Word - Add a Table from Text with Copilot Tutorial

Learn how to add a table from text with Copilot. Copilot allows you to generate an automatic table from a document and modify it using your prompts. Watch this video to see how you can quickly create tables from text with Copilot.

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Objectifs :

This video aims to demonstrate how to use Copilot to generate and refine a table from a document, specifically focusing on the history of France before the 20th century. It highlights the process of creating a structured summary, sorting events, and adding relevant details to enhance the table's comprehensiveness.

Chapitres :

  1. Introduction to Copilot and Table Generation
    Copilot is a powerful tool that allows users to generate automatic tables from documents. In this session, we will explore how to create a table from a document detailing the history of France before the 20th century. This process involves selecting the entire document and utilizing Copilot's features to transform the text into a structured format.
  2. Creating the Initial Table
    To begin, select the entire document using Control + A. Then, access the Copilot prompt by clicking on the designated icon and choose the option to view the content as a table. After a brief processing time, Copilot generates a tabular summary. However, it is important to note that the chronology of events may not be accurately represented in the first column.
  3. Refining the Table Structure
    Upon reviewing the initial table, it becomes clear that the chronological order of events needs adjustment. To improve the table, request a sorting of events based on the first column. This refinement enhances the clarity and organization of the information presented.
  4. Adding Details to the Table
    For further detail, you can refine the table structure by prompting Copilot to add a new column that includes the names of the kings or leaders associated with each historical period. After a few seconds, the updated table will reflect these changes, providing a more comprehensive overview of the historical context.
  5. Finalizing the Table
    Once the table is structured to your satisfaction, you can finalize it by adding a title in the first line of the table through the Copilot prompt area. It is important to note that while Copilot assists with content and structure, formatting actions such as color adjustments are not currently supported. Therefore, any final formatting will need to be handled manually.
  6. Conclusion and Future Prospects
    In conclusion, using Copilot for generating and refining tables can significantly enhance the editorial and synthetic aspects of document presentation. While there are limitations regarding formatting, the ability to create structured summaries is a valuable feature. As technology evolves, we can anticipate improvements in these functionalities, making tools like Copilot even more effective for users.

FAQ :

What is Copilot and how does it work?

Copilot is a digital assistant that helps users generate and modify documents by responding to prompts. It can create tables from text and assist in organizing information.

Can I customize the table generated by Copilot?

Yes, you can modify the content and structure of the table by using specific prompts. However, formatting options like color are not currently available.

How do I generate a table from a document using Copilot?

To generate a table, select the entire document using Control A, then use the Copilot prompt to choose the option to view the content as a table.

What should I do if the chronology in the generated table is incorrect?

You can refine the table by requesting a sorting of events based on the first column to ensure the chronology is respected.

Is it possible to add additional columns to the table?

Yes, you can add columns by prompting Copilot to include specific information, such as the name of the king or leader associated with each period.

What are the limitations of Copilot when creating tables?

Currently, Copilot can assist with content and structure but does not support advanced formatting options like color. Final formatting adjustments must be made manually.

Quelques cas d'usages :

Historical Document Analysis

Using Copilot to generate tables from historical texts allows researchers to quickly organize and analyze events, leaders, and timelines, improving the efficiency of historical studies.

Educational Content Creation

Teachers can utilize Copilot to create structured tables from lesson plans or historical documents, making it easier to present information to students in a clear and organized manner.

Project Management

Project managers can use Copilot to summarize project timelines and milestones in table format, facilitating better tracking and communication among team members.

Content Summarization

Writers can leverage Copilot to condense lengthy documents into tables, highlighting key points and making it easier to reference important information during the writing process.

Data Organization for Reports

Professionals can apply Copilot to organize data from reports into tables, enhancing readability and allowing for quick comparisons of different data points.

Glossaire :

Copilot

A digital assistant that helps users generate content and modify documents through prompts.

Table

A structured arrangement of data in rows and columns, used to organize information for better readability.

Chronology

The arrangement of events in the order of their occurrence.

Prompt

A command or request given to the Copilot to perform a specific action or generate content.

Formatting

The process of arranging and styling text and data in a document, including aspects like color, font, and layout.

Editorial

Relating to the preparation and organization of content for publication.

Synthetic aspect

The ability to summarize or condense information into a more manageable format.

résultat(s)
00:00:02
Copilot allows you to generate an
00:00:04
automatic table from a document,
00:00:06
which can then be modified via your prompts.
00:00:08
I have here a document on the history
00:00:11
of France before the 20th century.
00:00:13
I would like to generate a
00:00:15
table from the entire text.
00:00:17
I then select the entire document
00:00:19
with Control A and choose in the
00:00:21
Copilot prompt by clicking on the
00:00:23
icon the option to view as a table.
00:00:25
After a few seconds,
00:00:27
a tabular summary is generated if
00:00:29
I carefully observe the result,
00:00:30
especially the first column.
00:00:32
I noticed that the chronology
00:00:33
is not necessarily respected.
00:00:35
Therefore,
00:00:35
instead of keeping the initial proposal,
00:00:37
I will refine it by requesting a sorting
00:00:40
of events based on the first column.
00:00:42
It's much better this way.
00:00:43
For the sake of detail,
00:00:45
I will refine again by intervening on
00:00:47
the structure of my table by writing
00:00:49
a prompt asking Copilot to add a
00:00:52
column containing the name of the king
00:00:54
or leader associated with each period.
00:00:59
After a few seconds,
00:01:00
I have my table as expected.
00:01:02
I can finalize by adding a title
00:01:04
in the first line of the table,
00:01:06
still in the copilot prompt area.
00:01:10
Be aware, the requests expressed
00:01:12
in the Copilot assistant are
00:01:13
related to content and structure.
00:01:15
It is not possible at the moment,
00:01:17
as we see here, to express formatting
00:01:20
actions like color in my example.
00:01:21
The finalization of the formatting
00:01:23
will remain my responsibility.
00:01:24
We can hope for an evolution
00:01:26
in this regard over time.
00:01:28
I have nevertheless saved a
00:01:29
reading and trusted Copilot for
00:01:31
the editorial and synthetic aspect
00:01:33
related to the table mode setting,
00:01:35
and that's already not so bad.

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résultat(s)
00:00:02
O Copilot permite gerar um
00:00:04
quadro automático a partir de um documento,
00:00:06
que podem então ser modificados através dos seus prompts.
00:00:08
Tenho aqui um documento sobre a história.
00:00:11
de França antes do século XX.
00:00:13
Gostaria de gerar um
00:00:15
tabela de todo o texto.
00:00:17
Em seguida, selecciono o documento completo
00:00:19
com o Controlo A e escolha no
00:00:21
O copiloto solicita clicando no botão
00:00:23
ícone a opção para visualizar como uma tabela.
00:00:25
Depois de alguns segundos,
00:00:27
é gerado um resumo tabular se
00:00:29
Observo atentamente o resultado,
00:00:30
especialmente a primeira coluna.
00:00:32
Percebi que a cronologia
00:00:33
não é necessariamente respeitado.
00:00:35
Por conseguinte,
00:00:35
em vez de manter a proposta inicial,
00:00:37
Vou refiná-lo solicitando uma classificação
00:00:40
de eventos com base na primeira coluna.
00:00:42
É muito melhor assim.
00:00:43
Por uma questão de pormenor,
00:00:45
Voltarei a refinar intervindo sobre
00:00:47
a estrutura da minha mesa escrevendo
00:00:49
um prompt pedindo ao Copilot para adicionar um
00:00:52
coluna com o nome do rei
00:00:54
ou líder associado a cada período.
00:00:59
Depois de alguns segundos,
00:01:00
Tenho a minha mesa como esperado.
00:01:02
Posso finalizar adicionando um título
00:01:04
na primeira linha do quadro,
00:01:06
ainda na área de prontidão do copiloto.
00:01:10
Esteja atento, aos pedidos expressos
00:01:12
no Assistente Copilot estão
00:01:13
relacionados com conteúdo e estrutura.
00:01:15
Não é possível neste momento,
00:01:17
como vemos aqui, para expressar a formatação
00:01:20
ações como a cor no meu exemplo.
00:01:21
A finalização da formatação
00:01:23
continuará a ser a minha responsabilidade.
00:01:24
Podemos esperar uma evolução
00:01:26
a este respeito ao longo do tempo.
00:01:28
No entanto, guardei um
00:01:29
leitura e Copilot de confiança para
00:01:31
o aspecto editorial e sintético
00:01:33
relacionadas com a configuração do modo de tabela,
00:01:35
e isso já não é tão mau.

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