Word - Modify a TOC with field codes Tutorial
In this video, you will learn how to modify a Table of Contents (TOC) using field codes in Microsoft Word.
Field codes are instructions that Word uses to build the TOC based on your options.
The video demonstrates how to use field codes to customize the TOC, such as including specific outline styles, adding hyperlinks, and listing other styles.
It also shows how to remove page numbers from individual TOC levels using field codes.
This knowledge will help you customize your TOC and create professional-looking documents.
- 2:59
- 2602 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 1679 times
-
Copilot - Use Copilot with Right-Click
- 01:45
- Viewed 968 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4426 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1095 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6435 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 13804 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2645 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4876 times
-
Collapsible headings
- 3:03
- Viewed 6770 times
-
Navigation Pane Part 1 : Rearranging a document
- 2:32
- Viewed 3901 times
-
Copy & Paste
- 3:09
- Viewed 3643 times
-
Introduction to Word
- 0:59
- Viewed 3515 times
-
Change footnote font, size, and formatting
- 2:48
- Viewed 3243 times
-
More things you can do with pictures
- 4:53
- Viewed 3223 times
-
Insert icons
- 0:43
- Viewed 3166 times
-
Locate your documents
- 0:20
- Viewed 3140 times
-
Microsoft Search
- 0:34
- Viewed 3111 times
-
Introduction to Tables of Contents
- 2:57
- Viewed 3109 times
-
More options and custom labels
- 3:59
- Viewed 3073 times
-
Insights into what you're working on
- 0:36
- Viewed 2992 times
-
Use dictate to type in Word
- 0:27
- Viewed 2988 times
-
Faster shape formatting and new and modern chart types
- 1:04
- Viewed 2965 times
-
Take tables of contents (TOCs) to the next level
- 3:51
- Viewed 2950 times
-
Mail merge
- 3:51
- Viewed 2950 times
-
3D Models
- 0:42
- Viewed 2944 times
-
Add a logo or other picture
- 3:17
- Viewed 2925 times
-
Translate Content in Word
- 2:04
- Viewed 2909 times
-
Format a document
- 2:58
- Viewed 2908 times
-
Format and add a graphic
- 3:20
- Viewed 2891 times
-
Insert items in a document
- 2:59
- Viewed 2860 times
-
Translate your Word documents into any language
- 0:33
- Viewed 2850 times
-
Save, export and share
- 2:08
- Viewed 2842 times
-
Let Word read your documents out loud
- 0:36
- Viewed 2830 times
-
Ink Equation
- 0:43
- Viewed 2815 times
-
Edit document with natural gestures
- 0:34
- Viewed 2794 times
-
Track changes online
- 3:14
- Viewed 2758 times
-
A first look at Word 2016
- 3:16
- Viewed 2753 times
-
Print envelopes with mail merge
- 3:58
- Viewed 2749 times
-
Design considerations for orientation
- 2:00
- Viewed 2734 times
-
Add headers, footers, margins, and rulers to a page
- 2:45
- Viewed 2726 times
-
Accessibility in Word
- 2:29
- Viewed 2718 times
-
Insert and customize a footnote
- 3:04
- Viewed 2705 times
-
How things are organized
- 2:00
- Viewed 2689 times
-
Check Accessibility in Word
- 1:42
- Viewed 2677 times
-
Navigation Pane Part 2 : Search Options
- 1:35
- Viewed 2640 times
-
Custom margin - Headers and footers
- 1:29
- Viewed 2631 times
-
Use landscape and portrait orientation
- 3:28
- Viewed 2629 times
-
A closer look at the ribbon
- 3:54
- Viewed 2608 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2607 times
-
Track changes in email with multiple people
- 4:36
- Viewed 2605 times
-
Advanced mail merge (Field code)
- 2:59
- Viewed 2598 times
-
Add multiple TOCs to a document
- 4:59
- Viewed 2586 times
-
Create and print labels
- 3:05
- Viewed 2528 times
-
Chat with co-authors while editing
- 0:29
- Viewed 2516 times
-
Incorporate revisions with track changes
- 3:10
- Viewed 2497 times
-
Pin your important files
- 0:34
- Viewed 2478 times
-
Do things quickly with Tell Me
- 1:04
- Viewed 2442 times
-
Get going fast
- 1:44
- Viewed 2423 times
-
Print letters with mail merge
- 4:02
- Viewed 2421 times
-
Use mail merge to create multiple labels
- 3:21
- Viewed 2404 times
-
Add custom entries to a TOC
- 3:00
- Viewed 2395 times
-
Start working together in a document
- 2:03
- Viewed 2391 times
-
Add formatting to a TOC
- 3:48
- Viewed 2390 times
-
Track changes
- 2:34
- Viewed 2362 times
-
Advanced tables of contents
- 3:15
- Viewed 2358 times
-
Work together in real time
- 1:40
- Viewed 2339 times
-
Customize track changes
- 2:18
- Viewed 2335 times
-
Changing existing styles
- 1:08
- Viewed 2310 times
-
Custom margin - Default margin
- 1:06
- Viewed 2283 times
-
Styles
- 1:49
- Viewed 2275 times
-
Working with watermarks
- 2:48
- Viewed 2160 times
-
Improved version history
- 0:56
- Viewed 2129 times
-
Creating Styles
- 1:03
- Viewed 2123 times
-
Custom margin
- 1:59
- Viewed 2106 times
-
Add a Table from Text with Copilot
- 1:39
- Viewed 1844 times
-
Rewrite or Summarize Existing Text with Copilot
- 2:29
- Viewed 1699 times
-
Draft Content Based on an Existing Document with Copilot
- 2:15
- Viewed 1335 times
-
Use the Copilot Conversation Pane in Word
- 1:56
- Viewed 991 times
-
Generate Text from an Idea or Plan
- 2:51
- Viewed 926 times
-
Make changes to a text
- 01:05
- Viewed 287 times
-
Introducing to Word
- 01:00
- Viewed 178 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 62 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 66 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 82 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 77 times
-
Copilot at the service of project reports
- 02:36
- Viewed 67 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 66 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 108 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 70 times
-
Project mode
- 01:31
- Viewed 72 times
-
Create an agent for a team
- 01:53
- Viewed 120 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 122 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 68 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 122 times
-
Copilot Studio agent settings
- 01:33
- Viewed 65 times
-
Add new actions
- 01:54
- Viewed 118 times
-
Create a first action
- 01:59
- Viewed 116 times
-
Manage topics
- 01:51
- Viewed 95 times
-
Manage knowledge sources
- 01:11
- Viewed 65 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 112 times
-
Access Copilot Studio
- 01:09
- Viewed 111 times
-
Get started with Copilot Studio
- 01:25
- Viewed 62 times
-
Introduction to PowerBI
- 00:60
- Viewed 181 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 172 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 175 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 179 times
-
Introduction to Planner
- 00:56
- Viewed 186 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 174 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 182 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 248 times
-
Introduction to Sway
- 01:53
- Viewed 158 times
-
Introducing to Word
- 01:00
- Viewed 178 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 160 times
-
Create a call group
- 01:15
- Viewed 225 times
-
Use call delegation
- 01:07
- Viewed 144 times
-
Assign a delegate for your calls
- 01:08
- Viewed 222 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 147 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 136 times
-
Manage advanced call notifications
- 01:29
- Viewed 153 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 184 times
-
Block unwanted calls
- 01:24
- Viewed 150 times
-
Disable all call forwarding
- 01:09
- Viewed 157 times
-
Manage a call group in Teams
- 02:01
- Viewed 144 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 142 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 137 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 159 times
-
Manage voicemail messages
- 01:55
- Viewed 208 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 225 times
-
Customize your voicemail greeting
- 02:17
- Viewed 134 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 136 times
-
Manage simultaneous calls
- 01:52
- Viewed 146 times
-
Support third-party apps during calls
- 01:53
- Viewed 179 times
-
Add participants quickly and securely
- 01:37
- Viewed 142 times
-
Configure call privacy and security settings
- 02:51
- Viewed 140 times
-
Manage calls on hold
- 01:20
- Viewed 149 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 140 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 149 times
-
Draft a Service Memo
- 02:33
- Viewed 195 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 183 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 268 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 237 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 96 times
-
Other Coaches
- 01:45
- Viewed 195 times
-
Agents in SharePoint
- 02:44
- Viewed 157 times
-
Prompt coach
- 02:49
- Viewed 181 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 172 times
-
Configure a Copilot Agent
- 02:39
- Viewed 167 times
-
Describe a copilot agent
- 01:32
- Viewed 190 times
-
Rewrite with Copilot
- 01:21
- Viewed 164 times
-
Analyze a video
- 01:21
- Viewed 189 times
-
Use the Copilot pane
- 01:12
- Viewed 182 times
-
Process text
- 01:03
- Viewed 170 times
-
Create an insights grid
- 01:19
- Viewed 284 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 179 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 202 times
-
Create an image with Copilot
- 00:42
- Viewed 297 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 194 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 192 times
-
Chat with Copilot
- 00:50
- Viewed 180 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 275 times
-
Data Privacy in Copilot
- 00:43
- Viewed 194 times
-
Access Copilot
- 00:25
- Viewed 299 times
-
Use a Copilot Agent
- 01:24
- Viewed 202 times
-
Modify with Pages
- 01:20
- Viewed 207 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 199 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 193 times
-
Generate the email for the recipient
- 00:44
- Viewed 185 times
-
Action Function
- 04:18
- Viewed 149 times
-
Search Function
- 03:42
- Viewed 202 times
-
Date and Time Function
- 02:53
- Viewed 183 times
-
Logical Function
- 03:14
- Viewed 276 times
-
Text Function
- 03:25
- Viewed 211 times
-
Basic Function
- 02:35
- Viewed 176 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 200 times
-
Introduction to Power Fx
- 01:09
- Viewed 177 times
-
The New Calendar
- 03:14
- Viewed 300 times
-
Sections
- 02:34
- Viewed 186 times
-
Customizing Views
- 03:25
- Viewed 180 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 298 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 196 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 155 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 111 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 188 times
-
Use the narrative Builder
- 01:31
- Viewed 235 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 195 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 205 times
-
Share a document with copilot
- 00:36
- Viewed 196 times
-
Configurate a page with copilot
- 01:47
- Viewed 195 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 968 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 208 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 236 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 300 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 370 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 350 times
Objectifs :
Understand how to customize the Table of Contents in Word using field codes, including the use of switches to modify the display of page numbers and styles.
Chapitres :
-
Introduction to Table of Contents Customization
In this section, we will explore the functionality of the Table of Contents (TOC) dialog box in Microsoft Word. The TOC is essential for organizing documents, and understanding how to customize it can enhance the readability and navigation of your work. -
Understanding Field Codes
When you enter options in the Table of Contents dialog box, Word generates field codes. These codes are a set of instructions that include a field name and switches. The primary field name for creating a TOC is 'TOC', which instructs Word to build the table. The switches modify how the TOC is constructed. For instance, the 'o' switch includes outline styles mapped to heading styles, while the 'h' switch adds hyperlinks. -
Using the TC Field for Customization
In addition to the TOC field, the 'TC' field is also useful for customizing the contents of your TOC. This allows for more granular control over what appears in the table. -
Editing Field Codes Directly
After generating field codes through the dialog box, you can edit them directly for faster customization. To do this, press Alt + F9 to reveal the field codes. For example, if you want to remove page numbers from specific TOC levels, you can do so by adding the switch '\n' followed by a range, such as '4-4', to suppress page numbers for TOC level four. -
Updating the Table of Contents
Once you have made changes to the field codes, right-click the field code and select 'Update Field' and then 'Update Entire Table' to apply your modifications. After updating, pressing Alt + F9 again will show the changes, such as the removal of page numbers from the descriptions. -
Conclusion
Customizing the Table of Contents using field codes in Word allows for greater flexibility and control over document presentation. By understanding how to manipulate these codes, users can create a more tailored and user-friendly navigation experience in their documents.
FAQ :
What is a Table of Contents in Word?
A Table of Contents (TOC) in Word is a structured list of the document's sections or chapters, allowing readers to easily navigate to different parts of the document.
How do I create a Table of Contents in Word?
To create a Table of Contents in Word, go to the References tab, click on Table of Contents, and choose a style. You can customize it further using the Table of Contents dialog box.
What are field codes in Word?
Field codes are special instructions in Word that automate the generation of certain elements, like tables of contents. They consist of a field name and switches that modify their behavior.
How can I customize my Table of Contents?
You can customize your Table of Contents by using field codes to include or exclude specific styles, suppress page numbers, and adjust the hierarchy of headings.
What does the 'suppress page numbers' switch do?
The 'suppress page numbers' switch in field codes allows you to remove page numbers from specific levels of the Table of Contents, providing more control over its appearance.
Can I edit field codes directly in Word?
Yes, you can edit field codes directly in Word by pressing Alt + F9 to toggle the display of field codes, allowing for faster and more flexible customization.
Quelques cas d'usages :
Creating Professional Reports
When preparing a professional report, you can use the Table of Contents feature to provide a clear structure, making it easier for readers to navigate through sections. By customizing the TOC with field codes, you can include only relevant headings and suppress unnecessary page numbers.
Developing Academic Papers
In academic writing, a well-structured Table of Contents is essential. By utilizing field codes, you can ensure that all chapters and sub-sections are accurately represented, enhancing the readability and professionalism of your paper.
Creating User Manuals
For user manuals, a Table of Contents helps users find information quickly. By using the TC field to mark important sections, you can create a dynamic TOC that updates automatically as the document changes.
Designing E-books
When designing e-books, a Table of Contents is crucial for navigation. By customizing the TOC with field codes, you can include hyperlinks that allow readers to jump directly to sections, improving the user experience.
Formatting Business Proposals
In business proposals, a clear Table of Contents can make a significant impact. By using field codes to customize the TOC, you can highlight key sections and ensure that page numbers are presented clearly, enhancing the proposal's professionalism.
Glossaire :
Table of Contents (TOC)
A list of the sections or chapters in a document, typically organized by page number, allowing readers to navigate the content easily.
Field Codes
Instructions in Microsoft Word that define how certain elements, like tables of contents, are generated and displayed. They consist of a field name and switches.
Switches
Modifiers used in field codes that alter the behavior of the field. For example, they can specify which styles to include in a table of contents.
Outline Styles
Formatting styles in Word that define the hierarchy of headings in a document, typically used to structure content.
Hyperlinks
Clickable links in a document that direct users to another location, either within the same document or to an external source.
Summary Style
A specific formatting style in Word that can be included in the table of contents, often used for summarizing content.
Suppress Page Numbers
A command used in field codes to prevent page numbers from appearing in specific levels of a table of contents.
TC Field
A field code in Word used to mark text for inclusion in the table of contents, allowing for more customization.