Flow / Power Automate - Create an Automated Flow with Power Automate Video

Discover how to create an automated cloud flow triggered by specific events, such as adding a file to a OneDrive folder. Learn to automatically generate a PDF version while preserving the original file, using Power Automate. Follow step-by-step instructions, set triggers, specify actions, control output formats, and receive notifications for successful conversions. Start creating your own automated flow now!

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For instance, when a file is added to a specific onedrive folder,

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you can automatically create a PDF version of that

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file in a target folder while preserving the original.

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After clicking the create button and selecting the automated cloud flow option,

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name your flow and specify the trigger,

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which is the action associated with the application that

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will start the process contained within your flow.

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Here, it will be your professional onedrive space

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onedrive for business associated with the action. When a file is created,

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then click the trigger to set the path corresponding to the folder to be monitored.

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Here, it will be the folder named source. For this example,

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once a file is created or deposited in this folder,

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your flow must be chained to the PDF conversion.

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Choose the action convert file associated with onedrive by identifying

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the file to be converted using its unique identifier.

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A unique file identifier is like a fingerprint that uniquely

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distinguishes each file even if they have the same name

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to retrieve this information,

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use the lightning bolt icon to retrieve information

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related to the previous steps of your flow.

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These are the dynamic elements,

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control the output format. In this case, it will be PDF.

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And there will be one important step left regarding

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creating the final file based on your original converted file

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still associated with your onedrive for business application.

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Choose the action, create file

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in the properties, specify the target storage folder. Again

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using dynamic elements to specify the name of your PDF,

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which here will have the same label as your original file and its content,

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which will be the result generated by the PDF conversion.

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In the previous step,

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you can finalize your flow with a team's

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notification indicating that the conversion was successful.

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Choose the action to publish a message in a conversation associated with teams

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to keep it simple. Leave the flow bot

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parameter as the sender specify that the publication will be effective in your

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conversations and do not forget to specify that you are the recipient,

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then personalize the message by adding if you wish dynamic

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elements such as the name of the concerned document,

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save your flow and test it manually,

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then deposit a word file to be converted into the folder specified in your flow.

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Be patient. The execution time can be a bit long.

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It depends on the type of action your flow generates as

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well as the weight or complexity of the source document.

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During execution power automate informs you of the success

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of each step as well as the execution time.

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Your flow executed successfully,

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double check to ensure the PDF file is present in your target folder,

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which should be the case here.

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Your flow is now active and visible in my flows

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in the three little dots menu.

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You can modify it, deactivate it or track the execution history.

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That is how to create a simple and functional automated flow.

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The video covers the necessary steps to fully enjoy all that Teams Premium has to offer.
It explains that Teams Premium requires an additional paid license, which must be assigned to a user in Microsoft 365 administration.
The video demonstrates how to join the admin and access the team-specific admin center, where you can manage Teams settings such as meetings, webinars, messaging, and security.
It also highlights the administration app in the Teams navigation menu, which includes a dashboard with additional settings.
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Activating Teams Premium will enhance your Teams experience and provide access to advanced features.

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Outlook - How do I share a document securely with Outlook?

In this video, you will learn how to securely share a document with Outlook.
Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
This allows you to set permissions for who can view and edit the document.
When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
Regularly checking and updating the permissions ensures the safety of your document.
This tutorial will help you securely share documents using Outlook in Microsoft 365.

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Project Online - Discovering the interface

In this video, you will learn about the intelligent search feature in Microsoft 365. The video covers the search tools in Microsoft 365, including searching on your computer, using Microsoft Search, finding content and people in SharePoint, searching your emails, and more.
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FindTime - Create a scheduling poll

Discover how to create a meeting poll in this video titled "Creating a scheduling poll" This resource is designed for intermediate-level learners looking for effective ways to communicate and manage their time.

You will learn how to create an interactive poll to gather opinions and preferences from meeting participants. This skill will enable you to facilitate decision-making and organize more productive meetings.

Don't miss this opportunity to enhance your communication and time management skills.

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Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

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