Outlook - How to protect an email by encryption? Tutorial
In this video, you will learn how to protect an email by encryption.
The video covers the process of encrypting emails in Microsoft Outlook, ensuring that the content remains secure and indecipherable to anyone other than the intended recipient.
The encryption rules are usually set by the administrator and applied directly to the Outlook email client.
If the recipient also uses Outlook, they will receive a padlock icon and an information message indicating that the message is encrypted.
For recipients using other email clients, they will receive a link to view the message and may need to confirm their identity using a single-use code.
The video demonstrates how to encrypt emails, protect attachments, and perform actions such as replying, transferring, and printing.
By following these steps, you can ensure that your emails are always protected and secure.
This tutorial is specifically tailored for Microsoft 365 users and provides a comprehensive guide to email encryption.
- 2:41
- 2950 views
-
Outlook - How do I prevent the transfer of an email?
- 2:07
- Viewed 10001 times
-
Outlook - General security practices in Outlook
- 1:03
- Viewed 2783 times
-
Outlook - How do I block a sender?
- 1:01
- Viewed 4236 times
-
Outlook - How do I share a document securely with Outlook?
- 1:49
- Viewed 3879 times
-
FindTime - Create a scheduling poll
- 4:12
- Viewed 5516 times
-
Outlook - How do I recognize a fraudulent email?
- 2:01
- Viewed 3167 times
-
FindTime - Use the scheduling poll dashboard
- 2:42
- Viewed 4362 times
-
Outlook - Delay or schedule e-mail sending
- 2:14
- Viewed 4066 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 10001 times
-
Change the default font for your emails
- 1:09
- Viewed 7772 times
-
Answering a scheduling poll
- 1:14
- Viewed 7185 times
-
Create a scheduling poll
- 4:12
- Viewed 5516 times
-
Create and modify a group
- 2:19
- Viewed 5422 times
-
Saving a message
- 1:43
- Viewed 5351 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4362 times
-
How do I block a sender?
- 1:01
- Viewed 4236 times
-
Tell me what you want to do
- 0:57
- Viewed 4165 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 4066 times
-
Join a group
- 1:34
- Viewed 3997 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3932 times
-
Accessing applications from a group
- 1:59
- Viewed 3908 times
-
Organizing your messages using rules
- 2:54
- Viewed 3888 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3879 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3858 times
-
Creating a group
- 2:38
- Viewed 3831 times
-
Presentation of the task module
- 3:31
- Viewed 3822 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3821 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3811 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3806 times
-
Recover deleted items
- 1:43
- Viewed 3777 times
-
Sending automatic replies
- 2:03
- Viewed 3773 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3760 times
-
Process a received message
- 2:02
- Viewed 3736 times
-
Introducing Outlook
- 0:50
- Viewed 3681 times
-
Create a task from a message
- 2:14
- Viewed 3680 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3649 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3643 times
-
Create an e-mail message
- 2:46
- Viewed 3638 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3622 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3617 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3603 times
-
Respond to a meeting
- 0:48
- Viewed 3602 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3569 times
-
Creating a draft
- 1:24
- Viewed 3528 times
-
Organizing in folders
- 2:36
- Viewed 3487 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3485 times
-
Schedule a meeting
- 1:50
- Viewed 3467 times
-
Calendar delegation
- 1:28
- Viewed 3465 times
-
Using conversation mode
- 1:25
- Viewed 3440 times
-
Export contacts from Outlook
- 1:09
- Viewed 3420 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3420 times
-
Import contacts into Outlook
- 1:52
- Viewed 3409 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3400 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3384 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3367 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3356 times
-
The Bcc field in detail
- 1:54
- Viewed 3354 times
-
Manage recurring appointments
- 2:12
- Viewed 3350 times
-
Sharing the calendar
- 2:11
- Viewed 3341 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3312 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3310 times
-
Publish the calendar
- 1:20
- Viewed 3309 times
-
Quickly sort emails
- 0:27
- Viewed 3304 times
-
Manage displays
- 2:26
- Viewed 3300 times
-
Display 3 time zones
- 0:37
- Viewed 3295 times
-
Creating an e-mail template
- 1:16
- Viewed 3294 times
-
Ribbon preview
- 2:55
- Viewed 3278 times
-
Using categories
- 2:15
- Viewed 3274 times
-
Sorting & searching your mails
- 2:50
- Viewed 3267 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3259 times
-
Junk email
- 2:16
- Viewed 3255 times
-
Cleaning your inbox
- 2:39
- Viewed 3255 times
-
Set or remove reminders
- 0:59
- Viewed 3244 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3243 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3243 times
-
Clutter
- 1:31
- Viewed 3232 times
-
Assigning a task
- 1:13
- Viewed 3228 times
-
Identify meeting members
- 0:26
- Viewed 3219 times
-
Printing messages
- 1:10
- Viewed 3214 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3200 times
-
Conduct surveys
- 1:38
- Viewed 3195 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3167 times
-
Open a shared calendar
- 1:30
- Viewed 3117 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3115 times
-
Show other people's calendar
- 0:52
- Viewed 3108 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3092 times
-
Having a conversation within a group
- 3:21
- Viewed 3087 times
-
Edit and customize views
- 1:24
- Viewed 3064 times
-
Remove a member from a group
- 0:29
- Viewed 3023 times
-
Create and add a signature to messages
- 1:21
- Viewed 3007 times
-
Create an appointment
- 1:56
- Viewed 2995 times
-
Manage attachments
- 1:51
- Viewed 2940 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2918 times
-
Manage new message notifications
- 1:42
- Viewed 2861 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2836 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2803 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2793 times
-
General security practices in Outlook
- 1:03
- Viewed 2783 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2781 times
-
Improving email accessibility
- 1:33
- Viewed 2730 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2657 times
-
Add accessible tables and lists
- 0:49
- Viewed 2628 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2458 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1768 times
-
Draft an Email with Copilot
- 02:36
- Viewed 1390 times
-
Summarize Email Threads with Copilot
- 01:05
- Viewed 1285 times
-
Improve Email Writing with Copilot Coaching
- 01:47
- Viewed 1088 times
-
Search from emails with Copilot
- 00:53
- Viewed 809 times
-
Task Module Overview
- 01:56
- Viewed 647 times
-
Recover deleted items
- 01:09
- Viewed 637 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 614 times
-
The Bcc Field in Detail
- 01:53
- Viewed 540 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 514 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 502 times
-
Create a reminder for yourself
- 01:59
- Viewed 493 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 479 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 476 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 430 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 423 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 410 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 406 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 400 times
-
Create and add a signature to messages
- 01:26
- Viewed 398 times
-
Block a sender
- 01:54
- Viewed 393 times
-
Manage new message notifications
- 01:40
- Viewed 391 times
-
Create different types of events
- 01:46
- Viewed 386 times
-
Create an appointment or meeting
- 01:44
- Viewed 386 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 385 times
-
Create a Meeting Poll
- 02:48
- Viewed 381 times
-
Process an incoming message
- 01:53
- Viewed 380 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 378 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 369 times
-
Explore the Interface
- 03:22
- Viewed 366 times
-
Sort and filter emails
- 02:51
- Viewed 361 times
-
Edit and customize views
- 01:55
- Viewed 359 times
-
Respond to a meeting
- 01:00
- Viewed 353 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 351 times
-
Share a task list
- 03:10
- Viewed 350 times
-
Manage Teams online meeting options
- 01:56
- Viewed 344 times
-
Create a task or reminder
- 01:50
- Viewed 342 times
-
Create an Email Template
- 01:40
- Viewed 341 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 340 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 339 times
-
Add a third-party application
- 02:40
- Viewed 339 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 338 times
-
Save and Print a Message
- 01:48
- Viewed 337 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 335 times
-
Organize into Folders
- 01:57
- Viewed 333 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 333 times
-
Change the default font of your emails
- 01:05
- Viewed 331 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 331 times
-
Manage Views
- 02:36
- Viewed 330 times
-
Create a task from a message
- 02:00
- Viewed 329 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 328 times
-
Open a Shared Calendar
- 01:29
- Viewed 324 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 322 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 320 times
-
Calendar Delegation Setup
- 01:21
- Viewed 318 times
-
Delay Email Delivery
- 01:10
- Viewed 316 times
-
Identify a fraudulent email
- 02:06
- Viewed 316 times
-
Share a document securely with Outlook
- 02:21
- Viewed 316 times
-
Share Your Calendar
- 01:54
- Viewed 315 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 313 times
-
Improve Email Accessibility
- 02:02
- Viewed 311 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 310 times
-
Use a Shared Mailbox
- 01:18
- Viewed 310 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 305 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 303 times
-
Search options
- 01:23
- Viewed 300 times
-
Automate Routine Actions
- 02:19
- Viewed 298 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 293 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 293 times
-
Translate Emails in Outlook
- 01:32
- Viewed 292 times
-
View Other Calendars
- 00:50
- Viewed 292 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 289 times
-
Use Categories
- 02:51
- Viewed 287 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 287 times
-
Use Conversation View
- 01:47
- Viewed 284 times
-
Clean Up Your Inbox
- 01:18
- Viewed 277 times
-
Display Three Time Zones
- 01:52
- Viewed 275 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 271 times
-
Protect an email by encrypting
- 01:10
- Viewed 270 times
-
Easily Sort Your Mails
- 01:38
- Viewed 266 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 265 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 265 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 258 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 249 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 125 times
-
Plan with Copilot
- 01:15
- Viewed 82 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 10001 times
-
Protect a document shared by password
- 1:41
- Viewed 9926 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 5397 times
-
How do I block a sender?
- 1:01
- Viewed 4236 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3879 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3623 times
-
Create and manage team channel
- 1:51
- Viewed 3549 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3477 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3401 times
-
Manage permissions
- 1:10
- Viewed 3360 times
-
Restrict a document to reading only
- 1:03
- Viewed 3336 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3280 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3167 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 3141 times
-
Creating a personalized permission level
- 2:46
- Viewed 3074 times
-
Targeting content using a specific audience
- 3:35
- Viewed 3051 times
-
Checking the granted shares
- 2:27
- Viewed 3032 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 3020 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2962 times
-
Creating a permission group
- 3:53
- Viewed 2874 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2791 times
-
General security practices in Outlook
- 1:03
- Viewed 2783 times
-
Manage permissions
- 1:03
- Viewed 1729 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1112 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 901 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 894 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 871 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 855 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 853 times
-
Recover deleted items
- 01:09
- Viewed 637 times
-
Check Granted Shares
- 00:48
- Viewed 611 times
-
Modify Sharing Rules
- 00:53
- Viewed 460 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 451 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 424 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 410 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 410 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 394 times
-
Block a sender
- 01:54
- Viewed 393 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 328 times
-
Identify a fraudulent email
- 02:06
- Viewed 316 times
-
Share a document securely with Outlook
- 02:21
- Viewed 316 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 305 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 297 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 277 times
-
Protect an email by encrypting
- 01:10
- Viewed 270 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 265 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 209 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 155 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 2 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 2 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 2 times
-
Relevant views to highlight your information
- 01:52
- Viewed 6 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 2 times
-
A well-structured form for easy entry
- 01:17
- Viewed 2 times
-
The right column type for each data set
- 02:35
- Viewed 2 times
-
Custom columns to match your needs
- 02:09
- Viewed 2 times
-
Smooth updates and management for any list
- 01:06
- Viewed 2 times
-
Simple ways to add data to your list
- 01:06
- Viewed 2 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 2 times
-
A fully custom list built from scratch
- 01:34
- Viewed 2 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 3 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 3 times
-
The essentials of the Lists interface
- 02:01
- Viewed 3 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 2 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 47 times
-
Format and example for optimal results
- 02:03
- Viewed 49 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 41 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 105 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 39 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 42 times
-
Extract Text from an Image
- 01:07
- Viewed 68 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 125 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 137 times
-
Query an Attached Meeting
- 01:51
- Viewed 52 times
-
Plan with Copilot
- 01:15
- Viewed 82 times
-
Share Requests with Your Team
- 03:07
- Viewed 129 times
-
Translate a presentation
- 01:38
- Viewed 59 times
-
Generate a Video
- 01:49
- Viewed 65 times
-
Add Speaker Notes
- 00:56
- Viewed 64 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 133 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 125 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 143 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 182 times
-
Copilot at the service of project reports
- 02:36
- Viewed 153 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 143 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 286 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 153 times
-
Project mode
- 01:31
- Viewed 150 times
-
Create an agent for a team
- 01:53
- Viewed 264 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 260 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 120 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 265 times
-
Copilot Studio agent settings
- 01:33
- Viewed 110 times
-
Add new actions
- 01:54
- Viewed 263 times
-
Create a first action
- 01:59
- Viewed 254 times
-
Manage topics
- 01:51
- Viewed 142 times
-
Manage knowledge sources
- 01:11
- Viewed 106 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 256 times
-
Access Copilot Studio
- 01:09
- Viewed 250 times
-
Get started with Copilot Studio
- 01:25
- Viewed 119 times
-
Introduction to PowerBI
- 00:60
- Viewed 280 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 265 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 257 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 290 times
-
Introduction to Planner
- 00:56
- Viewed 268 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 392 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 276 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 411 times
-
Introduction to Sway
- 01:53
- Viewed 350 times
-
Introducing to Word
- 01:00
- Viewed 254 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 242 times
-
Create a call group
- 01:15
- Viewed 438 times
-
Use call delegation
- 01:07
- Viewed 208 times
-
Assign a delegate for your calls
- 01:08
- Viewed 406 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 214 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 214 times
-
Manage advanced call notifications
- 01:29
- Viewed 226 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 358 times
-
Block unwanted calls
- 01:24
- Viewed 257 times
-
Disable all call forwarding
- 01:09
- Viewed 237 times
-
Manage a call group in Teams
- 02:01
- Viewed 257 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 210 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 214 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 233 times
-
Manage voicemail messages
- 01:55
- Viewed 363 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 398 times
-
Customize your voicemail greeting
- 02:17
- Viewed 210 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 274 times
-
Manage simultaneous calls
- 01:52
- Viewed 239 times
-
Support third-party apps during calls
- 01:53
- Viewed 331 times
-
Add participants quickly and securely
- 01:37
- Viewed 222 times
-
Configure call privacy and security settings
- 02:51
- Viewed 223 times
-
Manage calls on hold
- 01:20
- Viewed 223 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 229 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 216 times
-
Draft a Service Memo
- 02:33
- Viewed 264 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 252 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 420 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 392 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 132 times
-
Other Coaches
- 01:45
- Viewed 279 times
-
Agents in SharePoint
- 02:44
- Viewed 217 times
-
Prompt coach
- 02:49
- Viewed 245 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 231 times
-
Configure a Copilot Agent
- 02:39
- Viewed 240 times
-
Describe a copilot agent
- 01:32
- Viewed 278 times
-
Rewrite with Copilot
- 01:21
- Viewed 229 times
-
Analyze a video
- 01:21
- Viewed 254 times
-
Use the Copilot pane
- 01:12
- Viewed 240 times
-
Process text
- 01:03
- Viewed 234 times
-
Create an insights grid
- 01:19
- Viewed 442 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 240 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 260 times
-
Create an image with Copilot
- 00:42
- Viewed 454 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 253 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 259 times
-
Chat with Copilot
- 00:50
- Viewed 267 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 437 times
-
Data Privacy in Copilot
- 00:43
- Viewed 262 times
-
Access Copilot
- 00:25
- Viewed 466 times
-
Use a Copilot Agent
- 01:24
- Viewed 295 times
-
Edit in Pages
- 01:49
- Viewed 305 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 275 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 261 times
-
Generate the email for the recipient
- 00:44
- Viewed 252 times
-
Action Function
- 04:18
- Viewed 218 times
-
Search Function
- 03:42
- Viewed 265 times
-
Date and Time Function
- 02:53
- Viewed 283 times
-
Logical Function
- 03:14
- Viewed 441 times
-
Text Function
- 03:25
- Viewed 278 times
-
Basic Function
- 02:35
- Viewed 233 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 277 times
-
Introduction to Power Fx
- 01:09
- Viewed 277 times
-
The New Calendar
- 03:14
- Viewed 479 times
-
Sections
- 02:34
- Viewed 248 times
-
Customizing Views
- 03:25
- Viewed 239 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 545 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 297 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 209 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 155 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 277 times
Objectifs :
This document aims to provide a comprehensive understanding of how to encrypt emails in Outlook, ensuring the protection of sensitive content during transmission. It outlines the steps for encryption, the implications for both sender and recipient, and the security measures in place for attachments.
Chapitres :
-
Introduction to Email Encryption
Email encryption is a crucial practice for safeguarding sensitive information sent via email. By converting the raw text of an email into scrambled text, encryption ensures that even if the email is intercepted, it remains indecipherable to unauthorized individuals. This document will guide you through the process of encrypting your emails in Outlook. -
Setting Up Encryption in Outlook
Encryption rules are typically established by your organization's administrator and are automatically applied to your Outlook email client. If these rules are not set, Outlook will provide various encryption options for you to choose from. To encrypt an email, follow these steps: 1. Open your email in Outlook. 2. Navigate to the 'Options' tab. 3. Select 'Encrypt'. 4. Choose 'Encrypt Only'. Once you select this option, a message will confirm that your email is now encrypted. -
Handling Attachments
When sending an encrypted email with an attachment, Outlook will notify you that the attachment is protected. If the file supports rights management, you can click 'Learn More' to view a list of supported file types. This ensures that any sensitive documents are also secured during transmission. -
Receiving Encrypted Emails
If the recipient of your encrypted email also uses Outlook, they will not need to take any special actions to access the message. A padlock icon and an information message will indicate that the email is encrypted. However, if the recipient uses a different email client, such as Gmail, they will receive a link to view the message. They will need to confirm their identity by logging in with their Google account. -
Accessing Encrypted Messages on Other Platforms
For recipients using other messaging services, they will receive a single-use code sent to their email, which is valid for 15 minutes. If they are using their personal computer, they can check a box to save the code for up to 12 hours. The email will open in their browser, allowing them to preview or download any attachments. They can also reply, transfer, or print the email, with encryption remaining intact throughout the process. -
Conclusion
Email encryption is an essential tool for protecting sensitive information in business communications. By following the outlined steps in Outlook, users can ensure that their messages and attachments are secure. Understanding the process of encryption not only enhances security but also builds confidence in the integrity of email communications.
FAQ :
What does it mean to encrypt an email?
Encrypting an email means converting its content into a scrambled format that can only be read by the intended recipient. This protects sensitive information from being accessed by unauthorized individuals.
How do I encrypt my emails in Outlook?
To encrypt your emails in Outlook, go to the 'Options' menu when composing a message and select 'Encrypt'. You will receive a notification that your email is now encrypted.
What happens if the recipient does not use Outlook?
If the recipient does not use Outlook, they will receive a link to view the encrypted message. They will need to confirm their identity by logging in with their email provider or using a single-use code sent to them.
Can I send attachments in encrypted emails?
Yes, when you send an encrypted email with an attachment, Outlook will inform you that the attachment is also protected. However, the recipient must use a compatible email client to access it.
What is the purpose of the padlock icon in an email?
The padlock icon indicates that the email is encrypted, ensuring the recipient that the content is secure and protected from unauthorized access.
Quelques cas d'usages :
Secure Communication in Financial Services
In the financial industry, professionals often handle sensitive information such as client data and transaction details. By using encrypted emails in Outlook, they can ensure that all communications remain confidential and protected from potential breaches.
Protecting Client Information in Legal Firms
Lawyers and legal assistants frequently exchange sensitive documents and client information. Utilizing email encryption helps maintain client confidentiality and complies with legal regulations regarding data protection.
Safeguarding Health Records in Medical Practices
Healthcare providers can use encrypted emails to send patient records and sensitive health information securely. This practice not only protects patient privacy but also adheres to HIPAA regulations.
Confidential Project Collaboration in Tech Companies
In technology firms, teams often collaborate on projects that involve proprietary information. Encrypting emails ensures that project details and intellectual property are shared securely among team members.
Handling Sensitive Information in Government Agencies
Government employees can use email encryption to communicate sensitive information securely. This practice helps prevent data leaks and ensures that classified information is only accessible to authorized personnel.
Glossaire :
Encryption
The process of converting information or data into a code to prevent unauthorized access. In the context of emails, it means transforming the raw text of an email into scrambled text that can only be read by the intended recipient.
Outlook
A personal information manager from Microsoft, primarily used as an email application. It includes features for managing emails, calendars, tasks, and contacts.
Rights Management
A technology that protects sensitive information from unauthorized access and distribution. It ensures that only authorized users can view or interact with the content.
Padlock Icon
A visual indicator that signifies that a message is encrypted and secure. It informs the recipient that the email content is protected.
Single Use Code
A temporary code sent to a recipient to verify their identity when accessing encrypted content. This code is valid for a limited time, typically 15 minutes.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise