OneDrive - Share and Collaborate OneDrive Tutorial
Unlock the power of OneDrive for seamless sharing and collaboration! Learn how to manage document access effectively, choose secure sharing options, and set customizable permissions. Whether you're sharing with colleagues or clients, this video breaks down everything you need for efficient document management. Don't miss out!
- 02:45
- 382 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 1721 times
-
Copilot - Use Copilot with Right-Click
- 01:45
- Viewed 1018 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4508 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1130 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6470 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 13854 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2672 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4917 times
-
The Interface
- 1:49
- Viewed 3674 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3353 times
-
Work Offline
- 1:10
- Viewed 3028 times
-
Scan documents
- 1:30
- Viewed 2559 times
-
Create Documents Directly in OneDrive
- 0:56
- Viewed 2530 times
-
Find Documents and Folders Shared with You
- 1:04
- Viewed 2425 times
-
Save Documents in OneDrive from Other Apps
- 1:08
- Viewed 2397 times
-
Share Documents
- 2:05
- Viewed 2251 times
-
Open and Edit Documents in OneDrive
- 0:30
- Viewed 1861 times
-
What is OneDrive ?
- 01:14
- Viewed 1721 times
-
Leveraging OneDrive Logic in Your Loop
- 01:01
- Viewed 1397 times
-
Edit, Delete a Share
- 02:16
- Viewed 1130 times
-
Store files in conversations
- 1:38
- Viewed 1058 times
-
Make a File Request
- 01:24
- Viewed 501 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 483 times
-
Check Granted Shares
- 00:48
- Viewed 467 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 437 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 434 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 401 times
-
Search for Documents
- 01:31
- Viewed 394 times
-
Modify Sharing Rules
- 00:53
- Viewed 393 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 389 times
-
Manage Storage Space
- 02:08
- Viewed 389 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 383 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 377 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 374 times
-
Power and Manage OneDrive
- 01:36
- Viewed 367 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 362 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 356 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 343 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 263 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 240 times
-
Share a document securely with Outlook
- 02:21
- Viewed 228 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4926 times
-
Create and modify a group
- 2:19
- Viewed 4508 times
-
Join a group
- 1:34
- Viewed 3775 times
-
Accessing applications from a group
- 1:59
- Viewed 3678 times
-
Creating a group
- 2:38
- Viewed 3545 times
-
Work together on the same document
- 1:07
- Viewed 3410 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3396 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3353 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3240 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3141 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3069 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2943 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2932 times
-
Creating a personalized permission level
- 2:46
- Viewed 2928 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2889 times
-
Checking the granted shares
- 2:27
- Viewed 2889 times
-
Remove a member from a group
- 0:29
- Viewed 2878 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2842 times
-
Having a conversation within a group
- 3:21
- Viewed 2831 times
-
Import, create, edit and share documents
- 2:35
- Viewed 2766 times
-
Creating a permission group
- 3:53
- Viewed 2748 times
-
Use template to prepare your Agile SCRUM meeting
- 2:50
- Viewed 2696 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2663 times
-
Use and create a template
- 2:40
- Viewed 2646 times
-
Access to your recent documents
- 1:14
- Viewed 2618 times
-
Back up and saving notes
- 0:32
- Viewed 2576 times
-
How to approve a request
- 1:30
- Viewed 2527 times
-
Create a new group form or quiz in Microsoft Forms
- 1:38
- Viewed 2371 times
-
How to request an approval
- 2:20
- Viewed 2364 times
-
Creating or editing office documents in Engage
- 0:44
- Viewed 2287 times
-
Use Adobe sign
- 1:20
- Viewed 2239 times
-
Engaging and animating a group
- 1:55
- Viewed 1863 times
-
Edit and enhance messages
- 1:57
- Viewed 1857 times
-
Create a team using a template
- 1:03
- Viewed 1829 times
-
Share the link to collaborate or duplicate
- 1:36
- Viewed 1687 times
-
Interact in conversations
- 1:30
- Viewed 1632 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1561 times
-
Create a team and add members
- 1:37
- Viewed 1460 times
-
Creating and Joining a Meeting
- 1:22
- Viewed 1439 times
-
Creating or Joining a Team
- 1:11
- Viewed 1432 times
-
Manage a meeting
- 2:08
- Viewed 1279 times
-
Overview of conversations
- 1:02
- Viewed 1276 times
-
How to add Klaxoon to a current Teams meeting?
- 0:36
- Viewed 1255 times
-
How to integrate Klaxoon directly into a Teams meeting?
- 1:22
- Viewed 1248 times
-
How to start a Teams meeting from Klaxoon?
- 1:15
- Viewed 1240 times
-
Private and small group chats
- 2:03
- Viewed 1223 times
-
Create a SharePoint news and send it via mail
- 1:59
- Viewed 1196 times
-
Take notes in meetings
- 0:35
- Viewed 1191 times
-
File Management
- 1:04
- Viewed 1127 times
-
Interact in a conversation
- 2:03
- Viewed 1122 times
-
Create a SharePoint site
- 2:58
- Viewed 1104 times
-
Create Approval Templates
- 2:06
- Viewed 1090 times
-
Create a folder or a file in a library
- 1:46
- Viewed 1084 times
-
Posting in a Channel
- 2:15
- Viewed 1083 times
-
Collaborate within a conversation with Microsoft Loop
- 01:34
- Viewed 1081 times
-
Managing Teams and Channels
- 2:15
- Viewed 1076 times
-
Make a New Approval Request
- 1:26
- Viewed 1066 times
-
Create a document library
- 1:56
- Viewed 1064 times
-
Store files in conversations
- 1:38
- Viewed 1058 times
-
Creating a Channel
- 2:05
- Viewed 1037 times
-
Copilot in Teams Conversations
- 2:47
- Viewed 1022 times
-
Create and publish a SharePoint page
- 2:44
- Viewed 1021 times
-
Copilot After Teams Meetings
- 1:43
- Viewed 992 times
-
Create and Send Signatures with Dedicated Services
- 1:46
- Viewed 986 times
-
Create a SharePoint Lists
- 2:18
- Viewed 981 times
-
Generate a usage report for my SharePoint site
- 1:42
- Viewed 965 times
-
Copilot During Teams Meetings
- 3:29
- Viewed 943 times
-
Customise my SharePoint site navigation
- 2:20
- Viewed 920 times
-
Work together on the same document
- 1:48
- Viewed 909 times
-
Use Templates for Document Creation
- 1:03
- Viewed 892 times
-
Integrate Klaxoon in a Teams Channel
- 0:40
- Viewed 890 times
-
Manage Document Approval
- 0:56
- Viewed 887 times
-
Enable Klaxoon as an App in Teams
- 1:44
- Viewed 879 times
-
Customise my site Homepage
- 3:03
- Viewed 859 times
-
Use version history
- 1:57
- Viewed 856 times
-
Synchronise a SharePoint document library
- 1:42
- Viewed 855 times
-
Open and work on a document
- 2:42
- Viewed 843 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 838 times
-
Rename and find a document
- 2:00
- Viewed 838 times
-
Add and Explore Workflows
- 1:35
- Viewed 827 times
-
Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 817 times
-
Make a File Request
- 01:24
- Viewed 501 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 437 times
-
The Bcc Field in Detail
- 01:53
- Viewed 357 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 336 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 327 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 325 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 311 times
-
Create an appointment or meeting
- 01:44
- Viewed 309 times
-
Share a task list
- 03:10
- Viewed 301 times
-
Create a Meeting Poll
- 02:48
- Viewed 301 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 289 times
-
Create a task from a message
- 02:00
- Viewed 285 times
-
Respond to a meeting
- 01:00
- Viewed 280 times
-
Manage Teams online meeting options
- 01:56
- Viewed 277 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 277 times
-
Open a Shared Calendar
- 01:29
- Viewed 266 times
-
Use a Shared Mailbox
- 01:18
- Viewed 249 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 248 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 247 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 242 times
-
View Other Calendars
- 00:50
- Viewed 237 times
-
Calendar Delegation Setup
- 01:21
- Viewed 236 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 235 times
-
Share a document securely with Outlook
- 02:21
- Viewed 228 times
-
Share Your Calendar
- 01:54
- Viewed 226 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 226 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 226 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 214 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 99 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 72 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 77 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 90 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 91 times
-
Copilot at the service of project reports
- 02:36
- Viewed 80 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 74 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 127 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 80 times
-
Project mode
- 01:31
- Viewed 82 times
-
Create an agent for a team
- 01:53
- Viewed 138 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 141 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 80 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 147 times
-
Copilot Studio agent settings
- 01:33
- Viewed 72 times
-
Add new actions
- 01:54
- Viewed 136 times
-
Create a first action
- 01:59
- Viewed 135 times
-
Manage topics
- 01:51
- Viewed 102 times
-
Manage knowledge sources
- 01:11
- Viewed 74 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 133 times
-
Access Copilot Studio
- 01:09
- Viewed 131 times
-
Get started with Copilot Studio
- 01:25
- Viewed 71 times
-
Introduction to PowerBI
- 00:60
- Viewed 192 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 185 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 192 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 192 times
-
Introduction to Planner
- 00:56
- Viewed 197 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 191 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 193 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 269 times
-
Introduction to Sway
- 01:53
- Viewed 169 times
-
Introducing to Word
- 01:00
- Viewed 191 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 171 times
-
Create a call group
- 01:15
- Viewed 243 times
-
Use call delegation
- 01:07
- Viewed 154 times
-
Assign a delegate for your calls
- 01:08
- Viewed 240 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 157 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 146 times
-
Manage advanced call notifications
- 01:29
- Viewed 162 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 196 times
-
Block unwanted calls
- 01:24
- Viewed 164 times
-
Disable all call forwarding
- 01:09
- Viewed 164 times
-
Manage a call group in Teams
- 02:01
- Viewed 155 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 151 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 148 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 171 times
-
Manage voicemail messages
- 01:55
- Viewed 226 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 245 times
-
Customize your voicemail greeting
- 02:17
- Viewed 147 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 144 times
-
Manage simultaneous calls
- 01:52
- Viewed 153 times
-
Support third-party apps during calls
- 01:53
- Viewed 191 times
-
Add participants quickly and securely
- 01:37
- Viewed 155 times
-
Configure call privacy and security settings
- 02:51
- Viewed 150 times
-
Manage calls on hold
- 01:20
- Viewed 158 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 148 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 157 times
-
Draft a Service Memo
- 02:33
- Viewed 207 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 195 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 289 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 257 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 99 times
-
Other Coaches
- 01:45
- Viewed 204 times
-
Agents in SharePoint
- 02:44
- Viewed 166 times
-
Prompt coach
- 02:49
- Viewed 191 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 183 times
-
Configure a Copilot Agent
- 02:39
- Viewed 173 times
-
Describe a copilot agent
- 01:32
- Viewed 199 times
-
Rewrite with Copilot
- 01:21
- Viewed 174 times
-
Analyze a video
- 01:21
- Viewed 198 times
-
Use the Copilot pane
- 01:12
- Viewed 190 times
-
Process text
- 01:03
- Viewed 179 times
-
Create an insights grid
- 01:19
- Viewed 303 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 188 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 210 times
-
Create an image with Copilot
- 00:42
- Viewed 313 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 202 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 200 times
-
Chat with Copilot
- 00:50
- Viewed 189 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 292 times
-
Data Privacy in Copilot
- 00:43
- Viewed 202 times
-
Access Copilot
- 00:25
- Viewed 317 times
-
Use a Copilot Agent
- 01:24
- Viewed 213 times
-
Modify with Pages
- 01:20
- Viewed 214 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 206 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 202 times
-
Generate the email for the recipient
- 00:44
- Viewed 192 times
-
Action Function
- 04:18
- Viewed 156 times
-
Search Function
- 03:42
- Viewed 212 times
-
Date and Time Function
- 02:53
- Viewed 190 times
-
Logical Function
- 03:14
- Viewed 296 times
-
Text Function
- 03:25
- Viewed 217 times
-
Basic Function
- 02:35
- Viewed 182 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 205 times
-
Introduction to Power Fx
- 01:09
- Viewed 186 times
-
The New Calendar
- 03:14
- Viewed 321 times
-
Sections
- 02:34
- Viewed 195 times
-
Customizing Views
- 03:25
- Viewed 186 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 325 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 208 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 163 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 116 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 198 times
-
Use the narrative Builder
- 01:31
- Viewed 240 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 203 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 210 times
-
Share a document with copilot
- 00:36
- Viewed 203 times
-
Configurate a page with copilot
- 01:47
- Viewed 200 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 1018 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 216 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 242 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 303 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 385 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 366 times
Objectifs :
Understand the storage and sharing functionalities of OneDrive, including how to manage document access and permissions effectively.
Chapitres :
-
Introduction to OneDrive
OneDrive serves as a cloud storage solution designed for the storage and management of personal documents. This platform ensures that all documents uploaded are classified as private by default, meaning only the owner has access. -
Document Privacy and Sharing
While OneDrive does not automatically share documents, it provides options for users to create and manage access to their documents. To initiate sharing, users can click on the three dots next to the document line and select the share button. -
Sharing Options
When sharing a document, users can choose from four different access options: 1. **Anyone**: This option is the least secure and may be disabled by administration. It allows unrestricted sharing and further distribution of the document. Users can set limits, such as an expiration date or password protection. 2. **People in your organization**: This restricts access to individuals within the same organization. 3. **People with existing access**: Only those who already have access to the document can view it. If shared by a colleague, others without access will not be able to view it. 4. **People you choose**: Access is granted only to specified individuals, regardless of existing permissions. If the link is forwarded, only those with prior access can use it. -
Confirming Sharing Settings
After selecting the desired sharing option, users must click the apply button to confirm their choices. The sharing window then provides two main options: - **Copy link**: This allows users to share a link on any digital platform for others to access the document. - **Select names of collaborators**: Users can choose internal or external collaborators to share the document with. -
Setting Permissions
Users can specify permissions for collaborators by clicking the button next to the recipient entry area. This allows the owner to determine whether the document is editable or view-only. After setting permissions, clicking the send button will notify selected collaborators via email, granting them direct access to the document. -
Managing Sharing Rights
As the document owner, users have the ability to modify or remove sharing rights at any time. This aspect of document management will be explored in further detail in another video of the course. -
Conclusion
Understanding how to effectively manage document sharing and permissions in OneDrive is crucial for maintaining privacy and control over personal documents. By utilizing the various sharing options and settings, users can ensure their documents are shared securely and appropriately.
FAQ :
What is OneDrive?
OneDrive is a cloud storage service provided by Microsoft that allows users to store, share, and access files online securely.
How do I share a document on OneDrive?
To share a document on OneDrive, click on the three dots next to the document, select the share button, choose your sharing options, and then click apply to confirm.
What are the different sharing options available in OneDrive?
OneDrive offers several sharing options: 'Anyone' (least secure), 'People in your organization', 'People with existing access', and 'People you choose'.
Can I set an expiration date for shared documents?
Yes, when sharing a document, you can set an expiration date to limit how long others can access it.
What does 'view-only' permission mean?
'View-only' permission allows users to see the document but not make any changes to it.
How can I modify or remove sharing rights for a document?
As the owner of the document, you can modify or remove sharing rights by accessing the sharing settings and adjusting the permissions as needed.
Quelques cas d'usages :
Collaborative Project Management
Teams can use OneDrive to share project documents, allowing team members to collaborate in real-time while controlling access levels to ensure sensitive information is protected.
Secure Document Sharing with Clients
Businesses can share important documents with clients using OneDrive's password protection and expiration date features, ensuring that only authorized individuals have access.
Internal Training Resources
Organizations can store training materials in OneDrive and share them with employees, restricting access to only those within the organization to maintain confidentiality.
Event Planning
Event planners can use OneDrive to share schedules, budgets, and other documents with collaborators, allowing for easy updates and communication while managing permissions effectively.
Glossaire :
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online securely.
Private Documents
Documents that are accessible only to the owner and are not shared automatically with others.
Sharing Features
Options available in OneDrive that allow users to share documents with others, including setting permissions and access levels.
Access Levels
Different permissions that can be granted to users when sharing documents, such as view-only or edit permissions.
Expiration Date
A setting that allows the document owner to specify a date after which access to the document will no longer be available.
Password Protection
A security feature that requires users to enter a password to access a shared document.
Collaborators
Individuals who are granted access to view or edit a document in OneDrive.
Link Sharing
The process of creating a shareable link that allows others to access a document without needing to be directly invited.