Shift - Shift and its imbrication with Teams Video
In this video, you will learn about the integration of Microsoft Shift with Teams.
The video covers the process of creating and organizing a group, creating and managing a schedule with the help of groups, and the concept of "Open Shifts." It also demonstrates how to copy and share a schedule, manage specific settings, handle holiday and leave requests, use the mobile app with Teams, inform your team about changes, and print a schedule.
Understanding the integration of Microsoft Shift with Teams will help you efficiently manage schedules and collaborate with your team.
- 1:03
- 2795 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 1716 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4490 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1124 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6464 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 13849 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2666 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4912 times
-
An Overview of SHIFTS
- 1:21
- Viewed 3230 times
-
Manage Requests of Holidays and Leaves of Absences
- 0:58
- Viewed 2962 times
-
Interface Introduction of SHIFTS
- 1:48
- Viewed 2870 times
-
Complete and Share a Schedule
- 2:02
- Viewed 2823 times
-
Create a Schedule and Organise it with the Help of Groups
- 1:42
- Viewed 2767 times
-
The mobile App with Teams
- 0:48
- Viewed 2696 times
-
Create and organise a group
- 1:30
- Viewed 2677 times
-
How Clock In Works
- 0:22
- Viewed 2605 times
-
How to Manage Specific Settings
- 2:03
- Viewed 2554 times
-
What is an Open Shift?
- 0:45
- Viewed 2493 times
-
Printing a Schedule
- 0:41
- Viewed 2489 times
-
Inform your Team about Changes
- 0:42
- Viewed 2416 times
-
How to Copy a Schedule
- 0:39
- Viewed 2208 times
-
Create automatic reminders
- 4:10
- Viewed 8018 times
-
Answering a scheduling poll
- 1:14
- Viewed 7024 times
-
Create a scheduling poll
- 4:12
- Viewed 5175 times
-
Discovering the interface
- 4:51
- Viewed 5148 times
-
Creating compartments to organise tasks
- 6:45
- Viewed 4600 times
-
Enrich tasks content
- 5:48
- Viewed 4395 times
-
Creating the project tasks
- 5:18
- Viewed 4294 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4253 times
-
Deleting a task, a compartment or a plan
- 3:25
- Viewed 4165 times
-
Creating a project
- 3:49
- Viewed 4090 times
-
Advanced tasks
- 3:18
- Viewed 3753 times
-
Manage the most important tasks
- 1:38
- Viewed 3725 times
-
Planner Tasks in To Do
- 1:52
- Viewed 3694 times
-
Planner and transverse applications
- 4:43
- Viewed 3681 times
-
Save, publish, and share
- 2:22
- Viewed 3526 times
-
Add dates and deadlines to your tasks
- 1:12
- Viewed 3521 times
-
Outlook tasks in To Do
- 2:51
- Viewed 3495 times
-
Organize your daily tasks
- 1:56
- Viewed 3476 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3442 times
-
Create a new task in To Do
- 2:21
- Viewed 3430 times
-
Intro to Microsoft To Do Interface
- 2:41
- Viewed 3373 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3349 times
-
Create and share to-do lists with others
- 2:34
- Viewed 3336 times
-
Save Automatically an attachment
- 4:32
- Viewed 3309 times
-
Setting delegates
- 0:34
- Viewed 3296 times
-
Customising the interface
- 3:10
- Viewed 3272 times
-
Automate Teams notifications
- 3:32
- Viewed 3265 times
-
Manage permissions
- 1:10
- Viewed 3261 times
-
What is Microsoft To Do?
- 0:45
- Viewed 3252 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3228 times
-
Displaying the progress of your plan
- 4:17
- Viewed 3206 times
-
Manage your availabilities
- 1:42
- Viewed 3193 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3193 times
-
Clutter
- 1:31
- Viewed 3142 times
-
Create and share lists with others
- 2:50
- Viewed 2988 times
-
Extensions
- 1:31
- Viewed 2969 times
-
Manage Requests of Holidays and Leaves of Absences
- 0:58
- Viewed 2962 times
-
Save, publish, and share
- 2:24
- Viewed 2957 times
-
Intro to Microsoft To Do on Mobile
- 2:06
- Viewed 2946 times
-
Understanding the new interface
- 1:30
- Viewed 2945 times
-
Remove a member from a group
- 0:29
- Viewed 2876 times
-
Check your day planning
- 0:30
- Viewed 2854 times
-
Publish your Booking page
- 2:54
- Viewed 2853 times
-
The mobile App with Teams
- 0:48
- Viewed 2696 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2657 times
-
Rank your custom lists into groups
- 0:56
- Viewed 2647 times
-
Redefine privacy for highly secure meetings
- 2:37
- Viewed 2604 times
-
Immersive Reader
- 2:51
- Viewed 2595 times
-
The Outlook tasks in To Do
- 2:47
- Viewed 2576 times
-
Quickly find your files
- 2:07
- Viewed 2573 times
-
Add dates and deadlines to your tasks
- 1:17
- Viewed 2563 times
-
Pin your important files
- 0:34
- Viewed 2482 times
-
Progressive Web Apps
- 3:11
- Viewed 2349 times
-
Install Office on your smartphone
- 1:02
- Viewed 2345 times
-
Manage the most important tasks
- 1:28
- Viewed 2340 times
-
Take ownership of the taskbar
- 2:10
- Viewed 2281 times
-
Organize your daily tasks
- 2:19
- Viewed 2277 times
-
Create video chapters
- 0:52
- Viewed 2258 times
-
Virtual Appointments
- 1:44
- Viewed 2222 times
-
Overall view of your licences and subscription
- 0:46
- Viewed 2189 times
-
Planner Tasks in To Do
- 1:49
- Viewed 2177 times
-
Create a new task in To Do
- 2:21
- Viewed 2160 times
-
Rank your custom lists into groups
- 0:51
- Viewed 2130 times
-
Break up lengthy surveys and quizzes into sections
- 2:24
- Viewed 2104 times
-
Preparing for time away from the office
- 1:24
- Viewed 2064 times
-
View events
- 2:21
- Viewed 1492 times
-
Edit, Delete a Share
- 02:16
- Viewed 1124 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 906 times
-
Use the filter pane in a library
- 2:00
- Viewed 879 times
-
Pin a document to the top of a document library
- 1:32
- Viewed 851 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 835 times
-
Centralize Important Events in a Single Channel Calendar
- 0:42
- Viewed 832 times
-
Filter Your Document Display
- 1:10
- Viewed 803 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 609 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 546 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 479 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 430 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 429 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 407 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 403 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 399 times
-
Manage Storage Space
- 02:08
- Viewed 386 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 385 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 381 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 375 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 375 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 371 times
-
Power and Manage OneDrive
- 01:36
- Viewed 365 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 362 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 355 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 354 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 351 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 333 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 327 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 325 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 323 times
-
Access Power Automate for the Web
- 01:25
- Viewed 320 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 312 times
-
Create different types of events
- 01:46
- Viewed 311 times
-
Create an appointment or meeting
- 01:44
- Viewed 307 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 304 times
-
Create a Meeting Poll
- 02:48
- Viewed 299 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 299 times
-
Manage new message notifications
- 01:40
- Viewed 298 times
-
Create a task or reminder
- 01:50
- Viewed 289 times
-
Create a task from a message
- 02:00
- Viewed 283 times
-
Change the default font of your emails
- 01:05
- Viewed 276 times
-
Manage Views
- 02:36
- Viewed 272 times
-
Create an Email Template
- 01:40
- Viewed 268 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 265 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 263 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 259 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 248 times
-
Use a Shared Mailbox
- 01:18
- Viewed 247 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 246 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 243 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 240 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 240 times
-
Automate Routine Actions
- 02:19
- Viewed 239 times
-
View Other Calendars
- 00:50
- Viewed 235 times
-
Use Categories
- 02:51
- Viewed 234 times
-
Calendar Delegation Setup
- 01:21
- Viewed 234 times
-
Clean Up Your Inbox
- 01:18
- Viewed 229 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 223 times
-
Delay Email Delivery
- 01:10
- Viewed 222 times
-
The Power Automate Mobile App
- 01:39
- Viewed 221 times
-
Use Conversation View
- 01:47
- Viewed 219 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 218 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 217 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 216 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 216 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 213 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 210 times
-
Share Power Automate Flows
- 02:20
- Viewed 209 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 208 times
-
Discover the “Build Space”
- 02:26
- Viewed 206 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 205 times
-
Display Three Time Zones
- 01:52
- Viewed 203 times
-
Easily Sort Your Mails
- 01:38
- Viewed 202 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 197 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 197 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 186 times
-
Introduction to PowerBI
- 00:60
- Viewed 192 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 183 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 189 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 190 times
-
Introduction to Planner
- 00:56
- Viewed 197 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 191 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 192 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 266 times
-
Introduction to Sway
- 01:53
- Viewed 169 times
-
Introducing to Word
- 01:00
- Viewed 187 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 168 times
-
Create a call group
- 01:15
- Viewed 238 times
-
Use call delegation
- 01:07
- Viewed 151 times
-
Assign a delegate for your calls
- 01:08
- Viewed 235 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 155 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 143 times
-
Manage advanced call notifications
- 01:29
- Viewed 160 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 194 times
-
Block unwanted calls
- 01:24
- Viewed 160 times
-
Disable all call forwarding
- 01:09
- Viewed 162 times
-
Manage a call group in Teams
- 02:01
- Viewed 152 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 149 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 144 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 167 times
-
Manage voicemail messages
- 01:55
- Viewed 221 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 240 times
-
Customize your voicemail greeting
- 02:17
- Viewed 145 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 141 times
-
Manage simultaneous calls
- 01:52
- Viewed 151 times
-
Support third-party apps during calls
- 01:53
- Viewed 188 times
-
Add participants quickly and securely
- 01:37
- Viewed 153 times
-
Configure call privacy and security settings
- 02:51
- Viewed 148 times
-
Manage calls on hold
- 01:20
- Viewed 156 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 146 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 155 times
-
Action Function
- 04:18
- Viewed 154 times
-
Search Function
- 03:42
- Viewed 209 times
-
Date and Time Function
- 02:53
- Viewed 188 times
-
Logical Function
- 03:14
- Viewed 290 times
-
Text Function
- 03:25
- Viewed 215 times
-
Basic Function
- 02:35
- Viewed 180 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 203 times
-
Introduction to Power Fx
- 01:09
- Viewed 182 times
-
The New Calendar
- 03:14
- Viewed 314 times
-
Sections
- 02:34
- Viewed 193 times
-
Customizing Views
- 03:25
- Viewed 184 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 318 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 205 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 161 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 194 times
Objectifs :
This document aims to provide a comprehensive overview of the Shifts application within Microsoft Teams, detailing its accessibility, functionality, and user roles. It is designed to help users understand how to effectively utilize Shifts for managing schedules and team members.
Chapitres :
-
Introduction to Shifts in Microsoft Teams
Shifts is a scheduling tool integrated into Microsoft Teams, designed to help managers and team members manage their work schedules efficiently. It is essential to note that Shifts is only accessible as an extension that must be downloaded and added to Teams as an app. To use Shifts, users must have an Office 365 account. -
Accessing Shifts
To access Shifts, it must be attached to a specific Teams channel. This setup allows the system to retrieve participants associated with that channel. As a manager, you can only add members from the designated channel. If you wish to include additional members, you must do so directly through the 'Add a member' option within the channel. -
Manager and Member Roles
The functionality of Shifts varies depending on the user's role: - **Manager Role:** As a manager, you can manage the schedule and add members only from the assigned channel. You cannot modify multiple Teams channels simultaneously. - **Member Role:** As a member, you can view and swap shifts with other members within the same group. If you belong to multiple groups across different Teams, you have the option to change channels to access the relevant schedules. -
Key Features of Shifts
Shifts offers several key features that enhance scheduling and team management: - **Schedule Viewing:** Members can see the schedules of their group members. - **Shift Swapping:** Members can swap shifts with others in their group, promoting flexibility. - **Channel Switching:** Users who are part of multiple groups can switch between channels to manage their schedules effectively. -
Conclusion
In summary, Shifts is a powerful tool for managing work schedules within Microsoft Teams, accessible only to users with an Office 365 account. Understanding the roles of managers and members, as well as the limitations and features of Shifts, is crucial for effective team management. By utilizing Shifts, teams can enhance their scheduling processes and improve overall productivity.
FAQ :
What is Shifts in Microsoft Teams?
Shifts is a scheduling tool within Microsoft Teams that allows managers and team members to manage work schedules, swap shifts, and view the availability of team members.
Do I need an Office 365 account to use Shifts?
Yes, you need an Office 365 account to access Shifts as it is an extension that integrates with Microsoft Teams.
Can I add members to a Teams channel using Shifts?
As a manager, you can only add members who are part of the specific Teams channel. To add more members, you need to use the 'Add a member' option directly in the channel.
Can I modify multiple Teams channels at the same time in Shifts?
No, you cannot modify different Teams channels simultaneously in Shifts; changes must be made one channel at a time.
What can members do in Shifts?
Members can view the schedule of their group and swap shifts with other members within the same group.
What happens if I belong to multiple groups in different Teams?
If you belong to several groups in different Teams, you will have the option to change channels within Shifts to manage your schedules accordingly.
Quelques cas d'usages :
Managing Employee Schedules
A manager in a retail store can use Shifts to create and manage employee schedules, ensuring that all shifts are covered and that employees can easily swap shifts when needed.
Coordinating Team Availability
A project manager can utilize Shifts to view the availability of team members across different projects, allowing for better planning of meetings and deadlines.
Streamlining Shift Swaps
In a restaurant, staff can use Shifts to quickly swap shifts with colleagues, reducing the need for manual communication and ensuring that all shifts are filled.
Enhancing Communication in Teams
A team leader can leverage Shifts to keep all team members informed about their schedules and any changes, improving overall communication and reducing confusion.
Tracking Work Hours
A manager can use Shifts to track the work hours of employees, ensuring compliance with labor regulations and helping to manage payroll effectively.
Glossaire :
Shifts
A scheduling tool integrated with Microsoft Teams that allows managers and team members to manage work schedules, swap shifts, and view team availability.
Office 365
A subscription service offered by Microsoft that includes access to various productivity applications and services, including Teams and Shifts.
Teams channel
A dedicated space within Microsoft Teams where team members can collaborate, share files, and communicate on specific topics or projects.
Add a member
The process of inviting additional users to join a Teams channel, allowing them to participate in discussions and access shared resources.
Member
A user who is part of a Teams channel and has access to its resources and functionalities, including Shifts.
Swap shifts
The ability for team members to exchange their scheduled work shifts with one another within the Shifts tool.