Lists - Add a column to a list Tutorial
In this video, you will learn how to add a column to a list or library in Microsoft 365. The video demonstrates the process using a contact list as an example.
It shows how to check for existing columns, display or hide columns, change the order of columns, and create a new column.
The video also explains how to choose the column type, add a description, and rename a column.
Adding a column to a list or library allows you to track additional information and customize your data.
This tutorial will help you enhance your Microsoft 365 skills and improve your productivity.
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Objectifs :
This video aims to teach viewers how to add a column to a list in two distinct ways: displaying a hidden column and creating a new column with specific data types.
Chapitres :
-
Introduction to Adding Columns
In this section, we will explore the methods for adding a column to a list. Understanding these methods will enhance your ability to manage and organize data effectively. -
Method 1: Displaying a Hidden Column
The first method involves revealing a hidden column. To do this, follow these steps: - Click on the header of the last column in the list. - Select 'Add Column' from the dropdown menu. - Choose 'Show or Hide Column'. In the dialog that appears, you can check the hidden columns you wish to unhide. Additionally, you can change their display order by: - Dragging and dropping the columns to your desired position. - Using the 'Move Up' or 'Move Down' arrows to adjust their order. -
Method 2: Creating a New Column
The second method is slightly more complex, as it requires you to determine the type of data you want to enter in the new column. For instance, if you want to add a salary column to a list of employees, follow these steps: 1. Click on 'Add Column'. 2. Select 'Currency' from the list that appears. If you need more options, click on 'More' to access additional settings. When you click 'More', you will be directed to the 'Settings/Create Column' page. Here, you need to: - Provide a name for the column header. - Select the type of data, which in this case is 'Currency'. You can then access parameters specific to currency data, such as: - Currency format, where you can specify the type of currency. - A worldwide selection of currencies is available. Finally, press 'OK' to save your settings. -
Conclusion
In summary, adding a column to a list can be accomplished by either displaying a hidden column or creating a new column with specific data types. Mastering these techniques will improve your data management skills and enhance the functionality of your lists.
FAQ :
How do I add a column to a list?
You can add a column to a list in two ways: by displaying a hidden column or by creating a new column. To display a hidden column, click the last column header, select 'Add Column', and then choose 'Show or Hide Column'. To create a new column, click 'Add Column', select the type of data you want to enter, and configure the settings accordingly.
What is a hidden column?
A hidden column is a column in a list that is not currently visible. You can unhide it by accessing the column settings and checking the boxes for the columns you want to display.
How can I change the display order of columns?
You can change the display order of columns by using the drag and drop method or by using the move up or down arrows in the column settings.
What should I consider when creating a new column?
When creating a new column, you need to determine the type of data you wish to enter. For example, if you want to add a salary column, you would select 'Currency' as the data type and configure the specific currency settings.
How do I save the settings for a new column?
After configuring the settings for your new column, such as naming it and selecting the data type, click 'OK' to save your settings.
Quelques cas d'usages :
Employee Salary Management
In a human resources department, adding a salary column to an employee list allows for better management of payroll information. By creating a currency column, HR can easily track and update employee salaries, ensuring accurate financial records.
Project Budget Tracking
In project management, adding a budget column to a project list can help track expenses. By using a currency format, project managers can monitor spending against the budget, making it easier to identify any financial discrepancies.
Inventory Management
In retail, adding a price column to an inventory list allows for better tracking of product costs. By setting the column to currency format, store managers can quickly assess the value of their inventory and make informed purchasing decisions.
Sales Reporting
In sales departments, adding a revenue column to sales reports can enhance data analysis. By using a currency column, sales teams can easily calculate total sales and analyze performance against targets.
Glossaire :
Column
A vertical division of data in a table or list, used to organize information. Each column typically contains a specific type of data, such as names, dates, or numerical values.
Hidden Column
A column in a list or table that is not currently visible to the user. It can be displayed again by adjusting the column settings.
Display Order
The sequence in which columns are shown in a list or table. Users can change the display order by dragging and dropping columns or using move arrows.
Data Type
The classification of data that determines what kind of values can be stored in a column, such as text, number, or currency.
Currency Format
A specific setting that defines how monetary values are displayed in a column, including the currency symbol and decimal places.