Outlook Online - How to recall or replace a sent email in Outlook Web Tutorial
In this video, you will learn how to recall or replace a sent email in Outlook Web.
The video covers the steps to enable this feature, set a delay for canceling sent emails, and how to cancel and edit the email.
This tutorial will help you effectively manage your sent emails and avoid any unintended messages being delivered.
- 0:53
- 6046 views
-
Viva Connections - Viva Connections in Microsoft Teams
- 0:58
- Viewed 3369 times
-
Outlook - Schedule sending emails in Outlook
- 0:54
- Viewed 3327 times
-
Outlook - Display 3 time zones
- 0:37
- Viewed 3160 times
-
Outlook - Improving email accessibility
- 1:33
- Viewed 2599 times
-
Outlook - Tell me what you want to do
- 0:57
- Viewed 3988 times
-
Excel - Ink Equation
- 0:41
- Viewed 4855 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6379 times
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 3818 times
-
Answering a scheduling poll
- 1:14
- Viewed 6999 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4229 times
-
Accessing applications from a group
- 1:59
- Viewed 3628 times
-
Customize Action Buttons in Outlook Online
- 2:17
- Viewed 3563 times
-
Creating a group
- 2:38
- Viewed 3490 times
-
How to filter and sort your emails
- 3:03
- Viewed 3079 times
-
Having a conversation within a group
- 3:21
- Viewed 2798 times
-
Introduction to Outlook Online
- 3:10
- Viewed 2440 times
-
How to search in the Outlook Web App
- 0:56
- Viewed 2391 times
-
Reply, reply to all or transfer
- 1:46
- Viewed 2291 times
-
Attachments and sending options
- 1:45
- Viewed 2276 times
-
Out-of-office messages and automatic replies
- 1:54
- Viewed 2145 times
-
Create and embed a signature
- 1:25
- Viewed 2116 times
-
Turning emails into actionable tasks
- 1:35
- Viewed 2031 times
-
Customize your Outlook online
- 1:56
- Viewed 2027 times
-
Creating quick accesses and favorites
- 1:32
- Viewed 2013 times
-
Adding contacts with Outlook Online
- 1:29
- Viewed 1993 times
-
Managing your contacts
- 1:25
- Viewed 1954 times
-
Mastering contact lists and groups
- 2:02
- Viewed 1945 times
-
Creating and using email templates
- 1:02
- Viewed 1927 times
-
Responding to a meeting invitation
- 1:48
- Viewed 1926 times
-
Getting familiar with the calendar features
- 2:06
- Viewed 1919 times
-
Select multiple emails in Outlook Web App
- 1:52
- Viewed 1915 times
-
Managing your tasks with To Do add-in
- 2:04
- Viewed 1915 times
-
Organizing and navigating with categories
- 1:37
- Viewed 1881 times
-
Creating Tasks in Outlook Online
- 2:04
- Viewed 1806 times
-
Setting up a meeting with Outlook Online
- 1:47
- Viewed 1790 times
-
Creating and managing folders
- 1:29
- Viewed 1756 times
-
Setting up and managing calendar shares
- 1:39
- Viewed 1732 times
-
Automating email processing with rules
- 2:35
- Viewed 1720 times
-
Sharing your calendar in Outlook Online
- 1:37
- Viewed 1655 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 47 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 53 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 62 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 61 times
-
Copilot at the service of project reports
- 02:36
- Viewed 53 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 51 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 83 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 56 times
-
Project mode
- 01:31
- Viewed 58 times
-
Create an agent for a team
- 01:53
- Viewed 101 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 102 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 54 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 101 times
-
Copilot Studio agent settings
- 01:33
- Viewed 57 times
-
Add new actions
- 01:54
- Viewed 96 times
-
Create a first action
- 01:59
- Viewed 98 times
-
Manage topics
- 01:51
- Viewed 83 times
-
Manage knowledge sources
- 01:11
- Viewed 54 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 96 times
-
Access Copilot Studio
- 01:09
- Viewed 95 times
-
Get started with Copilot Studio
- 01:25
- Viewed 53 times
-
Introduction to PowerBI
- 00:60
- Viewed 167 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 158 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 155 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 161 times
-
Introduction to Planner
- 00:56
- Viewed 169 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 158 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 164 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 224 times
-
Introduction to Sway
- 01:53
- Viewed 142 times
-
Introducing to Word
- 01:00
- Viewed 165 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 147 times
-
Create a call group
- 01:15
- Viewed 200 times
-
Use call delegation
- 01:07
- Viewed 128 times
-
Assign a delegate for your calls
- 01:08
- Viewed 200 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 135 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 126 times
-
Manage advanced call notifications
- 01:29
- Viewed 141 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 173 times
-
Block unwanted calls
- 01:24
- Viewed 140 times
-
Disable all call forwarding
- 01:09
- Viewed 141 times
-
Manage a call group in Teams
- 02:01
- Viewed 132 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 130 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 123 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 148 times
-
Manage voicemail messages
- 01:55
- Viewed 187 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 205 times
-
Customize your voicemail greeting
- 02:17
- Viewed 125 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 121 times
-
Manage simultaneous calls
- 01:52
- Viewed 131 times
-
Support third-party apps during calls
- 01:53
- Viewed 160 times
-
Add participants quickly and securely
- 01:37
- Viewed 132 times
-
Configure call privacy and security settings
- 02:51
- Viewed 130 times
-
Manage calls on hold
- 01:20
- Viewed 136 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 126 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 131 times
-
Draft a Service Memo
- 02:33
- Viewed 183 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 170 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 250 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 217 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 89 times
-
Other Coaches
- 01:45
- Viewed 181 times
-
Agents in SharePoint
- 02:44
- Viewed 145 times
-
Prompt coach
- 02:49
- Viewed 166 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 162 times
-
Configure a Copilot Agent
- 02:39
- Viewed 153 times
-
Describe a copilot agent
- 01:32
- Viewed 176 times
-
Rewrite with Copilot
- 01:21
- Viewed 152 times
-
Analyze a video
- 01:21
- Viewed 175 times
-
Use the Copilot pane
- 01:12
- Viewed 168 times
-
Process text
- 01:03
- Viewed 156 times
-
Create an insights grid
- 01:19
- Viewed 264 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 170 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 188 times
-
Create an image with Copilot
- 00:42
- Viewed 276 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 182 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 176 times
-
Chat with Copilot
- 00:50
- Viewed 168 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 254 times
-
Data Privacy in Copilot
- 00:43
- Viewed 181 times
-
Access Copilot
- 00:25
- Viewed 276 times
-
Use a Copilot Agent
- 01:24
- Viewed 191 times
-
Modify with Pages
- 01:20
- Viewed 193 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 186 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 180 times
-
Generate the email for the recipient
- 00:44
- Viewed 168 times
-
Action Function
- 04:18
- Viewed 138 times
-
Search Function
- 03:42
- Viewed 188 times
-
Date and Time Function
- 02:53
- Viewed 168 times
-
Logical Function
- 03:14
- Viewed 255 times
-
Text Function
- 03:25
- Viewed 199 times
-
Basic Function
- 02:35
- Viewed 158 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 188 times
-
Introduction to Power Fx
- 01:09
- Viewed 159 times
-
The New Calendar
- 03:14
- Viewed 282 times
-
Sections
- 02:34
- Viewed 171 times
-
Customizing Views
- 03:25
- Viewed 165 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 271 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 185 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 145 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 102 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 172 times
-
Use the narrative Builder
- 01:31
- Viewed 222 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 180 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 193 times
-
Share a document with copilot
- 00:36
- Viewed 182 times
-
Configurate a page with copilot
- 01:47
- Viewed 181 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 893 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 201 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 223 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 289 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 352 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 331 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 391 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 333 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 206 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 348 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 222 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 228 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 404 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 198 times
-
Share Power Automate Flows
- 02:20
- Viewed 193 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 196 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 183 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 195 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 232 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 168 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 360 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 584 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 337 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 328 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 305 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 274 times
-
Discover the “Build Space”
- 02:26
- Viewed 192 times
-
The Power Automate Mobile App
- 01:39
- Viewed 200 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 193 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 281 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 187 times
-
Access Power Automate for the Web
- 01:25
- Viewed 297 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 245 times
Objectifs :
Learn how to enable and use the recall or replace feature in Outlook Online to manage sent emails effectively.
Chapitres :
-
Introduction
In today's fast-paced digital communication environment, it's common to send emails prematurely. Fortunately, Outlook Online provides a feature that allows you to recall or replace a sent email. This guide will walk you through the steps to enable and use this feature effectively. -
Enabling the Recall Feature
To start using the recall feature in Outlook Online, follow these steps: 1. **Access Settings**: Click on the 'Settings' icon located in the upper right corner of the Outlook interface. 2. **Navigate to Mail Section**: In the settings menu, select the 'Mail' section. 3. **Compose and Reply**: Click on 'Compose and Reply' to access the relevant options. 4. **Find the Send Option**: Scroll down until you locate the 'Yandu Send' option. 5. **Set a Delay**: Here, you can set a delay for sending emails. The maximum delay allowed is 10 seconds. Choose your preferred delay time. 6. **Save Changes**: After setting the delay, click on 'Save' to apply the changes. -
Using the Recall Feature
Once the recall feature is enabled, you can easily cancel a sent email within the set delay. Here's how: - **Sending an Email**: When you send an email, a message will appear at the bottom of the window indicating that you can cancel the sending process. - **Canceling the Email**: If you decide to cancel the email, simply click on the message that appears. This action will stop the email from being sent. - **Drafts Folder**: After cancellation, the email will be moved to your Drafts folder, allowing you to edit and resend it as needed. -
Conclusion
The ability to recall or replace a sent email in Outlook Online is a valuable feature that can save you from potential miscommunications. By following the steps outlined above, you can enable this feature and manage your emails more effectively, ensuring that your messages are accurate and well-timed.
FAQ :
How can I recall an email in Outlook Online?
To recall an email in Outlook Online, first enable the Delay Send feature in the settings under the Mail section. Set a delay time (up to 10 seconds) and save the changes. After sending an email, a message will appear at the bottom of the window allowing you to cancel the sending within the set delay.
What is the maximum delay I can set for recalling an email?
The maximum delay you can set for recalling an email in Outlook Online is 10 seconds.
What happens to my email if I cancel sending it?
If you cancel sending an email, it will be moved to the Drafts folder of your inbox, where you can edit it and send it again.
Can I change the delay time after I have set it?
Yes, you can change the delay time by going back to the settings in the Mail section and adjusting the Delay Send option.
Is the Delay Send feature available on all versions of Outlook?
The Delay Send feature is specifically available in Outlook Online. Other versions of Outlook may have different functionalities.
Quelques cas d'usages :
Professional Email Communication
In a professional setting, using the Delay Send feature can help prevent embarrassing mistakes, such as sending an email with typos or incorrect information. By setting a 10-second delay, users can quickly cancel the email if they notice an error after hitting send.
Managing Sensitive Information
When sending sensitive information, the Delay Send feature allows users to double-check the content before it is sent. This can be particularly useful in legal or financial communications where accuracy is crucial.
Team Collaboration
In a team environment, using the Delay Send feature can help ensure that emails are well thought out before being sent to colleagues. This can improve communication and reduce misunderstandings.
Customer Service Responses
Customer service representatives can benefit from the Delay Send feature by allowing them to review their responses to customer inquiries before sending, ensuring that all information is accurate and professional.
Editing Emails After Sending
If an email is sent prematurely, the Delay Send feature allows users to cancel the sending and edit the email in the Drafts folder. This can help maintain professionalism and clarity in communication.
Glossaire :
Outlook Online
A web-based email service provided by Microsoft that allows users to send, receive, and manage emails through a web browser.
Recall
The action of retrieving a sent email before it is read by the recipient, allowing the sender to either cancel or replace the email.
Compose and Reply
A section in Outlook Online settings where users can configure how they create and respond to emails.
Delay Send
A feature that allows users to set a time delay before an email is sent, providing a window to cancel the sending if needed.
Drafts folder
A designated area in an email service where unsent or partially completed emails are stored for later editing and sending.