Lists - Sort and filter a list Tutorial
In this video, you will learn about sorting and filtering items in a list.
The video covers how to find specific items using search and how to sort the list by different columns.
It also demonstrates how to filter the list based on specific criteria, such as the name of the person who created the item.
These actions are not permanent, but you can save them as a display for future use.
This tutorial will help you effectively sort and filter lists in Microsoft 365, improving your productivity and organization.
- 1:39
- 2441 views
-
Lists - Add a column to a list
- 1:35
- Viewed 2603 times
-
Lists - Sort and filter a list
- 1:39
- Viewed 2441 times
-
Lists - Change items in the list
- 0:59
- Viewed 2841 times
-
Lists - Create a list from an Excel file
- 1:42
- Viewed 2632 times
-
Lists - Add items to a list
- 1:24
- Viewed 2682 times
-
Lists - Working together on your lists in TEAMS
- 1:09
- Viewed 2727 times
-
Lists - Use alerts
- 1:29
- Viewed 2931 times
-
Lists - Share a list
- 1:26
- Viewed 2847 times
-
Introducing Lists
- 0:41
- Viewed 3140 times
-
Automate a list with Power Automate
- 1:04
- Viewed 3028 times
-
Use alerts
- 1:29
- Viewed 2931 times
-
Share a list
- 1:26
- Viewed 2847 times
-
Change items in the list
- 0:59
- Viewed 2841 times
-
Turn your Excel tables into real lists!
- 1:12
- Viewed 2831 times
-
Manage the display of a list
- 1:27
- Viewed 2788 times
-
Working together on your lists in TEAMS
- 1:09
- Viewed 2727 times
-
Creating a list from a template
- 0:59
- Viewed 2725 times
-
Create an app from a list
- 1:03
- Viewed 2717 times
-
Creating a list from scratch
- 0:47
- Viewed 2699 times
-
Add items to a list
- 1:24
- Viewed 2682 times
-
Create a list from an Excel file
- 1:42
- Viewed 2632 times
-
What is Microsoft Lists
- 1:37
- Viewed 2629 times
-
A quick tour of Microsoft Lists interface
- 2:18
- Viewed 2619 times
-
Add a column to a list
- 1:35
- Viewed 2603 times
-
Draft a Service Memo
- 02:33
- Viewed 15 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 13 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 22 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 21 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 8 times
-
Other Coaches
- 01:45
- Viewed 16 times
-
Agents in SharePoint
- 02:44
- Viewed 16 times
-
Prompt coach
- 02:49
- Viewed 17 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 16 times
-
Configure a Copilot Agent
- 02:39
- Viewed 15 times
-
Describe a copilot agent
- 01:32
- Viewed 21 times
-
Rewrite with Copilot
- 01:21
- Viewed 17 times
-
Analyze a video
- 01:21
- Viewed 14 times
-
Use the Copilot pane
- 01:12
- Viewed 15 times
-
Process text
- 01:03
- Viewed 13 times
-
Create an insights grid
- 01:19
- Viewed 31 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 18 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 48 times
-
Create an image with Copilot
- 00:42
- Viewed 63 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 44 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 44 times
-
Chat with Copilot
- 00:50
- Viewed 31 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 51 times
-
Data Privacy in Copilot
- 00:43
- Viewed 40 times
-
Access Copilot
- 00:25
- Viewed 68 times
-
Use a Copilot Agent
- 01:24
- Viewed 60 times
-
Modify with Pages
- 01:20
- Viewed 56 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 63 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 56 times
-
Generate the email for the recipient
- 00:44
- Viewed 49 times
-
Action Function
- 04:18
- Viewed 46 times
-
Search Function
- 03:42
- Viewed 65 times
-
Date and Time Function
- 02:53
- Viewed 56 times
-
Logical Function
- 03:14
- Viewed 88 times
-
Text Function
- 03:25
- Viewed 71 times
-
Basic Function
- 02:35
- Viewed 47 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 69 times
-
Introduction to Power Fx
- 01:09
- Viewed 48 times
-
The New Calendar
- 03:14
- Viewed 99 times
-
Sections
- 02:34
- Viewed 57 times
-
Customizing Views
- 03:25
- Viewed 48 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 103 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 65 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 56 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 43 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 72 times
-
Use the narrative Builder
- 01:31
- Viewed 69 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 66 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 71 times
-
Share a document with copilot
- 00:36
- Viewed 62 times
-
Configurate a page with copilot
- 01:47
- Viewed 76 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 248 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 92 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 106 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 159 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 182 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 166 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 234 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 171 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 93 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 180 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 109 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 103 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 253 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 89 times
-
Share Power Automate Flows
- 02:20
- Viewed 80 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 93 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 78 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 86 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 116 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 78 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 185 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 353 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 164 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 158 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 134 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 102 times
-
Discover the “Build Space”
- 02:26
- Viewed 78 times
-
The Power Automate Mobile App
- 01:39
- Viewed 78 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 88 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 109 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 80 times
-
Access Power Automate for the Web
- 01:25
- Viewed 117 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 101 times
-
Add a third-party application
- 02:40
- Viewed 123 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 134 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 117 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 113 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 84 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 149 times
-
Share a document securely with Outlook
- 02:21
- Viewed 96 times
-
Block a sender
- 01:54
- Viewed 138 times
-
Identify a fraudulent email
- 02:06
- Viewed 86 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 95 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 107 times
-
Protect an email by encrypting
- 01:10
- Viewed 96 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 74 times
-
Recover deleted items
- 01:09
- Viewed 193 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 112 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 79 times
-
Use a Shared Mailbox
- 01:18
- Viewed 123 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 93 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 124 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 90 times
-
Calendar Delegation Setup
- 01:21
- Viewed 111 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 179 times
-
Make changes to a text
- 01:05
- Viewed 132 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 112 times
-
Search from emails with Copilot
- 00:53
- Viewed 547 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 91 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 110 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 96 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 84 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 98 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 166 times
-
Generate formulas from a concept
- 01:02
- Viewed 93 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 114 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 134 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 186 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 127 times
-
Create a Meeting Poll
- 02:48
- Viewed 137 times
-
Display Three Time Zones
- 01:52
- Viewed 92 times
-
View Other Calendars
- 00:50
- Viewed 103 times
-
Open a Shared Calendar
- 01:29
- Viewed 105 times
-
Share Your Calendar
- 01:54
- Viewed 113 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 104 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 99 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 105 times
-
Translate Emails in Outlook
- 01:32
- Viewed 102 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 94 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 130 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 98 times
-
Improve Email Accessibility
- 02:02
- Viewed 100 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 106 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 109 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 74 times
-
Delay Email Delivery
- 01:10
- Viewed 108 times
-
Use Conversation View
- 01:47
- Viewed 101 times
-
Clean Up Your Inbox
- 01:18
- Viewed 107 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 380 times
-
Use Categories
- 02:51
- Viewed 91 times
-
Easily Sort Your Mails
- 01:38
- Viewed 82 times
-
Automate Routine Actions
- 02:19
- Viewed 98 times
-
Create an Email Template
- 01:40
- Viewed 125 times
-
Create a task from a message
- 02:00
- Viewed 145 times
-
Share a task list
- 03:10
- Viewed 149 times
-
Create a task or reminder
- 01:50
- Viewed 161 times
-
Task Module Overview
- 01:56
- Viewed 253 times
-
Manage Teams online meeting options
- 01:56
- Viewed 151 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 269 times
-
Create a reminder for yourself
- 01:59
- Viewed 169 times
-
Respond to a meeting
- 01:00
- Viewed 151 times
-
Create an appointment or meeting
- 01:44
- Viewed 165 times
-
Create different types of events
- 01:46
- Viewed 175 times
-
Edit and customize views
- 01:55
- Viewed 168 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 181 times
-
Search options
- 01:23
- Viewed 141 times
-
Sort and filter emails
- 02:51
- Viewed 165 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 245 times
-
The Bcc Field in Detail
- 01:53
- Viewed 169 times
-
Save and Print a Message
- 01:48
- Viewed 177 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 223 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 163 times
-
Process an incoming message
- 01:53
- Viewed 154 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 208 times
-
Organize into Folders
- 01:57
- Viewed 167 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 180 times
-
Create and add a signature to messages
- 01:26
- Viewed 161 times
-
Manage new message notifications
- 01:40
- Viewed 153 times
-
Change the default font of your emails
- 01:05
- Viewed 150 times
-
Manage Views
- 02:36
- Viewed 135 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 202 times
-
Explore the Interface
- 03:22
- Viewed 153 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 155 times
Objectifs :
Understand how to sort and filter employee data using the column headers in a company list.
Chapitres :
-
Introduction to Sorting and Filtering
In this section, we will explore how to effectively sort and filter a list of employees using the options available in each column header. This functionality allows for better organization and retrieval of specific data based on various criteria. -
Sorting Employee Data
Each column header features a down arrow on the right side, which opens a dropdown menu when clicked. This menu provides several sorting options based on the data type of the column. For example: - **Name Column**: You can sort employee names in two ways: - Ascending order (A to Z) - Descending order (Z to A) - **Date of Birth Column**: Sorting options include: - From oldest to newest - From newest to oldest These sorting options help in quickly locating employees based on their names or birth dates. -
Filtering Employee Data
To filter the employee list, click on the 'Filter by' option in the dropdown menu. For instance, if you want to view only employees in specific divisions, follow these steps: 1. Click on the dropdown menu in the 'Division' column. 2. Select 'Filter by'. 3. Check the boxes for the desired divisions, such as 'Fax' and 'Printer'. 4. Click the 'Apply' button to see the filtered results. This feature allows you to narrow down the list to only those employees relevant to your needs. -
Grouping Employee Data
In addition to sorting and filtering, you can also group items based on the data in the columns. To group employees by division, follow these steps: 1. Go to the dropdown menu in the 'Division' column. 2. Click on 'Group by Division'. This action will categorize employees into groups based on their respective divisions, such as: - Fax Division Employees - Photo Copier Division Employees - Printer Division Employees Grouping helps in visualizing the data more effectively and allows for easier management of employee information. -
Conclusion
Sorting, filtering, and grouping employee data are essential skills for managing a company’s workforce efficiently. By utilizing the dropdown menus in the column headers, users can easily organize and access the information they need, enhancing productivity and data management.
FAQ :
How can I sort the employee list?
You can sort the employee list by clicking on the down arrow next to the column header you wish to sort. Choose either ascending or descending order based on the data type of that column.
What does the filter option do?
The filter option allows you to display only the items that meet specific criteria. For example, you can filter the employee list to show only those in the fax and printer divisions.
Can I group employees by division?
Yes, you can group employees by division by selecting the 'Group By' option from the dropdown menu in the division column. This will categorize employees based on their respective divisions.
What is the difference between ascending and descending order?
Ascending order arranges items from lowest to highest (A to Z or 1 to 10), while descending order arranges items from highest to lowest (Z to A or 10 to 1).
How do I apply filters after selecting options?
After selecting the desired filter options from the dropdown menu, click the 'Apply' button to update the list based on your selections.
Quelques cas d'usages :
Sorting Employee Data for Reports
In a human resources department, sorting employee data by name or date of birth can help in generating reports for annual reviews or birthday celebrations, improving organization and efficiency.
Filtering Employees for Project Assignments
A project manager can filter the employee list to view only those in the fax and printer divisions when assigning tasks related to those specific areas, ensuring the right team members are selected.
Grouping Employees for Team Meetings
By using the 'Group By' function, a team leader can easily organize employees by division for departmental meetings, facilitating better communication and collaboration.
Data Analysis for Workforce Planning
An analyst can sort and filter employee data to identify trends in workforce distribution across divisions, aiding in strategic planning and resource allocation.
Improving Data Management in HR Software
Implementing sorting and filtering features in HR software can enhance data management, allowing HR professionals to quickly access relevant employee information and make informed decisions.
Glossaire :
Sort
The process of arranging items in a specific order based on a selected criterion, such as alphabetical order or numerical value.
Filter
A function that allows users to display only the items that meet certain criteria, effectively hiding the rest.
Dropdown Menu
A graphical control element that allows the user to choose one value from a list. It is typically activated by clicking on a down arrow next to a column header.
Ascending Order
A sorting order where items are arranged from the lowest to the highest value, such as A to Z for text or 1 to 10 for numbers.
Descending Order
A sorting order where items are arranged from the highest to the lowest value, such as Z to A for text or 10 to 1 for numbers.
Group By
A function that organizes items into categories based on a selected column, allowing users to view related items together.
Division
A specific department or section within a company, such as fax, printer, or photocopier divisions.