Sway - Preventing particular users from using Sway Tutorial
In this video, you will learn how to prevent particular users from using Sway in Microsoft 365. The video covers the steps for administrators to select active users, edit product licenses, and disable Sway for specific users.
By following these steps, you can control which users have access to Sway and prevent them from creating or accessing Sway content.
This tutorial will help you manage user permissions effectively in Microsoft 365.
- 0:47
- 2359 views
-
Sway - Managing external sharing and external content
- 0:58
- Viewed 2812 times
-
Sway - Creating a Sway template
- 0:55
- Viewed 6367 times
-
Sway - Creating a Sway from a file
- 0:38
- Viewed 2564 times
-
Sway - Customising and remixing your Sway
- 1:22
- Viewed 2361 times
-
Sway - Removing the Sway informational footer
- 0:35
- Viewed 2404 times
-
Teams - How to set quiet hours
- 0:32
- Viewed 3058 times
-
Sway - Formatting a Sway created from a file
- 2:18
- Viewed 2615 times
-
Sway - Adding other types of content
- 0:56
- Viewed 2605 times
-
Creating a Sway template
- 0:55
- Viewed 6367 times
-
Enabling autoplay
- 0:42
- Viewed 4635 times
-
Exporting a Sway
- 0:48
- Viewed 4434 times
-
Duplicating and deleting a Sway
- 0:49
- Viewed 3920 times
-
Adding and recording an audio file
- 1:12
- Viewed 3040 times
-
Creating a title with a background image
- 1:38
- Viewed 2993 times
-
Sharing a Sway
- 1:41
- Viewed 2828 times
-
Managing external sharing and external content
- 0:58
- Viewed 2812 times
-
Copying cards from one Sway to another
- 0:44
- Viewed 2751 times
-
Formatting a Sway created from a file
- 2:18
- Viewed 2615 times
-
Adding other types of content
- 0:56
- Viewed 2605 times
-
Introduction to the application
- 1:25
- Viewed 2601 times
-
Creating a heading and a text card
- 1:21
- Viewed 2568 times
-
Embedding video content
- 0:51
- Viewed 2566 times
-
Creating a Sway from a file
- 0:38
- Viewed 2564 times
-
Viewing your first presentation
- 0:57
- Viewed 2447 times
-
Accessing the application
- 0:30
- Viewed 2412 times
-
Removing the Sway informational footer
- 0:35
- Viewed 2404 times
-
Creating a Sway in just a few seconds
- 0:45
- Viewed 2363 times
-
Customising and remixing your Sway
- 1:22
- Viewed 2361 times
-
Adding a Stack group card
- 1:37
- Viewed 2342 times
-
Introduction to Sway
- 1:17
- Viewed 2332 times
-
Dragging and dropping an image into an image card
- 0:29
- Viewed 2319 times
-
Creating and modifying a Sway from the Office 365 Home page
- 0:34
- Viewed 2264 times
-
Printing a Sway
- 0:19
- Viewed 2253 times
-
Copying a chart in Sway
- 0:45
- Viewed 2090 times
-
Playing a card using the Design tab
- 0:20
- Viewed 1598 times
-
Introduction to Sway
- 01:53
- Viewed 246 times
-
Extract Text from an Image
- 01:07
- Viewed 21 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 29 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 33 times
-
Query an Attached Meeting
- 01:51
- Viewed 15 times
-
Plan with Copilot
- 01:15
- Viewed 17 times
-
Share Requests with Your Team
- 03:07
- Viewed 30 times
-
Translate a presentation
- 01:38
- Viewed 18 times
-
Generate a Video
- 01:49
- Viewed 17 times
-
Add Speaker Notes
- 00:56
- Viewed 17 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 97 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 100 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 115 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 125 times
-
Copilot at the service of project reports
- 02:36
- Viewed 115 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 113 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 187 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 119 times
-
Project mode
- 01:31
- Viewed 119 times
-
Create an agent for a team
- 01:53
- Viewed 187 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 186 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 101 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 190 times
-
Copilot Studio agent settings
- 01:33
- Viewed 90 times
-
Add new actions
- 01:54
- Viewed 181 times
-
Create a first action
- 01:59
- Viewed 177 times
-
Manage topics
- 01:51
- Viewed 119 times
-
Manage knowledge sources
- 01:11
- Viewed 92 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 181 times
-
Access Copilot Studio
- 01:09
- Viewed 175 times
-
Get started with Copilot Studio
- 01:25
- Viewed 97 times
-
Introduction to PowerBI
- 00:60
- Viewed 220 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 213 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 220 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 230 times
-
Introduction to Planner
- 00:56
- Viewed 219 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 225 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 223 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 321 times
-
Introduction to Sway
- 01:53
- Viewed 246 times
-
Introducing to Word
- 01:00
- Viewed 216 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 202 times
-
Create a call group
- 01:15
- Viewed 300 times
-
Use call delegation
- 01:07
- Viewed 177 times
-
Assign a delegate for your calls
- 01:08
- Viewed 297 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 177 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 169 times
-
Manage advanced call notifications
- 01:29
- Viewed 182 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 250 times
-
Block unwanted calls
- 01:24
- Viewed 206 times
-
Disable all call forwarding
- 01:09
- Viewed 189 times
-
Manage a call group in Teams
- 02:01
- Viewed 196 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 179 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 177 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 198 times
-
Manage voicemail messages
- 01:55
- Viewed 274 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 305 times
-
Customize your voicemail greeting
- 02:17
- Viewed 176 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 183 times
-
Manage simultaneous calls
- 01:52
- Viewed 184 times
-
Support third-party apps during calls
- 01:53
- Viewed 228 times
-
Add participants quickly and securely
- 01:37
- Viewed 189 times
-
Configure call privacy and security settings
- 02:51
- Viewed 183 times
-
Manage calls on hold
- 01:20
- Viewed 178 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 174 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 182 times
-
Draft a Service Memo
- 02:33
- Viewed 237 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 220 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 334 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 303 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 116 times
-
Other Coaches
- 01:45
- Viewed 230 times
-
Agents in SharePoint
- 02:44
- Viewed 186 times
-
Prompt coach
- 02:49
- Viewed 213 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 205 times
-
Configure a Copilot Agent
- 02:39
- Viewed 206 times
-
Describe a copilot agent
- 01:32
- Viewed 228 times
-
Rewrite with Copilot
- 01:21
- Viewed 198 times
-
Analyze a video
- 01:21
- Viewed 228 times
-
Use the Copilot pane
- 01:12
- Viewed 212 times
-
Process text
- 01:03
- Viewed 199 times
-
Create an insights grid
- 01:19
- Viewed 348 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 207 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 233 times
-
Create an image with Copilot
- 00:42
- Viewed 363 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 224 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 232 times
-
Chat with Copilot
- 00:50
- Viewed 230 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 349 times
-
Data Privacy in Copilot
- 00:43
- Viewed 228 times
-
Access Copilot
- 00:25
- Viewed 380 times
-
Use a Copilot Agent
- 01:24
- Viewed 242 times
-
Edit in Pages
- 01:49
- Viewed 261 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 232 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 227 times
-
Generate the email for the recipient
- 00:44
- Viewed 212 times
-
Action Function
- 04:18
- Viewed 181 times
-
Search Function
- 03:42
- Viewed 231 times
-
Date and Time Function
- 02:53
- Viewed 222 times
-
Logical Function
- 03:14
- Viewed 344 times
-
Text Function
- 03:25
- Viewed 241 times
-
Basic Function
- 02:35
- Viewed 205 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 242 times
-
Introduction to Power Fx
- 01:09
- Viewed 231 times
-
The New Calendar
- 03:14
- Viewed 374 times
-
Sections
- 02:34
- Viewed 216 times
-
Customizing Views
- 03:25
- Viewed 209 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 409 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 242 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 185 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 131 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 225 times
-
Use the narrative Builder
- 01:31
- Viewed 265 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 231 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 240 times
-
Share a document with copilot
- 00:36
- Viewed 234 times
-
Configurate a page with copilot
- 01:47
- Viewed 236 times
-
Use Copilot with Right-Click
- 02:50
- Viewed 1264 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 243 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 266 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 326 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 432 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 412 times
Objectifs :
This document aims to provide a comprehensive guide for administrators on managing user access to Sway within Office 365. It outlines the steps necessary to modify user permissions effectively.
Chapitres :
-
Introduction
In this guide, we will explore how administrators can control which users have access to Sway, a digital storytelling app within Office 365. Understanding these permissions is crucial for managing user capabilities and ensuring that only authorized personnel can create and share Sway presentations. -
Identifying Active Users
To begin managing access to Sway, administrators must first identify the active users within their organization. This can be done by selecting 'Active users' from the user management interface. Here, you will see a list of all users currently active in your organization. -
Selecting Users for Permission Changes
From the list of active users, choose one or more users for whom you want to change Sway access permissions. This selection is crucial as it determines who will be able to use Sway and who will not. -
Editing Product Licenses
Next, select 'Edit product licenses' to modify the existing licenses for the chosen users. This step allows you to adjust the permissions associated with their accounts. -
Enabling and Disabling Sway Access
In the product licenses section, you will have the option to enable or disable various services. To restrict Sway access, simply enable all other services and disable Sway. This action will prevent the selected user from creating a Sway or accessing a Sway link if one is sent to them. -
Saving Changes
After making the necessary adjustments, click on 'Save' to apply the changes. Once saved, you can close the window to finalize the process. It is important to ensure that all changes are correctly saved to avoid any access issues. -
Conclusion
By following these steps, administrators can effectively manage user access to Sway within Office 365. This control is essential for maintaining organizational standards and ensuring that only designated users can create and share Sway presentations.
FAQ :
How do I manage user access to Sway?
To manage user access to Sway, you need to be an administrator. Select 'Active users' from the list, choose the users you want to modify, and then select 'Edit product licenses' to enable or disable Sway access.
What happens if I disable Sway for a user?
If you disable Sway for a user, they will not be able to create a Sway or access any Sway links sent to them.
Can I enable Sway for multiple users at once?
Yes, you can select multiple users from the 'Active users' list and edit their product licenses simultaneously to enable or disable Sway access.
What is the purpose of product licenses in Office 365?
Product licenses in Office 365 determine which applications and services a user can access. They can be edited by administrators to grant or restrict access to specific tools like Sway.
Quelques cas d'usages :
Creating Interactive Presentations
Administrators can enable Sway for marketing team members to create engaging presentations for product launches. This allows for visually appealing storytelling that can enhance audience engagement.
Collaborative Reports
With Sway enabled, project managers can collaborate with their teams to create reports that combine text, images, and videos, streamlining the reporting process and improving communication.
Training Materials Development
Educators can use Sway to develop interactive training materials for workshops. By enabling Sway, they can create dynamic content that keeps participants engaged and facilitates better learning outcomes.
Glossaire :
Administrator
A person responsible for managing and overseeing the operations of a system or application, including user access and permissions.
Active users
Users who are currently enabled to access and use a specific application or service, in this case, Sway.
Sway
A digital storytelling application from Microsoft that allows users to create and share interactive presentations and reports.
Product licenses
Permissions granted to users that allow them to access and use specific software or services.
Office 365
A subscription service offered by Microsoft that includes access to various productivity applications and services, including Sway.