OneDrive - Find Documents and Folders Shared with You Tutorial
In this video, you will learn how to find documents and folders that have been shared with you in Microsoft 365. The video covers the Shared tab in the OneDrive application, where you can easily access files shared with you and those you have shared with others.
You can sort the view by name, date of sharing, or the name of the person who shared the document.
Additionally, the video demonstrates how to view details and manage access to files you have shared.
This knowledge will help you efficiently navigate and organize your shared documents in Microsoft 365.
- 1:04
- 2416 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 1675 times
-
Copilot - Use Copilot with Right-Click
- 01:45
- Viewed 968 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4425 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1094 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6434 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 13801 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2644 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4872 times
-
The Interface
- 1:49
- Viewed 3670 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3344 times
-
Work Offline
- 1:10
- Viewed 3021 times
-
Scan documents
- 1:30
- Viewed 2553 times
-
Create Documents Directly in OneDrive
- 0:56
- Viewed 2514 times
-
Save Documents in OneDrive from Other Apps
- 1:08
- Viewed 2393 times
-
Share Documents
- 2:05
- Viewed 2246 times
-
Open and Edit Documents in OneDrive
- 0:30
- Viewed 1856 times
-
What is OneDrive ?
- 01:14
- Viewed 1675 times
-
Leveraging OneDrive Logic in Your Loop
- 01:01
- Viewed 1385 times
-
Edit, Delete a Share
- 02:16
- Viewed 1094 times
-
Store files in conversations
- 1:38
- Viewed 1051 times
-
Make a File Request
- 01:24
- Viewed 483 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 477 times
-
Check Granted Shares
- 00:48
- Viewed 449 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 427 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 409 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 393 times
-
Search for Documents
- 01:31
- Viewed 389 times
-
Modify Sharing Rules
- 00:53
- Viewed 387 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 383 times
-
Manage Storage Space
- 02:08
- Viewed 382 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 378 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 378 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 375 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 371 times
-
Power and Manage OneDrive
- 01:36
- Viewed 364 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 358 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 349 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 340 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 254 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 235 times
-
Share a document securely with Outlook
- 02:21
- Viewed 221 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 61 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 65 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 80 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 76 times
-
Copilot at the service of project reports
- 02:36
- Viewed 66 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 65 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 107 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 69 times
-
Project mode
- 01:31
- Viewed 71 times
-
Create an agent for a team
- 01:53
- Viewed 120 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 122 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 67 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 122 times
-
Copilot Studio agent settings
- 01:33
- Viewed 65 times
-
Add new actions
- 01:54
- Viewed 118 times
-
Create a first action
- 01:59
- Viewed 116 times
-
Manage topics
- 01:51
- Viewed 95 times
-
Manage knowledge sources
- 01:11
- Viewed 65 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 112 times
-
Access Copilot Studio
- 01:09
- Viewed 111 times
-
Get started with Copilot Studio
- 01:25
- Viewed 62 times
-
Introduction to PowerBI
- 00:60
- Viewed 181 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 172 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 174 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 179 times
-
Introduction to Planner
- 00:56
- Viewed 185 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 174 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 182 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 248 times
-
Introduction to Sway
- 01:53
- Viewed 158 times
-
Introducing to Word
- 01:00
- Viewed 177 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 160 times
-
Create a call group
- 01:15
- Viewed 225 times
-
Use call delegation
- 01:07
- Viewed 144 times
-
Assign a delegate for your calls
- 01:08
- Viewed 222 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 147 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 136 times
-
Manage advanced call notifications
- 01:29
- Viewed 153 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 184 times
-
Block unwanted calls
- 01:24
- Viewed 149 times
-
Disable all call forwarding
- 01:09
- Viewed 157 times
-
Manage a call group in Teams
- 02:01
- Viewed 144 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 142 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 137 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 159 times
-
Manage voicemail messages
- 01:55
- Viewed 208 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 225 times
-
Customize your voicemail greeting
- 02:17
- Viewed 134 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 135 times
-
Manage simultaneous calls
- 01:52
- Viewed 146 times
-
Support third-party apps during calls
- 01:53
- Viewed 179 times
-
Add participants quickly and securely
- 01:37
- Viewed 142 times
-
Configure call privacy and security settings
- 02:51
- Viewed 140 times
-
Manage calls on hold
- 01:20
- Viewed 149 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 140 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 149 times
-
Draft a Service Memo
- 02:33
- Viewed 195 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 183 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 268 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 236 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 95 times
-
Other Coaches
- 01:45
- Viewed 194 times
-
Agents in SharePoint
- 02:44
- Viewed 157 times
-
Prompt coach
- 02:49
- Viewed 180 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 172 times
-
Configure a Copilot Agent
- 02:39
- Viewed 167 times
-
Describe a copilot agent
- 01:32
- Viewed 190 times
-
Rewrite with Copilot
- 01:21
- Viewed 164 times
-
Analyze a video
- 01:21
- Viewed 189 times
-
Use the Copilot pane
- 01:12
- Viewed 182 times
-
Process text
- 01:03
- Viewed 170 times
-
Create an insights grid
- 01:19
- Viewed 284 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 179 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 202 times
-
Create an image with Copilot
- 00:42
- Viewed 297 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 194 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 192 times
-
Chat with Copilot
- 00:50
- Viewed 180 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 275 times
-
Data Privacy in Copilot
- 00:43
- Viewed 194 times
-
Access Copilot
- 00:25
- Viewed 298 times
-
Use a Copilot Agent
- 01:24
- Viewed 202 times
-
Modify with Pages
- 01:20
- Viewed 207 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 199 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 193 times
-
Generate the email for the recipient
- 00:44
- Viewed 185 times
-
Action Function
- 04:18
- Viewed 149 times
-
Search Function
- 03:42
- Viewed 202 times
-
Date and Time Function
- 02:53
- Viewed 183 times
-
Logical Function
- 03:14
- Viewed 276 times
-
Text Function
- 03:25
- Viewed 211 times
-
Basic Function
- 02:35
- Viewed 176 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 200 times
-
Introduction to Power Fx
- 01:09
- Viewed 177 times
-
The New Calendar
- 03:14
- Viewed 299 times
-
Sections
- 02:34
- Viewed 186 times
-
Customizing Views
- 03:25
- Viewed 180 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 298 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 196 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 155 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 111 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 188 times
-
Use the narrative Builder
- 01:31
- Viewed 235 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 194 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 205 times
-
Share a document with copilot
- 00:36
- Viewed 196 times
-
Configurate a page with copilot
- 01:47
- Viewed 195 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 968 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 208 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 236 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 299 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 370 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 349 times
Objectifs :
This video aims to guide users on how to effectively manage and navigate shared files and folders in OneDrive, highlighting key features such as sorting options and document recommendations.
Chapitres :
-
Introduction to Shared Files in OneDrive
When someone shares a OneDrive file or folder with you, you will receive a notification on your device. This feature ensures that you are promptly informed about new documents that are accessible to you. -
Accessing the Shared Tab
The documents shared with you are displayed in the 'Shared' tab within the OneDrive application. This tab not only shows the files shared with you but also those you have shared with others, providing a comprehensive view of your collaborative documents. -
Sorting Options in the Shared Tab
To enhance your document management experience, the 'Shared' tab offers sorting options. You can easily find your documents by sorting them based on: - Name (in alphabetical order) - Date of sharing - Name of the person who shared the document This functionality allows for quick access to the files you need. -
Managing Shared Documents
For further management of your shared documents, click on the three dots next to a document. This action will allow you to view details and manage access to the files you have shared, ensuring you maintain control over your shared content. -
Discover Tab Recommendations
In addition to managing shared files, OneDrive features a 'Discover' tab. This section displays recommendations for documents that may interest you, sourced from shared spaces, OneDrive, or SharePoint. The recommendations are based on recent activity or high modification activity, helping you stay updated with relevant documents. -
Conclusion
Understanding how to navigate the 'Shared' and 'Discover' tabs in OneDrive is essential for effective document management. By utilizing the sorting options and managing access to shared files, users can enhance their collaborative experience and stay organized.
FAQ :
What happens when someone shares a OneDrive file with me?
When someone shares a OneDrive file or folder with you, you receive a notification on your device, and the shared documents will appear in the Shared tab of the OneDrive application.
How can I find shared documents in OneDrive?
You can find shared documents in the Shared tab, where you can sort the files by name, date of sharing, or the name of the person who shared the document.
What is the Discover tab in OneDrive?
The Discover tab in OneDrive displays recommended documents that may interest you, based on recent activity or high modification activity from shared spaces, OneDrive, or SharePoint.
How do I manage access to files I have shared in OneDrive?
To manage access to files you have shared, click on the three dots next to the document in the Shared tab, where you can view details and adjust sharing settings.
Can I sort shared documents in OneDrive?
Yes, you can sort shared documents in OneDrive by name in alphabetical order, by the date of sharing, or by the name of the person who shared the document.
Quelques cas d'usages :
Collaborative Project Management
In a team project, members can share files through OneDrive, allowing everyone to access the latest documents in the Shared tab. This improves collaboration and ensures that all team members are working with the most current information.
Document Review Process
When a document is shared for review, the reviewer can easily find it in the Shared tab, sort it by the date it was shared, and manage access to provide feedback. This streamlines the review process and enhances communication.
Content Curation
Using the Discover tab, users can find relevant documents that have been frequently modified or have recent activity, making it easier to curate content for presentations or reports based on the latest information.
Access Control in Shared Files
In a corporate environment, managers can share sensitive documents with specific team members and manage access through the three dots menu. This ensures that only authorized personnel can view or edit critical files.
Organizing Shared Resources
Educators can use OneDrive to share resources with students. By sorting shared documents by name or date, they can quickly locate and distribute materials, enhancing the learning experience.
Glossaire :
OneDrive
A cloud storage service from Microsoft that allows users to store files and access them from any device connected to the internet.
Shared tab
A section in the OneDrive application that displays files and folders shared with the user, as well as those the user has shared with others.
Sorting
The process of arranging items in a specific order, such as alphabetically by name, by date of sharing, or by the name of the person who shared the document.
Discover tab
A feature in OneDrive that recommends documents based on recent activity or high modification activity, sourced from shared spaces, OneDrive, or SharePoint.
Access management
The process of controlling who can view or edit shared files and folders, which can be managed through options available in the OneDrive application.