Teams - Restrict a folder/document to certain members of your team Video
In this video, you will learn how to restrict access to a folder or document in Microsoft Teams to specific members of your team.
The video covers the steps to create a new group and assign permissions to it.
By removing access for other groups, you can ensure that only the selected members have access to the folder or document, even if it is shared in a public channel.
This tutorial will help you control access to your files and ensure that only the right people can view and edit them.
- 1:49
- 2963 views
-
Teams - Protect a document shared by password
- 1:41
- Viewed 9076 times
-
Teams - Create and manage team channel
- 1:51
- Viewed 3226 times
-
Teams - Restrict a document to reading only
- 1:03
- Viewed 3031 times
-
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 2747 times
-
SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2669 times
-
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2689 times
-
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 2684 times
-
SharePoint (Classic Sites) - Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2966 times
-
Protect a document shared by password
- 1:41
- Viewed 9076 times
-
Create and manage team channel
- 1:51
- Viewed 3226 times
-
Viva Connections in Microsoft Teams
- 0:58
- Viewed 3159 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3157 times
-
How to search a file in all channels
- 0:29
- Viewed 3053 times
-
Restrict a document to reading only
- 1:03
- Viewed 3031 times
-
Making Phone Calls
- 1:23
- Viewed 2735 times
-
How to set quiet hours
- 0:32
- Viewed 2732 times
-
Managing Several Calls at the Same Time
- 1:08
- Viewed 2548 times
-
Viva Connections for your colleague
- 0:30
- Viewed 2538 times
-
Forwarding Calls to Another Phone Number
- 0:47
- Viewed 2513 times
-
Use template to prepare your Agile SCRUM meeting
- 2:50
- Viewed 2512 times
-
Transferring a Call
- 1:50
- Viewed 2487 times
-
Inviting Other People to an Ongoing Call
- 0:45
- Viewed 2433 times
-
Accessing the Voicemail
- 0:57
- Viewed 2427 times
-
Forwarding Calls to a Call Group
- 1:29
- Viewed 2388 times
-
Receiving Phone Calls
- 0:46
- Viewed 2376 times
-
Changing Voicemail Greeting
- 1:16
- Viewed 2369 times
-
Receiving Phone Calls on the Mobile Application
- 1:10
- Viewed 2365 times
-
Forwarding Calls to the Voicemail
- 0:31
- Viewed 2304 times
-
Ringing Another Number Simultaneously
- 0:49
- Viewed 2173 times
-
Define your status message
- 2:13
- Viewed 2109 times
-
Adjusting Audio Devices
- 0:51
- Viewed 2068 times
-
Turning Off Call Forwarding
- 0:49
- Viewed 2043 times
-
Putting on Hold & Muting Microphone
- 0:44
- Viewed 2019 times
-
Blocking Specific Phone Numbers
- 0:55
- Viewed 1981 times
-
Join a meeting as a participant
- 2:13
- Viewed 1752 times
-
Edit and enhance messages
- 1:57
- Viewed 1711 times
-
Create a team using a template
- 1:03
- Viewed 1669 times
-
Plan a meeting based on a conversation
- 1:28
- Viewed 1592 times
-
Synchronize only one channel
- 0:56
- Viewed 1535 times
-
Interact in conversations
- 1:30
- Viewed 1510 times
-
Find content and people
- 0:59
- Viewed 1474 times
-
Customize notifications
- 2:05
- Viewed 1467 times
-
Schedule private or team meetings
- 2:17
- Viewed 1446 times
-
Pin a channel to your favorites
- 1:04
- Viewed 1418 times
-
Start an instant meeting
- 1:33
- Viewed 1412 times
-
Add channels and tabs
- 1:40
- Viewed 1408 times
-
Presentation of different tools in a meeting
- 1:47
- Viewed 1398 times
-
View events
- 2:21
- Viewed 1369 times
-
Automatically record a meeting
- 1:12
- Viewed 1366 times
-
Create a team and add members
- 1:37
- Viewed 1343 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1317 times
-
Manage accessibility settings
- 1:33
- Viewed 1317 times
-
Creating and Joining a Meeting
- 1:22
- Viewed 1298 times
-
Create, manage and set up a breakout room
- 2:15
- Viewed 1279 times
-
Create private and shared channels
- 1:52
- Viewed 1274 times
-
Edit photo in Teams
- 0:42
- Viewed 1271 times
-
Creating or Joining a Team
- 1:11
- Viewed 1268 times
-
Responding or Reacting to a Message
- 1:01
- Viewed 1264 times
-
Overview of conversations
- 1:02
- Viewed 1150 times
-
Manage a meeting
- 2:08
- Viewed 1138 times
-
Use Microsoft Whiteboard in meetings
- 1:40
- Viewed 1129 times
-
How to integrate Klaxoon directly into a Teams meeting?
- 1:22
- Viewed 1129 times
-
Finding and Installing Teams for Mobile
- 0:57
- Viewed 1121 times
-
How to add Klaxoon to a current Teams meeting?
- 0:36
- Viewed 1119 times
-
Change application settings
- 2:53
- Viewed 1100 times
-
Chancing Your Status
- 0:40
- Viewed 1094 times
-
Respect your right to disconnect with Insights
- 2:26
- Viewed 1091 times
-
Share content in meetings
- 2:44
- Viewed 1084 times
-
Private and small group chats
- 2:03
- Viewed 1081 times
-
Take notes in meetings
- 0:35
- Viewed 1075 times
-
Manage your teams
- 2:38
- Viewed 1069 times
-
Invite external guests
- 1:19
- Viewed 1068 times
-
Interface Overview
- 1:10
- Viewed 1068 times
-
Set up breakout rooms before the meeting
- 1:35
- Viewed 1059 times
-
How to start a Teams meeting from Klaxoon?
- 1:15
- Viewed 1059 times
-
Presentation of the desktop application
- 2:16
- Viewed 1048 times
-
Introduction to Teams
- 1:25
- Viewed 1047 times
-
Enabling Subtitles During a Meeting
- 1:28
- Viewed 1039 times
-
Manage privacy settings
- 1:00
- Viewed 1035 times
-
Use a background image during a video call
- 1:19
- Viewed 1021 times
-
Starting a Conversation
- 0:53
- Viewed 1018 times
-
File Management
- 1:04
- Viewed 1003 times
-
Finding Help?
- 0:56
- Viewed 1002 times
-
Interact in a conversation
- 2:03
- Viewed 1000 times
-
Understand the differences between Connectors, Applications and Tabs
- 1:40
- Viewed 996 times
-
Isolate a conversation window
- 0:50
- Viewed 990 times
-
Collaborate within a conversation with Microsoft Loop
- 01:34
- Viewed 987 times
-
Retrieve items saved in a breakout room
- 0:40
- Viewed 986 times
-
Disabling Conversation Notifications
- 0:27
- Viewed 983 times
-
Use and co-edit files
- 2:06
- Viewed 980 times
-
Set up and customize your teams
- 2:02
- Viewed 980 times
-
Get feedback from your coworkers with Forms questionnaires
- 2:08
- Viewed 979 times
-
Managing Teams and Channels
- 2:15
- Viewed 971 times
-
Manage team files
- 1:28
- Viewed 967 times
-
Generate automatic translations and transcriptions in a meeting
- 1:58
- Viewed 965 times
-
Generate a presence report
- 1:23
- Viewed 964 times
-
Posting in a Channel
- 2:15
- Viewed 963 times
-
Enabling Mobile Notifications
- 1:28
- Viewed 960 times
-
Sharing Content in a Meeting
- 0:41
- Viewed 956 times
-
Apply a Specific Policy to a User
- 1:22
- Viewed 952 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 951 times
-
Register as a Participant in a Teams Webinar
- 1:05
- Viewed 944 times
-
Schedule Message Delivery
- 0:58
- Viewed 942 times
-
Make a New Approval Request
- 1:26
- Viewed 938 times
-
Send an Email to a Team
- 0:38
- Viewed 937 times
-
Store files in conversations
- 1:38
- Viewed 935 times
-
Searching for Items or People
- 0:30
- Viewed 935 times
-
Creating a Channel
- 2:05
- Viewed 924 times
-
Create Approval Templates
- 2:06
- Viewed 923 times
-
Following your activities and your team's activities
- 1:26
- Viewed 922 times
-
Create and Send Signatures with Dedicated Services
- 1:46
- Viewed 852 times
-
Enable Klaxoon as an App in Teams
- 1:44
- Viewed 771 times
-
Use Commands and Keyboard Shortcuts
- 1:29
- Viewed 769 times
-
Integrate Klaxoon in a Teams Channel
- 0:40
- Viewed 763 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 761 times
-
Use Viva Insights in Conversations
- 0:53
- Viewed 759 times
-
Use Templates for Document Creation
- 1:03
- Viewed 758 times
-
Manage Document Approval
- 0:56
- Viewed 752 times
-
Start and Manage Your Event with Multiple People
- 1:20
- Viewed 752 times
-
Participate in a Town Hall
- 0:53
- Viewed 743 times
-
When and Why to Use Town Hall
- 1:38
- Viewed 734 times
-
Differentiate Between Meeting Types
- 1:38
- Viewed 729 times
-
Communicate Behind the Scenes
- 0:56
- Viewed 728 times
-
Moderate the Chat During a Town Hall
- 1:26
- Viewed 721 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 716 times
-
Analyze Team Dynamics
- 1:19
- Viewed 716 times
-
Centralize Important Events in a Single Channel Calendar
- 0:42
- Viewed 715 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 713 times
-
Test Your Event with the Green Room
- 1:52
- Viewed 712 times
-
Prepare Your Webinar with Microsoft Teams
- 3:13
- Viewed 712 times
-
Add and Explore Workflows
- 1:35
- Viewed 711 times
-
End the Event and Gather Statistics
- 1:10
- Viewed 708 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 706 times
-
Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 704 times
-
Plan and Launch a Town Hall
- 2:15
- Viewed 699 times
-
Ensure Your Webinar Options Before Launching
- 1:09
- Viewed 699 times
-
Manage Conversation Options
- 1:35
- Viewed 694 times
-
Start and Manage Your Event Alone
- 1:56
- Viewed 690 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 681 times
-
Add Interactivity to Your Teams Webinar
- 2:02
- Viewed 681 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 678 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 678 times
-
Filter Your Document Display
- 1:10
- Viewed 677 times
-
Customize the Display of the Function Panel
- 0:45
- Viewed 668 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 233 times
-
Create an appointment or meeting
- 01:44
- Viewed 143 times
-
Respond to a meeting
- 01:00
- Viewed 136 times
-
Manage Teams online meeting options
- 01:56
- Viewed 136 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 86 times
-
The New Calendar
- 03:14
- Viewed 75 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 67 times
-
Sections
- 02:34
- Viewed 40 times
-
Customizing Views
- 03:25
- Viewed 33 times
-
Protect a document shared by password
- 1:41
- Viewed 9076 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 6696 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4347 times
-
How do I block a sender?
- 1:01
- Viewed 3276 times
-
Create and manage team channel
- 1:51
- Viewed 3226 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3202 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3157 times
-
Manage permissions
- 1:10
- Viewed 3036 times
-
Restrict a document to reading only
- 1:03
- Viewed 3031 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2966 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 2886 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 2759 times
-
Creating a personalized permission level
- 2:46
- Viewed 2759 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2747 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2710 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2689 times
-
Checking the granted shares
- 2:27
- Viewed 2684 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2669 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2606 times
-
Creating a permission group
- 3:53
- Viewed 2573 times
-
General security practices in Outlook
- 1:03
- Viewed 2398 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2334 times
-
Manage permissions
- 1:03
- Viewed 1486 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 951 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 716 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 713 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 706 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 678 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 678 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 266 times
-
Modify Sharing Rules
- 00:53
- Viewed 254 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 252 times
-
Check Granted Shares
- 00:48
- Viewed 249 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 246 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 232 times
-
Recover deleted items
- 01:09
- Viewed 170 times
-
Block a sender
- 01:54
- Viewed 107 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 92 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 86 times
-
Share a document securely with Outlook
- 02:21
- Viewed 73 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 70 times
-
Identify a fraudulent email
- 02:06
- Viewed 70 times
-
Protect an email by encrypting
- 01:10
- Viewed 69 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 61 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 58 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 51 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 37 times
-
Action Function
- 04:18
- Viewed 34 times
-
Search Function
- 03:42
- Viewed 47 times
-
Date and Time Function
- 02:53
- Viewed 34 times
-
Logical Function
- 03:14
- Viewed 60 times
-
Text Function
- 03:25
- Viewed 41 times
-
Basic Function
- 02:35
- Viewed 34 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 49 times
-
Introduction to Power Fx
- 01:09
- Viewed 36 times
-
The New Calendar
- 03:14
- Viewed 75 times
-
Sections
- 02:34
- Viewed 40 times
-
Customizing Views
- 03:25
- Viewed 33 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 67 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 51 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 37 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 58 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 201 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 139 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 72 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 153 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 76 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 78 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 204 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 63 times
-
Share Power Automate Flows
- 02:20
- Viewed 60 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 71 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 66 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 72 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 87 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 61 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 147 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 241 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 125 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 119 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 97 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 73 times
-
Discover the “Build Space”
- 02:26
- Viewed 62 times
-
The Power Automate Mobile App
- 01:39
- Viewed 62 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 70 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 74 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 56 times
-
Access Power Automate for the Web
- 01:25
- Viewed 87 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 81 times
-
Add a third-party application
- 02:40
- Viewed 96 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 97 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 90 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 87 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 63 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 111 times
-
Share a document securely with Outlook
- 02:21
- Viewed 73 times
-
Block a sender
- 01:54
- Viewed 107 times
-
Identify a fraudulent email
- 02:06
- Viewed 70 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 70 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 86 times
-
Protect an email by encrypting
- 01:10
- Viewed 69 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 61 times
-
Recover deleted items
- 01:09
- Viewed 170 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 92 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 61 times
-
Use a Shared Mailbox
- 01:18
- Viewed 101 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 76 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 98 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 62 times
-
Calendar Delegation Setup
- 01:21
- Viewed 94 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 156 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 152 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 99 times
-
Create a Meeting Poll
- 02:48
- Viewed 102 times
-
Display Three Time Zones
- 01:52
- Viewed 74 times
-
View Other Calendars
- 00:50
- Viewed 85 times
-
Open a Shared Calendar
- 01:29
- Viewed 89 times
-
Share Your Calendar
- 01:54
- Viewed 90 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 80 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 76 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 80 times
-
Translate Emails in Outlook
- 01:32
- Viewed 80 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 69 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 96 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 75 times
-
Improve Email Accessibility
- 02:02
- Viewed 76 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 88 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 94 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 63 times
-
Delay Email Delivery
- 01:10
- Viewed 82 times
-
Use Conversation View
- 01:47
- Viewed 73 times
-
Clean Up Your Inbox
- 01:18
- Viewed 90 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 343 times
-
Use Categories
- 02:51
- Viewed 67 times
-
Easily Sort Your Mails
- 01:38
- Viewed 73 times
-
Automate Routine Actions
- 02:19
- Viewed 78 times
-
Create an Email Template
- 01:40
- Viewed 101 times
-
Create a task from a message
- 02:00
- Viewed 126 times
-
Share a task list
- 03:10
- Viewed 136 times
-
Create a task or reminder
- 01:50
- Viewed 135 times
-
Task Module Overview
- 01:56
- Viewed 173 times
-
Manage Teams online meeting options
- 01:56
- Viewed 136 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 233 times
-
Create a reminder for yourself
- 01:59
- Viewed 144 times
-
Respond to a meeting
- 01:00
- Viewed 136 times
-
Create an appointment or meeting
- 01:44
- Viewed 143 times
-
Create different types of events
- 01:46
- Viewed 147 times
-
Edit and customize views
- 01:55
- Viewed 151 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 157 times
-
Search options
- 01:23
- Viewed 130 times
-
Sort and filter emails
- 02:51
- Viewed 146 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 207 times
-
The Bcc Field in Detail
- 01:53
- Viewed 133 times
-
Save and Print a Message
- 01:48
- Viewed 151 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 184 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 141 times
-
Process an incoming message
- 01:53
- Viewed 131 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 166 times
-
Organize into Folders
- 01:57
- Viewed 148 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 137 times
-
Create and add a signature to messages
- 01:26
- Viewed 147 times
-
Manage new message notifications
- 01:40
- Viewed 133 times
-
Change the default font of your emails
- 01:05
- Viewed 128 times
-
Manage Views
- 02:36
- Viewed 120 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 181 times
-
Explore the Interface
- 03:22
- Viewed 135 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 142 times
-
Manage Storage Space
- 02:08
- Viewed 250 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 241 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 273 times
-
Make a File Request
- 01:24
- Viewed 283 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 246 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 258 times
-
Modify Sharing Rules
- 00:53
- Viewed 254 times
-
Check Granted Shares
- 00:48
- Viewed 249 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 266 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 232 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 252 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 262 times
-
Search for Documents
- 01:31
- Viewed 235 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 330 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 260 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 249 times
-
Edit, Delete a Share
- 02:16
- Viewed 385 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 257 times
-
Power and Manage OneDrive
- 01:36
- Viewed 244 times
-
What is OneDrive ?
- 01:14
- Viewed 527 times
Objectifs :
This document aims to provide a comprehensive guide on how to manage access permissions for shared folders and documents in Microsoft Teams, ensuring that only selected members can access specific content.
Chapitres :
-
Introduction to Access Management in Microsoft Teams
In Microsoft Teams, sharing folders or documents can be done in both public and private channels. However, there may be instances where you want to restrict access to only a specific group of individuals. This guide will walk you through the steps to manage access permissions effectively. -
Steps to Restrict Access to a Document or Folder
To limit access to a folder or document, follow these steps: 1. **Navigate to SharePoint**: Open the SharePoint associated with your Teams channel. 2. **Access the Documents Section**: Go to the 'Documents' section where your files are stored. 3. **Open Site Permissions**: Click on the cogwheel icon located at the top right corner of the page. From the pop-up menu, select 'Site permissions'. 4. **Advanced Permissions Settings**: In the new window, click on 'Advanced permissions settings'. 5. **Add a New Group**: On the top left, click 'Add a group'. Here, you can set up a new group by designating an owner and assigning the desired permissions. 6. **Create the Group**: Once you have configured the group, click 'Create' at the bottom of the page. 7. **Add Members to the Group**: In the new window, use the 'New' button to add the individuals you want in this group. -
Assigning Permissions to a Folder or Document
After creating your group, you can assign permissions to a specific folder or document: 1. **Locate the Folder or Document**: Return to SharePoint and hover over the folder or document you wish to manage. 2. **Manage Access**: A menu will appear; click on it and select 'Manage access'. 3. **Access Pane**: A pane will open on the right side of your screen, displaying existing groups and their permissions related to the file. 4. **Add Your New Group**: Click the button to add a group and enter the name of the group you just created. 5. **Set Permissions**: Your new group will now have access to the file with the permissions you assigned. To ensure exclusivity, remove access for other groups. -
Conclusion
By following these steps, you can effectively manage who has access to your shared folders and documents in Microsoft Teams. This ensures that sensitive information is only accessible to designated members, even when shared in a public channel. Proper access management is crucial for maintaining privacy and security within your organization.
FAQ :
How do I share a folder in Microsoft Teams?
To share a folder in Microsoft Teams, navigate to the Teams channel, select the folder you want to share, and use the sharing options available. You can choose to share it with all members or restrict access to specific groups.
Can I restrict access to a document in SharePoint?
Yes, you can restrict access to a document in SharePoint by creating a group and assigning specific permissions to that group. This allows only selected members to access the document.
What are site permissions in SharePoint?
Site permissions in SharePoint determine who can access the site and what actions they can perform. You can manage these permissions through the settings menu.
What is the purpose of creating a group in SharePoint?
Creating a group in SharePoint allows you to manage permissions more efficiently by assigning access rights to multiple users at once, rather than individually.
How can I remove access for other groups to a folder?
To remove access for other groups to a folder, go to the folder's manage access settings and revoke permissions for the groups you want to restrict.
Quelques cas d'usages :
Restricting Document Access in a Corporate Environment
In a corporate setting, a project manager can create a group in SharePoint for a specific project team. By assigning permissions to this group, the manager ensures that only team members can access sensitive project documents, enhancing data security.
Collaborative Work on Shared Folders
A marketing team can use Teams channels to share a folder containing campaign materials. By managing access, they can allow only certain team members to edit the documents while others can only view them, facilitating collaboration while maintaining control.
Managing Permissions for Client Projects
A consultant can create a group for each client project in SharePoint. By assigning permissions to these groups, the consultant can ensure that only relevant team members and clients have access to project files, improving confidentiality and project management.
Training and Onboarding New Employees
During the onboarding process, HR can create a group for new hires and assign them access to training materials in SharePoint. This ensures that new employees have the necessary resources while keeping sensitive information secure from unauthorized access.
Glossaire :
SharePoint
A web-based collaboration platform that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.
Teams Channel
A dedicated section within Microsoft Teams where team members can communicate, collaborate, and share files related to specific topics or projects.
Permissions
Settings that determine what actions users can perform on files or folders, such as viewing, editing, or sharing.
Group
A collection of users in SharePoint or Teams that can be assigned specific permissions to access certain files or folders.
Cogwheel
An icon typically representing settings or configuration options in software applications.
Manage Access
A feature that allows users to view and modify the permissions associated with a file or folder.