Shift - Shift and its imbrication with Teams Video
In this video, you will learn about the integration of Microsoft Shift with Teams.
The video covers the process of creating and organizing a group, creating and managing a schedule with the help of groups, and the concept of "Open Shifts." It also demonstrates how to copy and share a schedule, manage specific settings, handle holiday and leave requests, use the mobile app with Teams, inform your team about changes, and print a schedule.
Understanding the integration of Microsoft Shift with Teams will help you efficiently manage schedules and collaborate with your team.
- 1:03
- 2794 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 1680 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4426 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1096 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6435 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 13808 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2645 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4878 times
-
An Overview of SHIFTS
- 1:21
- Viewed 3217 times
-
Manage Requests of Holidays and Leaves of Absences
- 0:58
- Viewed 2960 times
-
Interface Introduction of SHIFTS
- 1:48
- Viewed 2867 times
-
Complete and Share a Schedule
- 2:02
- Viewed 2819 times
-
Create a Schedule and Organise it with the Help of Groups
- 1:42
- Viewed 2765 times
-
The mobile App with Teams
- 0:48
- Viewed 2695 times
-
Create and organise a group
- 1:30
- Viewed 2674 times
-
How Clock In Works
- 0:22
- Viewed 2600 times
-
How to Manage Specific Settings
- 2:03
- Viewed 2554 times
-
Printing a Schedule
- 0:41
- Viewed 2486 times
-
What is an Open Shift?
- 0:45
- Viewed 2483 times
-
Inform your Team about Changes
- 0:42
- Viewed 2414 times
-
How to Copy a Schedule
- 0:39
- Viewed 2207 times
-
Create automatic reminders
- 4:10
- Viewed 7999 times
-
Answering a scheduling poll
- 1:14
- Viewed 7022 times
-
Create a scheduling poll
- 4:12
- Viewed 5157 times
-
Discovering the interface
- 4:51
- Viewed 5146 times
-
Creating compartments to organise tasks
- 6:45
- Viewed 4594 times
-
Enrich tasks content
- 5:48
- Viewed 4391 times
-
Creating the project tasks
- 5:18
- Viewed 4285 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4251 times
-
Deleting a task, a compartment or a plan
- 3:25
- Viewed 4161 times
-
Creating a project
- 3:49
- Viewed 4081 times
-
Advanced tasks
- 3:18
- Viewed 3752 times
-
Manage the most important tasks
- 1:38
- Viewed 3720 times
-
Planner Tasks in To Do
- 1:52
- Viewed 3691 times
-
Planner and transverse applications
- 4:43
- Viewed 3679 times
-
Save, publish, and share
- 2:22
- Viewed 3523 times
-
Add dates and deadlines to your tasks
- 1:12
- Viewed 3510 times
-
Outlook tasks in To Do
- 2:51
- Viewed 3489 times
-
Organize your daily tasks
- 1:56
- Viewed 3446 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3442 times
-
Create a new task in To Do
- 2:21
- Viewed 3426 times
-
Intro to Microsoft To Do Interface
- 2:41
- Viewed 3368 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3347 times
-
Create and share to-do lists with others
- 2:34
- Viewed 3328 times
-
Save Automatically an attachment
- 4:32
- Viewed 3304 times
-
Setting delegates
- 0:34
- Viewed 3289 times
-
Customising the interface
- 3:10
- Viewed 3270 times
-
Manage permissions
- 1:10
- Viewed 3259 times
-
Automate Teams notifications
- 3:32
- Viewed 3256 times
-
What is Microsoft To Do?
- 0:45
- Viewed 3236 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3219 times
-
Displaying the progress of your plan
- 4:17
- Viewed 3202 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3191 times
-
Manage your availabilities
- 1:42
- Viewed 3186 times
-
Clutter
- 1:31
- Viewed 3139 times
-
Create and share lists with others
- 2:50
- Viewed 2986 times
-
Extensions
- 1:31
- Viewed 2968 times
-
Manage Requests of Holidays and Leaves of Absences
- 0:58
- Viewed 2960 times
-
Save, publish, and share
- 2:24
- Viewed 2954 times
-
Intro to Microsoft To Do on Mobile
- 2:06
- Viewed 2944 times
-
Understanding the new interface
- 1:30
- Viewed 2941 times
-
Remove a member from a group
- 0:29
- Viewed 2873 times
-
Check your day planning
- 0:30
- Viewed 2851 times
-
Publish your Booking page
- 2:54
- Viewed 2838 times
-
The mobile App with Teams
- 0:48
- Viewed 2695 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2654 times
-
Rank your custom lists into groups
- 0:56
- Viewed 2645 times
-
Redefine privacy for highly secure meetings
- 2:37
- Viewed 2599 times
-
Immersive Reader
- 2:51
- Viewed 2590 times
-
The Outlook tasks in To Do
- 2:47
- Viewed 2574 times
-
Quickly find your files
- 2:07
- Viewed 2568 times
-
Add dates and deadlines to your tasks
- 1:17
- Viewed 2562 times
-
Pin your important files
- 0:34
- Viewed 2479 times
-
Progressive Web Apps
- 3:11
- Viewed 2349 times
-
Install Office on your smartphone
- 1:02
- Viewed 2337 times
-
Manage the most important tasks
- 1:28
- Viewed 2335 times
-
Take ownership of the taskbar
- 2:10
- Viewed 2278 times
-
Organize your daily tasks
- 2:19
- Viewed 2260 times
-
Create video chapters
- 0:52
- Viewed 2255 times
-
Virtual Appointments
- 1:44
- Viewed 2219 times
-
Overall view of your licences and subscription
- 0:46
- Viewed 2187 times
-
Planner Tasks in To Do
- 1:49
- Viewed 2176 times
-
Create a new task in To Do
- 2:21
- Viewed 2160 times
-
Rank your custom lists into groups
- 0:51
- Viewed 2127 times
-
Break up lengthy surveys and quizzes into sections
- 2:24
- Viewed 2101 times
-
Preparing for time away from the office
- 1:24
- Viewed 2063 times
-
View events
- 2:21
- Viewed 1491 times
-
Edit, Delete a Share
- 02:16
- Viewed 1096 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 906 times
-
Use the filter pane in a library
- 2:00
- Viewed 875 times
-
Pin a document to the top of a document library
- 1:32
- Viewed 847 times
-
Centralize Important Events in a Single Channel Calendar
- 0:42
- Viewed 832 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 830 times
-
Filter Your Document Display
- 1:10
- Viewed 801 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 603 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 541 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 478 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 430 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 424 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 403 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 399 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 395 times
-
Manage Storage Space
- 02:08
- Viewed 383 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 380 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 378 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 375 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 372 times
-
Power and Manage OneDrive
- 01:36
- Viewed 364 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 362 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 359 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 354 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 352 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 348 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 331 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 325 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 324 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 320 times
-
Access Power Automate for the Web
- 01:25
- Viewed 314 times
-
Create different types of events
- 01:46
- Viewed 310 times
-
Create an appointment or meeting
- 01:44
- Viewed 306 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 304 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 301 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 298 times
-
Manage new message notifications
- 01:40
- Viewed 296 times
-
Create a Meeting Poll
- 02:48
- Viewed 295 times
-
Create a task or reminder
- 01:50
- Viewed 287 times
-
Create a task from a message
- 02:00
- Viewed 283 times
-
Change the default font of your emails
- 01:05
- Viewed 276 times
-
Manage Views
- 02:36
- Viewed 271 times
-
Create an Email Template
- 01:40
- Viewed 264 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 260 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 258 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 255 times
-
Use a Shared Mailbox
- 01:18
- Viewed 246 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 245 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 245 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 239 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 239 times
-
Automate Routine Actions
- 02:19
- Viewed 237 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 237 times
-
View Other Calendars
- 00:50
- Viewed 231 times
-
Calendar Delegation Setup
- 01:21
- Viewed 231 times
-
Use Categories
- 02:51
- Viewed 229 times
-
Clean Up Your Inbox
- 01:18
- Viewed 229 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 221 times
-
Delay Email Delivery
- 01:10
- Viewed 220 times
-
Use Conversation View
- 01:47
- Viewed 219 times
-
The Power Automate Mobile App
- 01:39
- Viewed 216 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 216 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 214 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 211 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 211 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 210 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 208 times
-
Share Power Automate Flows
- 02:20
- Viewed 207 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 205 times
-
Discover the “Build Space”
- 02:26
- Viewed 204 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 202 times
-
Display Three Time Zones
- 01:52
- Viewed 201 times
-
Easily Sort Your Mails
- 01:38
- Viewed 196 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 196 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 195 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 185 times
-
Introduction to PowerBI
- 00:60
- Viewed 182 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 173 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 177 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 182 times
-
Introduction to Planner
- 00:56
- Viewed 188 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 176 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 183 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 250 times
-
Introduction to Sway
- 01:53
- Viewed 159 times
-
Introducing to Word
- 01:00
- Viewed 179 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 162 times
-
Create a call group
- 01:15
- Viewed 226 times
-
Use call delegation
- 01:07
- Viewed 145 times
-
Assign a delegate for your calls
- 01:08
- Viewed 223 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 148 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 138 times
-
Manage advanced call notifications
- 01:29
- Viewed 154 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 185 times
-
Block unwanted calls
- 01:24
- Viewed 152 times
-
Disable all call forwarding
- 01:09
- Viewed 158 times
-
Manage a call group in Teams
- 02:01
- Viewed 145 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 143 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 139 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 161 times
-
Manage voicemail messages
- 01:55
- Viewed 209 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 226 times
-
Customize your voicemail greeting
- 02:17
- Viewed 136 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 137 times
-
Manage simultaneous calls
- 01:52
- Viewed 147 times
-
Support third-party apps during calls
- 01:53
- Viewed 180 times
-
Add participants quickly and securely
- 01:37
- Viewed 143 times
-
Configure call privacy and security settings
- 02:51
- Viewed 141 times
-
Manage calls on hold
- 01:20
- Viewed 150 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 141 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 150 times
-
Action Function
- 04:18
- Viewed 150 times
-
Search Function
- 03:42
- Viewed 203 times
-
Date and Time Function
- 02:53
- Viewed 184 times
-
Logical Function
- 03:14
- Viewed 277 times
-
Text Function
- 03:25
- Viewed 212 times
-
Basic Function
- 02:35
- Viewed 177 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 201 times
-
Introduction to Power Fx
- 01:09
- Viewed 179 times
-
The New Calendar
- 03:14
- Viewed 301 times
-
Sections
- 02:34
- Viewed 188 times
-
Customizing Views
- 03:25
- Viewed 180 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 299 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 197 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 156 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 189 times
Objectifs :
This document aims to provide a comprehensive overview of the Shifts application within Microsoft Teams, detailing its accessibility, functionality, and user roles. It is designed to help users understand how to effectively utilize Shifts for managing schedules and team members.
Chapitres :
-
Introduction to Shifts in Microsoft Teams
Shifts is a scheduling tool integrated into Microsoft Teams, designed to help managers and team members manage their work schedules efficiently. It is essential to note that Shifts is only accessible as an extension that must be downloaded and added to Teams as an app. To use Shifts, users must have an Office 365 account. -
Accessing Shifts
To access Shifts, it must be attached to a specific Teams channel. This setup allows the system to retrieve participants associated with that channel. As a manager, you can only add members from the designated channel. If you wish to include additional members, you must do so directly through the 'Add a member' option within the channel. -
Manager and Member Roles
The functionality of Shifts varies depending on the user's role: - **Manager Role:** As a manager, you can manage the schedule and add members only from the assigned channel. You cannot modify multiple Teams channels simultaneously. - **Member Role:** As a member, you can view and swap shifts with other members within the same group. If you belong to multiple groups across different Teams, you have the option to change channels to access the relevant schedules. -
Key Features of Shifts
Shifts offers several key features that enhance scheduling and team management: - **Schedule Viewing:** Members can see the schedules of their group members. - **Shift Swapping:** Members can swap shifts with others in their group, promoting flexibility. - **Channel Switching:** Users who are part of multiple groups can switch between channels to manage their schedules effectively. -
Conclusion
In summary, Shifts is a powerful tool for managing work schedules within Microsoft Teams, accessible only to users with an Office 365 account. Understanding the roles of managers and members, as well as the limitations and features of Shifts, is crucial for effective team management. By utilizing Shifts, teams can enhance their scheduling processes and improve overall productivity.
FAQ :
What is Shifts in Microsoft Teams?
Shifts is a scheduling tool within Microsoft Teams that allows managers and team members to manage work schedules, swap shifts, and view the availability of team members.
Do I need an Office 365 account to use Shifts?
Yes, you need an Office 365 account to access Shifts as it is an extension that integrates with Microsoft Teams.
Can I add members to a Teams channel using Shifts?
As a manager, you can only add members who are part of the specific Teams channel. To add more members, you need to use the 'Add a member' option directly in the channel.
Can I modify multiple Teams channels at the same time in Shifts?
No, you cannot modify different Teams channels simultaneously in Shifts; changes must be made one channel at a time.
What can members do in Shifts?
Members can view the schedule of their group and swap shifts with other members within the same group.
What happens if I belong to multiple groups in different Teams?
If you belong to several groups in different Teams, you will have the option to change channels within Shifts to manage your schedules accordingly.
Quelques cas d'usages :
Managing Employee Schedules
A manager in a retail store can use Shifts to create and manage employee schedules, ensuring that all shifts are covered and that employees can easily swap shifts when needed.
Coordinating Team Availability
A project manager can utilize Shifts to view the availability of team members across different projects, allowing for better planning of meetings and deadlines.
Streamlining Shift Swaps
In a restaurant, staff can use Shifts to quickly swap shifts with colleagues, reducing the need for manual communication and ensuring that all shifts are filled.
Enhancing Communication in Teams
A team leader can leverage Shifts to keep all team members informed about their schedules and any changes, improving overall communication and reducing confusion.
Tracking Work Hours
A manager can use Shifts to track the work hours of employees, ensuring compliance with labor regulations and helping to manage payroll effectively.
Glossaire :
Shifts
A scheduling tool integrated with Microsoft Teams that allows managers and team members to manage work schedules, swap shifts, and view team availability.
Office 365
A subscription service offered by Microsoft that includes access to various productivity applications and services, including Teams and Shifts.
Teams channel
A dedicated space within Microsoft Teams where team members can collaborate, share files, and communicate on specific topics or projects.
Add a member
The process of inviting additional users to join a Teams channel, allowing them to participate in discussions and access shared resources.
Member
A user who is part of a Teams channel and has access to its resources and functionalities, including Shifts.
Swap shifts
The ability for team members to exchange their scheduled work shifts with one another within the Shifts tool.