SharePoint (Classic Sites) - Creating a permission group Tutorial
In this video, you will learn about creating a permission group in Microsoft 365. The video covers how to easily assign the same level of permissions to multiple people on your website or team site.
It demonstrates how to navigate to the site settings, select site permissions, and create a new group.
You can name the group, add a description, choose an owner, and specify who can view and edit the membership.
The video also explains how to define membership request rules and choose a permission level for the group.
Creating a permission group will help you efficiently manage and collaborate with multiple users while ensuring the right level of access.
- 3:53
- 2740 views
-
SharePoint (Classic Sites) - Creating a personalized permission level
- 2:46
- Viewed 2921 times
-
SharePoint (Classic Sites) - Restoring an earlier version of your document
- 1:50
- Viewed 3047 times
-
SharePoint (Classic Sites) - Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4898 times
-
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 2935 times
-
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2922 times
-
SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2833 times
-
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 2880 times
-
SharePoint (Classic Sites) - Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3219 times
-
Protect a document shared by password
- 1:41
- Viewed 9590 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 8739 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4898 times
-
How do I block a sender?
- 1:01
- Viewed 3825 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3550 times
-
Create and manage team channel
- 1:51
- Viewed 3401 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3344 times
-
Manage permissions
- 1:10
- Viewed 3258 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3234 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3219 times
-
Restrict a document to reading only
- 1:03
- Viewed 3216 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3055 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3047 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2935 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2922 times
-
Creating a personalized permission level
- 2:46
- Viewed 2921 times
-
Checking the granted shares
- 2:27
- Viewed 2880 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2876 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2833 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2786 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2653 times
-
General security practices in Outlook
- 1:03
- Viewed 2627 times
-
Manage permissions
- 1:03
- Viewed 1644 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1047 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 839 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 831 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 809 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 797 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 793 times
-
Check Granted Shares
- 00:48
- Viewed 450 times
-
Modify Sharing Rules
- 00:53
- Viewed 387 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 384 times
-
Recover deleted items
- 01:09
- Viewed 381 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 371 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 358 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 340 times
-
Block a sender
- 01:54
- Viewed 298 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 256 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 221 times
-
Share a document securely with Outlook
- 02:21
- Viewed 221 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 220 times
-
Protect an email by encrypting
- 01:10
- Viewed 219 times
-
Identify a fraudulent email
- 02:06
- Viewed 218 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 200 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 196 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 188 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 155 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 111 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 62 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 66 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 82 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 77 times
-
Copilot at the service of project reports
- 02:36
- Viewed 67 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 66 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 108 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 70 times
-
Project mode
- 01:31
- Viewed 72 times
-
Create an agent for a team
- 01:53
- Viewed 120 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 122 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 68 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 122 times
-
Copilot Studio agent settings
- 01:33
- Viewed 65 times
-
Add new actions
- 01:54
- Viewed 118 times
-
Create a first action
- 01:59
- Viewed 116 times
-
Manage topics
- 01:51
- Viewed 95 times
-
Manage knowledge sources
- 01:11
- Viewed 65 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 112 times
-
Access Copilot Studio
- 01:09
- Viewed 111 times
-
Get started with Copilot Studio
- 01:25
- Viewed 62 times
-
Introduction to PowerBI
- 00:60
- Viewed 181 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 172 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 175 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 179 times
-
Introduction to Planner
- 00:56
- Viewed 186 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 174 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 182 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 248 times
-
Introduction to Sway
- 01:53
- Viewed 158 times
-
Introducing to Word
- 01:00
- Viewed 178 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 160 times
-
Create a call group
- 01:15
- Viewed 225 times
-
Use call delegation
- 01:07
- Viewed 144 times
-
Assign a delegate for your calls
- 01:08
- Viewed 222 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 147 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 136 times
-
Manage advanced call notifications
- 01:29
- Viewed 153 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 184 times
-
Block unwanted calls
- 01:24
- Viewed 150 times
-
Disable all call forwarding
- 01:09
- Viewed 157 times
-
Manage a call group in Teams
- 02:01
- Viewed 144 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 142 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 137 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 159 times
-
Manage voicemail messages
- 01:55
- Viewed 208 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 225 times
-
Customize your voicemail greeting
- 02:17
- Viewed 134 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 136 times
-
Manage simultaneous calls
- 01:52
- Viewed 146 times
-
Support third-party apps during calls
- 01:53
- Viewed 179 times
-
Add participants quickly and securely
- 01:37
- Viewed 142 times
-
Configure call privacy and security settings
- 02:51
- Viewed 140 times
-
Manage calls on hold
- 01:20
- Viewed 149 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 140 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 149 times
-
Draft a Service Memo
- 02:33
- Viewed 195 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 183 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 268 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 237 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 96 times
-
Other Coaches
- 01:45
- Viewed 195 times
-
Agents in SharePoint
- 02:44
- Viewed 157 times
-
Prompt coach
- 02:49
- Viewed 181 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 172 times
-
Configure a Copilot Agent
- 02:39
- Viewed 167 times
-
Describe a copilot agent
- 01:32
- Viewed 190 times
-
Rewrite with Copilot
- 01:21
- Viewed 164 times
-
Analyze a video
- 01:21
- Viewed 189 times
-
Use the Copilot pane
- 01:12
- Viewed 182 times
-
Process text
- 01:03
- Viewed 170 times
-
Create an insights grid
- 01:19
- Viewed 284 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 179 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 202 times
-
Create an image with Copilot
- 00:42
- Viewed 297 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 194 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 192 times
-
Chat with Copilot
- 00:50
- Viewed 180 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 275 times
-
Data Privacy in Copilot
- 00:43
- Viewed 194 times
-
Access Copilot
- 00:25
- Viewed 299 times
-
Use a Copilot Agent
- 01:24
- Viewed 202 times
-
Modify with Pages
- 01:20
- Viewed 207 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 199 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 193 times
-
Generate the email for the recipient
- 00:44
- Viewed 185 times
-
Action Function
- 04:18
- Viewed 149 times
-
Search Function
- 03:42
- Viewed 202 times
-
Date and Time Function
- 02:53
- Viewed 183 times
-
Logical Function
- 03:14
- Viewed 276 times
-
Text Function
- 03:25
- Viewed 211 times
-
Basic Function
- 02:35
- Viewed 176 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 200 times
-
Introduction to Power Fx
- 01:09
- Viewed 177 times
-
The New Calendar
- 03:14
- Viewed 300 times
-
Sections
- 02:34
- Viewed 186 times
-
Customizing Views
- 03:25
- Viewed 180 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 298 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 196 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 155 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 111 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 188 times
-
Use the narrative Builder
- 01:31
- Viewed 235 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 195 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 205 times
-
Share a document with copilot
- 00:36
- Viewed 196 times
-
Configurate a page with copilot
- 01:47
- Viewed 195 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 968 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 208 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 236 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 300 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 370 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 350 times
Objectifs :
This video aims to guide users on how to create and manage SharePoint groups, allowing for efficient permission management for multiple users on a site or team site.
Chapitres :
-
Introduction to SharePoint Groups
A SharePoint group is a collection of users who share the same permissions to a site and its content. Instead of assigning permissions individually, groups allow for easier management by applying the same permission level to multiple users. -
Accessing Site Settings
To create a new group, navigate to your website or team site. Click on the settings icon, represented by a small gear wheel at the top right corner, and select 'Site Settings'. -
Managing Site Permissions
Under the 'Users and Permissions' tab, select 'Site Permissions'. This will bring up the permissions page where you can view existing groups. From the ribbon, click on the 'Permissions' tab and then select the button to create a new group. -
Creating a New Group
When creating a new group, you will need to name it (e.g., 'Providers') and add a description. Choose an owner for the group, who will have the authority to manage permissions and membership. Note that there can only be one owner per group. -
Setting Membership Visibility
Decide whether individuals can view the membership list. You can choose to allow only group members or everyone in the company to see the list. Additionally, determine who can edit the membership—only the owner or all members. -
Membership Requests
Define the rules for membership requests. Decide if users need to request membership or if they can leave the group freely. If requests are required, you can choose to automatically accept them or send them to the owner's email for approval. -
Setting Permission Levels
It is crucial to select a permission level for the group. Default permission levels are available, but custom levels can also be created in another tutorial. For example, if suppliers need to collaborate and edit documents, select the 'Edit' permission level. -
Finalizing Group Creation
After setting the desired permissions, click the 'Create' button to finalize the group. You can then manage the group by adding or removing users as needed. The new group will appear in the Navigation Pane, allowing for easy access.
FAQ :
What is a SharePoint Group?
A SharePoint Group is a set of users who have the same permissions to a site and its content, allowing for easier management of access rights.
How do I create a new SharePoint Group?
To create a new SharePoint Group, go to site settings, select site permissions, and use the 'Create New Group' button. You will need to name the group, assign an owner, and set permissions.
Can multiple users have the same permissions in SharePoint?
Yes, by using SharePoint Groups, you can assign the same level of permissions to multiple users at once, simplifying permission management.
What is the role of a group owner in SharePoint?
The group owner is responsible for managing the group, including changing permissions, adding or removing members, and handling membership requests.
What happens if a user wants to leave a SharePoint Group?
If a user wants to leave a SharePoint Group, they may need to submit a dropout request, depending on the group's settings.
How can I set permissions for a SharePoint Group?
You can set permissions for a SharePoint Group during the creation process by selecting a predefined permission level or creating a custom one.
Quelques cas d'usages :
Collaborative Document Editing
In a marketing team, a SharePoint Group can be created for all team members to collaborate on documents. By assigning the 'Edit' permission level, team members can easily view, edit, and share marketing materials, improving workflow and productivity.
Project Management
For a project team, a SharePoint Group can be established to manage access to project documents and resources. The group owner can control who can view or edit project files, ensuring that sensitive information is only accessible to authorized members.
Onboarding New Employees
When onboarding new employees, a SharePoint Group can be created to provide them access to training materials and company policies. By setting appropriate permissions, HR can ensure that new hires have the resources they need while maintaining security.
Managing Membership Requests
In a large organization, a SharePoint Group can be used to manage membership requests for various teams. By requiring approval from the group owner, the organization can maintain control over who has access to specific resources.
Cross-Department Collaboration
For cross-department projects, a SharePoint Group can facilitate collaboration between different teams. By granting edit permissions, members from various departments can work together on shared documents, enhancing communication and project outcomes.
Glossaire :
SharePoint Group
A SharePoint Group is a collection of users who share the same permissions to a site and its content, allowing for easier management of access rights.
Permissions
Permissions are the rights assigned to users or groups that determine what actions they can perform on a site or its content, such as viewing, editing, or deleting.
Owner
The owner of a SharePoint Group is the individual responsible for managing the group, including changing permissions and membership.
Membership List
The membership list is a record of all users who belong to a specific SharePoint Group, which can be viewed by certain users based on the group's settings.
Membership Requests
Membership requests are applications made by users to join a SharePoint Group, which may require approval from the group owner.
Permission Levels
Permission levels define the specific rights granted to users or groups in SharePoint, such as 'View', 'Edit', or 'Full Control'.
Edit Permission Level
The edit permission level allows users to view, add, update, and delete items in a SharePoint site.