OneDrive - Edit, Delete a Share Tutorial

Learn how to edit and remove a share on OneDrive. There are many options, and they can vary for each share. Discover how to quickly view all shared items in your OneDrive.

  • 02:16
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Objectifs :

This document aims to provide a comprehensive guide on managing shared items in OneDrive, including how to view, modify, and remove shared permissions effectively.

Chapitres :

  1. Introduction to Sharing in OneDrive
    Sharing is a crucial concept in OneDrive, allowing users to collaborate and share documents with others. Understanding how to manage shared permissions is essential to ensure that access aligns with the intended objectives.
  2. Viewing Shared Items
    To quickly view all shared items in OneDrive, navigate to the 'Shared' tab located on the left side of the screen. Clicking on this tab provides an overview of all items that have been shared, allowing for easy management.
  3. Modifying Shared Permissions
    It is important to review and modify shared permissions that no longer meet the initial objectives. To do this, follow these steps: 1. Click on the three dots next to the document in question. 2. Select 'Manage Access' from the options that appear. 3. The access management window will open, displaying all shared permissions for the selected document.
  4. Understanding Access Management Tabs
    The access management window contains three tabs: - **People**: This tab shows individual shares made on the document and the modification permissions granted to each collaborator. You can modify access rights or remove shared permissions by clicking on the collaborator's name and selecting 'Direct Access.' A button will appear, allowing you to change sharing settings, such as switching from read-only to edit or removing access entirely. - **Groups**: This tab provides an overview of all groups that have access to the document. Similar to individual sharing, you can modify or remove direct access for groups as needed. - **Links**: This tab displays all the links created for the document. You can delete sharing links here, and once a link is deleted, access to the document will be revoked.
  5. Removing All Shared Items
    If the goal is to remove all existing shared items for a document, you can click on the 'Stop Sharing' button at the top of the access management window. This action allows you to regain sole ownership of the document and terminates all types of existing sharing.
  6. Conclusion
    Managing shared items in OneDrive is vital for maintaining control over document access. By following the outlined steps, users can effectively view, modify, and remove shared permissions, ensuring that collaboration remains secure and aligned with their objectives.

FAQ :

What is OneDrive?

OneDrive is a cloud storage service provided by Microsoft that allows users to store files online, share them with others, and access them from any device with internet access.

How can I view all shared items in OneDrive?

To view all shared items in OneDrive, click on the 'Shared' tab located on the left side of the screen. This will give you an overview of all items that have been shared.

How do I modify shared permissions in OneDrive?

To modify shared permissions, click on the three dots next to the document, select 'Manage Access', and then adjust the permissions for individuals or groups as needed.

What should I do if I no longer need a sharing link?

If you no longer need a sharing link, you can delete it from the 'Links' tab in the 'Manage Access' window. Once deleted, access to the document via that link will be revoked.

Can I remove all shared permissions at once?

Yes, you can remove all shared permissions for a document by clicking the 'Stop Sharing' button at the top of the 'Manage Access' window.

Quelques cas d'usages :

Collaborative Document Editing

In a team project, members can share a document via OneDrive, allowing each member to edit and contribute. If a member's access needs to be changed, the document owner can easily modify permissions through the 'Manage Access' feature.

Managing Access for Sensitive Information

For documents containing sensitive information, a manager can share the document with specific team members while restricting access to others. If the project scope changes, the manager can quickly revoke access or modify permissions as needed.

Temporary Sharing for Feedback

A designer can share a draft document with clients for feedback using a sharing link. Once the feedback period is over, the designer can delete the link to ensure that the document is no longer accessible.

Archiving Old Projects

When a project is completed, the project manager can stop sharing the associated documents to prevent further edits. This ensures that the final version is preserved while still allowing the manager to retain ownership.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, share them with others, and access them from any device with internet connectivity.

Shared Permissions

Settings that determine who can access a document and what actions they can perform, such as viewing or editing.

Manage Access

A feature in OneDrive that allows users to view and modify the permissions associated with shared documents.

Direct Access

Permissions granted to specific individuals or groups that allow them to access a document directly.

Sharing Links

URLs generated to provide access to a document without requiring individual user permissions; can be set to allow viewing or editing.

Stop Sharing

An option in OneDrive that removes all shared permissions for a document, making the user the sole owner again.

résultat(s)
00:00:04
In one drive, there are many options and they can differ for each shared permission.
00:00:09
It maybe important to review the shared items created
00:00:12
to modify or even delete them if necessary.
00:00:16
First, to quickly view all the shared items in one drive,
00:00:19
you can use the shared tab located on the left side of the screen
00:00:23
and then click on buy you to get an overview of all shared items.
00:00:29
Note that this tab also centralises items shared on teams and SharePoint.
00:00:34
Now that you have a general overview of all the shared items,
00:00:37
it will be important to modify some shared permissions that no longer meet
00:00:42
the initial objectives or to disable sharing links that are no longer needed
00:00:47
to do this, just like sharing a document.
00:00:49
First click on the three dots next to the document in question.
00:00:53
Once the feature window opens, click on Manage Access.
00:00:57
The access management window opens and provides an overview of
00:01:01
all the shared permissions made on the selected document.
00:01:04
Resource
00:01:05
three tabs are available.
00:01:07
The first tab people shows individual shares made on the document
00:01:11
and the modification permissions granted to collaborators
00:01:15
for each person individually,
00:01:17
you can modify the access rights or remove the shared permission
00:01:21
to do this. Click on the collaborator, then click on direct access.
00:01:26
A button appears, allowing you to change the sharing settings,
00:01:30
such as switching from read only to edit or removing access.
00:01:34
The second tab groups provides an overview of all
00:01:38
the groups that have access to the document.
00:01:41
As with individual sharing,
00:01:43
it is possible to modify or remove direct access to the document.
00:01:48
The third tab
00:01:49
links gives an overview of all the links created to the document.
00:01:54
You can delete the sharing links and once the link is deleted,
00:01:58
access to the document will be closed.
00:02:01
Finally, if the goal is to remove all existing shared items for a document,
00:02:05
you can click on the stop sharing button at the top of the window.
00:02:09
This option allows you to become the sole owner of the
00:02:12
document again and ensures the termination of all types of existing sharing

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résultat(s)
00:00:02
a partilha é um conceito importante.
00:00:04
Numa unidade, existem muitas opções e podem ser diferentes para cada permissão partilhada.
00:00:09
Talvez seja importante rever os itens partilhados criados
00:00:12
modificá-los ou mesmo eliminá-los, se necessário.
00:00:16
Primeiro, para visualizar rapidamente todos os itens partilhados numa única unidade,
00:00:19
pode utilizar o separador partilhado localizado no lado esquerdo do ecrã
00:00:23
e, em seguida, clique em comprar para ter uma visão geral de todos os itens partilhados.
00:00:29
Note que este separador também centraliza os itens partilhados nas equipas e no SharePoint.
00:00:34
Agora que tem uma visão geral de todos os itens partilhados,
00:00:37
será importante modificar algumas permissões partilhadas que já não cumprem
00:00:42
os objetivos iniciais ou desativar a partilha de ligações que já não são necessárias
00:00:47
para fazer isso, tal como partilhar um documento.
00:00:49
Primeiro clique nos três pontos ao lado do documento em questão.
00:00:53
Quando a janela da funcionalidade abrir, clique em Gerir Acesso.
00:00:57
A janela de gestão de acessos é aberta e fornece uma visão geral
00:01:01
todas as permissões partilhadas feitas no documento seleccionado.
00:01:04
Recurso
00:01:05
estão disponíveis três separadores.
00:01:07
O primeiro separador pessoas mostra as partilhas individuais feitas no documento
00:01:11
e as permissões de modificação concedidas aos colaboradores
00:01:15
para cada pessoa individualmente,
00:01:17
pode modificar os direitos de acesso ou remover a permissão partilhada
00:01:21
para o fazer. Clique no colaborador e depois em acesso direto.
00:01:26
Aparece um botão que permite alterar as definições de partilha,
00:01:30
tal como mudar de apenas leitura para edição ou remover o acesso.
00:01:34
Os grupos do segundo separador fornecem uma visão geral de todos
00:01:38
os grupos que têm acesso ao documento.
00:01:41
Tal como acontece com a partilha individual,
00:01:43
é possível modificar ou remover o acesso directo ao documento.
00:01:48
O terceiro separador
00:01:49
links fornece uma visão geral de todos os links criados para o documento.
00:01:54
Pode eliminar os links de partilha e assim que o link for eliminado,
00:01:58
o acesso ao documento será encerrado.
00:02:01
Finalmente, se o objetivo for remover todos os itens partilhados existentes para um documento,
00:02:05
pode clicar no botão parar de partilhar na parte superior da janela.
00:02:09
Esta opção permite-lhe tornar-se o único proprietário do
00:02:12
documentar novamente e assegura a cessação de todo o tipo de partilha existente

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