Word - A first look at Word 2016 Tutorial
In this video, you will learn about Word 2016 and its introduction to word processing.
The video covers the interface layout, creating and formatting text, applying styles, making changes, and saving documents.
This will help you quickly create documents and discover the features of Microsoft Word.
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Word - How things are organized
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Word - Insert icons
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Word - Get going fast
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Word - Save, export and share
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Word - A closer look at the ribbon
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Word - Let Word read your documents out loud
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Word - Insights into what you're working on
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Word - Locate your documents
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Collapsible headings
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Navigation Pane Part 1 : Rearranging a document
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Copy & Paste
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Introduction to Word
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Change footnote font, size, and formatting
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More things you can do with pictures
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Insert icons
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Introduction to Tables of Contents
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Locate your documents
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Microsoft Search
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More options and custom labels
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Use dictate to type in Word
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Faster shape formatting and new and modern chart types
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Insights into what you're working on
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Take tables of contents (TOCs) to the next level
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Mail merge
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3D Models
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Format a document
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Add a logo or other picture
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Format and add a graphic
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Translate Content in Word
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Translate your Word documents into any language
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Insert items in a document
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Save, export and share
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Ink Equation
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Let Word read your documents out loud
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Edit document with natural gestures
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Track changes online
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Add headers, footers, margins, and rulers to a page
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Print envelopes with mail merge
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Accessibility in Word
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Design considerations for orientation
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How things are organized
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Insert and customize a footnote
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Check Accessibility in Word
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Custom margin - Headers and footers
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Navigation Pane Part 2 : Search Options
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Add multiple TOCs to a document
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Use landscape and portrait orientation
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Advanced mail merge (Field code)
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Focus on priorities with the Immersive Reader
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A closer look at the ribbon
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Modify a TOC with field codes
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Track changes in email with multiple people
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Create and print labels
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Chat with co-authors while editing
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Incorporate revisions with track changes
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Pin your important files
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Do things quickly with Tell Me
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Get going fast
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Add custom entries to a TOC
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Print letters with mail merge
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Use mail merge to create multiple labels
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Start working together in a document
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Track changes
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Add formatting to a TOC
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Advanced tables of contents
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Work together in real time
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Custom margin - Default margin
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Customize track changes
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Changing existing styles
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Styles
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Working with watermarks
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Improved version history
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Creating Styles
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Custom margin
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Add a Table from Text with Copilot
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Rewrite or Summarize Existing Text with Copilot
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Draft Content Based on an Existing Document with Copilot
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Use the Copilot Conversation Pane in Word
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Generate Text from an Idea or Plan
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Make changes to a text
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Introducing to Word
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
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Plan with Copilot
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Share Requests with Your Team
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Translate a presentation
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Generate a Video
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Add Speaker Notes
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Draft a Service Memo
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Extract Invoice Data and Generate a Pivot Table
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Analyze a video
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Use the Copilot pane
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Process text
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Edit in Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Objectifs :
This video aims to teach users how to collaborate in real-time on documents using Word 2016 or Word Online, focusing on the steps to save documents on OneDrive or SharePoint Online and invite colleagues for co-authoring.
Chapitres :
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Introduction to Real-Time Collaboration
In this section, we explore the concept of real-time co-authoring, which allows multiple users to work on a document simultaneously. This feature is particularly useful for teams that need to collaborate efficiently, as it enables everyone to see changes as they happen. -
Saving Documents on OneDrive or SharePoint Online
To begin collaborating, you must first save your document on OneDrive or SharePoint Online. This step is crucial as it allows others to access and edit the document. Follow these steps: - Click on 'Share'. - Select 'Save to Cloud'. - Choose the OneDrive or SharePoint Online location and the specific folder you want to use. - Click 'Save'. You only need to perform this action once for each document. The next time you open it, it will automatically save to the same location. -
Inviting Colleagues to Collaborate
Once your document is saved, you can invite others to collaborate. Here’s how: 1. In the sharing panel, enter the email addresses of the people you want to invite in the 'Invite People' field. 2. Set their permissions to 'Can Edit'. 3. Optionally, add a message to your invitation. 4. Ensure the 'Automatically share changes' option is set to 'Ask me' or 'Always'. 5. Click 'Share'. Alternatively, you can invite them by clicking on 'Share Link' at the bottom of the panel. Copy this link and paste it into an email or direct message. Note that the 'Share Link' option may not be available if your SharePoint Online site admin has disabled it. -
Conclusion and Next Steps
In conclusion, real-time collaboration in Word 2016 or Word Online enhances teamwork by allowing multiple users to edit documents simultaneously. By saving your document on OneDrive or SharePoint Online and inviting colleagues, you can streamline your workflow and improve productivity. The next video will further explain how to effectively collaborate within a document.
FAQ :
What is real-time co-authoring?
Real-time co-authoring is a feature that allows multiple users to work on a document simultaneously, seeing each other's changes as they happen.
How do I save a document for co-authoring?
To save a document for co-authoring, you need to save it on OneDrive or SharePoint Online. After saving, you can invite others to edit the document with you.
What should I do if I haven't saved a document online before?
If you haven't saved a document online before, click on 'Add location' and sign in to add your OneDrive or SharePoint service.
How can I invite others to edit my document?
You can invite others by sending them a link to your document or by entering their email addresses in the 'Invite people' field and setting their permissions.
What if the 'Share link' option is not available?
If the 'Share link' option is not available, it may be because your SharePoint Online site admin has disabled this feature.
Quelques cas d'usages :
Collaborative Project Management
Teams can use real-time co-authoring to collaboratively manage project documents, ensuring that all team members can contribute and stay updated on changes instantly.
Academic Research Collaboration
Researchers can work together on academic papers or reports, allowing for simultaneous editing and feedback, which enhances productivity and reduces the time to publication.
Marketing Campaign Planning
Marketing teams can collaborate on campaign strategies and content in real-time, making it easier to incorporate feedback and make adjustments quickly.
Remote Team Collaboration
Remote teams can utilize co-authoring to work on documents from different locations, ensuring that everyone has access to the latest version and can contribute effectively.
Training and Development
Trainers can create and update training materials collaboratively, allowing for real-time input from various stakeholders, which can improve the quality of the training content.
Glossaire :
Co-authoring
A collaborative process where multiple users can edit a document simultaneously, allowing real-time updates and changes to be visible to all participants.
OneDrive
A cloud storage service from Microsoft that allows users to store files and access them from any device connected to the internet.
SharePoint Online
A web-based collaboration platform from Microsoft that integrates with Microsoft Office and is used for storing, organizing, sharing, and accessing information from any device.
Word 2016
A version of Microsoft Word, a word processing application that is part of the Microsoft Office suite, released in 2015.
Cloud storage
A model of computer data storage in which the digital data is stored in logical pools, said to be on 'the cloud', and is accessible via the internet.
Permissions
Settings that determine what actions users can perform on a document, such as viewing, editing, or sharing.