OneDrive - Avoid Abusive Document Sharing Tutorial

Learn how to prevent unauthorized document sharing with OneDrive. Discover how to select the 'specific people' sharing option to limit access to your document and prevent unwanted shares. Enhance the security of your files with these tips.

00:57
350 views

Available in Microsoft365

Objectifs :

This document aims to provide guidance on securely sharing documents using OneDrive, ensuring that only selected individuals have access and can edit the document while preventing unauthorized sharing and downloads.

Chapitres :

Introduction to Secure Document Sharing
In today's digital workspace, sharing documents efficiently is crucial. OneDrive offers various methods to share documents, but ensuring that these documents are not shared indiscriminately is equally important. This guide will explore how to share documents securely with selected collaborators.
Selecting Collaborators and Sharing Options
When you first share your document on OneDrive, it is essential to select the specific individuals you want to share it with. You can choose from both internal and external collaborators. By doing this, you ensure that only the selected individuals can view and edit the document, preventing unauthorized access.
Preventing Further Sharing
One of the key features of OneDrive is the ability to restrict further sharing of the document. Once you have shared the document with your chosen collaborators, they will not have the option to share it with others. This feature is crucial for maintaining control over your document's distribution.
Blocking Downloads
To enhance security, you can also block the download option for your document. This means that your collaborators will only be able to view the document online without the ability to download it onto their devices. This step is vital in preventing third parties from accessing your document.
Editing Permissions
If you want your collaborators to only view the document without making any modifications, you can enable the view-only option. This ensures that they cannot edit or download the document, providing an additional layer of security.
Disabling Previous Sharing Links
If you have previously shared your document with more lenient options, it is important to disable those links. This action will prevent anyone who had access through those links from viewing or editing the document, ensuring that only your current collaborators have access.
Conclusion
In conclusion, sharing documents securely on OneDrive involves selecting the right collaborators, restricting further sharing, blocking downloads, and managing editing permissions. By following these steps, you can ensure that your documents remain secure and are only accessible to those you trust.

FAQ :

How can I share a document securely on OneDrive?

To share a document securely on OneDrive, select the specific people you want to share it with and choose the appropriate sharing options. This ensures that only those individuals can view or edit the document.

Can I prevent others from sharing my OneDrive document?

Yes, when sharing your document, you can set permissions so that only the selected individuals can access it, and they will not have the ability to share it further.

What does blocking the download of a document do?

Blocking the download of a document prevents users from saving it to their devices, allowing them only to view the document online without making any modifications.

What should I do if I want to change sharing permissions on a previously shared document?

If you want to change sharing permissions, make sure to disable any previous links that allowed broader access before updating the sharing settings.

What are the differences between internal and external sharing in OneDrive?

Internal sharing allows access to individuals within the same organization, while external sharing permits access to individuals outside the organization, with specific permissions set for each.

Quelques cas d'usages :

Collaborative Project Management

In a project management scenario, a team can use OneDrive to share documents securely with both internal team members and external stakeholders. By setting specific sharing options, the project manager can ensure that only designated individuals can view and edit project plans, while preventing unauthorized sharing or downloads.

Client Document Review

A company can share sensitive client documents with external clients using OneDrive. By blocking downloads and restricting editing, the company can maintain control over the document while allowing clients to review the information online.

Internal Policy Distribution

An organization can use OneDrive to distribute internal policy documents to employees. By sharing the document with internal individuals only and disabling download options, the organization ensures that sensitive information remains secure and is only accessible to employees.

Training Material Sharing

A training department can share educational materials with participants using OneDrive. By selecting specific sharing options, they can allow participants to view the materials without the ability to download or edit them, ensuring that the content remains unchanged.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, share them with others, and access them from any device with internet connectivity.

Collaborators

Individuals who work together on a project or document, often sharing access to files and contributing to edits or discussions.

Sharing Options

Settings that determine how a document can be accessed and by whom, including permissions for viewing, editing, and sharing further.

Internal Individuals

People who are part of the same organization or company and have access to its resources and documents.

External Individuals

People who are not part of the organization but may need access to certain documents or resources for collaboration.

Block Download

A setting that prevents users from downloading a document to their devices, ensuring that the document remains accessible only through the cloud.

Editing Options

Settings that allow or restrict users from making changes to a document, including the ability to view, edit, or comment.

Links

URLs that provide access to shared documents; these can be configured to allow different levels of access.

00:00:07

But how can you ensure that it will not be

00:00:09

reared indiscriminately by your collaborators

00:00:12

When you first share your document,

00:00:14

select the people you choose and sharing option so that only

00:00:18

the people you choose can view and edit the document.

00:00:21

You can target both internal and external individuals to your organisation,

00:00:25

but they will not be able to share the document further.

00:00:29

You can also block the download of the document to

00:00:31

prevent third parties from retrieving it on their devices.

00:00:35

Note that you will need to prohibit the

00:00:37

editing of the document to enable this option.

00:00:40

Your collaborators will then only be able to

00:00:43

view it without making any modifications or downloading it

00:00:47

important.

00:00:48

If you have previously shared your document with more lenient options,

00:00:51

be sure to disable those links.

00:00:02

vimos as várias maneiras de compartilhar facilmente um documento usando o onedrive.

00:00:07

Mas como é que se pode garantir que não será

00:00:09

criado indiscriminadamente pelos seus colaboradores

00:00:12

Quando partilha o seu documento pela primeira vez,

00:00:14

seleccione as pessoas que escolher e a opção de partilha para que apenas

00:00:18

as pessoas que escolher podem ver e editar o documento.

00:00:21

Pode segmentar indivíduos internos e externos para a sua organização,

00:00:25

mas não poderão continuar a partilhar o documento.

00:00:29

Também pode bloquear o download do documento para

00:00:31

impedir que terceiros o recuperem nos seus dispositivos.

00:00:35

Note que terá de proibir o

00:00:37

edição do documento para activar esta opção.

00:00:40

Os seus colaboradores só poderão

00:00:43

visualizá-lo sem fazer modificações ou descarregá-lo

00:00:47

importante.

00:00:48

Se tiver partilhado anteriormente o seu documento com opções mais tolerantes,

00:00:51

não se esqueça de desativar esses links.

00:00:02

abbiamo visto i vari modi per condividere facilmente un documento usando onedrive.

00:00:07

Ma come puoi assicurarti che non lo sia

00:00:09

allevati indiscriminatamente dai tuoi collaboratori

00:00:12

Quando condividi per la prima volta il tuo documento,

00:00:14

seleziona le persone che scegli e l'opzione di condivisione solo in questo modo

00:00:18

le persone che scegli possono visualizzare e modificare il documento.

00:00:21

Puoi indirizzare persone interne ed esterne alla tua organizzazione,

00:00:25

ma non saranno in grado di condividere ulteriormente il documento.

00:00:29

Puoi anche bloccare il download del documento su

00:00:31

impedire a terzi di recuperarlo sui propri dispositivi.

00:00:35

Tieni presente che dovrai vietare il

00:00:37

modifica del documento per abilitare questa opzione.

00:00:40

I tuoi collaboratori saranno quindi in grado di farlo solo

00:00:43

visualizzarlo senza apportare modifiche o scaricarlo

00:00:47

importante.

00:00:48

Se in precedenza hai condiviso il tuo documento con opzioni più indulgenti,

00:00:51

assicurati di disattivare questi link.

00:00:02

мы видели различные способы легко поделиться документом с помощью onedrive.

00:00:07

Но как вы можете гарантировать, что этого не произойдет

00:00:09

Выращивается без разбора вашими сотрудниками

00:00:12

Когда вы впервые делитесь своим документом,

00:00:14

выберите выбранных вами людей и вариант публикации, чтобы только

00:00:18

выбранные вами пользователи могут просматривать и редактировать документ.

00:00:21

В свою организацию можно ориентироваться как на внутренних, так и на внешних лиц,

00:00:25

но в дальнейшем они не смогут поделиться документом.

00:00:29

Вы также можете заблокировать загрузку документа на

00:00:31

запретить третьим лицам получать его на своих устройствах.

00:00:35

Обратите внимание, что вам нужно будет запретить

00:00:37

редактирование документа, чтобы включить эту опцию.

00:00:40

В этом случае ваши сотрудники смогут только

00:00:43

просматривать его, не внося никаких изменений и не загружая

00:00:47

важно.

00:00:48

Если вы ранее предоставляли доступ к документу с более мягкими опциями,

00:00:51

обязательно отключите эти ссылки.

00:00:02

hemos visto las diversas formas de compartir fácilmente un documento con onedrive.

00:00:07

Pero, ¿cómo puede asegurarse de que no lo será

00:00:09

criados indiscriminadamente por tus colaboradores

00:00:12

Cuando compartes tu documento por primera vez,

00:00:14

selecciona las personas que elijas y la opción para compartir para que solo

00:00:18

las personas que elijas puedan ver y editar el documento.

00:00:21

Puedes dirigirte a personas internas y externas a tu organización,

00:00:25

pero no podrán seguir compartiendo el documento.

00:00:29

También puede bloquear la descarga del documento para

00:00:31

impedir que terceros lo recuperen en sus dispositivos.

00:00:35

Tenga en cuenta que tendrá que prohibir la

00:00:37

edición del documento para habilitar esta opción.

00:00:40

En ese caso, sus colaboradores solo podrán

00:00:43

verlo sin hacer ninguna modificación ni descargarlo

00:00:47

importante.

00:00:48

Si ya has compartido tu documento con opciones más flexibles,

00:00:51

asegúrese de deshabilitar esos enlaces.

00:00:02

we hebben de verschillende manieren gezien om eenvoudig een document te delen met behulp van onedrive.

00:00:07

Maar hoe kun je ervoor zorgen dat dat niet zo is?

00:00:09

zonder onderscheid grootgebracht door uw medewerkers

00:00:12

Wanneer je je document voor het eerst deelt,

00:00:14

selecteer de mensen die je kiest en de optie voor delen, zodat alleen

00:00:18

de personen die je kiest, kunnen het document bekijken en bewerken.

00:00:21

U kunt zich richten op zowel interne als externe personen voor uw organisatie,

00:00:25

maar ze zullen het document niet verder kunnen delen.

00:00:29

U kunt ook het downloaden van het document blokkeren naar

00:00:31

voorkomen dat derden het op hun apparaten kunnen ophalen.

00:00:35

Houd er rekening mee dat u de

00:00:37

bewerking van het document om deze optie in te schakelen.

00:00:40

Je medewerkers kunnen dan alleen

00:00:43

bekijk het zonder wijzigingen aan te brengen of te downloaden

00:00:47

belangrijk.

00:00:48

Als je je document eerder hebt gedeeld met soepelere opties,

00:00:51

zorg ervoor dat je die links uitschakelt.

00:00:02

widzieliśmy różne sposoby łatwego udostępniania dokumentu za pomocą onedrive.

00:00:07

Ale jak możesz upewnić się, że tak nie będzie

00:00:09

wychowywane bezkrytycznie przez twoich współpracowników

00:00:12

Kiedy po raz pierwszy udostępnisz swój dokument,

00:00:14

wybierz wybrane osoby i opcję udostępniania, aby tylko

00:00:18

wybrane osoby mogą przeglądać i edytować dokument.

00:00:21

Możesz kierować zarówno osoby wewnętrzne, jak i zewnętrzne do swojej organizacji,

00:00:25

ale nie będą mogli dalej udostępniać dokumentu.

00:00:29

Możesz także zablokować pobieranie dokumentu do

00:00:31

uniemożliwić osobom trzecim pobieranie go na swoich urządzeniach.

00:00:35

Pamiętaj, że będziesz musiał zabronić

00:00:37

edycja dokumentu w celu włączenia tej opcji.

00:00:40

Twoi współpracownicy będą w stanie tylko

00:00:43

wyświetl go bez dokonywania jakichkolwiek modyfikacji lub pobierania

00:00:47

ważne.

00:00:48

Jeśli wcześniej udostępniłeś dokument z bardziej łagodnymi opcjami,

00:00:51

Pamiętaj, aby wyłączyć te linki.

00:00:02

láttuk a dokumentum egyszerű megosztásának különféle módjait a onedrive használatával.

00:00:07

De hogyan lehet biztosítani, hogy nem lesz

00:00:09

munkatársai válogatás nélkül nevelték

00:00:12

Amikor először osztja meg dokumentumát,

00:00:14

válassza ki a kiválasztott személyeket és a megosztási lehetőséget úgy, hogy csak

00:00:18

a kiválasztott személyek megtekinthetik és szerkeszthetik a dokumentumot.

00:00:21

Belső és külső személyeket is megcélozhat a szervezetébe,

00:00:25

de nem tudják tovább megosztani a dokumentumot.

00:00:29

Letilthatja a dokumentum letöltését is

00:00:31

megakadályozzák, hogy harmadik felek visszakeressék az eszközükön.

00:00:35

Ne feledje, hogy meg kell tiltania a

00:00:37

a dokumentum szerkesztése az opció engedélyezéséhez.

00:00:40

A munkatársai csak akkor képesek lesznek

00:00:43

megtekintheti módosítás vagy letöltés nélkül

00:00:47

fontos.

00:00:48

Ha korábban megosztotta dokumentumát enyhébb lehetőségekkel,

00:00:51

feltétlenül tiltsa le ezeket a linkeket.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This tutorial is part of the following courses

534 Views

Microsoft Video Training OneDrive – Intermediate

Learn to master the advanced features of Microsoft OneDrive to improve collaboration and manage your professional documents effectively.

ALL COURSES