Outlook Online - Organizing and navigating with categories Tutorial
In this video, you will learn about organizing and navigating with categories in Outlook Online.
The video covers how to assign color categories to your emails, making them more visible and easier to identify.
You can create new categories and choose a color for each one.
Setting a category as a favorite allows you to access all messages in that category through your Favorites tab.
Categories can also be applied to appointments in your calendar, making it easier to distinguish between different types of appointments.
This tutorial will help you effectively organize and navigate your emails and appointments in Outlook Online.
- 1:37
- 1912 views
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 3884 times
-
Power BI - Recovering your Data from different sources
- 3:26
- Viewed 4115 times
-
Power BI - Creating your Datasets
- 2:26
- Viewed 3591 times
-
Power BI - Introduction to Power BI Building Blocks
- 3:07
- Viewed 4047 times
-
Power BI - Introduction to Power BI Desktop
- 2:52
- Viewed 4011 times
-
Power BI - General Introduction
- 2:54
- Viewed 4930 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2872 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2629 times
-
Answering a scheduling poll
- 1:14
- Viewed 7073 times
-
How to recall or replace a sent email in Outlook Web
- 0:53
- Viewed 6695 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4296 times
-
Accessing applications from a group
- 1:59
- Viewed 3753 times
-
Creating a group
- 2:38
- Viewed 3657 times
-
Customize Action Buttons in Outlook Online
- 2:17
- Viewed 3595 times
-
How to filter and sort your emails
- 3:03
- Viewed 3188 times
-
Having a conversation within a group
- 3:21
- Viewed 2912 times
-
Introduction to Outlook Online
- 3:10
- Viewed 2493 times
-
How to search in the Outlook Web App
- 0:56
- Viewed 2474 times
-
Attachments and sending options
- 1:45
- Viewed 2337 times
-
Reply, reply to all or transfer
- 1:46
- Viewed 2331 times
-
Out-of-office messages and automatic replies
- 1:54
- Viewed 2192 times
-
Create and embed a signature
- 1:25
- Viewed 2148 times
-
Turning emails into actionable tasks
- 1:35
- Viewed 2104 times
-
Customize your Outlook online
- 1:56
- Viewed 2091 times
-
Creating quick accesses and favorites
- 1:32
- Viewed 2057 times
-
Adding contacts with Outlook Online
- 1:29
- Viewed 2042 times
-
Responding to a meeting invitation
- 1:48
- Viewed 2002 times
-
Managing your contacts
- 1:25
- Viewed 1991 times
-
Creating and using email templates
- 1:02
- Viewed 1982 times
-
Mastering contact lists and groups
- 2:02
- Viewed 1982 times
-
Getting familiar with the calendar features
- 2:06
- Viewed 1964 times
-
Select multiple emails in Outlook Web App
- 1:52
- Viewed 1950 times
-
Managing your tasks with To Do add-in
- 2:04
- Viewed 1947 times
-
Creating Tasks in Outlook Online
- 2:04
- Viewed 1840 times
-
Setting up a meeting with Outlook Online
- 1:47
- Viewed 1839 times
-
Creating and managing folders
- 1:29
- Viewed 1797 times
-
Setting up and managing calendar shares
- 1:39
- Viewed 1786 times
-
Automating email processing with rules
- 2:35
- Viewed 1758 times
-
Sharing your calendar in Outlook Online
- 1:37
- Viewed 1702 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 2 times
-
Format and example for optimal results
- 02:03
- Viewed 0 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 1 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 2 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 1 times
-
What is a prompt in conversational AI?
- 02:07
- Viewed 1 times
-
Extract Text from an Image
- 01:07
- Viewed 25 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 32 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 37 times
-
Query an Attached Meeting
- 01:51
- Viewed 17 times
-
Plan with Copilot
- 01:15
- Viewed 22 times
-
Share Requests with Your Team
- 03:07
- Viewed 34 times
-
Translate a presentation
- 01:38
- Viewed 22 times
-
Generate a Video
- 01:49
- Viewed 19 times
-
Add Speaker Notes
- 00:56
- Viewed 19 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 98 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 100 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 116 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 132 times
-
Copilot at the service of project reports
- 02:36
- Viewed 118 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 116 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 191 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 120 times
-
Project mode
- 01:31
- Viewed 122 times
-
Create an agent for a team
- 01:53
- Viewed 191 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 188 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 103 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 191 times
-
Copilot Studio agent settings
- 01:33
- Viewed 91 times
-
Add new actions
- 01:54
- Viewed 183 times
-
Create a first action
- 01:59
- Viewed 179 times
-
Manage topics
- 01:51
- Viewed 121 times
-
Manage knowledge sources
- 01:11
- Viewed 93 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 183 times
-
Access Copilot Studio
- 01:09
- Viewed 177 times
-
Get started with Copilot Studio
- 01:25
- Viewed 98 times
-
Introduction to PowerBI
- 00:60
- Viewed 225 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 220 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 223 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 236 times
-
Introduction to Planner
- 00:56
- Viewed 223 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 228 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 226 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 324 times
-
Introduction to Sway
- 01:53
- Viewed 276 times
-
Introducing to Word
- 01:00
- Viewed 219 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 206 times
-
Create a call group
- 01:15
- Viewed 308 times
-
Use call delegation
- 01:07
- Viewed 179 times
-
Assign a delegate for your calls
- 01:08
- Viewed 303 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 182 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 172 times
-
Manage advanced call notifications
- 01:29
- Viewed 187 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 258 times
-
Block unwanted calls
- 01:24
- Viewed 211 times
-
Disable all call forwarding
- 01:09
- Viewed 191 times
-
Manage a call group in Teams
- 02:01
- Viewed 206 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 184 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 180 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 200 times
-
Manage voicemail messages
- 01:55
- Viewed 279 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 309 times
-
Customize your voicemail greeting
- 02:17
- Viewed 180 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 189 times
-
Manage simultaneous calls
- 01:52
- Viewed 190 times
-
Support third-party apps during calls
- 01:53
- Viewed 230 times
-
Add participants quickly and securely
- 01:37
- Viewed 192 times
-
Configure call privacy and security settings
- 02:51
- Viewed 189 times
-
Manage calls on hold
- 01:20
- Viewed 182 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 179 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 187 times
-
Draft a Service Memo
- 02:33
- Viewed 238 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 222 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 336 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 307 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 118 times
-
Other Coaches
- 01:45
- Viewed 234 times
-
Agents in SharePoint
- 02:44
- Viewed 188 times
-
Prompt coach
- 02:49
- Viewed 216 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 206 times
-
Configure a Copilot Agent
- 02:39
- Viewed 207 times
-
Describe a copilot agent
- 01:32
- Viewed 234 times
-
Rewrite with Copilot
- 01:21
- Viewed 199 times
-
Analyze a video
- 01:21
- Viewed 229 times
-
Use the Copilot pane
- 01:12
- Viewed 213 times
-
Process text
- 01:03
- Viewed 204 times
-
Create an insights grid
- 01:19
- Viewed 350 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 209 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 233 times
-
Create an image with Copilot
- 00:42
- Viewed 364 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 225 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 233 times
-
Chat with Copilot
- 00:50
- Viewed 235 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 352 times
-
Data Privacy in Copilot
- 00:43
- Viewed 228 times
-
Access Copilot
- 00:25
- Viewed 384 times
-
Use a Copilot Agent
- 01:24
- Viewed 245 times
-
Edit in Pages
- 01:49
- Viewed 264 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 233 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 229 times
-
Generate the email for the recipient
- 00:44
- Viewed 215 times
-
Action Function
- 04:18
- Viewed 185 times
-
Search Function
- 03:42
- Viewed 235 times
-
Date and Time Function
- 02:53
- Viewed 226 times
-
Logical Function
- 03:14
- Viewed 347 times
-
Text Function
- 03:25
- Viewed 245 times
-
Basic Function
- 02:35
- Viewed 207 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 247 times
-
Introduction to Power Fx
- 01:09
- Viewed 235 times
-
The New Calendar
- 03:14
- Viewed 381 times
-
Sections
- 02:34
- Viewed 218 times
-
Customizing Views
- 03:25
- Viewed 210 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 417 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 248 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 186 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 134 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 229 times
-
Use the narrative Builder
- 01:31
- Viewed 265 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 233 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 240 times
-
Share a document with copilot
- 00:36
- Viewed 236 times
-
Configurate a page with copilot
- 01:47
- Viewed 237 times
-
Use Copilot with Right-Click
- 02:50
- Viewed 1277 times
Objectifs :
This document aims to provide a comprehensive guide on how to assign and manage color categories in Outlook Online, enhancing the visibility and organization of emails and appointments.
Chapitres :
-
Introduction to Color Categories in Outlook Online
In Outlook Online, color categories serve as a powerful tool to enhance the visibility of your emails and appointments. By assigning categories, you can quickly identify and associate items, making your workflow more efficient. -
Assigning Color Categories to Emails
To assign a color category to an email, follow these steps: 1. **Right-click on the email**: This action opens a context menu. 2. **Select 'Categorize'**: From the menu, choose the 'Categorize' option. 3. **Choose a Category**: By default, six generic categories are available, including Yellow and Orange. You can select one of these or create a new category. To create a new category: - Click on 'New Category'. - Enter a name for your category. - Choose a color from the available options. - Optionally, set it as a favorite to access all messages in that category through your Favorites tab. -
Applying Categories to Emails
Once your categories are created, you can apply them to your emails: - **Select one or more emails**: Highlight the emails you want to categorize. - **Right-click and choose 'Categorize'**: From the context menu, select the category you wish to apply. The category name will be displayed in the email preview and the reading pane, providing a clear visual representation of your categorized emails. -
Using Categories in Calendar Appointments
Categories are not limited to emails; you can also use them in your calendar appointments: - **Right-click on the appointment**: Open the context menu. - **Select 'Categorize'**: Choose your desired category from the options. The appointment will then be displayed in the color of the selected category, making it easier to distinguish between different types of appointments. -
Removing Categories
If you need to remove a category from an item, follow these steps: - **Select the item**: Click on the email or appointment. - **Right-click and choose 'Categorize'**: From the context menu, select 'Clear Categories'. This action will remove the category from the selected item. -
Integration with Outlook Application
The categories you create in Outlook Online will also appear in your Outlook application if it is installed on your computer. This integration ensures a seamless experience across platforms. -
Conclusion
Utilizing color categories in Outlook Online significantly enhances your ability to organize and manage emails and appointments. By following the steps outlined in this guide, you can improve your productivity and ensure that important items are easily identifiable.
FAQ :
How do I assign color categories to my emails in Outlook Online?
To assign color categories, right-click on the email, select 'Categorize' from the context menu, and choose the desired category. You can also create new categories through 'Manage Categories'.
Can I create my own color categories in Outlook Online?
Yes, you can create your own color categories by selecting 'New category' in the 'Manage Categories' window, entering a name, and choosing a color.
What is the purpose of using color categories in Outlook?
Color categories help users organize their emails and appointments visually, making it easier to identify and associate items quickly.
How can I remove a category from an email or appointment?
To remove a category, right-click on the item, select 'Categorize', and then choose 'Clear Categories' from the options.
Will my categories in Outlook Online sync with the Outlook application on my computer?
Yes, categories created in Outlook Online will also appear in the Outlook application if it is installed on your computer.
Quelques cas d'usages :
Organizing Emails for Project Management
In a project management role, you can use color categories to differentiate emails related to various projects. For example, assign a blue category for Project A and a green category for Project B, allowing for quick identification and retrieval of relevant emails.
Scheduling Appointments with Color Coding
As a personal assistant, you can categorize appointments by color to distinguish between meetings, deadlines, and personal events. For instance, use red for urgent meetings and yellow for follow-up appointments, enhancing your calendar's visual clarity.
Improving Team Collaboration
In a team setting, you can create shared color categories for emails related to team projects. This allows all team members to quickly identify important communications and prioritize their responses based on the assigned categories.
Enhancing Email Management for Sales Professionals
Sales professionals can categorize emails from different clients or leads using distinct colors. This helps in tracking follow-ups and managing client communications more effectively, leading to improved sales outcomes.
Streamlining Event Planning
Event planners can use color categories to manage various aspects of event planning, such as vendor communications, client meetings, and logistics. By categorizing these emails, planners can easily navigate their inbox and ensure no detail is overlooked.
Glossaire :
Outlook Online
A web-based version of Microsoft's email client, allowing users to manage emails, calendars, and contacts from any device with internet access.
Color Categories
Visual labels that can be assigned to emails and appointments in Outlook to help users organize and identify items quickly.
Context Menu
A menu that appears upon right-clicking an item, providing options relevant to that item.
Manage Categories
A feature in Outlook that allows users to create, edit, and delete color categories for better organization of emails and appointments.
Favorites Tab
A section in Outlook where users can access frequently used items, including emails and categories, for quick reference.
Reading Pane
A feature in Outlook that allows users to preview the content of an email without opening it in a new window.
Appointment
A scheduled event in the Outlook calendar that can be categorized and color-coded for better organization.
Clear Categories
An option in Outlook to remove assigned color categories from an email or appointment.