Outlook - General security practices in Outlook Tutorial
In this video, you will learn about general security practices in Outlook.
The video covers important topics such as how to protect an email by encryption, how to prevent the transfer of an email, how to recognize a fraudulent email, how to block a sender, and how to share a document securely with Outlook.
This knowledge will help you improve the security of your data and ensure safe communication in your Microsoft 365 environment.
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Outlook - How to protect an email by encryption?
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Outlook - How do I prevent the transfer of an email?
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Outlook - How do I recognize a fraudulent email?
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Outlook - How do I block a sender?
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Outlook - How do I share a document securely with Outlook?
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FindTime - Create a scheduling poll
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Outlook - How to launch a New Teams Meeting in Outlook
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Outlook - Introducing Office 365 Groups
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How do I prevent the transfer of an email?
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Change the default font for your emails
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Answering a scheduling poll
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Create a scheduling poll
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Saving a message
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Create and modify a group
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Use the scheduling poll dashboard
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How do I block a sender?
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Tell me what you want to do
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Delay or schedule e-mail sending
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Join a group
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Discovering the Outlook 2016 interface
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Accessing applications from a group
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How do I share a document securely with Outlook?
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Organizing your messages using rules
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Attach a message, a contact, a file, or a task
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Creating a group
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Presentation of the task module
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Recall or replace an e-mail you sent
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Automatically mark deleted emails as read
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Request a read receipt or confirmation of delivery
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Sending automatic replies
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Create a task and create a recurring task
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Recover deleted items
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Process a received message
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Introducing Outlook
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Create a task from a message
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Translate your emails into Outlook
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Insert elements into the mails (table, graphic, images)
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Let Outlook read your emails out loud
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Create an e-mail message
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Presentation and discovery of contacts
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Respond to a meeting
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How to launch a New Teams Meeting in Outlook
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Manage Your Working Time in MyAnalytics
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Creating a draft
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Schedule sending emails in Outlook
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Organizing in folders
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Calendar delegation
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Schedule a meeting
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Using conversation mode
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Temporarily turn off notifications
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Getting Started with Outlook Mobile App
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Dictate email messages in Outlook
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Manage recurring appointments
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The Bcc field in detail
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Sharing the calendar
- 2:11
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Publish the calendar
- 1:20
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Fill in your work schedules in Outlook
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Manage displays
- 2:26
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Quickly sort emails
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Display 3 time zones
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Create a contact group & Communicate through contact groups (distribution list)
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Creating an e-mail template
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Using categories
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Ribbon preview
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Sorting & searching your mails
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Junk email
- 2:16
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Cleaning your inbox
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Set or remove reminders
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Introducing Office 365 Groups
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Prevent recipients from forwarding emails
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Clutter
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Assigning a task
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Printing messages
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Prevent forwarding of a meeting
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Identify meeting members
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Conduct surveys
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Using the Scheduling Assistant
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How do I recognize a fraudulent email?
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Open a shared calendar
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Custom your personal reminders and notifications
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Show other people's calendar
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Make your Outlook signature accessible
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Edit and customize views
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Having a conversation within a group
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Remove a member from a group
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Create and add a signature to messages
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Create an appointment
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How to protect an email by encryption?
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Manage attachments
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Create a meeting in the group calendar
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Manage new message notifications
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Go further with Outlook Mobile
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Presentation and discovery of the calendar
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Draft an Email with Copilot
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Summarize Email Threads with Copilot
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Improve Email Writing with Copilot Coaching
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Search from emails with Copilot
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Task Module Overview
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Recover deleted items
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Organize Your Messages with Rules
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The Bcc Field in Detail
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Grant delegate access in Microsoft 365 administration
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Create a reminder for yourself
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Create your reservation page for appointment booking (Bookings)
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Request a Read Receipt or Delivery Confirmation
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Edit or delete an appointment, meeting or event
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Insert Elements in Emails (Tables, Charts, Images)
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Send an Email and Create a Draft in Outlook
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Send a survey or questionnaire by email
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Recall or replace an e-mail message
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Add and manage multiple accounts on Outlook
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Create and add a signature to messages
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Manage new message notifications
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Create different types of events
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Create an appointment or meeting
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Set Your Work Hours in Outlook
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Create a Meeting Poll
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Use the Meeting Dashboard
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Block a sender
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Process an incoming message
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Sort and filter emails
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Explore the Interface
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Send Emails on Behalf of Someone Else
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Edit and customize views
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Respond to a meeting
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Presentation and introduction to the calendar
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Share a task list
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Create a task or reminder
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Manage Teams online meeting options
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Create an Email Template
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Add a third-party application
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Attach files efficiently in Outlook
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Save and Print a Message
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Respond to a Meeting Poll
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Change the default font of your emails
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Organize into Folders
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Add Accessible Tables and Lists
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Create a task from a message
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Manage Views
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Send Automatic Out-of-Office Replies
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Open a Shared Calendar
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Create a collaborative email with Microsoft Loop and Outlook
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Use the Scheduling Assistant
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Introduce the new version of Outlook
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Collaborate directly during an event with Microsoft Loop and Outlook
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Prevent transfer for a meeting
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Share Your Calendar
- 01:54
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Delay Email Delivery
- 01:10
- Viewed 307 times
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Improve Email Accessibility
- 02:02
- Viewed 305 times
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Use a Shared Mailbox
- 01:18
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Make Your Outlook Signature Accessible
- 01:12
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Calendar Delegation Setup
- 01:21
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Identify a fraudulent email
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Search options
- 01:23
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Share a document securely with Outlook
- 02:21
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Prepare for Time Out of Office (Viva Insights)
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Mailbox Delegation Setup
- 01:59
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Automate Routine Actions
- 02:19
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Improve the Accessibility of Images in Emails
- 01:18
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 285 times
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Prevent the forwarding of an email
- 01:01
- Viewed 284 times
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View Other Calendars
- 00:50
- Viewed 283 times
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Use Categories
- 02:51
- Viewed 281 times
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Use Conversation View
- 01:47
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Translate Emails in Outlook
- 01:32
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Respond to invitations as a delegate
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Clean Up Your Inbox
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Streamline Note-Taking with OneNote and Outlook
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Display Three Time Zones
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Use the Immersive Reader Feature
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Protect an email by encrypting
- 01:10
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Easily Sort Your Mails
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Introduction to Microsoft Outlook
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Provide an overview of best security practices in Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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Reply to an Email with Copilot
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Plan with Copilot
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Protect a document shared by password
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How do I prevent the transfer of an email?
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
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How do I block a sender?
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How do I share a document securely with Outlook?
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Granting access to the SharePoint site to someone outside the company
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Create and manage team channel
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Do I share with OneDrive, SharePoint, or TEAMS?
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Restrict a folder/document to certain members of your team
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Manage permissions
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Restrict a document to reading only
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Restoring an earlier version of your document
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How do I recognize a fraudulent email?
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Sharing a folder or document with someone outside the company
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Creating a personalized permission level
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Targeting content using a specific audience
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Checking the granted shares
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Understanding the different types and roles of team sites in SharePoint
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Restricting a document to read-only mode (Extract a document)
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How to protect an email by encryption?
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Creating a permission group
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Ensure data security during a Teams meeting
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Manage permissions
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Understand and Secure Information Sharing in Instant Messaging
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Manage Privacy in Private Channels
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Restrict a Document to Certain Team Members
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Secure Teams Upon Creation
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Secure a Shared Document with a Password
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Restrict a Document to Read-Only
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Recover deleted items
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Check Granted Shares
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Modify Sharing Rules
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Protect My Document with a Password and Expiration Date
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Best Security Practices on OneDrive
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Restore Your OneDrive Space
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Recall or replace an e-mail message
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Avoid Abusive Document Sharing
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Block a sender
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Prevent transfer for a meeting
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Identify a fraudulent email
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Share a document securely with Outlook
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Guide to Using the Microsoft Authenticator App
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Prevent the forwarding of an email
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Concept of Multi-Factor Authentication
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
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Plan with Copilot
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Share Requests with Your Team
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Generate a Video
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Add Speaker Notes
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Prompt coach
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Describe a copilot agent
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Objectifs :
This video aims to educate viewers on the risks associated with email communication, particularly regarding phishing attacks, and to provide best practices for safeguarding sensitive information.
Chapitres :
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Understanding Email Threats
Email is a primary source of malicious attacks on businesses. One of the most favored methods employed by hackers is phishing. It is crucial to be cautious of any messages that request confidential information, such as passwords, or prompt you to click on links to reset your credentials. -
Best Practices to Avoid Data Leakage
To prevent falling victim to phishing attacks and to protect sensitive data, consider the following best practices: - **Encrypt Confidential Emails**: If your email contains sensitive information or documents, do not hesitate to encrypt your message. This encryption will ensure that the content cannot be read if intercepted by unauthorized individuals. - **Use Secure Document Sharing**: When sharing attachments, opt for documents stored on platforms like SharePoint or OneDrive. These services allow you to manage access permissions effectively, ensuring that only authorized users can view the documents. - **Regularly Review Security Practices**: It is essential to regularly review and update your security practices to maintain safety. Make it a habit to check your email security settings and permissions frequently.
FAQ :
What is phishing and how can I avoid it?
Phishing is a cyber attack where attackers impersonate legitimate organizations to steal sensitive information. To avoid it, be cautious of unsolicited emails asking for confidential information or prompting you to click on links. Always verify the sender's email address and look for signs of suspicious activity.
Why should I encrypt my emails?
Encrypting your emails protects confidential information from being read by unauthorized individuals if the email is intercepted. It adds an extra layer of security, especially when sharing sensitive documents.
What are SharePoint and OneDrive used for?
SharePoint is used for collaboration and document management within organizations, while OneDrive is a cloud storage service that allows users to store and share files online. Both tools help manage access permissions and enhance data security.
How can I manage access permissions for shared documents?
You can manage access permissions by using platforms like SharePoint or OneDrive. These services allow you to specify who can view or edit your documents, ensuring that only authorized individuals have access.
What are some good practices to avoid data leakage?
To avoid data leakage, regularly review and update access permissions, encrypt sensitive emails, and be cautious when sharing confidential information. Additionally, stay informed about the latest phishing tactics to better protect yourself.
Quelques cas d'usages :
Secure Email Communication
In a corporate environment, employees can use email encryption to protect sensitive information when communicating with clients or partners. This practice ensures that confidential data remains secure, even if intercepted.
Document Sharing in Teams
Teams can utilize SharePoint to share project documents securely. By managing access permissions, team leaders can control who can view or edit documents, reducing the risk of unauthorized access and data breaches.
Training Employees on Phishing Awareness
Organizations can conduct training sessions to educate employees about phishing attacks. By teaching staff how to recognize suspicious emails and the importance of verifying senders, companies can reduce the likelihood of falling victim to such attacks.
Regular Security Audits
Businesses can implement regular security audits to review access permissions and encryption practices. This proactive approach helps identify potential vulnerabilities and ensures that sensitive information is adequately protected.
Using OneDrive for Remote Work
Remote workers can use OneDrive to store and share files securely. By leveraging OneDrive's access permissions, employees can collaborate on projects while ensuring that sensitive information is only accessible to authorized team members.
Glossaire :
Phishing
A type of cyber attack where attackers impersonate legitimate organizations to trick individuals into providing sensitive information, such as passwords or credit card numbers.
Encryption
The process of converting information or data into a code to prevent unauthorized access. It ensures that even if data is intercepted, it cannot be read without the proper decryption key.
SharePoint
A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device and facilitating file sharing.
Access Permissions
Settings that determine who can view or edit a document or file. Proper management of access permissions is crucial for maintaining data security.