Flow / Power Automate - Excel: List Files from a Channel in an Excel Workbook with Power Automate Video
Discover how to list files from a channel or library and store the list in an Excel file using Power Automate. This provides a comprehensive overview of your files, enabling better organization and management. Learn how to create an instant flow, add a SharePoint action, and generate a new worksheet with a unique name for each execution. With step-by-step guidance, this tutorial showcases the powerful combination of Power Automate and Excel for efficient file management.
- 04:51
- 256 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 2116 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4764 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1290 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6673 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 14187 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2902 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 5087 times
-
Create automatic reminders
- 4:10
- Viewed 8099 times
-
Introducing PowerAutomate
- 1:53
- Viewed 3805 times
-
Save Automatically an attachment
- 4:32
- Viewed 3335 times
-
Automate Teams notifications
- 3:32
- Viewed 3309 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 689 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 460 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 426 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 403 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 396 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 388 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 385 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 370 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 367 times
-
Access Power Automate for the Web
- 01:25
- Viewed 351 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 344 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 315 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 291 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 275 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 266 times
-
The Power Automate Mobile App
- 01:39
- Viewed 242 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 239 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 238 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 235 times
-
Share Power Automate Flows
- 02:20
- Viewed 231 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 231 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 224 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 222 times
-
Discover the “Build Space”
- 02:26
- Viewed 220 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 214 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 205 times
-
Create automatic reminders
- 4:10
- Viewed 8099 times
-
Answering a scheduling poll
- 1:14
- Viewed 7055 times
-
Create a scheduling poll
- 4:12
- Viewed 5268 times
-
Discovering the interface
- 4:51
- Viewed 5173 times
-
Creating compartments to organise tasks
- 6:45
- Viewed 4636 times
-
Enrich tasks content
- 5:48
- Viewed 4408 times
-
Creating the project tasks
- 5:18
- Viewed 4344 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4289 times
-
Deleting a task, a compartment or a plan
- 3:25
- Viewed 4223 times
-
Creating a project
- 3:49
- Viewed 4164 times
-
Advanced tasks
- 3:18
- Viewed 3770 times
-
Manage the most important tasks
- 1:38
- Viewed 3740 times
-
Planner Tasks in To Do
- 1:52
- Viewed 3709 times
-
Planner and transverse applications
- 4:43
- Viewed 3700 times
-
Add dates and deadlines to your tasks
- 1:12
- Viewed 3627 times
-
Organize your daily tasks
- 1:56
- Viewed 3565 times
-
Save, publish, and share
- 2:22
- Viewed 3541 times
-
Outlook tasks in To Do
- 2:51
- Viewed 3523 times
-
Create a new task in To Do
- 2:21
- Viewed 3474 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3469 times
-
Intro to Microsoft To Do Interface
- 2:41
- Viewed 3399 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3377 times
-
Create and share to-do lists with others
- 2:34
- Viewed 3374 times
-
Setting delegates
- 0:34
- Viewed 3353 times
-
Save Automatically an attachment
- 4:32
- Viewed 3335 times
-
What is Microsoft To Do?
- 0:45
- Viewed 3322 times
-
Automate Teams notifications
- 3:32
- Viewed 3309 times
-
Customising the interface
- 3:10
- Viewed 3289 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3280 times
-
Manage permissions
- 1:10
- Viewed 3279 times
-
Displaying the progress of your plan
- 4:17
- Viewed 3236 times
-
Manage your availabilities
- 1:42
- Viewed 3222 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3202 times
-
Clutter
- 1:31
- Viewed 3157 times
-
Create and share lists with others
- 2:50
- Viewed 3033 times
-
Extensions
- 1:31
- Viewed 2991 times
-
Save, publish, and share
- 2:24
- Viewed 2975 times
-
Manage Requests of Holidays and Leaves of Absences
- 0:58
- Viewed 2971 times
-
Understanding the new interface
- 1:30
- Viewed 2970 times
-
Intro to Microsoft To Do on Mobile
- 2:06
- Viewed 2965 times
-
Publish your Booking page
- 2:54
- Viewed 2919 times
-
Remove a member from a group
- 0:29
- Viewed 2914 times
-
Check your day planning
- 0:30
- Viewed 2894 times
-
Shift and its imbrication with Teams
- 1:03
- Viewed 2805 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2747 times
-
The mobile App with Teams
- 0:48
- Viewed 2712 times
-
Rank your custom lists into groups
- 0:56
- Viewed 2660 times
-
Redefine privacy for highly secure meetings
- 2:37
- Viewed 2657 times
-
Immersive Reader
- 2:51
- Viewed 2609 times
-
Add dates and deadlines to your tasks
- 1:17
- Viewed 2594 times
-
The Outlook tasks in To Do
- 2:47
- Viewed 2593 times
-
Quickly find your files
- 2:07
- Viewed 2592 times
-
Pin your important files
- 0:34
- Viewed 2498 times
-
Install Office on your smartphone
- 1:02
- Viewed 2373 times
-
Progressive Web Apps
- 3:11
- Viewed 2367 times
-
Manage the most important tasks
- 1:28
- Viewed 2351 times
-
Organize your daily tasks
- 2:19
- Viewed 2330 times
-
Take ownership of the taskbar
- 2:10
- Viewed 2295 times
-
Create video chapters
- 0:52
- Viewed 2282 times
-
Virtual Appointments
- 1:44
- Viewed 2238 times
-
Overall view of your licences and subscription
- 0:46
- Viewed 2200 times
-
Planner Tasks in To Do
- 1:49
- Viewed 2190 times
-
Create a new task in To Do
- 2:21
- Viewed 2172 times
-
Rank your custom lists into groups
- 0:51
- Viewed 2141 times
-
Break up lengthy surveys and quizzes into sections
- 2:24
- Viewed 2119 times
-
Preparing for time away from the office
- 1:24
- Viewed 2083 times
-
View events
- 2:21
- Viewed 1501 times
-
Edit, Delete a Share
- 02:16
- Viewed 1290 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 918 times
-
Use the filter pane in a library
- 2:00
- Viewed 892 times
-
Pin a document to the top of a document library
- 1:32
- Viewed 868 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 867 times
-
Centralize Important Events in a Single Channel Calendar
- 0:42
- Viewed 849 times
-
Filter Your Document Display
- 1:10
- Viewed 822 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 689 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 565 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 503 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 460 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 451 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 426 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 426 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 421 times
-
Manage Storage Space
- 02:08
- Viewed 412 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 406 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 403 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 400 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 396 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 393 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 388 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 385 times
-
Power and Manage OneDrive
- 01:36
- Viewed 375 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 372 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 370 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 367 times
-
Access Power Automate for the Web
- 01:25
- Viewed 351 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 350 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 344 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 344 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 342 times
-
Manage new message notifications
- 01:40
- Viewed 330 times
-
Create different types of events
- 01:46
- Viewed 326 times
-
Create an appointment or meeting
- 01:44
- Viewed 325 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 317 times
-
Create a Meeting Poll
- 02:48
- Viewed 315 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 315 times
-
Create a task or reminder
- 01:50
- Viewed 305 times
-
Create a task from a message
- 02:00
- Viewed 301 times
-
Change the default font of your emails
- 01:05
- Viewed 291 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 291 times
-
Create an Email Template
- 01:40
- Viewed 290 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 288 times
-
Manage Views
- 02:36
- Viewed 285 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 284 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 275 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 275 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 266 times
-
Use a Shared Mailbox
- 01:18
- Viewed 262 times
-
Calendar Delegation Setup
- 01:21
- Viewed 259 times
-
Automate Routine Actions
- 02:19
- Viewed 258 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 254 times
-
View Other Calendars
- 00:50
- Viewed 253 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 252 times
-
Use Categories
- 02:51
- Viewed 251 times
-
Clean Up Your Inbox
- 01:18
- Viewed 246 times
-
The Power Automate Mobile App
- 01:39
- Viewed 242 times
-
Use Conversation View
- 01:47
- Viewed 239 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 239 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 238 times
-
Delay Email Delivery
- 01:10
- Viewed 237 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 237 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 235 times
-
Share Power Automate Flows
- 02:20
- Viewed 231 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 231 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 229 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 224 times
-
Display Three Time Zones
- 01:52
- Viewed 223 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 222 times
-
Easily Sort Your Mails
- 01:38
- Viewed 221 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 220 times
-
Discover the “Build Space”
- 02:26
- Viewed 220 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 214 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 205 times
-
Introduction to PowerBI
- 00:60
- Viewed 213 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 209 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 216 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 218 times
-
Introduction to Planner
- 00:56
- Viewed 215 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 215 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 214 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 313 times
-
Introduction to Sway
- 01:53
- Viewed 220 times
-
Introducing to Word
- 01:00
- Viewed 213 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 193 times
-
Create a call group
- 01:15
- Viewed 289 times
-
Use call delegation
- 01:07
- Viewed 170 times
-
Assign a delegate for your calls
- 01:08
- Viewed 286 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 171 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 164 times
-
Manage advanced call notifications
- 01:29
- Viewed 179 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 238 times
-
Block unwanted calls
- 01:24
- Viewed 199 times
-
Disable all call forwarding
- 01:09
- Viewed 181 times
-
Manage a call group in Teams
- 02:01
- Viewed 184 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 174 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 168 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 191 times
-
Manage voicemail messages
- 01:55
- Viewed 263 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 299 times
-
Customize your voicemail greeting
- 02:17
- Viewed 167 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 168 times
-
Manage simultaneous calls
- 01:52
- Viewed 178 times
-
Support third-party apps during calls
- 01:53
- Viewed 221 times
-
Add participants quickly and securely
- 01:37
- Viewed 185 times
-
Configure call privacy and security settings
- 02:51
- Viewed 179 times
-
Manage calls on hold
- 01:20
- Viewed 173 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 166 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 180 times
-
Action Function
- 04:18
- Viewed 175 times
-
Search Function
- 03:42
- Viewed 225 times
-
Date and Time Function
- 02:53
- Viewed 210 times
-
Logical Function
- 03:14
- Viewed 336 times
-
Text Function
- 03:25
- Viewed 234 times
-
Basic Function
- 02:35
- Viewed 199 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 236 times
-
Introduction to Power Fx
- 01:09
- Viewed 220 times
-
The New Calendar
- 03:14
- Viewed 364 times
-
Sections
- 02:34
- Viewed 213 times
-
Customizing Views
- 03:25
- Viewed 201 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 393 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 235 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 180 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 219 times
Objectifs :
This tutorial aims to guide users on how to add content to an Excel file using Power Automate, specifically by listing files from a SharePoint library or a team's channel and storing this information in an Excel file for better organization and management.
Chapitres :
-
Introduction to Power Automate and Excel Integration
In this tutorial, we will explore how to effectively use Power Automate to add content to an Excel file. This process is particularly useful for listing files from a SharePoint library or a team's channel, allowing users to maintain an organized overview of their files. -
Setting Up the Instant Flow
To begin, select an instant flow that can be executed as needed. Instant flows can be triggered through the mobile app or directly from your list of Power Automate flows. This flexibility allows for on-demand execution whenever necessary. -
Adding SharePoint Action to List Files
Next, add a SharePoint action to list the files in a channel, team, or SharePoint library. Choose the 'Get Files' action and define the site or relevant team along with the library to focus the flow on a specific folder or channel. Enable advanced options to exclude folders and retain only file-type items. -
Specifying the Folder and Including Subfolders
In this example, we will limit the results to a specific folder named 'Training Folder,' which corresponds to the team's channel. Additionally, we will include files present in the subfolders of this channel to ensure a comprehensive listing. -
Choosing the Excel File for Listing
Select an Excel file to host the listing. Ensure that each execution creates a new worksheet by using the 'Create Worksheet' action. Specify the location and name of the Excel file, which will be stored on your OneDrive, and define the sheet name using a Power FX function that includes the date and time of the export. -
Creating a Table in the Excel Workbook
Once the sheet is created, proceed to create a table in the same workbook. Specify the range of the table on the previously created sheet. Use dynamic content to retrieve the name of your sheet, ensuring the correct format with apostrophes and an exclamation mark followed by the range. -
Defining Table Structure and Populating Data
To accommodate varying numbers of files, create a table with one row and three columns. Customize the table name using Power FX and the 'Conca' function to ensure each table has a unique name. Define the names of the three columns, separated by commas, and prepare to populate the table with data. -
Implementing the 'Apply to Each' Loop
Generate an 'Apply to Each' loop to process each item related to the results of the 'Get Files' action. Include the action of creating a row from the Excel actions, specifying the target Excel file and referring to the previously created table using dynamic content. -
Writing Data to the Excel Table
In the JSON syntax, open a brace and refer to the field names in quotes, followed by a colon. For the name column, retrieve the full name of the file using dynamic content. For the second field, retrieve the storage folder, and for the third column, include the name of the last user who modified the file. -
Testing and Sharing the Flow
After saving and testing the flow, check the Excel file to confirm that a sheet has been created with a table hosting each file from your team's channel. To enhance usability, share the flow via Power Automate and add a workflows application tab in the team's listing to make it easily accessible. -
Conclusion
This flow successfully demonstrates the capabilities of Power Automate in conjunction with Excel. By following these steps, users can efficiently manage and organize their files, showcasing the potential of automation in everyday tasks.
FAQ :
What is Power Automate used for?
Power Automate is used to create automated workflows that connect different applications and services, allowing users to automate repetitive tasks and processes.
How do I create an Instant Flow in Power Automate?
To create an Instant Flow, go to Power Automate, select 'Create', choose 'Instant Flow', and then define the trigger and actions you want to automate.
Can I list files from SharePoint in Excel using Power Automate?
Yes, you can use Power Automate to list files from a SharePoint library or channel and store that list in an Excel file.
What is the purpose of using Dynamic Content in Power Automate?
Dynamic Content allows you to reference data from previous steps in your flow, making it easier to customize actions based on the data processed.
How can I ensure each execution of my flow creates a new worksheet in Excel?
You can use the 'Create Worksheet' action in Power Automate and specify the sheet name using a Power FX function to include the date and time of the export.
What should I do if I want to exclude folders from the file listing in Power Automate?
You can enable advanced options in the SharePoint action to exclude folders and only keep file-type items in your results.
Quelques cas d'usages :
Automating File Listings for Team Collaboration
A marketing team can use Power Automate to automatically list all files in their SharePoint channel and store this information in an Excel file. This helps them keep track of documents, ensuring that everyone is aware of the latest materials available for campaigns.
Monthly Reporting of Project Files
A project manager can set up a flow to generate a monthly report of all files related to a project stored in SharePoint. The flow will create a new worksheet in an Excel file each month, allowing for easy tracking of project documentation over time.
Tracking Document Modifications
An IT department can implement a flow that logs every modification made to files in a specific SharePoint library. By storing this information in Excel, they can analyze who modified which files and when, improving accountability and tracking.
Streamlining File Organization
A team can use Power Automate to regularly list files in their SharePoint library and identify outdated or unnecessary documents. This allows them to reorganize or delete files efficiently, maintaining a clean and organized workspace.
Glossaire :
Power Automate
A cloud-based service that allows users to create automated workflows between applications and services to synchronize files, get notifications, collect data, and more.
Instant Flow
A type of flow in Power Automate that can be triggered manually at any time, allowing users to execute specific tasks on demand.
SharePoint
A web-based collaboration platform that integrates with Microsoft Office, used for storing, organizing, sharing, and accessing information from any device.
Excel
A spreadsheet program developed by Microsoft that allows users to organize, format, and calculate data with formulas using a system of rows and columns.
Dynamic Content
Content that is generated dynamically based on the context of the flow, allowing users to reference data from previous steps in their workflows.
Power FX
A low-code programming language used in Microsoft Power Platform to create custom logic and expressions in applications.
JSON Syntax
JavaScript Object Notation, a lightweight data interchange format that is easy for humans to read and write, and easy for machines to parse and generate.
Table
A structured set of data made up of rows and columns in Excel, used to organize and analyze information.