Flow / Power Automate - Manipulate Dynamic Content with Power FX Video

Learn to automate file renaming in OneDrive for Business using Power FX functions. Create a flow to handle dynamic content, store file details, and apply a specific naming convention. Utilize variables, Power FX date and time functions, and predefined actions to achieve seamless renaming. Watch as the file is automatically renamed according to the desired convention, providing an efficient and fully operational flow.

03:59
7 views

00:00:04

we will see how to handle dynamic content using power FX functions.

00:00:08

This flow will automate the renaming of a file

00:00:10

uploaded to onedrive according to the following naming convention,

00:00:14

user's name, month, year of the file and file name. In lower case,

00:00:20

let's dive into the details by creating a new flow using onedrive for business.

00:00:26

Be careful not to select one drive alone which refers to a personal drive

00:00:30

here. It is specifically onedrive for business.

00:00:36

For this tutorial,

00:00:37

we will limit the renaming process to a folder in

00:00:40

the drive named training folder and its sub folders.

00:00:44

Utilizing the advanced options

00:00:47

include sub folders

00:00:50

and also set a maximum delay of one minute for the trigger

00:00:54

to manipulate the information of your file.

00:00:58

Add the get file metadata action which allows access to more details

00:01:02

about the file which we will refer to here by its ID.

00:01:07

For the following actions related to the

00:01:09

manipulations tied to the defined naming convention.

00:01:12

You will need to use variables to store the outcome of these processes,

00:01:15

initialize your first variable which will retrieve the month

00:01:19

and year associated with the modification of your file

00:01:23

name. This variable and set its type to text.

00:01:26

Take this opportunity to rename the block for clarity.

00:01:30

Then use the power FX functions,

00:01:34

particularly those from the date and time category.

00:01:37

The format date time function will allow you to apply a specific format by using

00:01:42

the dynamic content related to the modification date

00:01:45

of your file extracted from the metadata.

00:01:48

Conclude by adding the desired date, format, month year,

00:01:55

directly proceed with creating your second variable.

00:01:58

Also of text type which will store the folder path for renaming.

00:02:01

This is specific here because it is possible to retrieve the path of a onedrive file.

00:02:06

However, the path also includes the file name, you wish to rename.

00:02:10

Therefore you need to remove the file name from the

00:02:13

path to keep only the folder where this file is stored

00:02:17

to do this, use the replace function which starting from the complete path

00:02:23

should find the file name alone retrievable through the

00:02:26

display name content which only returns the file name,

00:02:30

replace it with an empty string.

00:02:32

Your variable will thus return the folder path without the file name

00:02:38

before renaming.

00:02:39

Go through an intermediate step aimed at constructing the final name of your file.

00:02:44

Use the predefined compose action which you populate

00:02:48

in order with the variable containing the folder path.

00:02:52

The name of the user who modified or created the file, the month year date, variable

00:02:58

lastly convert the file name to lowercase using the power FX to lower function.

00:03:07

You only need to finalize the renaming action by

00:03:10

finding the corresponding one drive for business action,

00:03:17

specify the id of the concerned file and use the path property with the content

00:03:22

of your compose action containing both the

00:03:24

target folder and the desired naming convention.

00:03:27

If a file with the same name already exists, you can as in this case, replace it,

00:03:34

save and test. Now

00:03:37

in the concerned folder within your onedrive, create an Excel file.

00:03:40

For example, with a random name in uppercase and wait

00:03:46

the flow executes correctly,

00:03:49

check the folder.

00:03:51

Perfect. The file has been automatically renamed.

00:03:53

According to the desired naming convention,

00:03:56

your flow is fully operational.

DiLeaP AI: THIS MIGHT BE HELPFUL

Teams Premium - Activate the features of Teams Premium

In this video, you will learn how to activate the features of Teams Premium.
The video covers the necessary steps to fully enjoy all that Teams Premium has to offer.
It explains that Teams Premium requires an additional paid license, which must be assigned to a user in Microsoft 365 administration.
The video demonstrates how to join the admin and access the team-specific admin center, where you can manage Teams settings such as meetings, webinars, messaging, and security.
It also highlights the administration app in the Teams navigation menu, which includes a dashboard with additional settings.
To access the new features specific to Teams Premium, you can find them directly in your Teams application.
If some features don't appear, it is recommended to restart Teams and check for software updates.
Activating Teams Premium will enhance your Teams experience and provide access to advanced features.

3:48
10765 views

Outlook - How do I share a document securely with Outlook?

In this video, you will learn how to securely share a document with Outlook.
Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
This allows you to set permissions for who can view and edit the document.
When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
Regularly checking and updating the permissions ensures the safety of your document.
This tutorial will help you securely share documents using Outlook in Microsoft 365.

1:49
2902 views

Project Online - Discovering the interface

In this video, you will learn about the intelligent search feature in Microsoft 365. The video covers the search tools in Microsoft 365, including searching on your computer, using Microsoft Search, finding content and people in SharePoint, searching your emails, and more.
This will help you save time and easily find documents, information, and people within the Microsoft 365 suite.

4:51
4295 views

FindTime - Create a scheduling poll

Discover how to create a meeting poll in this video titled "Creating a scheduling poll" This resource is designed for intermediate-level learners looking for effective ways to communicate and manage their time.

You will learn how to create an interactive poll to gather opinions and preferences from meeting participants. This skill will enable you to facilitate decision-making and organize more productive meetings.

Don't miss this opportunity to enhance your communication and time management skills.

4:12
4113 views

Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

2:01
2569 views

RELATED COURSES This video is part of the following courses

Microsoft Video Training Power Automate – From discovery to mastering automation

Boost your productivity with our Power Automate course! Learn to automate your tasks and seamlessly integrate various Microsoft 365 services.

Your trainer for this course
Cours E-learning

5 Views

ALL COURSES