OneDrive - Find Documents and Folders Shared with You Tutorial
In this video, you will learn how to find documents and folders that have been shared with you in Microsoft 365. The video covers the Shared tab in the OneDrive application, where you can easily access files shared with you and those you have shared with others.
You can sort the view by name, date of sharing, or the name of the person who shared the document.
Additionally, the video demonstrates how to view details and manage access to files you have shared.
This knowledge will help you efficiently navigate and organize your shared documents in Microsoft 365.
- 1:04
- 2519 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 2525 times
-
Copilot (licence) - Use Copilot with Right-Click
- 02:50
- Viewed 1503 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 5422 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1582 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 7091 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 14733 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 3144 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 5399 times
-
The Interface
- 1:49
- Viewed 3756 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3478 times
-
Work Offline
- 1:10
- Viewed 3437 times
-
Create Documents Directly in OneDrive
- 0:56
- Viewed 2683 times
-
Scan documents
- 1:30
- Viewed 2667 times
-
What is OneDrive ?
- 01:14
- Viewed 2525 times
-
Save Documents in OneDrive from Other Apps
- 1:08
- Viewed 2514 times
-
Share Documents
- 2:05
- Viewed 2334 times
-
Open and Edit Documents in OneDrive
- 0:30
- Viewed 1939 times
-
Edit, Delete a Share
- 02:16
- Viewed 1582 times
-
Leveraging OneDrive Logic in Your Loop
- 01:01
- Viewed 1521 times
-
Store files in conversations
- 1:38
- Viewed 1104 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 834 times
-
Make a File Request
- 01:24
- Viewed 641 times
-
Check Granted Shares
- 00:48
- Viewed 611 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 539 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 519 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 490 times
-
Modify Sharing Rules
- 00:53
- Viewed 460 times
-
Manage Storage Space
- 02:08
- Viewed 456 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 452 times
-
Search for Documents
- 01:31
- Viewed 451 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 436 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 433 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 432 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 424 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 410 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 408 times
-
Power and Manage OneDrive
- 01:36
- Viewed 404 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 394 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 345 times
-
Share a document securely with Outlook
- 02:21
- Viewed 316 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 299 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 2 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 2 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 2 times
-
Relevant views to highlight your information
- 01:52
- Viewed 6 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 2 times
-
A well-structured form for easy entry
- 01:17
- Viewed 2 times
-
The right column type for each data set
- 02:35
- Viewed 2 times
-
Custom columns to match your needs
- 02:09
- Viewed 2 times
-
Smooth updates and management for any list
- 01:06
- Viewed 2 times
-
Simple ways to add data to your list
- 01:06
- Viewed 2 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 2 times
-
A fully custom list built from scratch
- 01:34
- Viewed 2 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 3 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 3 times
-
The essentials of the Lists interface
- 02:01
- Viewed 3 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 2 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 47 times
-
Format and example for optimal results
- 02:03
- Viewed 49 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 41 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 105 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 39 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 42 times
-
Extract Text from an Image
- 01:07
- Viewed 68 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 125 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 137 times
-
Query an Attached Meeting
- 01:51
- Viewed 52 times
-
Plan with Copilot
- 01:15
- Viewed 82 times
-
Share Requests with Your Team
- 03:07
- Viewed 129 times
-
Translate a presentation
- 01:38
- Viewed 59 times
-
Generate a Video
- 01:49
- Viewed 65 times
-
Add Speaker Notes
- 00:56
- Viewed 64 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 133 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 125 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 143 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 183 times
-
Copilot at the service of project reports
- 02:36
- Viewed 153 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 143 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 286 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 153 times
-
Project mode
- 01:31
- Viewed 150 times
-
Create an agent for a team
- 01:53
- Viewed 264 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 260 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 120 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 265 times
-
Copilot Studio agent settings
- 01:33
- Viewed 110 times
-
Add new actions
- 01:54
- Viewed 263 times
-
Create a first action
- 01:59
- Viewed 254 times
-
Manage topics
- 01:51
- Viewed 142 times
-
Manage knowledge sources
- 01:11
- Viewed 106 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 256 times
-
Access Copilot Studio
- 01:09
- Viewed 250 times
-
Get started with Copilot Studio
- 01:25
- Viewed 119 times
-
Introduction to PowerBI
- 00:60
- Viewed 280 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 265 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 257 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 290 times
-
Introduction to Planner
- 00:56
- Viewed 268 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 393 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 276 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 411 times
-
Introduction to Sway
- 01:53
- Viewed 350 times
-
Introducing to Word
- 01:00
- Viewed 254 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 242 times
-
Create a call group
- 01:15
- Viewed 438 times
-
Use call delegation
- 01:07
- Viewed 208 times
-
Assign a delegate for your calls
- 01:08
- Viewed 406 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 214 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 214 times
-
Manage advanced call notifications
- 01:29
- Viewed 226 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 358 times
-
Block unwanted calls
- 01:24
- Viewed 257 times
-
Disable all call forwarding
- 01:09
- Viewed 237 times
-
Manage a call group in Teams
- 02:01
- Viewed 257 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 210 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 214 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 233 times
-
Manage voicemail messages
- 01:55
- Viewed 363 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 398 times
-
Customize your voicemail greeting
- 02:17
- Viewed 210 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 274 times
-
Manage simultaneous calls
- 01:52
- Viewed 239 times
-
Support third-party apps during calls
- 01:53
- Viewed 331 times
-
Add participants quickly and securely
- 01:37
- Viewed 222 times
-
Configure call privacy and security settings
- 02:51
- Viewed 224 times
-
Manage calls on hold
- 01:20
- Viewed 223 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 229 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 216 times
-
Draft a Service Memo
- 02:33
- Viewed 264 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 253 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 420 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 392 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 132 times
-
Other Coaches
- 01:45
- Viewed 279 times
-
Agents in SharePoint
- 02:44
- Viewed 217 times
-
Prompt coach
- 02:49
- Viewed 245 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 231 times
-
Configure a Copilot Agent
- 02:39
- Viewed 240 times
-
Describe a copilot agent
- 01:32
- Viewed 278 times
-
Rewrite with Copilot
- 01:21
- Viewed 229 times
-
Analyze a video
- 01:21
- Viewed 254 times
-
Use the Copilot pane
- 01:12
- Viewed 240 times
-
Process text
- 01:03
- Viewed 234 times
-
Create an insights grid
- 01:19
- Viewed 443 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 241 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 262 times
-
Create an image with Copilot
- 00:42
- Viewed 454 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 254 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 259 times
-
Chat with Copilot
- 00:50
- Viewed 267 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 437 times
-
Data Privacy in Copilot
- 00:43
- Viewed 262 times
-
Access Copilot
- 00:25
- Viewed 466 times
-
Use a Copilot Agent
- 01:24
- Viewed 296 times
-
Edit in Pages
- 01:49
- Viewed 305 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 275 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 262 times
-
Generate the email for the recipient
- 00:44
- Viewed 252 times
-
Action Function
- 04:18
- Viewed 218 times
-
Search Function
- 03:42
- Viewed 265 times
-
Date and Time Function
- 02:53
- Viewed 283 times
-
Logical Function
- 03:14
- Viewed 441 times
-
Text Function
- 03:25
- Viewed 278 times
-
Basic Function
- 02:35
- Viewed 233 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 277 times
-
Introduction to Power Fx
- 01:09
- Viewed 277 times
-
The New Calendar
- 03:14
- Viewed 479 times
-
Sections
- 02:34
- Viewed 248 times
-
Customizing Views
- 03:25
- Viewed 239 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 545 times
Objectifs :
This video aims to guide users on how to effectively manage and navigate shared files and folders in OneDrive, highlighting key features such as sorting options and document recommendations.
Chapitres :
-
Introduction to Shared Files in OneDrive
When someone shares a OneDrive file or folder with you, you will receive a notification on your device. This feature ensures that you are promptly informed about new documents that are accessible to you. -
Accessing the Shared Tab
The documents shared with you are displayed in the 'Shared' tab within the OneDrive application. This tab not only shows the files shared with you but also those you have shared with others, providing a comprehensive view of your collaborative documents. -
Sorting Options in the Shared Tab
To enhance your document management experience, the 'Shared' tab offers sorting options. You can easily find your documents by sorting them based on: - Name (in alphabetical order) - Date of sharing - Name of the person who shared the document This functionality allows for quick access to the files you need. -
Managing Shared Documents
For further management of your shared documents, click on the three dots next to a document. This action will allow you to view details and manage access to the files you have shared, ensuring you maintain control over your shared content. -
Discover Tab Recommendations
In addition to managing shared files, OneDrive features a 'Discover' tab. This section displays recommendations for documents that may interest you, sourced from shared spaces, OneDrive, or SharePoint. The recommendations are based on recent activity or high modification activity, helping you stay updated with relevant documents. -
Conclusion
Understanding how to navigate the 'Shared' and 'Discover' tabs in OneDrive is essential for effective document management. By utilizing the sorting options and managing access to shared files, users can enhance their collaborative experience and stay organized.
FAQ :
What happens when someone shares a OneDrive file with me?
When someone shares a OneDrive file or folder with you, you receive a notification on your device, and the shared documents will appear in the Shared tab of the OneDrive application.
How can I find shared documents in OneDrive?
You can find shared documents in the Shared tab, where you can sort the files by name, date of sharing, or the name of the person who shared the document.
What is the Discover tab in OneDrive?
The Discover tab in OneDrive displays recommended documents that may interest you, based on recent activity or high modification activity from shared spaces, OneDrive, or SharePoint.
How do I manage access to files I have shared in OneDrive?
To manage access to files you have shared, click on the three dots next to the document in the Shared tab, where you can view details and adjust sharing settings.
Can I sort shared documents in OneDrive?
Yes, you can sort shared documents in OneDrive by name in alphabetical order, by the date of sharing, or by the name of the person who shared the document.
Quelques cas d'usages :
Collaborative Project Management
In a team project, members can share files through OneDrive, allowing everyone to access the latest documents in the Shared tab. This improves collaboration and ensures that all team members are working with the most current information.
Document Review Process
When a document is shared for review, the reviewer can easily find it in the Shared tab, sort it by the date it was shared, and manage access to provide feedback. This streamlines the review process and enhances communication.
Content Curation
Using the Discover tab, users can find relevant documents that have been frequently modified or have recent activity, making it easier to curate content for presentations or reports based on the latest information.
Access Control in Shared Files
In a corporate environment, managers can share sensitive documents with specific team members and manage access through the three dots menu. This ensures that only authorized personnel can view or edit critical files.
Organizing Shared Resources
Educators can use OneDrive to share resources with students. By sorting shared documents by name or date, they can quickly locate and distribute materials, enhancing the learning experience.
Glossaire :
OneDrive
A cloud storage service from Microsoft that allows users to store files and access them from any device connected to the internet.
Shared tab
A section in the OneDrive application that displays files and folders shared with the user, as well as those the user has shared with others.
Sorting
The process of arranging items in a specific order, such as alphabetically by name, by date of sharing, or by the name of the person who shared the document.
Discover tab
A feature in OneDrive that recommends documents based on recent activity or high modification activity, sourced from shared spaces, OneDrive, or SharePoint.
Access management
The process of controlling who can view or edit shared files and folders, which can be managed through options available in the OneDrive application.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise