OneDrive - Avoid Abusive Document Sharing Tutorial
Learn how to prevent unauthorized document sharing with OneDrive. Discover how to select the 'specific people' sharing option to limit access to your document and prevent unwanted shares. Enhance the security of your files with these tips.
- 00:57
- 350 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 1797 times
-
Copilot - Use Copilot with Right-Click
- 01:45
- Viewed 1088 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4595 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1192 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6537 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 13954 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2718 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4987 times
-
The Interface
- 1:49
- Viewed 3680 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3358 times
-
Work Offline
- 1:10
- Viewed 3037 times
-
Scan documents
- 1:30
- Viewed 2565 times
-
Create Documents Directly in OneDrive
- 0:56
- Viewed 2544 times
-
Find Documents and Folders Shared with You
- 1:04
- Viewed 2429 times
-
Save Documents in OneDrive from Other Apps
- 1:08
- Viewed 2401 times
-
Share Documents
- 2:05
- Viewed 2257 times
-
Open and Edit Documents in OneDrive
- 0:30
- Viewed 1871 times
-
What is OneDrive ?
- 01:14
- Viewed 1797 times
-
Leveraging OneDrive Logic in Your Loop
- 01:01
- Viewed 1405 times
-
Edit, Delete a Share
- 02:16
- Viewed 1192 times
-
Store files in conversations
- 1:38
- Viewed 1060 times
-
Make a File Request
- 01:24
- Viewed 513 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 502 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 494 times
-
Check Granted Shares
- 00:48
- Viewed 482 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 441 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 416 times
-
Search for Documents
- 01:31
- Viewed 406 times
-
Modify Sharing Rules
- 00:53
- Viewed 400 times
-
Manage Storage Space
- 02:08
- Viewed 399 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 397 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 392 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 390 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 387 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 381 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 370 times
-
Power and Manage OneDrive
- 01:36
- Viewed 369 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 361 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 267 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 248 times
-
Share a document securely with Outlook
- 02:21
- Viewed 245 times
-
Protect a document shared by password
- 1:41
- Viewed 9703 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 8974 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4970 times
-
How do I block a sender?
- 1:01
- Viewed 3878 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3604 times
-
Create and manage team channel
- 1:51
- Viewed 3422 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3358 times
-
Manage permissions
- 1:10
- Viewed 3268 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3261 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3255 times
-
Restrict a document to reading only
- 1:03
- Viewed 3228 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3091 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3065 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2953 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2939 times
-
Creating a personalized permission level
- 2:46
- Viewed 2931 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2900 times
-
Checking the granted shares
- 2:27
- Viewed 2898 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2845 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2797 times
-
Creating a permission group
- 3:53
- Viewed 2751 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2673 times
-
General security practices in Outlook
- 1:03
- Viewed 2656 times
-
Manage permissions
- 1:03
- Viewed 1654 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1055 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 851 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 842 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 823 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 809 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 805 times
-
Check Granted Shares
- 00:48
- Viewed 482 times
-
Recover deleted items
- 01:09
- Viewed 407 times
-
Modify Sharing Rules
- 00:53
- Viewed 400 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 397 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 381 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 370 times
-
Block a sender
- 01:54
- Viewed 311 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 271 times
-
Share a document securely with Outlook
- 02:21
- Viewed 245 times
-
Identify a fraudulent email
- 02:06
- Viewed 236 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 231 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 231 times
-
Protect an email by encrypting
- 01:10
- Viewed 226 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 217 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 214 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 206 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 171 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 123 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 81 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 88 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 100 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 111 times
-
Copilot at the service of project reports
- 02:36
- Viewed 101 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 94 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 153 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 100 times
-
Project mode
- 01:31
- Viewed 100 times
-
Create an agent for a team
- 01:53
- Viewed 154 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 154 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 88 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 159 times
-
Copilot Studio agent settings
- 01:33
- Viewed 80 times
-
Add new actions
- 01:54
- Viewed 149 times
-
Create a first action
- 01:59
- Viewed 147 times
-
Manage topics
- 01:51
- Viewed 108 times
-
Manage knowledge sources
- 01:11
- Viewed 80 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 146 times
-
Access Copilot Studio
- 01:09
- Viewed 144 times
-
Get started with Copilot Studio
- 01:25
- Viewed 81 times
-
Introduction to PowerBI
- 00:60
- Viewed 203 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 195 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 201 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 203 times
-
Introduction to Planner
- 00:56
- Viewed 207 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 202 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 203 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 290 times
-
Introduction to Sway
- 01:53
- Viewed 181 times
-
Introducing to Word
- 01:00
- Viewed 201 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 181 times
-
Create a call group
- 01:15
- Viewed 260 times
-
Use call delegation
- 01:07
- Viewed 163 times
-
Assign a delegate for your calls
- 01:08
- Viewed 265 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 166 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 157 times
-
Manage advanced call notifications
- 01:29
- Viewed 173 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 216 times
-
Block unwanted calls
- 01:24
- Viewed 183 times
-
Disable all call forwarding
- 01:09
- Viewed 173 times
-
Manage a call group in Teams
- 02:01
- Viewed 164 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 162 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 159 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 181 times
-
Manage voicemail messages
- 01:55
- Viewed 241 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 273 times
-
Customize your voicemail greeting
- 02:17
- Viewed 157 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 155 times
-
Manage simultaneous calls
- 01:52
- Viewed 163 times
-
Support third-party apps during calls
- 01:53
- Viewed 209 times
-
Add participants quickly and securely
- 01:37
- Viewed 174 times
-
Configure call privacy and security settings
- 02:51
- Viewed 169 times
-
Manage calls on hold
- 01:20
- Viewed 167 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 158 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 169 times
-
Draft a Service Memo
- 02:33
- Viewed 220 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 205 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 304 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 273 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 106 times
-
Other Coaches
- 01:45
- Viewed 214 times
-
Agents in SharePoint
- 02:44
- Viewed 176 times
-
Prompt coach
- 02:49
- Viewed 201 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 192 times
-
Configure a Copilot Agent
- 02:39
- Viewed 184 times
-
Describe a copilot agent
- 01:32
- Viewed 209 times
-
Rewrite with Copilot
- 01:21
- Viewed 183 times
-
Analyze a video
- 01:21
- Viewed 209 times
-
Use the Copilot pane
- 01:12
- Viewed 199 times
-
Process text
- 01:03
- Viewed 189 times
-
Create an insights grid
- 01:19
- Viewed 318 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 197 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 220 times
-
Create an image with Copilot
- 00:42
- Viewed 329 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 213 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 219 times
-
Chat with Copilot
- 00:50
- Viewed 209 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 311 times
-
Data Privacy in Copilot
- 00:43
- Viewed 212 times
-
Access Copilot
- 00:25
- Viewed 345 times
-
Use a Copilot Agent
- 01:24
- Viewed 223 times
-
Modify with Pages
- 01:20
- Viewed 224 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 217 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 212 times
-
Generate the email for the recipient
- 00:44
- Viewed 202 times
-
Action Function
- 04:18
- Viewed 165 times
-
Search Function
- 03:42
- Viewed 222 times
-
Date and Time Function
- 02:53
- Viewed 201 times
-
Logical Function
- 03:14
- Viewed 311 times
-
Text Function
- 03:25
- Viewed 227 times
-
Basic Function
- 02:35
- Viewed 191 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 217 times
-
Introduction to Power Fx
- 01:09
- Viewed 202 times
-
The New Calendar
- 03:14
- Viewed 334 times
-
Sections
- 02:34
- Viewed 203 times
-
Customizing Views
- 03:25
- Viewed 194 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 357 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 217 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 171 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 123 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 206 times
-
Use the narrative Builder
- 01:31
- Viewed 250 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 212 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 223 times
-
Share a document with copilot
- 00:36
- Viewed 212 times
-
Configurate a page with copilot
- 01:47
- Viewed 210 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 1088 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 225 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 250 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 312 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 398 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 380 times
Objectifs :
This document aims to provide guidance on securely sharing documents using OneDrive, ensuring that only selected individuals have access and can edit the document while preventing unauthorized sharing and downloads.
Chapitres :
-
Introduction to Secure Document Sharing
In today's digital workspace, sharing documents efficiently is crucial. OneDrive offers various methods to share documents, but ensuring that these documents are not shared indiscriminately is equally important. This guide will explore how to share documents securely with selected collaborators. -
Selecting Collaborators and Sharing Options
When you first share your document on OneDrive, it is essential to select the specific individuals you want to share it with. You can choose from both internal and external collaborators. By doing this, you ensure that only the selected individuals can view and edit the document, preventing unauthorized access. -
Preventing Further Sharing
One of the key features of OneDrive is the ability to restrict further sharing of the document. Once you have shared the document with your chosen collaborators, they will not have the option to share it with others. This feature is crucial for maintaining control over your document's distribution. -
Blocking Downloads
To enhance security, you can also block the download option for your document. This means that your collaborators will only be able to view the document online without the ability to download it onto their devices. This step is vital in preventing third parties from accessing your document. -
Editing Permissions
If you want your collaborators to only view the document without making any modifications, you can enable the view-only option. This ensures that they cannot edit or download the document, providing an additional layer of security. -
Disabling Previous Sharing Links
If you have previously shared your document with more lenient options, it is important to disable those links. This action will prevent anyone who had access through those links from viewing or editing the document, ensuring that only your current collaborators have access. -
Conclusion
In conclusion, sharing documents securely on OneDrive involves selecting the right collaborators, restricting further sharing, blocking downloads, and managing editing permissions. By following these steps, you can ensure that your documents remain secure and are only accessible to those you trust.
FAQ :
How can I share a document securely on OneDrive?
To share a document securely on OneDrive, select the specific people you want to share it with and choose the appropriate sharing options. This ensures that only those individuals can view or edit the document.
Can I prevent others from sharing my OneDrive document?
Yes, when sharing your document, you can set permissions so that only the selected individuals can access it, and they will not have the ability to share it further.
What does blocking the download of a document do?
Blocking the download of a document prevents users from saving it to their devices, allowing them only to view the document online without making any modifications.
What should I do if I want to change sharing permissions on a previously shared document?
If you want to change sharing permissions, make sure to disable any previous links that allowed broader access before updating the sharing settings.
What are the differences between internal and external sharing in OneDrive?
Internal sharing allows access to individuals within the same organization, while external sharing permits access to individuals outside the organization, with specific permissions set for each.
Quelques cas d'usages :
Collaborative Project Management
In a project management scenario, a team can use OneDrive to share documents securely with both internal team members and external stakeholders. By setting specific sharing options, the project manager can ensure that only designated individuals can view and edit project plans, while preventing unauthorized sharing or downloads.
Client Document Review
A company can share sensitive client documents with external clients using OneDrive. By blocking downloads and restricting editing, the company can maintain control over the document while allowing clients to review the information online.
Internal Policy Distribution
An organization can use OneDrive to distribute internal policy documents to employees. By sharing the document with internal individuals only and disabling download options, the organization ensures that sensitive information remains secure and is only accessible to employees.
Training Material Sharing
A training department can share educational materials with participants using OneDrive. By selecting specific sharing options, they can allow participants to view the materials without the ability to download or edit them, ensuring that the content remains unchanged.
Glossaire :
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, share them with others, and access them from any device with internet connectivity.
Collaborators
Individuals who work together on a project or document, often sharing access to files and contributing to edits or discussions.
Sharing Options
Settings that determine how a document can be accessed and by whom, including permissions for viewing, editing, and sharing further.
Internal Individuals
People who are part of the same organization or company and have access to its resources and documents.
External Individuals
People who are not part of the organization but may need access to certain documents or resources for collaboration.
Block Download
A setting that prevents users from downloading a document to their devices, ensuring that the document remains accessible only through the cloud.
Editing Options
Settings that allow or restrict users from making changes to a document, including the ability to view, edit, or comment.
Links
URLs that provide access to shared documents; these can be configured to allow different levels of access.