Teams - Secure Teams Upon Creation Tutorial

Secure your Teams from the outset by understanding the importance of creating a SharePoint team site. Find out how to store and share your documents securely, whether you opt for a public or private team.

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Objectifs :

Understand the process of creating a new team in Microsoft Teams and the implications for document sharing and security through the linked SharePoint site.

Chapitres :

  1. Introduction to Team Creation in Microsoft Teams
    Creating a new team in Microsoft Teams automatically generates a linked SharePoint team site. This site serves as a repository for all documents shared within the team, making it essential to understand its functionalities and settings.
  2. Public vs. Private Teams
    The choice between creating a public or private team significantly affects the security and accessibility of shared information: - **Public Team**: All members of your organization can join without restrictions. - **Private Team**: Only invited members can join, enhancing security as you control who has access.
  3. Document Sharing Policies
    Document sharing within the SharePoint site is governed by your organization's rules. Depending on the settings: - Team members may share documents with internal or external collaborators, even if they are not part of the team. - As a team owner, you will not have visibility into whether documents are shared outside the team.
  4. Configuring SharePoint Permissions
    To manage document sharing effectively, you can configure the SharePoint site linked to your Teams team. Follow these steps: 1. Create a new private team in Teams. 2. Open the linked SharePoint site. 3. Access the site permissions to adjust sharing settings. By default, both owners and members can share documents. To restrict sharing: - Allow only site owners to share the entire SharePoint site. - This means team members can only share documents with individuals who already have access.
  5. Further Restrictions on Document Access
    To enhance control over document sharing: - Disable access requests to prevent collaborators from requesting access to your team and its documents. - Team members will be limited to sharing only among themselves, ensuring tighter security.
  6. Conclusion
    Understanding the implications of team creation in Microsoft Teams and the associated SharePoint site is crucial for maintaining document security. By configuring permissions and sharing settings, team owners can effectively manage access and protect sensitive information.

FAQ :

What is the difference between a public and private team in Microsoft Teams?

A public team allows any member of the organization to join freely, while a private team requires approval from the team owner for new members, enhancing security.

How does SharePoint integrate with Microsoft Teams?

When you create a new team in Microsoft Teams, a linked SharePoint team site is automatically created to store and manage documents shared within the team.

Can team members share documents with external collaborators?

Yes, if permitted by the organization, team members can share documents with internal or external collaborators, even if they are not part of the team.

How can I restrict document sharing in my team?

As a team owner, you can configure the SharePoint site settings to allow only site owners to share documents, preventing team members from sharing with others.

What are access requests in SharePoint?

Access requests are made by users who want to gain access to a SharePoint site or its documents. Team owners can approve or deny these requests.

Quelques cas d'usages :

Managing Document Security in a Private Team

In a private team setting, a project manager can restrict document sharing to enhance security. By configuring SharePoint settings to allow only team owners to share documents, the project manager ensures that sensitive information is only accessible to authorized team members.

Collaborating with External Partners

A marketing team can use a public team to collaborate with external partners. By allowing document sharing with external collaborators, the team can work together on marketing materials while maintaining oversight of who has access to sensitive documents.

Streamlining Access Requests

A team owner can disable access requests to prevent unauthorized users from seeking access to the team's documents. This ensures that only approved team members can view or share documents, maintaining a controlled environment.

Glossaire :

SharePoint

A web-based collaboration platform that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.

Public Team

A team in Microsoft Teams that allows any member of the organization to join without needing approval, promoting open collaboration.

Private Team

A team in Microsoft Teams that restricts membership to selected individuals, requiring approval for new members, thus enhancing security.

Team Owner

A person who has administrative control over a team in Microsoft Teams, responsible for managing team settings and member permissions.

Document Sharing

The process of allowing others to access and collaborate on documents stored in SharePoint or Teams.

Permissions

Settings that determine what actions users can perform on a SharePoint site or its documents, such as viewing, editing, or sharing.

Access Requests

Requests made by users to gain access to a SharePoint site or its documents, which can be approved or denied by the site owner.

résultat(s)
00:00:02
An essential asect to understand when
00:00:04
creating a new team in teams is that
00:00:07
it automatically involves the creation
00:00:09
of a linked SharePoint team site.
00:00:12
This SharePoint will store all
00:00:13
documents you share within your team.
00:00:16
The choice between creating a public
00:00:18
or private team impacts the level of
00:00:20
protection for the information and
00:00:22
documents exchanged with your collaborators.
00:00:24
If you create a public team,
00:00:26
then all members of your
00:00:28
organization will be able to join.
00:00:30
Choosing to create a private
00:00:33
team increases security since you
00:00:35
decide who is part of the team.
00:00:37
And collaborators wishing to join
00:00:39
will need to request access.
00:00:41
In both cases,
00:00:42
the sharing of documents will
00:00:43
be governed by your company's
00:00:46
rules for SharePoint team sites.
00:00:48
If allowed by your organization,
00:00:49
team members can share documents
00:00:51
in the team's SharePoint with
00:00:52
internal or external collaborators,
00:00:54
even if they are not part of the team.
00:01:07
As the team owner, you will not have
00:01:09
visibility if your collaborators
00:01:11
share documents outside the team.
00:01:13
However, you can configure the
00:01:15
underlying SharePoint site
00:01:17
to your Teams team to prevent
00:01:19
document sharing by team members.
00:01:22
Start by creating a new
00:01:23
private team in Teams.
00:01:33
Then open the linked SharePoint site.
00:01:41
And go to the site.
00:01:43
Permissions access the sharing
00:01:45
settings for members. By default,
00:01:47
both owners and members can share the
00:01:49
site and its documents and files.
00:01:52
People with editing permissions can
00:01:54
share files and folders on the site.
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You can restrict these accesses
00:01:59
by allowing only the owners to
00:02:01
share the entire SharePoint site.
00:02:03
To maintain maximum control
00:02:05
over document sharing,
00:02:06
choose to allow only site owners to share.
00:02:11
Thus, team members can only share
00:02:13
with individuals who already
00:02:14
have access to the document,
00:02:16
that is, team members.
00:02:20
Or specific individuals,
00:02:21
but you will need to approve this
00:02:23
sharing request as the team owner.
00:02:36
If you want to further restrict
00:02:38
access to your team's documents,
00:02:40
you can also disable access requests.
00:02:43
This will prevent other collaborators
00:02:45
from requesting access to
00:02:46
your team and its documents.
00:02:48
Team members will also no longer
00:02:50
be able to share documents
00:02:52
with specific individuals,
00:02:53
being restricted to sharing
00:02:55
only among team members.

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résultat(s)
00:00:02
Um aspeto essencial para perceber quando
00:00:04
criar uma nova equipa nas equipas é que
00:00:07
envolve automaticamente a criação
00:00:09
de um site de equipa do SharePoint ligado.
00:00:12
Este SharePoint irá armazenar todos
00:00:13
documentos que partilha dentro da sua equipa.
00:00:16
A escolha entre criar um público
00:00:18
ou equipa privada impacta o nível de
00:00:20
protecção da informação e
00:00:22
documentos trocados com os seus colaboradores.
00:00:24
Se criar uma equipa pública,
00:00:26
depois todos os membros do seu
00:00:28
a organização poderá aderir.
00:00:30
Optar por criar um privado
00:00:33
equipa aumenta a segurança desde que você
00:00:35
decidir quem faz parte da equipa.
00:00:37
E colaboradores que pretendam aderir
00:00:39
terá de solicitar o acesso.
00:00:41
Em ambos os casos,
00:00:42
a partilha de documentos será
00:00:43
ser regido pela sua empresa
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regras para sites de equipa do SharePoint.
00:00:48
Se permitido pela sua organização,
00:00:49
os membros da equipa podem partilhar documentos
00:00:51
no SharePoint da equipa com
00:00:52
colaboradores internos ou externos,
00:00:54
mesmo que não façam parte da equipa.
00:01:07
Como proprietário da equipa, não terá
00:01:09
visibilidade dos seus colaboradores
00:01:11
partilhar documentos fora da equipa.
00:01:13
No entanto, pode configurar o
00:01:15
site do SharePoint subjacente
00:01:17
à sua equipa de Equipas para prevenir
00:01:19
partilha de documentos pelos membros da equipa.
00:01:22
Comece por criar um novo
00:01:23
equipa privada em Equipas.
00:01:33
Em seguida, abra o site do SharePoint vinculado.
00:01:41
E vá para o site.
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Permissões de acesso à partilha
00:01:45
configurações para membros. Por predefinição,
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tanto os proprietários como os membros podem partilhar
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site e seus documentos e ficheiros.
00:01:52
As pessoas com permissões de edição podem
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partilhar ficheiros e pastas no site.
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Pode restringir estes acessos
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permitindo apenas aos proprietários
00:02:01
partilhar todo o site do SharePoint.
00:02:03
Para manter o controlo máximo
00:02:05
sobre a partilha de documentos,
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escolha permitir que apenas os proprietários do site compartilhem.
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Assim, os membros da equipa só podem partilhar
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com indivíduos que já
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ter acesso ao documento,
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ou seja, os membros da equipa.
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Ou indivíduos específicos,
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mas terá de aprovar isso
00:02:23
pedido de partilha como proprietário da equipa.
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Se quiser restringir ainda mais
00:02:38
acesso aos documentos da sua equipa,
00:02:40
também pode desativar os pedidos de acesso.
00:02:43
Isso impedirá outros colaboradores
00:02:45
do pedido de acesso a
00:02:46
a sua equipa e os seus documentos.
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Os membros da equipa também deixarão de
00:02:50
ser capaz de partilhar documentos
00:02:52
com indivíduos específicos,
00:02:53
estando restrito à partilha
00:02:55
apenas entre os membros da equipa.

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résultat(s)
00:00:02
Un aspetto essenziale per capire quando
00:00:04
creare una nuova squadra in team è questo
00:00:07
comporta automaticamente la creazione
00:00:09
di un sito del team di SharePoint collegato.
00:00:12
Questo SharePoint memorizzerà tutto
00:00:13
documenti che condividi all'interno del tuo team.
00:00:16
La scelta tra la creazione di un pubblico
00:00:18
il nostro team privato influisce sul livello di
00:00:20
protezione delle informazioni e
00:00:22
documenti scambiati con i tuoi collaboratori.
00:00:24
Se crei un team pubblico,
00:00:26
quindi tutti i membri del tuo
00:00:28
l'organizzazione potrà aderire.
00:00:30
Scegliere di creare un account privato
00:00:33
il team aumenta la sicurezza poiché tu
00:00:35
decidi chi fa parte della squadra.
00:00:37
E i collaboratori che desiderano aderire
00:00:39
dovranno richiedere l'accesso.
00:00:41
In entrambi i casi,
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la condivisione dei documenti sarà
00:00:43
sarà regolato da quello della tua azienda
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regole per i siti del team di SharePoint.
00:00:48
Se consentito dalla tua organizzazione,
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i membri del team possono condividere documenti
00:00:51
nello SharePoint del team con
00:00:52
collaboratori interni o esterni,
00:00:54
anche se non fanno parte del team.
00:01:07
In qualità di proprietario del team, non avrai
00:01:09
visibilità dei tuoi collaboratori
00:01:11
condividi documenti all'esterno del team.
00:01:13
Tuttavia, puoi configurare
00:01:15
sito di SharePoint sottostante
00:01:17
al tuo team Teams per prevenire
00:01:19
condivisione di documenti da parte dei membri del team.
00:01:22
Inizia con la creazione di un nuovo
00:01:23
team privato in Teams.
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Quindi apri il sito di SharePoint collegato.
00:01:41
E vai al sito.
00:01:43
Autorizzazioni di accesso alla condivisione
00:01:45
impostazioni per i membri. Per impostazione predefinita,
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sia i proprietari che i membri possono condividere
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sito e relativi documenti e file.
00:01:52
Le persone con autorizzazioni di modifica possono
00:01:54
condividere file e cartelle sul sito.
00:01:57
Puoi limitare questi accessi
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consentendo solo ai proprietari di
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condividere l'intero sito di SharePoint.
00:02:03
Per mantenere il massimo controllo
00:02:05
sulla condivisione dei documenti,
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scegli di consentire la condivisione solo ai proprietari del sito.
00:02:11
Pertanto, i membri del team possono solo condividere
00:02:13
con persone che già
00:02:14
avere accesso al documento,
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cioè i membri del team.
00:02:20
O individui specifici,
00:02:21
ma dovrai approvarlo
00:02:23
richiesta di condivisione come proprietario del team.
00:02:36
Se desideri limitare ulteriormente
00:02:38
accesso ai documenti del tuo team,
00:02:40
puoi anche disattivare le richieste di accesso.
00:02:43
Questo impedirà altri collaboratori
00:02:45
dalla richiesta di accesso a
00:02:46
il tuo team e i suoi documenti.
00:02:48
Inoltre, i membri del team non lo faranno più
00:02:50
essere in grado di condividere documenti
00:02:52
con persone specifiche,
00:02:53
limitarsi alla condivisione
00:02:55
solo tra i membri del team.

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résultat(s)
00:00:02
Важный аспект, позволяющий понять, когда
00:00:04
создание новой команды в командах заключается в следующем
00:00:07
оно автоматически включает в себя создание
00:00:09
связанного сайта группы SharePoint.
00:00:12
В этом SharePoint будет храниться все
00:00:13
документы, которыми вы делитесь в своей команде.
00:00:16
Выбор между созданием паблика
00:00:18
или частная команда влияет на уровень
00:00:20
защита информации и
00:00:22
документы, которыми обмениваются ваши сотрудники.
00:00:24
Если вы создаете публичную команду,
00:00:26
тогда все члены вашей
00:00:28
организация сможет присоединиться.
00:00:30
Решили создать частную
00:00:33
команда повышает безопасность с тех пор, как вы
00:00:35
решите, кто входит в команду.
00:00:37
И сотрудники, желающие присоединиться
00:00:39
нужно будет запросить доступ.
00:00:41
В обоих случаях
00:00:42
обмен документами будет
00:00:43
регулироваться компанией
00:00:46
правила для сайтов групп SharePoint.
00:00:48
Если это разрешено вашей организацией,
00:00:49
члены команды могут делиться документами
00:00:51
в SharePoint команды с
00:00:52
внутренние или внешние сотрудники,
00:00:54
даже если они не являются частью команды.
00:01:07
Как владелец команды, у вас не будет
00:01:09
видимость ваших сотрудников
00:01:11
делитесь документами за пределами команды.
00:01:13
Тем не менее, вы можете настроить
00:01:15
базовый сайт SharePoint
00:01:17
вашей команде Teams для предотвращения
00:01:19
обмен документами между членами команды.
00:01:22
Начните с создания нового
00:01:23
частная команда в Teams.
00:01:33
Затем откройте связанный сайт SharePoint.
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И зайдите на сайт.
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Разрешения: доступ к совместному использованию
00:01:45
настройки для участников. По умолчанию
00:01:47
и владельцы, и участники могут делиться
00:01:49
сайт, его документы и файлы.
00:01:52
Пользователи с разрешениями на редактирование могут
00:01:54
делиться файлами и папками на сайте.
00:01:57
Вы можете ограничить этот доступ
00:01:59
разрешив только владельцам
00:02:01
делиться всем сайтом SharePoint.
00:02:03
Чтобы сохранить максимальный контроль
00:02:05
над обменом документами,
00:02:06
разрешите делиться информацией только владельцам сайтов.
00:02:11
Таким образом, члены команды могут делиться только информацией
00:02:13
с теми, кто уже
00:02:14
имеют доступ к документу,
00:02:16
то есть члены команды.
00:02:20
Или конкретные лица,
00:02:21
но вам нужно будет это одобрить
00:02:23
поделиться запросом в качестве владельца команды.
00:02:36
Если вы хотите еще больше ограничить
00:02:38
доступ к документам вашей команды,
00:02:40
вы также можете отключить запросы на доступ.
00:02:43
Это предотвратит другие соавторы
00:02:45
от запроса доступа к
00:02:46
ваша команда и ее документы.
00:02:48
Члены команды также больше не будут
00:02:50
иметь возможность делиться документами
00:02:52
с конкретными лицами,
00:02:53
ограничен обменом
00:02:55
только среди членов команды.

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résultat(s)
00:00:02
Un aspecto esencial para entender cuándo
00:00:04
crear un nuevo equipo en equipos es eso
00:00:07
implica automáticamente la creación
00:00:09
de un sitio de equipo de SharePoint vinculado.
00:00:12
Este SharePoint almacenará todo
00:00:13
los documentos que compartes con tu equipo.
00:00:16
La elección entre crear un público
00:00:18
o un equipo privado repercute en el nivel de
00:00:20
protección de la información y
00:00:22
documentos intercambiados con sus colaboradores.
00:00:24
Si creas un equipo público,
00:00:26
entonces todos los miembros de tu
00:00:28
la organización podrá unirse.
00:00:30
Elegir crear un privado
00:00:33
El equipo aumenta la seguridad desde que tú
00:00:35
decide quién forma parte del equipo.
00:00:37
Y los colaboradores que deseen unirse
00:00:39
deberán solicitar el acceso.
00:00:41
En ambos casos,
00:00:42
el intercambio de documentos será
00:00:43
se regirá por el de su empresa
00:00:46
reglas para los sitios de equipo de SharePoint.
00:00:48
Si su organización lo permite,
00:00:49
los miembros del equipo pueden compartir documentos
00:00:51
en el SharePoint del equipo con
00:00:52
colaboradores internos o externos,
00:00:54
incluso si no forman parte del equipo.
00:01:07
Como propietario del equipo, no tendrás
00:01:09
visibilidad de tus colaboradores
00:01:11
comparte documentos fuera del equipo.
00:01:13
Sin embargo, puede configurar el
00:01:15
sitio de SharePoint subyacente
00:01:17
a su equipo de Teams para evitar
00:01:19
los miembros del equipo compartan documentos.
00:01:22
Empieza por crear un nuevo
00:01:23
equipo privado en Teams.
00:01:33
A continuación, abra el sitio de SharePoint vinculado.
00:01:41
Y vaya al sitio.
00:01:43
Permisos: acceder al uso compartido
00:01:45
ajustes para los miembros. De forma predeterminada,
00:01:47
tanto los propietarios como los miembros pueden compartir el
00:01:49
el sitio y sus documentos y archivos.
00:01:52
Las personas con permisos de edición pueden
00:01:54
compartir archivos y carpetas en el sitio.
00:01:57
Puede restringir estos accesos
00:01:59
permitiendo que solo los propietarios
00:02:01
compartir todo el sitio de SharePoint.
00:02:03
Para mantener el máximo control
00:02:05
sobre el intercambio de documentos,
00:02:06
elige permitir que solo los propietarios del sitio compartan.
00:02:11
Por lo tanto, los miembros del equipo solo pueden compartir
00:02:13
con personas que ya
00:02:14
tener acceso al documento,
00:02:16
es decir, los miembros del equipo.
00:02:20
O individuos específicos,
00:02:21
pero tendrás que aprobarlo
00:02:23
solicitud para compartir como propietario del equipo.
00:02:36
Si quieres restringir aún más
00:02:38
acceso a los documentos de tu equipo,
00:02:40
también puedes deshabilitar las solicitudes de acceso.
00:02:43
Esto impedirá que otros colaboradores
00:02:45
de solicitar acceso a
00:02:46
tu equipo y sus documentos.
00:02:48
Los miembros del equipo tampoco lo harán
00:02:50
poder compartir documentos
00:02:52
con personas específicas,
00:02:53
estar restringido a compartir
00:02:55
solo entre los miembros del equipo.

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