Word - Accessibility in Word Tutorial
In this video, you will learn about accessibility in Word using Microsoft 365. The video covers how to check accessibility in Word, focusing on priorities with the Immersive Reader.
This will help you improve the accessibility of your documents and make them more inclusive for all users.
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Copy & Paste
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Introduction to Word
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More things you can do with pictures
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Locate your documents
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Microsoft Search
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More options and custom labels
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Faster shape formatting and new and modern chart types
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Mail merge
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Take tables of contents (TOCs) to the next level
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3D Models
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Add a logo or other picture
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Format a document
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Format and add a graphic
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Insert items in a document
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Translate your Word documents into any language
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Save, export and share
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Let Word read your documents out loud
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Ink Equation
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Track changes online
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Design considerations for orientation
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Add headers, footers, margins, and rulers to a page
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Insert and customize a footnote
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How things are organized
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Check Accessibility in Word
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Navigation Pane Part 2 : Search Options
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Custom margin - Headers and footers
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Use landscape and portrait orientation
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A closer look at the ribbon
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Focus on priorities with the Immersive Reader
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Modify a TOC with field codes
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Advanced mail merge (Field code)
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Add multiple TOCs to a document
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Create and print labels
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Chat with co-authors while editing
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Incorporate revisions with track changes
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Pin your important files
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Do things quickly with Tell Me
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Get going fast
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Print letters with mail merge
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Use mail merge to create multiple labels
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Add custom entries to a TOC
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Add formatting to a TOC
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Start working together in a document
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Track changes
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Advanced tables of contents
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Work together in real time
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Customize track changes
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Changing existing styles
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Custom margin - Default margin
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Styles
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Working with watermarks
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Improved version history
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Creating Styles
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Custom margin
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Draft Content Based on an Existing Document with Copilot
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Make changes to a text
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Introducing to Word
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Add a subtitle and translate your presentation in real time
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Translate your emails into Outlook
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Make your Outlook signature accessible
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Translate content into PowerPoint
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Translate Content in Word
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Translate your Excel spreadsheets
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Check Accessibility in PowerPoint
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Check Accessibility in Excel
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Accessibility in Excel
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Accessibility in PowerPoint
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Use accessible templates in Office 365
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Check Accessibility in Word
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Improving email accessibility
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Focus on priorities with the Immersive Reader
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How do I get help with accessibility?
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Improve the accessibility of your images in emails
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Instant translation of conversations in the Translator tool
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Grammar Tools
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Use the Translator tool on mobile
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Add accessible tables and lists
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Making a document readable for a blind person
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Use the Translator tool on PC
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What is accessibility?
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Instant mobile conversation translation
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Interview Philippe Trotin
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Picture in Picture
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Accessibility
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Dark Theme
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Enabling Subtitles During a Meeting
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Finding Help?
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Add Accessible Tables and Lists
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Improve Email Accessibility
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Make Your Outlook Signature Accessible
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Improve the Accessibility of Images in Emails
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Use the Immersive Reader Feature
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Access Copilot Studio
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Get started with Copilot Studio
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Prompt coach
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Objectifs :
This document aims to provide guidelines for formatting Word documents to meet accessibility standards, ensuring that they are usable for individuals who rely on screen readers and other assistive technologies.
Chapitres :
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Importance of Document Formatting for Accessibility
Ensuring that your Word documents are formatted correctly is crucial for meeting accessibility standards. A significant number of people utilize screen readers to navigate through documents, making it essential to create a structured layout that facilitates easy access to information. -
Creating a List of Titles
To enhance navigation, it is important to create a list of titles that clearly indicate the information contained within the document. This helps users remember key points and find the content they need quickly. -
Using Styles for Document Prioritization
Utilizing styles in Word helps prioritize the document's content and improves overall formatting. In the Home tab, select the desired title style, which will apply a font and color change to highlight the title and create a section in the document's outline. Screen readers are programmed to recognize these styles, making it easier for users to navigate. -
Incorporating Alternative Text for Images
Images and other graphical items must include alternative text descriptions. This allows screen readers to convey the meaning of the visuals to users, ensuring they understand the content being presented. -
Editing Hyperlinks for Clarity
When including hyperlinks in your document, editing the text to display it in plain language can enhance comprehension. For example, instead of showing a long URL, you can provide a descriptive text like 'Meeting Notes Page.' To edit a hyperlink, right-click on the URL, select 'Edit Hyperlink,' and enter the desired description. -
Accessibility of Tables in Word
Tables can also be read aloud by screen readers. To ensure accessibility, navigate through the table using the Tab key, starting from the top-left cell and ending at the bottom-right cell. Consider using a header row for clarity. To set this up, right-click on the row, choose 'Table Properties,' and verify that the 'Allow row to break across pages' option is unchecked. Additionally, check the alternative text for the table. -
Final Accessibility Check
Once your document is prepared, it is essential to check its accessibility using the built-in accessibility checker in Word. This will help identify any issues that need to be addressed before sharing the document.
FAQ :
What are accessibility standards in document formatting?
Accessibility standards are guidelines that ensure documents can be accessed and understood by individuals with disabilities. This includes using proper formatting, alternative text for images, and clear hyperlink descriptions.
How can I make my Word documents more accessible?
To enhance accessibility, use styles for titles, add alternative text to images, edit hyperlinks to display descriptive text, and ensure tables are properly formatted with header rows.
What is alternative text and why is it important?
Alternative text is a description of an image that is read by screen readers. It is crucial for providing context to visually impaired users, allowing them to understand the content of the image.
How do I check the accessibility of my Word document?
You can check the accessibility of your Word document by using the built-in Accessibility Checker, which evaluates the document for compliance with accessibility standards and suggests necessary changes.
What should I do if my table has fractional cells?
If your table has fractional cells, you should merge them to ensure that the table is read correctly by screen readers and maintains a clear structure.
Quelques cas d'usages :
Creating Accessible Reports
When preparing reports for a diverse audience, using accessibility standards ensures that all readers, including those with disabilities, can access the information. This includes using proper headings, alternative text for images, and clear hyperlink descriptions.
Developing Training Materials
Incorporating accessibility features in training materials allows all participants, including those using screen readers, to engage with the content effectively. This involves using styles for titles, providing alt text for visuals, and ensuring tables are properly formatted.
Designing User Manuals
User manuals that adhere to accessibility standards can be more effective. By including alternative text for images and ensuring hyperlinks are descriptive, users with disabilities can navigate the manual easily.
Preparing Academic Papers
Academic papers formatted with accessibility in mind can reach a wider audience. This includes using header rows in tables, checking for accessibility compliance, and providing clear descriptions for all hyperlinks.
Glossaire :
Accessibility Standards
Guidelines and criteria that ensure documents are usable by people with disabilities, including those who rely on assistive technologies like screen readers.
Screen Reader
A software application that converts text displayed on a computer screen into speech or braille, allowing visually impaired users to access digital content.
Alternative Text (Alt Text)
A textual description of an image or graphic that is read by screen readers, providing context and information about the visual content.
Hyperlink
A clickable link that directs users to another location, which can be a webpage or a different section within the same document.
Table Properties
Settings in a word processing application that allow users to customize the layout and behavior of tables, including headers and cell merging.
Header Row
The top row of a table that contains headings for each column, which helps screen readers understand the structure of the data.
Accessibility Checker
A tool within word processing software that evaluates a document for compliance with accessibility standards and suggests improvements.