Word - Save, export and share Tutorial
In this video, you will learn how to save, export, and share documents using Microsoft 365. The video covers the process of saving your work, exporting it to different file formats, and sharing it with others.
This tutorial will help you become proficient in managing your documents effectively and collaborating with others using Microsoft 365.
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Copy & Paste
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Introduction to Word
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Insert icons
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Mail merge
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3D Models
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Insert items in a document
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Format a document
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Track changes online
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Accessibility in Word
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Design considerations for orientation
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Check Accessibility in Word
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How things are organized
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Insert and customize a footnote
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Custom margin - Headers and footers
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Add multiple TOCs to a document
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Navigation Pane Part 2 : Search Options
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A closer look at the ribbon
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Use landscape and portrait orientation
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Focus on priorities with the Immersive Reader
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Advanced mail merge (Field code)
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Modify a TOC with field codes
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Track changes in email with multiple people
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Create and print labels
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Add custom entries to a TOC
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Incorporate revisions with track changes
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Chat with co-authors while editing
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Do things quickly with Tell Me
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Pin your important files
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Print letters with mail merge
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Get going fast
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Advanced tables of contents
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Use mail merge to create multiple labels
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Custom margin - Default margin
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Start working together in a document
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Add formatting to a TOC
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Track changes
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Changing existing styles
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Work together in real time
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Customize track changes
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Styles
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Rewrite or Summarize Existing Text with Copilot
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Working with watermarks
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Improved version history
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Custom margin
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Creating Styles
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Draft Content Based on an Existing Document with Copilot
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Use the Copilot Conversation Pane in Word
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Generate Text from an Idea or Plan
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Make changes to a text
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Introducing to Word
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
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Plan with Copilot
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Share Requests with Your Team
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Translate a presentation
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Generate a Video
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Add Speaker Notes
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Draft a Service Memo
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Extract Invoice Data and Generate a Pivot Table
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Process text
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Data Privacy in Copilot
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Access Copilot
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Edit in Pages
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Objectifs :
This document aims to provide a comprehensive guide on how to save, share, and ensure compatibility when transitioning from Word 2003 to the newer Word formats. It covers the various options available for document management and the steps necessary to facilitate collaboration across different versions of Microsoft Word.
Chapitres :
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Introduction to Document Management in Word
After completing your Word document, you have numerous options for saving, sending, exporting, printing, and sharing. All these options can be found in the menus, such as 'Save As'. -
Saving Documents Online
You can save a document using online services like Office 365 and OneDrive. If you have logged into your Word account, you can save the document to your OneDrive just as you would on your computer, allowing access from any computer with an internet connection. -
Sharing Documents
After saving a document, you can click on 'Share' if you wish to share it with others. This feature enhances collaboration and allows multiple users to access the document. -
Understanding Compatibility
It's essential to understand compatibility when transitioning from Word 2003 to the new Word format. The second video demonstrates how to convert a Word 2003 document to the new .docx format. While the two formats are different, the main difference in your workflow will arise when you want to use new features or tools in Word. -
Sharing .docx Files with Word 2003 Users
If you need to share a .docx file with someone using Word 2003, you have two options: 1. **Check Compatibility**: In Word 2016, click on 'File', then 'Info', and select 'Check for Issues' followed by 'Check Compatibility'. This tool will show you what you might lose when converting to Word 2003 format. 2. **Save As Older Format**: If you decide to proceed, click on 'Save As', choose the location, and in the 'Save as type' dropdown, select 'Word 97-2003 Document'. This allows the recipient to open the document in their older version of Word. -
Using Compatibility Pack for Word 2003
The second option for users of Word 2003 is to access Office.com and download a compatibility pack. After installing this on their computer, they will be able to open .docx files in their older version of Word. -
Conclusion
You now have all the information needed to transition to the new Word. Understanding how to save, share, and ensure compatibility will enhance your document management experience and facilitate collaboration across different versions of Microsoft Word.
FAQ :
How can I save my Word document to OneDrive?
To save your Word document to OneDrive, first ensure you are logged into your Microsoft account in Word. Then, click on 'File', select 'Save As', and choose OneDrive as the location to save your document.
What is the difference between .doc and .docx file formats?
.doc is the file format used by Word 2003 and earlier versions, while .docx is the format used by Word 2007 and later. The .docx format supports more features and is based on XML, making it more efficient for data storage.
How can I share a Word document with others?
To share a Word document, save it first, then click on the 'Share' button in the upper right corner of the Word window. You can then enter the email addresses of the people you want to share it with and set their permissions.
What should I do if I need to open a .docx file in Word 2003?
You have two options: either save the .docx file as a .doc file using the 'Save As' feature in Word 2016, or download and install the Compatibility Pack for Office, which allows Word 2003 to open .docx files.
How do I check for compatibility issues in my Word document?
In Word 2016, click on 'File', then 'Info', and select 'Check for Issues'. From there, choose 'Check Compatibility' to see any potential issues when opening the document in earlier versions of Word.
Quelques cas d'usages :
Collaborative Document Editing
Using OneDrive to save and share Word documents allows multiple users to collaborate in real-time, improving teamwork and productivity. For example, a project team can work on a proposal simultaneously, making edits and comments that everyone can see instantly.
Document Format Conversion
When transitioning from Word 2003 to a newer version, users can convert their documents to .docx format to utilize new features. This is particularly useful for businesses that need to modernize their document management systems while ensuring compatibility with clients still using older versions.
Remote Access to Documents
By saving documents to OneDrive, users can access their files from any computer with internet access. This is beneficial for professionals who travel frequently or work from different locations, ensuring they always have the latest version of their documents.
Training and Support
Organizations can use the Compatibility Checker to train employees on how to transition from older versions of Word to newer ones. This helps in identifying features that may not be available in older versions, ensuring a smoother transition and reducing frustration.
File Sharing with Clients
When working with clients who use older versions of Word, professionals can save their documents in .doc format or use the Compatibility Pack. This ensures that clients can open and edit the documents without issues, facilitating better communication and collaboration.
Glossaire :
Word
A word processing software developed by Microsoft, used for creating, editing, and formatting text documents.
OneDrive
A cloud storage service from Microsoft that allows users to store files and access them from any device with an internet connection.
Office 365
A subscription service offered by Microsoft that includes access to Office applications and other productive tools via the cloud.
docx
The default file format for Microsoft Word documents starting from Word 2007, which supports advanced features and is based on XML.
Word 2003
An earlier version of Microsoft Word, which uses the .doc file format and lacks some features available in later versions.
Compatibility Checker
A tool in Microsoft Word that checks for features that may not be supported in earlier versions of the software.
Compatibility Pack
A software package that allows users of older versions of Microsoft Office to open and edit files created in newer versions.