Word - Accessibility in Word Tutorial
In this video, you will learn about accessibility in Word using Microsoft 365. The video covers how to check accessibility in Word, focusing on priorities with the Immersive Reader.
This will help you improve the accessibility of your documents and make them more inclusive for all users.
- 2:29
- 2828 views
-
Word - Accessibility in Word
- 2:29
- Viewed 2828 times
-
Word - Check Accessibility in Word
- 1:42
- Viewed 2814 times
-
Outlook - Add accessible tables and lists
- 0:49
- Viewed 2612 times
-
Word - Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2699 times
-
Office 365 - How do I get help with accessibility?
- 0:41
- Viewed 2653 times
-
Office 365 - Use accessible templates in Office 365
- 1:30
- Viewed 2829 times
-
PowerPoint - Check Accessibility in PowerPoint
- 1:40
- Viewed 2959 times
-
Outlook - Improve the accessibility of your images in emails
- 0:46
- Viewed 2640 times
-
Collapsible headings
- 3:03
- Viewed 7498 times
-
Navigation Pane Part 1 : Rearranging a document
- 2:32
- Viewed 4360 times
-
Copy & Paste
- 3:09
- Viewed 3813 times
-
Change footnote font, size, and formatting
- 2:48
- Viewed 3670 times
-
Introduction to Word
- 0:59
- Viewed 3651 times
-
More things you can do with pictures
- 4:53
- Viewed 3375 times
-
Insert icons
- 0:43
- Viewed 3314 times
-
Introduction to Tables of Contents
- 2:57
- Viewed 3260 times
-
Microsoft Search
- 0:34
- Viewed 3234 times
-
Locate your documents
- 0:20
- Viewed 3230 times
-
More options and custom labels
- 3:59
- Viewed 3175 times
-
Use dictate to type in Word
- 0:27
- Viewed 3124 times
-
Faster shape formatting and new and modern chart types
- 1:04
- Viewed 3122 times
-
Insights into what you're working on
- 0:36
- Viewed 3091 times
-
Take tables of contents (TOCs) to the next level
- 3:51
- Viewed 3091 times
-
Mail merge
- 3:51
- Viewed 3060 times
-
Format and add a graphic
- 3:20
- Viewed 3050 times
-
Translate Content in Word
- 2:04
- Viewed 3033 times
-
Add a logo or other picture
- 3:17
- Viewed 3031 times
-
3D Models
- 0:42
- Viewed 3025 times
-
Insert items in a document
- 2:59
- Viewed 3021 times
-
Format a document
- 2:58
- Viewed 3018 times
-
Translate your Word documents into any language
- 0:33
- Viewed 3004 times
-
Save, export and share
- 2:08
- Viewed 2946 times
-
Track changes online
- 3:14
- Viewed 2925 times
-
Ink Equation
- 0:43
- Viewed 2916 times
-
Let Word read your documents out loud
- 0:36
- Viewed 2911 times
-
Add a Table from Text with Copilot
- 1:39
- Viewed 2899 times
-
Edit document with natural gestures
- 0:34
- Viewed 2885 times
-
Add headers, footers, margins, and rulers to a page
- 2:45
- Viewed 2857 times
-
Print envelopes with mail merge
- 3:58
- Viewed 2842 times
-
A first look at Word 2016
- 3:16
- Viewed 2831 times
-
Design considerations for orientation
- 2:00
- Viewed 2823 times
-
Check Accessibility in Word
- 1:42
- Viewed 2814 times
-
How things are organized
- 2:00
- Viewed 2810 times
-
Insert and customize a footnote
- 3:04
- Viewed 2809 times
-
Custom margin - Headers and footers
- 1:29
- Viewed 2805 times
-
Add multiple TOCs to a document
- 4:59
- Viewed 2776 times
-
Navigation Pane Part 2 : Search Options
- 1:35
- Viewed 2724 times
-
A closer look at the ribbon
- 3:54
- Viewed 2720 times
-
Use landscape and portrait orientation
- 3:28
- Viewed 2711 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2699 times
-
Advanced mail merge (Field code)
- 2:59
- Viewed 2691 times
-
Modify a TOC with field codes
- 2:59
- Viewed 2685 times
-
Track changes in email with multiple people
- 4:36
- Viewed 2684 times
-
Create and print labels
- 3:05
- Viewed 2662 times
-
Add custom entries to a TOC
- 3:00
- Viewed 2634 times
-
Incorporate revisions with track changes
- 3:10
- Viewed 2589 times
-
Chat with co-authors while editing
- 0:29
- Viewed 2587 times
-
Do things quickly with Tell Me
- 1:04
- Viewed 2534 times
-
Pin your important files
- 0:34
- Viewed 2531 times
-
Print letters with mail merge
- 4:02
- Viewed 2519 times
-
Get going fast
- 1:44
- Viewed 2511 times
-
Advanced tables of contents
- 3:15
- Viewed 2509 times
-
Use mail merge to create multiple labels
- 3:21
- Viewed 2503 times
-
Custom margin - Default margin
- 1:06
- Viewed 2479 times
-
Start working together in a document
- 2:03
- Viewed 2471 times
-
Add formatting to a TOC
- 3:48
- Viewed 2470 times
-
Track changes
- 2:34
- Viewed 2460 times
-
Changing existing styles
- 1:08
- Viewed 2427 times
-
Work together in real time
- 1:40
- Viewed 2417 times
-
Customize track changes
- 2:18
- Viewed 2406 times
-
Styles
- 1:49
- Viewed 2393 times
-
Rewrite or Summarize Existing Text with Copilot
- 2:29
- Viewed 2270 times
-
Working with watermarks
- 2:48
- Viewed 2234 times
-
Improved version history
- 0:56
- Viewed 2221 times
-
Custom margin
- 1:59
- Viewed 2214 times
-
Creating Styles
- 1:03
- Viewed 2190 times
-
Draft Content Based on an Existing Document with Copilot
- 2:15
- Viewed 1542 times
-
Use the Copilot Conversation Pane in Word
- 1:56
- Viewed 1029 times
-
Generate Text from an Idea or Plan
- 2:51
- Viewed 974 times
-
Make changes to a text
- 01:05
- Viewed 342 times
-
Introducing to Word
- 01:00
- Viewed 244 times
-
Add a subtitle and translate your presentation in real time
- 0:46
- Viewed 3662 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3627 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3075 times
-
Translate your Excel spreadsheets
- 1:16
- Viewed 3068 times
-
Translate Content in Word
- 2:04
- Viewed 3033 times
-
Translate content into PowerPoint
- 1:09
- Viewed 3008 times
-
Check Accessibility in Excel
- 1:51
- Viewed 3005 times
-
Check Accessibility in PowerPoint
- 1:40
- Viewed 2959 times
-
Accessibility in Excel
- 1:12
- Viewed 2902 times
-
Accessibility in PowerPoint
- 2:47
- Viewed 2832 times
-
Use accessible templates in Office 365
- 1:30
- Viewed 2829 times
-
Check Accessibility in Word
- 1:42
- Viewed 2814 times
-
Improving email accessibility
- 1:33
- Viewed 2712 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2699 times
-
Use the Translator tool on mobile
- 3:03
- Viewed 2690 times
-
How do I get help with accessibility?
- 0:41
- Viewed 2653 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2640 times
-
Grammar Tools
- 1:05
- Viewed 2623 times
-
Making a document readable for a blind person
- 2:36
- Viewed 2622 times
-
Instant translation of conversations in the Translator tool
- 1:45
- Viewed 2621 times
-
Add accessible tables and lists
- 0:49
- Viewed 2612 times
-
Use the Translator tool on PC
- 2:38
- Viewed 2560 times
-
What is accessibility?
- 1:41
- Viewed 2535 times
-
Instant mobile conversation translation
- 1:58
- Viewed 2450 times
-
Interview Philippe Trotin
- 2:25
- Viewed 2414 times
-
Picture in Picture
- 1:06
- Viewed 2400 times
-
Accessibility
- 1:30
- Viewed 2232 times
-
Dark Theme
- 1:02
- Viewed 2162 times
-
Enabling Subtitles During a Meeting
- 1:28
- Viewed 1357 times
-
Finding Help?
- 0:56
- Viewed 1149 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 324 times
-
Improve Email Accessibility
- 02:02
- Viewed 304 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 301 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 284 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 262 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 36 times
-
Format and example for optimal results
- 02:03
- Viewed 37 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 30 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 77 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 28 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 34 times
-
Extract Text from an Image
- 01:07
- Viewed 55 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 97 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 106 times
-
Query an Attached Meeting
- 01:51
- Viewed 42 times
-
Plan with Copilot
- 01:15
- Viewed 69 times
-
Share Requests with Your Team
- 03:07
- Viewed 101 times
-
Translate a presentation
- 01:38
- Viewed 49 times
-
Generate a Video
- 01:49
- Viewed 56 times
-
Add Speaker Notes
- 00:56
- Viewed 51 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 123 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 119 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 135 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 172 times
-
Copilot at the service of project reports
- 02:36
- Viewed 145 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 132 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 260 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 143 times
-
Project mode
- 01:31
- Viewed 140 times
-
Create an agent for a team
- 01:53
- Viewed 241 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 237 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 112 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 240 times
-
Copilot Studio agent settings
- 01:33
- Viewed 105 times
-
Add new actions
- 01:54
- Viewed 240 times
-
Create a first action
- 01:59
- Viewed 230 times
-
Manage topics
- 01:51
- Viewed 133 times
-
Manage knowledge sources
- 01:11
- Viewed 100 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 235 times
-
Access Copilot Studio
- 01:09
- Viewed 226 times
-
Get started with Copilot Studio
- 01:25
- Viewed 113 times
-
Introduction to PowerBI
- 00:60
- Viewed 266 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 251 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 245 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 280 times
-
Introduction to Planner
- 00:56
- Viewed 258 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 311 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 262 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 383 times
-
Introduction to Sway
- 01:53
- Viewed 339 times
-
Introducing to Word
- 01:00
- Viewed 244 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 233 times
-
Create a call group
- 01:15
- Viewed 408 times
-
Use call delegation
- 01:07
- Viewed 198 times
-
Assign a delegate for your calls
- 01:08
- Viewed 376 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 203 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 205 times
-
Manage advanced call notifications
- 01:29
- Viewed 210 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 337 times
-
Block unwanted calls
- 01:24
- Viewed 245 times
-
Disable all call forwarding
- 01:09
- Viewed 227 times
-
Manage a call group in Teams
- 02:01
- Viewed 250 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 200 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 204 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 224 times
-
Manage voicemail messages
- 01:55
- Viewed 338 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 374 times
-
Customize your voicemail greeting
- 02:17
- Viewed 200 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 259 times
-
Manage simultaneous calls
- 01:52
- Viewed 227 times
-
Support third-party apps during calls
- 01:53
- Viewed 278 times
-
Add participants quickly and securely
- 01:37
- Viewed 212 times
-
Configure call privacy and security settings
- 02:51
- Viewed 210 times
-
Manage calls on hold
- 01:20
- Viewed 214 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 220 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 205 times
-
Draft a Service Memo
- 02:33
- Viewed 257 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 244 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 393 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 365 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 127 times
-
Other Coaches
- 01:45
- Viewed 270 times
-
Agents in SharePoint
- 02:44
- Viewed 209 times
-
Prompt coach
- 02:49
- Viewed 237 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 225 times
-
Configure a Copilot Agent
- 02:39
- Viewed 231 times
-
Describe a copilot agent
- 01:32
- Viewed 268 times
-
Rewrite with Copilot
- 01:21
- Viewed 222 times
-
Analyze a video
- 01:21
- Viewed 248 times
-
Use the Copilot pane
- 01:12
- Viewed 234 times
-
Process text
- 01:03
- Viewed 225 times
-
Create an insights grid
- 01:19
- Viewed 415 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 230 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 252 times
-
Create an image with Copilot
- 00:42
- Viewed 426 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 244 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 249 times
-
Chat with Copilot
- 00:50
- Viewed 257 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 414 times
-
Data Privacy in Copilot
- 00:43
- Viewed 253 times
-
Access Copilot
- 00:25
- Viewed 440 times
-
Use a Copilot Agent
- 01:24
- Viewed 286 times
-
Edit in Pages
- 01:49
- Viewed 293 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 261 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 255 times
-
Generate the email for the recipient
- 00:44
- Viewed 243 times
-
Action Function
- 04:18
- Viewed 209 times
-
Search Function
- 03:42
- Viewed 256 times
-
Date and Time Function
- 02:53
- Viewed 268 times
-
Logical Function
- 03:14
- Viewed 413 times
-
Text Function
- 03:25
- Viewed 266 times
-
Basic Function
- 02:35
- Viewed 225 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 269 times
-
Introduction to Power Fx
- 01:09
- Viewed 265 times
-
The New Calendar
- 03:14
- Viewed 452 times
-
Sections
- 02:34
- Viewed 237 times
-
Customizing Views
- 03:25
- Viewed 231 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 518 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 285 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 200 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 147 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 270 times
Objectifs :
This document aims to provide guidelines for formatting Word documents to meet accessibility standards, ensuring that they are usable for individuals who rely on screen readers and other assistive technologies.
Chapitres :
-
Importance of Document Formatting for Accessibility
Ensuring that your Word documents are formatted correctly is crucial for meeting accessibility standards. A significant number of people utilize screen readers to navigate through documents, making it essential to create a structured layout that facilitates easy access to information. -
Creating a List of Titles
To enhance navigation, it is important to create a list of titles that clearly indicate the information contained within the document. This helps users remember key points and find the content they need quickly. -
Using Styles for Document Prioritization
Utilizing styles in Word helps prioritize the document's content and improves overall formatting. In the Home tab, select the desired title style, which will apply a font and color change to highlight the title and create a section in the document's outline. Screen readers are programmed to recognize these styles, making it easier for users to navigate. -
Incorporating Alternative Text for Images
Images and other graphical items must include alternative text descriptions. This allows screen readers to convey the meaning of the visuals to users, ensuring they understand the content being presented. -
Editing Hyperlinks for Clarity
When including hyperlinks in your document, editing the text to display it in plain language can enhance comprehension. For example, instead of showing a long URL, you can provide a descriptive text like 'Meeting Notes Page.' To edit a hyperlink, right-click on the URL, select 'Edit Hyperlink,' and enter the desired description. -
Accessibility of Tables in Word
Tables can also be read aloud by screen readers. To ensure accessibility, navigate through the table using the Tab key, starting from the top-left cell and ending at the bottom-right cell. Consider using a header row for clarity. To set this up, right-click on the row, choose 'Table Properties,' and verify that the 'Allow row to break across pages' option is unchecked. Additionally, check the alternative text for the table. -
Final Accessibility Check
Once your document is prepared, it is essential to check its accessibility using the built-in accessibility checker in Word. This will help identify any issues that need to be addressed before sharing the document.
FAQ :
What are accessibility standards in document formatting?
Accessibility standards are guidelines that ensure documents can be accessed and understood by individuals with disabilities. This includes using proper formatting, alternative text for images, and clear hyperlink descriptions.
How can I make my Word documents more accessible?
To enhance accessibility, use styles for titles, add alternative text to images, edit hyperlinks to display descriptive text, and ensure tables are properly formatted with header rows.
What is alternative text and why is it important?
Alternative text is a description of an image that is read by screen readers. It is crucial for providing context to visually impaired users, allowing them to understand the content of the image.
How do I check the accessibility of my Word document?
You can check the accessibility of your Word document by using the built-in Accessibility Checker, which evaluates the document for compliance with accessibility standards and suggests necessary changes.
What should I do if my table has fractional cells?
If your table has fractional cells, you should merge them to ensure that the table is read correctly by screen readers and maintains a clear structure.
Quelques cas d'usages :
Creating Accessible Reports
When preparing reports for a diverse audience, using accessibility standards ensures that all readers, including those with disabilities, can access the information. This includes using proper headings, alternative text for images, and clear hyperlink descriptions.
Developing Training Materials
Incorporating accessibility features in training materials allows all participants, including those using screen readers, to engage with the content effectively. This involves using styles for titles, providing alt text for visuals, and ensuring tables are properly formatted.
Designing User Manuals
User manuals that adhere to accessibility standards can be more effective. By including alternative text for images and ensuring hyperlinks are descriptive, users with disabilities can navigate the manual easily.
Preparing Academic Papers
Academic papers formatted with accessibility in mind can reach a wider audience. This includes using header rows in tables, checking for accessibility compliance, and providing clear descriptions for all hyperlinks.
Glossaire :
Accessibility Standards
Guidelines and criteria that ensure documents are usable by people with disabilities, including those who rely on assistive technologies like screen readers.
Screen Reader
A software application that converts text displayed on a computer screen into speech or braille, allowing visually impaired users to access digital content.
Alternative Text (Alt Text)
A textual description of an image or graphic that is read by screen readers, providing context and information about the visual content.
Hyperlink
A clickable link that directs users to another location, which can be a webpage or a different section within the same document.
Table Properties
Settings in a word processing application that allow users to customize the layout and behavior of tables, including headers and cell merging.
Header Row
The top row of a table that contains headings for each column, which helps screen readers understand the structure of the data.
Accessibility Checker
A tool within word processing software that evaluates a document for compliance with accessibility standards and suggests improvements.