus modelos para o guardar.
00:01:26
Isso garante que toda a sua formatação, incluindo imagens, permaneça intacta
00:01:30
quando utilizar o modelo no futuro.
00:01:33
E aqui estamos, sabe agora como criar e aplicar modelos de correio electrónico no outlook,
00:01:37
uma pequena mas poderosa funcionalidade para aumentar a sua eficiência.

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résultat(s)
00:00:04
Vedremo come utilizzare i modelli di email in
00:00:07
prospettive per migliorare la produttività e semplificare il flusso di lavoro.
00:00:10
In
00:00:11
in questo tutorial, imparerai come creare, salvare e applicare modelli.
00:00:15
Durante la composizione dei messaggi
00:00:17
inizia con la stesura di una nuova email
00:00:23
nella barra multifunzione, fai clic sull'icona dell'app seguita dai miei modelli.
00:00:27
Verrà visualizzata una selezione di modelli predefiniti
00:00:30
per applicarne uno è sufficiente fare clic sul nome del modello
00:00:33
e verrà inserito nella bozza della tua email
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per impostare un nuovo modello. Fai clic sul pulsante Aggiungi modello,
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assegnagli un nome, quindi inserisci il contenuto desiderato.
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Una volta fatto, premi «salva», il modello personalizzato verrà visualizzato nell'elenco per un uso futuro.
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Quando hai bisogno di usare questo modello di salvataggio, inizia facendo clic sul pulsante Nuova email.
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Vai alle app, quindi seleziona i miei modelli,
00:00:59
scegli quello personalizzato, apporta le modifiche necessarie,
00:01:03
compila i campi destinatario e oggetto e invia l'email.
00:01:06
Come al solito per le email più complesse che includono elementi come immagini o elenchi puntati,
00:01:10
è meglio comporre prima il messaggio completo
00:01:13
dopo aver aggiunto la formattazione richiesta,
00:01:16
copia il contenuto
00:01:22
e poi incollalo nella sezione i miei modelli per salvarlo.
00:01:26
Ciò garantisce che tutta la formattazione, comprese le immagini, rimanga intatta
00:01:30
quando utilizzerai il modello in futuro.
00:01:33
Ed eccoci qui, ora sai come creare e applicare modelli di email in Outlook,
00:01:37
una piccola ma potente funzionalità per aumentare la tua efficienza.

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résultat(s)
00:00:04
Мы увидим, как использовать шаблоны электронной почты в
00:00:07
нацелены на повышение производительности и оптимизацию рабочего процесса.
00:00:10
В
00:00:11
В этом уроке вы узнаете, как создавать, сохранять и применять шаблоны.
00:00:15
При составлении сообщений
00:00:17
начните с составления нового письма
00:00:23
на ленте нажмите на значок приложения, а затем на мои шаблоны.
00:00:27
Отобразится набор готовых шаблонов
00:00:30
чтобы применить шаблон, просто нажмите на название шаблона
00:00:33
и оно будет вставлено в черновик письма
00:00:36
для создания нового шаблона. Нажмите на кнопку «Добавить шаблон»,
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присвойте ему имя, затем введите желаемый контент.
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После этого нажмите «Сохранить», и ваш собственный шаблон появится в вашем списке для использования в будущем.
00:00:49
Если вам нужно использовать этот шаблон для сохранения, начните с нажатия кнопки нового письма.
00:00:56
Перейдите к приложениям, затем выберите «Мои шаблоны»,
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выберите свой собственный, внесите необходимые изменения,
00:01:03
заполните поля получателя и темы и отправьте электронное письмо.
00:01:06
Как обычно для более сложных электронных писем, содержащих такие вещи, как изображения или маркеры,
00:01:10
Лучше всего сначала составить полное сообщение
00:01:13
после добавления любого необходимого форматирования,
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скопируйте содержимое
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а затем вставьте его в раздел «Мои шаблоны», чтобы сохранить.
00:01:26
Это гарантирует, что все форматирование, включая изображения, останется неизменным
00:01:30
когда вы будете использовать шаблон в будущем.
00:01:33
И вот мы здесь, теперь вы знаете, как создавать и применять шаблоны электронной почты в Outlook,
00:01:37
небольшая, но мощная функция для повышения вашей эффективности.

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résultat(s)
00:00:04
Veremos cómo usar las plantillas de correo electrónico en
00:00:07
outlook para mejorar su productividad y optimizar su flujo de trabajo.
00:00:10
En
00:00:11
en este tutorial, aprenderás a crear, guardar y aplicar plantillas.
00:00:15
Al redactar mensajes
00:00:17
comience por redactar un nuevo correo electrónico
00:00:23
en la cinta, haz clic en el icono de la aplicación seguido de mis plantillas.
00:00:27
Se mostrará una selección de plantillas prediseñadas
00:00:30
para aplicarla, simplemente haga clic en el nombre de la plantilla
00:00:33
y se insertará en el borrador de su correo electrónico
00:00:36
para configurar una nueva plantilla. Haga clic en el botón de añadir plantilla,
00:00:40
asígnele un nombre y, a continuación, introduzca el contenido deseado.
00:00:43
Una vez hecho esto, presiona guardar tu plantilla personalizada y aparecerá en tu lista para usarla en el futuro.
00:00:49
Cuando necesites usar esta plantilla para guardar, comienza haciendo clic en el nuevo botón de correo electrónico.
00:00:56
Navega hasta las aplicaciones y, a continuación, selecciona mis plantillas,
00:00:59
elige la personalizada, haz los ajustes necesarios,
00:01:03
rellena los campos de destinatario y asunto y envía el correo electrónico.
00:01:06
Como es habitual en los correos electrónicos más complejos que incluyen elementos como imágenes o viñetas,
00:01:10
es mejor redactar primero el mensaje completo
00:01:13
después de agregar cualquier formato requerido,
00:01:16
copiar el contenido
00:01:22
y luego pégalo en la sección de mis plantillas para guardarlo.
00:01:26
Esto asegura que todo el formato, incluidas las imágenes, permanezca intacto
00:01:30
cuando utilices la plantilla en el futuro.
00:01:33
Y aquí estamos, ahora sabe cómo crear y aplicar plantillas de correo electrónico en Outlook,
00:01:37
una función pequeña pero potente para aumentar su eficiencia.

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